MULTISTAKEHOLDER CONSULTATION MEETING ON DISTRICT DISASTER MANAGEMENT

PLAN- BANDIPORE,J&K
DATE:6 DECEMBER 2014,
TIME:10:30 TO 14:00 HRS
VENUE: DISTRICT DEVELOPMENT COMMISIONER OFFICE -BANDIPORE, J&K

INTRODUCTION:

The Consultation workshop was held at District Collector’s Office on 6 December 2014. The main
agenda for the workshop was to review and give suggestions on the existing DDMP and to discuss
the process for updation/preparation of improved DDMP. The programme began with a welcome
note by Dr. Shah Faisal, District Collector Bandipore and followed the introduction, presentations
and discussions with the participants.

KEY NOTE MESSAGES:

Dr. Shah Faisal, District Development Commisioner Bandipore: Apprised about the recent floods
that occurred in Kashmir in September 2014 affecting large areas of Bandipora district. He
emphasised on the urgent need for a simplified and practical version of DDMP. The existing disaster
management plans are too complex and bulky to read and understand. Sphere India is requested to
provide technical guidance to prepare a comprehensive but brief and workable DDMP. The hazards,
vulnerabilities and capacities differ in the three distinct geographic zones of the district. These range
from natural disasters to man-made hazards such as poor construction practices, unsustainable use
of natural resources and cross border firings with Pakistan. It is important to safeguard the essential
items in the district during the disasters as scarcity of the commodities such as oil can ignite tensions
in the community.

Therefore it is important to identify area specific hazards and vulnerabilities in the three catchments:
 Jhelum catchment
 Wular catchment
 Sindh catchment

Sphere is requested to facilitate HVCA in selected sample villages in the three zones and to feed in
the results for the improvement of existing DDMP. The HVCA in these sample villages should give
recommendations on works (including estimates of works).

District does not receive mitigation funds to carry out “pre-emptive” or DRR infrastructural projects.
It receives only 25 lakhs INR annually for disaster response activities. Therefore the plan needs to be
strong, context-specific and keep in mind the all existing resources available under government
schemes and with the communities.
Mr. Mohammad Yusuf, Representative from School Education Department: There is a need of a
workable plan for schools. In every disaster, due to lack of adequate community halls, the affected
population resides in schools which severely hampers the education of children. The construction of
160 shelters sanctioned by the government should be expedited. District is prone to multiple
disasters including fire which is a major hazard in the district. Trainings should be imparted on
multiple hazards including on fire extinguishers and how to use them in the times of emergency. The
school infrastructure should be made resistant to natural hazards.

Mr. Sadashiv ,Prime Ministers Rural Development Fellow (On the behalf of Collectors Office)

The recent floods exposed the a need for emergency stockpiling and community based disaster
management task forces in the village. The village task forces should be trained in evacuation, First
Aid, search and rescue. Checklists/SoPs will be very useful in implementing the planned activities.
Collector’s Office beginning a DM Store and DM Committee at Tehsil level(within a month). A nodal
officer would be appointed with expertise to provide support from District side. Revenue
Department can help in compiling the database on disasters. DC’s office is enthusiastic to integrate
best and workable best practices and mock drills.

Flood Response Officer: There was a lack of systematic preparation for the recent floods. JCBs and
sand bags were not available in required quantities. Nalas were not deepened and widened for a
long time (also due to insufficient funds). Encroachments made the situation even worse. External
assistance for suction pumps and accessories to dewater were required. All these factors
contributed to disaster.

Mr Yousuf Choudhary, S.P. Cops Police Department:

The region is highly prone to disasters. In 2005, earthquake struck and authorities did not know
about the situation as the road and telecom connectivity were destroyed. For days, communities
were left to fend for themselves. The poor construction practices and lack of land use planning the
casualties increased drastically. The government and communities were unprepared for the floods
this year as well. People should be sensitised on disaster management to decrease the loss of lives
and livelihoods.

Dr.Henna Hejazi, Sphere India: Sphere India will coordinate with its members to provide the best
possible technical support to the district administration. Following trainings and activities could be
undertaken by the Sphere members:

 Masons trainings for Engineers and masons.

 Inclusion of the needs of vulnerable groups such as PWDs and pregnant women.
 Psycho-social trainings and support for victims of the disasters.
 Training on GIS - Google Earth mapping.
 An in-depth HVCA of the sample villages from three zones and to come out with concrete
points of vulnerabilities and required actions/works.
Mehar, Athwas, The capacity building trainings should be conducted for the youth at village level.
During the floods the youth played a very important role in disaster relief activities and resource
mobilisation.

The focus should be given to create a communications system which could be functional during the
disasters. There needs to be a mechanism for quick temporary network restoration and distribution
of wireless sets in the villages. 100 persons task force from different registered NGOs – who could
be used during disasters.

PRESENTATIONS:

Ms. Malashree Bhargava, DRM Consultant, Sphere India: Explained the steps involved in
preparation of DDMP and timelines. The contents of Madhubani- Bihar model of DDMP were
explained in details :
Volume I: DRR Plan (including Capacity Building and Mitigation)
Volume II: District Response Plan
Volume III: Checklists, Formats and Resource Database
Volume IV: Stakeholder Plans (Specific Action Plans for Line Departments, GP Committees, NGOs,
IAG and other stakeholders)
Please refer to the attached PPT.

Mr. Manoj Dash , Senior Programme Manager at Sphere India:

Explained the Google Earth system for mapping the disaster affected zones, relief and rehabilitation
activities . The Geo tagging and referencing of the affected houses and village infastucture could be
could be complemented by pictures. Information can be compiled at th levels of district, block,
village and individual households. Sphere India can facilitate trainings on the usage of this software.
Please refer to the PPT for details.

PROCESS STEPS AND TIMELINE

Steps Description Timeline

1. Consultation at District Level Dec 6
2. Desk Research and Gap analysis 10 days (starting on 10th Dec )
3. HVCA Analysis Approx 20 days
4. DDMP First Draft Approx 20 days
5. Online review and editing Approx 1 week
6. DDMP Second Draft Approx 1 week
7. Sharing of Draft version and including inputs Approx 10 days
8. Designing and Printing Approx 1 week
9. Submission of DDMP to District Administration. Approx 1week
 Making District Disaster Management Plan
Initial Process Map

National Advisory Committee Formation of National Advisory Committee (NAC):

(NAC) Chaired by National Disaster Management Authority
(NDMA)

State and District Stakeholders:

Initial Meetings with Key
Stakeholders to initiate the Process  State Disaster
Management Authority
 District Magistrate
Members of State/District
Reshuffling of State Advisory Group (SAG):  Government Line
Advisory Group (SAG/DAG):
Departments of District
 State Public Health
 Panchayat and Local
Engineering
Communities
Department
 State Rural Formation of District Advisory Group Consultations with District
Development
Stakeholders:
Department
 State Health Macro Analysis: Hazard, Vulnerability and  District Magistrate
Department Capacity Assessment (HVCA) Report based and Line
 State Education
on Secondary Data Departments
Department
 State Fire Department
 Sub Divisional
Review of Macro Analysis HVCA Report
 State Police Officials
through consultations
2.2.1.1
Department  Local NGOs
 National Disaster
2.2.1.2  PRIs and
Response Force Data Collection from Block Development Communities
2.2.1.3
 State Urban Officials and Circle officials in Block Consultations with District
Development Resource Inventory Template Stakeholders:
Department
 State Disaster Review of District Disaster Management  District Magistrate
Management Plan Template through District level and Line Departments
Department and Sub Divisional
Consultations developed by NDMA and
Officials
selection of Key stakeholders
 Local NGOs
 Media
 Local Associations i.e.
Final Consultation with Key Stakeholders to Medical Associations,
present inputs in the DDMP template in front of Youth Groups etc
NDMA, SDMA and DDMA  PRIs and
Communities

Revise the template and submit it to DM and NDMA

PROCESS STEPS AND TIMELINE:

Sl.no. Description Timeline (to be finalized by

DDMA)
1. Deployment of Coordinator at District Level
2. Desk Research and Gap analysis Jan 1 Week
3. Consultation at District Level Jan 15 (One day)
4. HVCA Analysis Feb 5th
5. DDMP Draft -1 Feb 25th
6. Online review and editing March 2nd
7. DDMP Draft -2 March 10th
8. Sharing of Draft version and including inputs March 20th
9. Designing and Printing March 25th
10. Submission of DDMP to District Administration March 30th

RESPONSIBILITY MATRIX:

Activity Sphere India DDMAs

Desk Research and Gap To do the desk To provide
analysis research and information and
analysis of gap data
District Consultations Technical and To send the
resource person invitation letter to
support the stakeholders
including Govt.,
NGOs, PRI, various
association like
medical, farmers
etc. and to organize
the consultation.
Drafting of DDDMP Technical team to To provide
Draft the DDMP information/ data
Online consultation/ Resource person To provide feedback
feedback and to initiate and to finalize the DDMP
finalization of the collect and
DDMP compile the
feedbacks and to
finalize the DDMP
Final consultation Technical and To send the
resource team invitation letters
and to organize the
consultation
 LIST OF PARTICIPANTS:

No. Name Agency Designation Contact No

01 Dr. Shah Faisal DC Bandipora DC

02 Dr Heena Hejazi Sphere India Focal Point 990489491
03 Hilal ahmad lone Information department Govt. official 7298614421
04 Manoj dash Sphere India SPM 0716774476
05 Mohd. Rafi Sphere India coordinator 9906578888
06. Mehvish Rafiq Athwaas VC 7298746096
07. Mehar latief shah Athwaas Joint sectary 9596250517
08. Tajamul islam Athwaas Treasurer 87150082608
09. Mir Imran Athwaas Chairman 8803925217
10. Mohd Hussain Shah PWD R&B Gurez AEE 9419529121
11. Mohmmad yosuf School education department Principal 9419028930
12. Mohd Maqbool Bhat Aman Charitable trust Medical officer 9858965789
13. Sajad Hussain Aman charitable trust Coordinator 9818911446
14. Gulzar Ahmad Mir PWD R&B Sumbal AEE 9419002591
15. Mohammad mustaq RDD ACD 9419044104
16. Major S.S Khola 27RR Coy cdr 9797742226
17. Shoaib Noor CA&PD AD 9797743347
18. Yousuf choudhary(KPS) Police SP cops/ Bandipora
19. Dr. G.R Social worker Social worker
20. Ms. Vijay Bazaz Anti corruption Activist (Anna Author 9796172775
Razdhan Hazare)
21. Omkar Razdhan Jammu Kashmir initiative for Vice 09810067028
peace chairman(Rtd.)
22. Zaffar Iqbal CB (MBS) Rtd. 9469100301

23. Shabir Ahmad J&K youth welfare Sectary 9906877755

organization/drug deadiction
center
24. Aftab Ahmad Lone PHE Sumbal AEE 9419018237
25. Firdous Ahmad Ganie R&B Bpr AEE 9797760121
26. Khurshed Ahmad IGSSS Project cordinator
27. Dr. Bilkees Medical Officer CMO 0195722551
28. Perviz Ahmad Shah PHE JE 8803058878
29. Khursheed Ahmad Fire and emergency service Div. fire officers 9797888646
30. Mohammad Akhter National students welfare Secretary 9622790036
association
31. Malashree Sphere India DRM Consultant
32. Altaf Ahmad Action aid Project coordinator 990645546
33. Wahid Maqbool DD News Cameraman 8803445226
PHOTOGRAPHS OF THE CONSULTATION MEETING: