Ariba-SLP NT
Ariba-SLP NT
Ariba-SLP NT
1 INTRODUCTION AND
BACKGROUND 2 HOW TO REGISTER AS A
PROSPECTIVE SUPPLIER 3 HOW TO COMPLETE FULL
SUPPLIER REGISTRATION
2
INTRODUCTION AND BACKGROUND
• Crystal Ventures Limited (CVL), its subsidiaries and affiliates use SAP Ariba to manage
1 its supplier
INTRODUCTION
BACKGROUND
•
AND
2
management, sourcing and
HOW TO contract
REGISTER
PROSPECTIVE SUPPLIER 3
AS Amanagement processes.
The solution automates the way Suppliers transact and interact with the CVL group
• This has improved and simplified engagements with our valued suppliers, resulting in a
better supplier experience
• SAP Ariba is used to exchange electronic sourcing and contract documents, and enables
• This manual covers all the supplier transactions in the Vendor Management processes,
which are managed on the SAP Ariba Supplier Lifecycle and Performance (SLP) system.
3
INTRODUCTION TO THE SAP BUSINESS NETWORK
1 INTRODUCTION AND
BACKGROUND 2 HOW TO REGISTER AS A
PROSPECTIVE SUPPLIER 3
The SAP Business Network connects suppliers with
customers, enabling them to do business together.
4
CVL SAP ARIBA SOLUTION OVERVIEW
1 INTRODUCTION AND
BACKGROUND 2 HOW TO REGISTER AS A
PROSPECTIVE SUPPLIER 3
5
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
HIGH-LEVEL PROSPECTIVE SUPPLIER REQUEST PROCESS
Start here
1 2 5
The prospective supplier The prospective supplier The supplier
accesses the populates and submits a receives a
prospective supplier link on Supplier Request form to
HUZA website CVL
request approval
email notification
Disclaimer:
(www.huza.co.rw)
Completing a prospective supplier
registration does not guarantee
Internet
or create any expectation that a
prospective supplier may be fully
onboarded as a registered
supplier, nor does this constitute
an undertaking or commitment
that CVL will provide business
opportunities in the future.
A. Click on “Suppliers
Registration” in the top
menu bar
B
B. When the supplier page
has opened, click on the
“Supplier Registration”
button
8
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
9
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
10
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
Note:
All fields marked with * are
mandatory and must be
completed.
11
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
Submitting the
prospective supplier
request form
12
HOW TO REGISTER AS A PROSPECTIVE SUPPLIER
Submitting the
prospective supplier
request form
13
HOW TO COMPLETE FULL SUPPLIER REGISTRATION
OVERVIEW
15
ABOUT SUPPLIER REGISTRATION
A
Supplier Registration
SAP Business
Network
Start here
18
CREATING AN SAP BUSINESS NETWORK GLOBAL ACCOUNT
BB
Invitation to register to
become a registered
supplier
1. When a supplier is registered on
CVL’s Prospective Database, they
may be invited by CVL to register
to become a fully registered
supplier should they be Important note:
successful in a tender event or if
CVL end users would like to do Please read through the
business with them. content of the first
invitation to understand
2. The supplier will receive two next steps !
invitations by e-mail with the
subject: “Register to become a
supplier”
19
CREATING AN SAP BUSINESS NETWORK GLOBAL ACCOUNT
BB
Invitation to register to
become a registered
supplier
3. Open the second registration e-
mail and click on the ”Click
Here” link in the e-mail to start
the full registration process
20
CREATING AN SAP BUSINESS NETWORK GLOBAL ACCOUNT
B
4. Click on “Sign-up” to access the
company information form to create
an SAP Ariba Business Network
global account.
4
Note:
Note
Click on “Log-in” if you
already have an existing
SAP Ariba account and
enter your username and
password.
CREATING AN SAP BUSINESS NETWORK GLOBAL ACCOUNT
B
5. The “Create Account” screen will
be displayed where the supplier
can create their SAP Business
Network global account.
COMPLETING COMPANY INFORMATION FOR A
GLOBAL ACCOUNT
B
6. Complete the SAP Ariba
Business Network global profile.
Note:
4. Password Enter your password in the Password and Repeat Password fields.
Note: Your password must contain a minimum 8 characters, including upper and lower case
letters, special characters and numeric digits (no repeatable digits and characters i.e. 2022 or
2000).
5. Email orders to Enter the e-mail address of the supplier’s person or department who will receive Purchase
Orders from CVL via SAP Business Network in the future.
Note: This is not in scope for the current project, all orders will be sent using the existing
procurement process.
COMPLETING ‘TELL US MORE ABOUT YOUR BUSINESS’
B
9. Review the prepopulated company
information and update where
required.
Click “Browse”.
10b
COMPLETING ‘TELL US MORE ABOUT YOUR BUSINESS’
B
Global Services
If your company offers its services
globally, select the radio button
“Global” then click “OK”.
OR
Local Services
If your company only offers its
services locally, select radio button
“Select Ship-to or Service
Locations”.
COMPLETING ‘TELL US MORE ABOUT YOUR BUSINESS’
B
11. Click on the appropriate region.
11
12
COMPLETING ‘TELL US MORE ABOUT YOUR BUSINESS’
B
13. Click + to select each country in
the region that you can supply. Note:
14
15
COMPLETING ‘TELL US MORE ABOUT YOUR BUSINESS’
B
16. Tax ID, Vat ID, DUNS Number
Note:
If no potential existing
accounts windows are
displayed, Click on
“Continue Account
Creation”.
SUPPLIER GLOBAL NETWORK ACCOUNT CREATED
B
20. Creating your account
38
COMPLETING SUPPLIER REGISTRATION QUESTIONNAIRES
Orientation on completing
C
your supplier registration
questionnaires
b) Support Details
C
2. Complete Supplier Registration
Questionnaire 1 of 2
c) Company Details
• Complete your
organisation’s details as
reflected on the
questionnaire.
Note:
The numbering of
questions may not
follow numerically as
some sections may be
hidden depending on the
choices made by the
supplier on preceding
questions !
COMPLETING SUPPLIER REGISTRATION QUESTIONNAIRE 1
d) Registered physical
business address
C
2. Complete Supplier Registration
Questionnaire 1 of 2
e) Contact Details
C
2. Complete Supplier Registration
Questionnaire 1 of 2
C
2. Complete Supplier Registration
Questionnaire 1 of 2
C
2. Complete Supplier Registration
Questionnaire 1 of 2
C
3. Complete Supplier Registration
Questionnaire 2 of 2
C
3. Complete Supplier Registration
Questionnaire 2 of 2
a) Registration Questionnaires
C
3. Complete Supplier Registration
Questionnaire 2 of 2
c) . Banking Information
• Complete your
organisation’s banking
information.
C
3. Complete Supplier Registration
Questionnaire 2 of 2
C
3. Complete Supplier Registration
Questionnaires
e) Registration questionnaires
statuses
C
3. Complete Supplier Registration
Questionnaires
f) Registration Status
55
HIGH-LEVEL SUPPLIER PROFILE MAINTENANCE
PROCESS FLOW
A
Start here
1 2 3 7
Suppliers
Supplier logs onto Supplier submits
Supplier has a need
SAP Business updated profile to CVL Profile update
to change some of
Network and reviews for validation and email received
their profile data
and updates profile verification by Supplier
SAP Business
Network
Start here
57
MAINTAINING YOUR SUPPLIER INFORMATION
B
Login to your SAP A
Business Network account
1. Visit HUZA website at
www.huza.co.rw
Click on “Login
3
OVERVIEW
60
MAINTAINING YOUR SUPPLIER INFORMATION
C
The SAP Business Network 4a
4b
a) Click on ”Business
Network” in the top menu
bar.
Selec
7
Selec
1 or 2
1 or 2
7
MAINTAINING YOUR SUPPLIER INFORMATION
C
The SAP Business Network
Note:
The numbering of
questions may not
follow numerically as
some sections may be
hidden depending on the
choices made by the Selec
7
Selec
supplier on preceding 1 or 2
1 or 2
questions !
MAINTAINING YOUR SUPPLIER INFORMATION
C
The SAP Business Network
13
Selec
7
Selec
1 or 2
1 or 2
OVERVIEW
A ABOUT REGISTRATION
PROCESS FLOW C MAINTAINING YOUR SUPPLIER
INFORMATION
68
ADDING ADDITIONAL USERS
D
1. A supplier may want to add
additional users to their company’s
1
SAP Ariba Business Network
profile.
As an Administrator of your
company, click on “your initials”
on the top right-hand side of your
screen.
3
2. Click on “Settings”. 2
3. Click on “Users”.
ADDING ADDITIONAL USERS
D
4. You may need to create a new role
if this has been not been done
already, which will be assigned to
the new user.
5
ADDING ADDITIONAL USERS
D
6. The “Create Role” screen will
appear. Enter a suitable name for
the role i.e. Sourcing, Finance, 8
Sub-admin, etc.
8. Click “Save”.
7
ADDING ADDITIONAL USERS
D
9. The newly Created role will be
displayed under the “Role Name”
column.
9
ADDING ADDITIONAL USERS
D
10. You can now start to add relevant
users by selecting the “Manage
Users” tab from the top menu bar
to open this screen.
10
11. Click on the “+” sign on the bottom
right of your screen to add a new
user.
11
ADDING ADDITIONAL USERS
D
12. Create the new user by entering
the “User’s Details”.
the box to the left of the role All fields marked with *
are mandatory fields
and must be completed.
14. Click “Done”.
13
14
ADDING ADDITIONAL USERS
D
15. The new user will receive two
e-mails from Ariba Commerce
cloud with a username and
temporary password.
A) Deleting users
If a user has left the organisation and
you wish to delete them. Click on the
“Actions” button next to that username
and select “Delete”.
2B
GIVING ADDITIONAL USERS ACCESS TO REGISTRATION
QUESTIONNAIRES
D
If you have a requirement to give
additional users access to maintain the
CVL Registration Questionnaires,
process as follows:
2
GIVING ADDITIONAL USERS ACCESS TO REGISTRATION
QUESTIONNAIRES
D
3. Click on the “Add” button to add a
user to the Response Team
3
GIVING ADDITIONAL USERS ACCESS TO REGISTRATION
QUESTIONNAIRES
D
4. The list of users in your company is
visible. Select the users you would
like to Add as a Participant
4
GIVING ADDITIONAL USERS ACCESS TO REGISTRATION
QUESTIONNAIRES
D
3
4
RESETING YOUR USERNAME AND PASSWORD
RESETTING YOUR USERNAME AND PASSWORD
1
RESETTING YOUR USERNAME AND PASSWORD
Click on “Submit”.
RESETTING YOUR USERNAME AND PASSWORD
91
CVL SUPPORT AND HELP LINES
A
93
SUPPLIER USER GUIDE
B
Accessing the supplier user guide
2
OVERVIEW
96
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(ALREADY LOGGED IN)
C
To contact SAP Ariba Support
directly, when you are already
11
logged in follow these steps:
4
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(ALREADY LOGGED IN)
C
5. Once you have submitted
your ticket you will see the
following screen showing you
the status of your ticket
5
OVERVIEW
101
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
D
To contact SAP Ariba Support 1
directly, when you do not have
any login credentials to your
account, follow these steps:
2
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
D
3. Click on “Contact us”
3
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
D
4. Click on “Register on SAP
Business Network”
4
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
D
5. Click on “Registration
error”
7
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
D
8. After clicking “I’m still
experiencing the error”.
You will see a pop up at the
bottom of your screen. Click
on “Create a Case”
8
CONTACTING SAP ARIBA SUPPORT DIRECTLY
(NO USER CREDENTIALS)
9. Fill in the form and submit
your SAP Ariba Support D
case ticket