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Shipping and Claiming Sop

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32 views

Shipping and Claiming Sop

Uploaded by

Rahini
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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SHIPPING AND CUSTOM FORMALITIES

The shipment of export cargo has to be made with prior permission of and under the close
supervision of the custom authorities. They cannot be loaded on board the ship unless a formal
permission is obtained from the custom authorities. The custom authorities grant this permission only
when it is being satisfied that the goods being exported are of the same type and value as have been
declared by the exporter or his C & F agent, and that the duty has been properly determined and paid,
if any.
The custom procedure can be briefly explained as follows.
1) Submission of Documents – For customs clearance of cargo, the exporter or his agent has to
submit five copies of shipping bill along with necessary documents such as –  Letter of
credit or confirmed export order.
 Commercial invoice.
 Packing list
 Certificate of origin.
 G. R. Form
 ARE-1 Form
 Original copy of certification inspection. (Wherever necessary)
 Marine insurance policy.
2) Verification of documents – The customs appraiser verifies the details mentioned in each
document and ensures that all formalities have been complied with by the exporter. It satisfied; he
issues “A Shipping Bill Number” which is very important from the exporter’s point of view.
3) Carting order – The custom house agent of the exporter approaches the superintendent of the
concerned port trust for obtaining a carting order. After obtaining the carting order, the cargo is
physically moved inside the docks, which is basically the permission to move cargo inside the docks.
The carting order is issued by means of an endorsement on the duplicate copy of the shipping bill.
4) Storing the goods in the sheds – After securing the carting order, the goods are moved inside the
docks. The goods are then stored in the sheds at the docks.
5) Examination of goods – The customs examiner examines the goods and gets the package sealed in
his presence. If satisfied the examiner grants permission for the loading of the goods on the ship in the
form of a “Let Export” order. The same procedure is now processed through Electronic Data
Interchange (EDI) system.
6) Obtaining “Let ship order” – The custom House Agent submits the duplicate copy of the
shipping bill along with other documents to customs preventive offices. If the customs preventive
officer finds that everything is in order he endorses the duplicate copy of shipping bill with “Let ship
order”.
7) Loading of goods – After obtaining the “Let ship” order the goods are loaded on the ship for which
the mate of the ship issues a “Mate’s Receipt” to the superintendent of the port. That’s how the mate’s
receipt reaches the office of the port trust.
8) Payment of port dues – The Agent of the exporter then pays the required port dues and collects
the mate’s receipt.
9) Obtaining Bill of lading – As the final step, the agent of the exporter submits the mate’s receipt to
the shipping company on whose ship the goods are loaded. The shipping company issues a bill of
lading. Normally the bill of lading is issued in two or three negotiable and nonnegotiable copies, as
they are required on various occasions later
Obtain Permanent Account Number (PAN)-based Business Identification Number (BIN):
You'll need a PAN-based BIN to proceed with the process.
Open a Bank Account in a Designated Bank: The process requires a bank account with a
designated bank.
Fill the Shipping Bill: The details of the shipment are entered into the shipping bill form.
Declaration (Service Centers of Customs): The declaration is submitted at a service center of
customs.
Checklist is Generated: A checklist is generated to confirm all the required documents are
included.
Data is Submitted to the System by the Service Center Operator: The service center operator
submits the data to the system.
Shipping Bill Number is Generated: Once the data is submitted, a shipping bill number is
generated.

Essential Documents:

Bill of Lading (BL): Proof of contract and receipt for cargo between exporter and carrier.
Commercial Invoice cum Packing List: Combined document detailing items, quantities, and
value.
Shipping Bill or Bill of Export: Electronic customs clearance document (ICEGATE).
Proforma Invoice: Used for requesting advance payment from buyers.
Export Order/Purchase Order: Confirmation of order details between buyer and seller.
Certificate of Origin (COO): Verifies the country where goods were manufactured.
Bill of Exchange (BE): Written order instructing the buyer to pay the exporter.
Letter of Credit (LC): Guarantee from buyer's bank to ensure payment to exporter.
Third-Party Audit (TPA) Reports: Some importers or specific industries may require
independent verification of your manufacturing processes or financial statements.
SGS Inspection: SGS is a leading inspection, verification, testing, and certification company.
An SGS inspection report might be required depending on the product category and buyer's
specifications.Lab Test Reports: Laboratory testing reports might be necessary to demonstrate
compliance with specific quality or safety standards for your product.
Export Promotion Council (EPC) Standards: Certain Export Promotion Councils in India
might have specific quality standards for exported products.Meeting these standards could
require additional documentation or certifications.

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