Form 9

Form 9
(Reference Chapter X, Para A.2)

Customs Duty Exemption Certificate in respect of Motor Vehicles imported for the
Official Use of Foreign Representations / Personal Use of entitled members of Foreign
Representations
(To be filled in triplicate)
Serial Number _____________________
Certificate
This is to certify that the motor vehicle specified in the Schedule below is intended for the official use of
________________________________________ (Name of the FR) / for my personal use / for the personal use of
the members of my family (strike out whichever is not applicable) and that the motor vehicle would not be sold or
otherwise disposed of without the concurrence of the Ministry of ExternalAffairs, New Delhi and the
Central Board of Excise & Customs, Ministry of Finance, New Delhi, and with payment of Customs duty, if
any, payable thereon.
2. I, __________________________________________ (Name ) in my capacity as / in mypersonal capacity

as (strike out whichever is not applicable)____________________________(Designation) of
the__________________________________________(Name of the FR) at_______________________(Station)
having been allowed to import direct from abroad through theport of
__________________________________________ / purchase from the bonded stocks at the port
of__________________ / purchase from Mr./Ms. __________________________________________ (Name &
designation) of _______________________________________(Name of the FR /seller) (strike out whichever is
not applicable) without payment of duty, the motor vehicle, particulars ofwhich are given in the Schedule below,
for the official use of the__________________________(Name of the FR) / for my personaluse / for the personal
use of the members of my family (strike out whichever is not applicable), herebyundertake that:-
(a) The vehicle will not be sold or otherwise disposed of to a person who is not entitled to import amotor
vehicle free of duty:
(i) Without the concurrence of the Central Board of Excise & Customs, Ministry of Finance, New Delhi to be
obtained through the Ministry of External Affairs, New Delhi, and
(ii) Without payment to the Commissioner of Customs of the place nearest to the place of Headquarters of my
Mission / Consular Post / Trade Representation / UN / International Organization at
______________________________(Station), the Customs duty at the rate and the amount to be
determined by him / her in case the said vehicle is sold before the expiry of four years from itsdate of
registration in India.
(b) I shall obtain the concurrence of the Central Board of Excise & Customs, Ministry of Finance, NewDelhi
through the Ministry of External Affairs, New Delhi before I sell or transfer this vehicle even to aPrivileged Person
entitled to import a motor vehicle free of duty and intimate the Commissioner of Customsof the place nearest to the
place of Headquarters of my Mission / Consular Post / Trade Representation /UN / International Organization at
_____________________(Station ), its sale price and the nameand address of the Privileged Person before
completion of such a transfer or sale; and
(c) I shall obtain from the buyer an Exemption Certificate (in quadruplicate) in the prescribed form andforward
two copies of the Certificate to the Commissioner of Customs of the port of importation after gettingthese attested
by the Protocol Special Section, MEA, New Delhi / State Government Protocol / MEA BranchSecretariat.
Schedule
( Particulars of the Motor Vehicle which is the subject of the above declaration )
1. Make : __________________
2. Model : __________________
3. Year of Manufacture : __________________
4. Registration No. (if applicable) : __________________
5. Chassis No. : __________________
6. Engine No. : __________________
7. Horse Power (Engine capacity) : __________________
8. Cylinders : __________________
9. Country from which imported / Person from whom bought : __________________
10. No. / Date of Bill of Lading and Ship's name : __________________
11. Any other particulars ( RHD / LHD ) : __________________
Place :__________________
____________________________________
( Signatureof the entitled member of the FR )
Date :_________________
Seal of
FR
______________
( Name& Designation )
In case of personal vehicle :
Identity Card No. :__________________

Date of Arrival in India :_________________
Counter Signature of FR
The above particulars are verified.
Place :__________________ ______________________________

( Counter Signature of Head of FR or the
Officer authorized to sign for this purpose )
Date :_________________
Seal of
FR
______________
( Name and Designation )
( To be filled in by the Customs )
Signature and seal verified with specimen available in the Office. Certificate andundertaking have
been signed by the officer duly authorized.
Passed under Bill of Entry No.__________________ and date_________________.
Date :_________________
___________________________
( Customs Officer )
Please note the information in the box for
completion of Form 9
Abbreviations used :
FR for Foreign Representation
EC for Customs Duty Exemption Certificate
PP for Privileged Person
MEA for Ministry of External Affairs
GOI for Government of India
This EC is to be submitted in triplicate( 3 identical copies ) with the following documents / entries :-
1. An accompanying Note Verbale of the FR (with the first copy only).

2. Prior Approval of the Protocol Special Section of MEA / State Government Protocol / MEA Branch Secretariat for the
import of a right hand drive motor vehicle.
3. In case of a vehicle imported for personal use, a copy of the Identity Card issued by Protocol-II Section, MEA, New
Delhi / State Government Protocol / MEA Branch Secretariat.
4. In case of second hand purchase from another FR / PP, a copy of the sale permission issued by the Protocol Special
Section of MEA / State Government Protocol / MEA Branch Secretariat to the seller of the vehicle.
5. Invoice ( in original and 2 copies ).
6. Bill of Lading ( in original and 2 copies ).
7. Certificate of Conformity to Exhaust Emission Standards in India [ Bharat IV / Euro IV or above in the National
Capital Region (NCR)].
8. A running Serial Number should be given for each EC issued by the FR with a separate running sub number for
imports for personal use of entitled members of the FR . The numbering should be in annual series with the year in
question indicated at the end of the Serial Number. For example : 25/ABC/10/2019 (or 19) (ABC – initials of the
entitled member of FR).
9. Each copy of the EC and its accompanying documents will be marked 'original', 'duplicate', and 'triplicate'.
10. The total value of the items should invariably be recorded in equivalent Indian Rupees at the designated place in the
EC.
11. ECs for items for 'personal use' will be signed by the concerned entitled member of the FR and countersigned by the
Head of FR. Heads of FRs with ten or more PPs can delegate the responsibility of countersigning to another senior
functionary.
12. Alterations, overwriting or application of white fluid should be avoided.

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Form 9

(Reference Chapter X, Para A.2)

Serial Number _____________________

2. I, __________________________________________ (Name ) in my capacity as / in mypersonal capacity

In case of personal vehicle :

Identity Card No. :__________________

The above particulars are verified.

Place : ____________

( To be filled in by the Customs )

Passed under Bill of Entry No.__ and date_.

1. An accompanying Note Verbale of the FR (with the first copy only).

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