Background

Ethiopian Road Transport Authority is a public Authority responsible to the use of any Roads within
Ethiopia, vehicles using these Roads and to all matters relating to Road transport activities. Road
Transport Administration was established in 1967 to provide for the control and regulation of travel and
transport on the Road. The Addis Ababa Transport Branch Office of the Federal Transport Authority at
Megenagna is the body which is responsible for Addis Abeba city transportation like bus, minibus taxi etc.
Currently Addis Abeba Transport Branch Office has formulated a model of regulation on mid 2009 to put
the new system in the operation for associations to be established under zones. Each zone will have a
specific number of routes within its territory and taxis under each zone are expected to operate only in the
routes within the zones they are registered. The highest number of routes, 42, will be in Asko Zone,
followed by 38 in Megenagna and 31 in both Bole and Saris, the least number, 24, will be in Tor-
Hailoch. The vision of the Addis Abeba Transport Branch Office is to ensure the provision of modern,
integrated and safe road service to meet the needs of all communities in the city. One of the major
objectives of the taxi zoning system is preventing taxis from refusing to travel long distances to maximize
their income. When the new system comes into force, passengers will be able to travel as far as they
want along set routes.















Workflow

There are five zones and thirteen associations in the existing system workflow of organization and each
association have their own controllers on each rout.





Review of related works
Even if there is no computerize system until know that related to the system that we are going to
design, there are two major existing system tasks that are going to be related with new system such as
manual communication between the Transport Branch Office at Megenagna and the association as
described in the workflow. n this project we use this existing system as a model to make the new
communication system that is communication via network by taking the Branch Office as central
administration system. The second thing is the organization performs manual scheduling system for
taxies randomly in some time interval to different routes. We are going to be making it this manual
scheduling with the help of the computer program to notify routs of each taxi easily.
Addis Ababa Transport
Branch Office at Megenagna
Ethiopian Road
Transport Authority
Tor-Hailoch zone Saris zone Bole zone Megenagna zone Asko Zone
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Statement of the problem
Even if there are so many taxies n Addis Abeba city and handling them is difficult task,
until know there is no computerized system that is designed to deal with management of this particular
area. So the major things that initiate as to design this new system are basically three. First
communication between the branch office and each association is via a manual which leads to poor
information sharing system between associations and association with Branch Office, wastage of time,
resource and unsatisfactory service for customers or taxi owners. Second the organization aim to
schedule taxies manually on different routes in some time interval but they are unable to work with it
because it is difficult. Finally the organization does not have mechanism to deal with these tasks like
O Presenting reports. Example daily report on taxies that are wanted by each
station.
O Presenting detail information about taxies, taxi owners and derivers at each
station and at branch office when it is needed for different purpose.
O Checking taxies working without their rout, taxies remove or without having
placards mounted to theIr roof.





Objective of the project


General objective

Our main goal is to automate the existing manual system by adding some features like new data
sharing system, or communication between associations by using client-server networking system and
scheduling system.


$5ecific objective


O Presenting reports. Example daily report on taxies that are wanted by each
station.
O Presenting detail information about taxies, taxi owners and derivers at each
station and at branch office when it is needed for different purpose.
O Checking taxies working without their rout, taxies remove or without having
placards mounted to theIr roof.
This checking is based on information from
1, Controllers assigned by the association of the taxi.
2, Controllers from branch office.
3, Traffic police.
O Manual updating:-changing service area of the taxi from one rout to another
based on some criteria.









Methodologies


Data collection methodology

n order to collect essential data's that we are going to use for a feature we use direct
observation and interview data collection methodologies.

Observation

We use this method simply for looking through the workflow of branch office at Megenagna
which deals with taxies in the city and some of the taxi associations in the city, how taxies in Addis Abeba
work on different rout and the way controllers in each association manage the taxies on their rout.

Questionnaires

By making some interview for branch office and for some of the taxi associations we are able
to get the required data for our study. We made our interview by asking some questions like foundation,
function, vision and the existing system of the organization.

System development methodologies and tools