Pearson BTEC Level 3 Nationals Certificate, Extended Certificate,

Foundation Diploma, Diploma, Extended Diploma

Tuesday 16 January 2024

Afternoon (Time: 3 hours)
Paper
reference 31761H
Information Technology
UNIT 2: Creating Systems to Manage Information

Part A
You must have:
activity2.rtf, activity3.rtf, activity4.rtf

Instructions
• Part A and Part B contain the material for the completion of the assessment
under supervised conditions.
• assessment
There are 40 marks for Part A and 26 marks for Part B, giving a total mark for the
of 66.
• Part A and Part B are specific to each series and this material must be issued only
to learners who have been entered to take the assessment in the specified series.
•• Learners must only have access to Part A during this examination session.
This booklet should be kept securely until the start of the 3-hour supervised
assessment period.
•• Part B materials must not be accessed during the completion of Part A.
Part A and Part B should be submitted together for each learner.
• This booklet should not be returned to Pearson.
• Answer all activities.
Information
• The total mark for this paper is 40.

Turn over

P75808A
©2024 Pearson Education Ltd.
1/1/1
*P75808A*
 Instructions to Invigilators
This paper must be read in conjunction with the unit information in the specification and
the BTEC Nationals Instructions for Conducting External Assessments (ICEA) document.
See the Pearson website for details.
Refer carefully to the instructions in this booklet and the BTEC Nationals Instructions
for Conducting External Assessments (ICEA) document to ensure that the assessment is
supervised correctly.
The 3-hour Part A activities must be carried out under examination conditions.
Electronic templates for Activities 2, 3 and 4 are available on the website for centres to
download for learner use.
Learners must complete Part A on a computer using the templates provided and
appropriate software. All work must be saved as PDF documents for submission.
Invigilators may clarify the wording that appears in Part A but cannot provide any
guidance in completion of the activities.
Invigilators should note that they are responsible for maintaining security and for
reporting issues to Pearson.
Maintaining security
• Learners must not bring anything into the examination environment or take
anything out.
• Centres are responsible for putting in place appropriate checks to ensure that only
permitted material is introduced into the examination environment.
• Internet access is not permitted.
• Learner work must be regularly backed up. Learners should save their work to their
folder using the naming instructions indicated in each activity.
• During any permitted break, and at the end of the examination, materials must be
kept securely, and no items removed from the supervised environment.
• Learners can only access their work under supervision.
• User areas must only be accessible during the examination session and only by
the individual learners.
• Any materials being used by learners must be collected in at the end of
the examination.
• Following completion of Part A, all materials must be retained securely for
submission to Pearson.
• Part B materials must not be accessed during the completion of Part A.

2 P75808A
Outcomes for submission
Each learner must create a folder to submit their work.
The folder should be named according to this naming convention:
[Centre #]_[Registration number #]_[surname]_[first letter of first name]_PartA
Example: Joshua Smith with registration number F180542 at centre 12345 would have a
folder titled
12345_F180542_Smith_J_PartA
Each learner will need to submit 6 PDF documents and their final database within
their folder.
The 6 PDF documents should use these file names:
Activity 1: activity1_[Registration number #]_[surname]_[first letter of first name]
Activity 2: activity2_[Registration number #]_[surname]_[first letter of first name]
Activity 3: activity3_[Registration number #]_[surname]_[first letter of first name]
Activity 3d: activity3d_[Registration number #]_[surname]_[first letter of first name]
Activity 4: activity4_[Registration number #]_[surname]_[first letter of first name]
Activity 5: activity5_[Registration number #]_[surname]_[first letter of first name]

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 Instructions for Learners
Read the scenario, brief and activities information carefully.
Plan your time carefully to allow for the preparation and completion of all the activities.
Internet access is not allowed.
You will complete the activities under supervision and your work will be kept securely at
all times.
You must work independently throughout the examination and must not share your
work with other learners.
Your invigilator may clarify the wording that appears in Part A but cannot provide any
guidance in completion of the activities.
Part B materials must not be accessed during the completion of Part A.
Outcomes for submission
You must create a folder to submit your work.
The folder should be named according to this naming convention:
[Centre #]_[Registration number #]_[surname]_[first letter of first name]_PartA
Example: Joshua Smith with registration number F180542 at centre 12345 would have a
folder titled
12345_F180542_Smith_J_PartA
You will need to submit 6 PDF documents and your final database within this folder.
The 6 PDF documents should use these file names:
Activity 1: activity1_[Registration number #]_[surname]_[first letter of first name]
Activity 2: activity2_[Registration number #]_[surname]_[first letter of first name]
Activity 3: activity3_[Registration number #]_[surname]_[first letter of first name]
Activity 3d: activity3d_[Registration number #]_[surname]_[first letter of first name]
Activity 4: activity4_[Registration number #]_[surname]_[first letter of first name]
Activity 5: activity5_[Registration number #]_[surname]_[first letter of first name]

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 BLANK PAGE

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 Part A Brief
You are advised to spend 10 minutes reading the scenario and the activities
you are to complete.
You may make notes and/or highlight information to use in the completion of the
documents you need to produce for your activities.
Scenario
You have been asked to create a database for Roseblush Roses.
Roseblush Roses is a company that plants and maintains rose displays.
The database will record information about the roses that are used in the displays.
Each rose is purchased from a single supplier.
Each rose has an expert who oversees the planting and maintenance of that rose.
Each rose has a rose type, e.g. Grandiflora.
Rose types have a height between 0.6 and 1.82 metres inclusive.

6 P75808A
 An extract of the data the company would like to record is shown in Figure 1.

P75808A
Rose Rose Name Supplier Rose Rose Supplier Rose Supplier Expert Expert Type Expert
ID ID Colour Type Telephone Type Name ID Surname Height Last
ID Training
Crimson to (01632)
1 Alec’s Red 1 1 Hybrid Tea Tri Nursery 1 Grassy 1 24/11/2023
cherry 960259
(01632)
2 Blessings 2 Coral pink 1 Hybrid Tea Withringtons 2 Akel 1 14/09/2019
960244
Sweet (01632)
3 3 Cherry red 2 Grandiflora Best Flowers 1 Grassy 1.82 24/11/2023
Spirit 961444
(01632)
4 Lizzy 2 Pale pink 2 Grandiflora Withringtons 1 Grassy 1.82 24/11/2023
960244
Bright (01632)
5 Arthur Bell 1 3 Floribunda Tri Nursery 1 Grassy 1.8 24/11/2023
yellow 960259
English (01632)
6 3 Light pink 3 Floribunda Best Flowers 2 Akel 1.8 14/09/2019
Miss 961444
(01632)
7 China Doll 2 Pink 4 Polyantha Withringtons 3 Frost 0.6 16/08/2020
960244

Figure 1

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 Part A
You must complete ALL activities within Part A.
Produce your documents using a computer.
Save your documents in your folder ready for submission using the formats and
naming conventions indicated.
Activity 1: Database Relationships Screenprint (45 minutes)
Study the data extract provided in Figure 1.
Create an efficient database structure that:
• minimises data duplication
• accepts the data provided
• uses recognised naming conventions
• ensures data integrity.
Ensure you use all and only the fields shown in Figure 1.
Screen print your database relationships.
Save your database relationships screenprint as a PDF in your folder for submission as
activity1_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 45 minutes on this activity.
(Total for Activity 1 = 8 marks)

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Activity 2: Table Structures and Validation (45 minutes)
Create efficient table structures based on Activity 1 and the data shown in Figure 1.
The table structures must use suitable validation to meet these requirements:
• a record for a new supplier will not save if the supplier telephone number is not in
the correct format
• a record for a new supplier will not save if the supplier name is not present
• a record for a new rose will not save if the expert ID is invalid
• a record for a new rose will not save if the rose type ID is invalid
• a record for a new rose type will not save if the type height is below the
accepted range
• a record for a new rose type will not save if the type height is above the
accepted range.
Input the data given in Figure 1 into your relational database.
Evidence your table structures and validation as screenprints using the given
activity2.rtf template.
Display your screenprints to show:
• the design view of each table showing the structure, including the fields and
data types
• validation including one suitable example for each of these:
• presence check
• length check
• value lookup or range check
• table lookup
• format check.
Save your evidence of the table structures as a PDF in your folder for submission as
activity2_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 45 minutes on this activity.
(Total for Activity 2 = 8 marks)

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Activity 3: Queries and Report (40 minutes)
Queries
(a) Create a query to display an alphabetically sorted list of roses that are any shade of
pink and have a type height of at least 1.8 metres. It must display only the rose name,
the rose colour and the supplier name.
(b) Each expert must do training every three years.
Create a query to display information about the experts who need to do training.
Calculate:
• the number of years since the last training
• the number of roses the expert is responsible for.
Display:
• the expert ID
• the expert surname
• the number of years since the expert’s last training
• the number of roses the expert is responsible for.
Evidence your queries as screenprints using the given activity3.rtf template.
Your screenprints must show:
• the DESIGN view of the queries specified that you have created, including fields
and criteria
• the DATASHEET view of the queries specified that you have created.

10 P75808A
Report
(c) Each rose type should have a minimum of two suppliers.
Create a report that shows a list for the rose type Grandiflora and the rose
type Polyantha.
For each rose type, calculate:
• the total number of suppliers
• whether more suppliers are needed.
Display:
• a suitable report title
• the rose type
• the supplier name(s)
• the total number of suppliers for each rose type
• the words “More suppliers needed” if more suppliers are needed.
The report must fit on one page.
Evidence your report as screenprints using the given activity3.rtf template.
Your screenprints must show:
• the DESIGN view of the report you have created, including grouping
and calculations
• the DESIGN view of any queries you have created and used with the report,
including fields and criteria
• the DATASHEET view of any queries you have created and used with the report.
Save your query and report evidence as a PDF in your folder for submission as
activity3_[Registration number #]_[surname]_[first letter of first name]
(d) Save your database report (not a screenprint) as a PDF in your folder for submission
as activity3d_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 40 minutes on this activity.
(Total for Activity 3 = 12 marks)

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Activity 4: Structure Testing (20 minutes)
Test the structure and the validation of your relational database using suitable test data
(normal, erroneous and extreme as appropriate).
You must provide evidence of table level testing that proves:
1. a record for a new supplier will not save if the supplier telephone number is not in
the correct format
2. a record for a new supplier will not save if the supplier name is not present
3. a record for a new rose will not save if the expert ID is invalid
4. a record for a new rose will not save if the rose type ID is invalid
5. a record for a new rose type will not save if the type height is below the
accepted range
6. a record for a new rose type will not save if the type height is above the
accepted range.
Complete the test log to show how you have tested the structure and validation of your
database using the given activity4.rtf template.
Save your test log as a PDF in your folder for submission as
activity4_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 20 minutes on this activity.
(Total for Activity 4 = 6 marks)

Activity 5: Structure Evaluation (20 minutes)

Evaluate your database structure and validation.
You should consider:
• how well your database structure has minimised data duplication
• how well your database structure meets these requirements:
• each rose is purchased from a single supplier
• each rose has an expert who oversees the planting and maintenance of
that rose
• each rose has a rose type, e.g. Grandiflora
• rose types have a height between 0.6 and 1.82 metres inclusive.
Save your evaluation as a PDF in your folder for submission as
activity5_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 20 minutes on this activity.
(Total for Activity 5 = 6 marks)

TOTAL FOR PART A = 40 MARKS

12 P75808A
 Pearson BTEC Level 3 Nationals Certificate, Extended Certificate,
Foundation Diploma, Diploma, Extended Diploma

Wednesday 17 January 2024

Morning (Time: 2 hours)
Paper
reference 31761H
Information Technology
UNIT 2: Creating Systems to Manage Information

Part B
You must have:
activity6.rtf, activity7.rtf, partB_database.accdb or partB_database.mdb

Instructions
• Part A and Part B contain the material for the completion of the assessment
under supervised conditions.
• assessment
There are 40 marks for Part A and 26 marks for Part B, giving a total mark for the
of 66.
• to learners who have
Part A and Part B are specific to each series and this material must be issued only
been entered to take the assessment in the specified series.
•• This booklet should be keptaccess
Learners must only have to Part B during this examination session.
securely until the start of the 2-hour supervised
assessment period.
•• Part A materials must not be accessed during the completion of Part B.
Part A and Part B should be submitted together for each learner.
•• This booklet should not be returned to Pearson.
Answer all activities.

Information
• The total mark for this paper is 26.

Turn over

P75817A
©2024 Pearson Education Ltd.
1/1/1/1
*P75817A*
 Instructions to Invigilators
This paper must be read in conjunction with the unit information in the specification and
the BTEC Nationals Instructions for Conducting External Assessments (ICEA) document. See
the Pearson website for details.
Refer carefully to the instructions in this booklet and the BTEC Nationals Instructions
for Conducting External Assessments (ICEA) document to ensure that the assessment is
supervised correctly.
The 2-hour Part B activities must be carried out under examination conditions.
The database and electronic templates for Activities 6 and 7 are available on the website
for centres to download for candidate use.
Learners must complete Part B on a computer using the templates provided and
appropriate software. All work must be saved as PDF documents for submission.
Invigilators may clarify the wording that appears in Part B but cannot provide any
guidance in completion of the activities.
Invigilators should note that they are responsible for maintaining security and for
reporting issues to Pearson.
Maintaining security
• Learners must not bring anything into the examination environment or take
anything out.
• Centres are responsible for putting in place appropriate checks to ensure that only
permitted material is introduced into the examination environment.
• Internet access is not permitted.
• Learner work must be regularly backed up. Learners should save their work to their
folder using the naming instructions indicated in each activity.
• During any permitted break, and at the end of the examination, materials must be
kept securely, and no items removed from the supervised environment.
• Learners can only access their work under supervision.
• User areas must only be accessible during the examination session and only by the
individual learners.
• Any materials being used by learners must be collected in at the end of
the examination.
• Following completion of Part B of the set task, all materials must be retained securely
for submission to Pearson.
• Part A materials must not be accessed during the completion of Part B.

2 P75817A
Outcomes for submission
Each learner must create a folder to submit their work.
The folder should be named according to this naming convention:
[Centre #]_[Registration number #]_[surname]_[first letter of first name]_PartB
Example: Joshua Smith with registration number F180542 at centre 12345 would have
a folder titled
12345_F180542_Smith_J_PartB
Each learner will need to submit 3 PDF documents and their final database within
their folder.
The 3 PDF documents should use these file names:
Activity 6: activity6_[Registration number #]_[surname]_[first letter of first name]
Activity 7: activity7_[Registration number #]_[surname]_[first letter of first name]
Activity 8: activity8_[Registration number #]_[surname]_[first letter of first name]

P75817A 3

Turn over
 Instructions for Learners
Read the scenario, brief and activities information carefully.
Plan your time carefully to allow for the preparation and completion of all the activities.
Internet access is not allowed.
You will complete the activities under supervision and your work will be kept securely
at all times.
You must work independently throughout the examination and must not share your
work with other learners.
Your invigilator may clarify the wording that appears in Part B but cannot provide any
guidance in completion of the activities.
Part A materials must not be accessed during the completion of Part B.
Outcomes for submission
You must create a folder to submit your work.
Each folder should be named according to this naming convention:
[Centre #]_[Registration number #]_[surname]_[first letter of first name]_PartB
Example: Joshua Smith with registration number F180542 at centre 12345 would have
a folder titled
12345_F180542_Smith_J_PartB
You will need to submit 3 PDF documents and your final database within this folder.
The 3 PDF documents should use these file names:
Activity 6: activity6_[Registration number #]_[surname]_[first letter of first name]
Activity 7: activity7_[Registration number #]_[surname]_[first letter of first name]
Activity 8: activity8_[Registration number #]_[surname]_[first letter of first name]

4 P75817A
 Part B Brief
You are advised to spend 10 minutes reading the Scenario and the activities you are
to complete.
You may make notes and/or highlight information to use in the completion of the
documents you need to produce for your activities.
Scenario
Roseblush Roses has partially developed a database that will eventually merge with the
database you created in Part A.
The company employs gardeners and expert gardeners.
Each expert has a number of gardeners who work with them.
Gardeners can be full-time or part-time employees.
A skill level is recorded for each gardener. The skill level is between one and five inclusive.
Once a year each gardener has a review meeting.
During the review meeting their past review grades are discussed and a grade for the
current year assigned. Review grades are between one and three inclusive. One is the
highest review grade. Monthly meetings are arranged with any gardener who is given
a grade three.

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 Part B
You must complete ALL activities within Part B.
Produce your documents using a computer.
Save your documents in your folder ready for submission using the formats and
naming conventions indicated.
Activity 6: Forms (1 hour 10 minutes)
Note
• The structure of the tables provided should not be changed in any way, e.g. do not
add validation to the tables, do not change data types.
• You will be required to use all the tables.
Create an efficient interface that will facilitate database input by producing:
(a) an input form to add a gardener
• The form should be ready for data entry.
• The surname must be present.
• The skill level must be within the specified range.
• There should be a combo box to select the expert ID.
• Valid data should be appended to the gardener table, a save message should
display and the form should be cleared ready for the next data entry.
• A suitable error message should appear where invalid data has been used.
(b) an input form to add a gardener review
• The form must not include validation for any fields.
• The form must not include an automated routine to save the data.
• There must be a combo box to select a gardener.
• When the gardener is selected this information must be automatically
displayed in fields on the form:
• their most recent review date
• the number of past reviews they have had
• the best review grade they have achieved
• their new review date, which is today’s date.
• There must be a combo box to select the new review grade.
• When the new review grade is selected the message Arrange monthly
meetings should be displayed in a field on the form if the new review
grade is 3.
Evidence your interface as screenprints using the given activity6.rtf template.

6 P75817A
Your screenprints must show:
• the DESIGN view and FORM view of all the forms you have created
• the DESIGN view of any queries you have created and used with the forms including
fields and criteria
• the DATASHEET view of any queries you have created and used with the forms
• details of any calculations, validation and macros/code you have created and used
with the forms.
Ensure sufficient information is provided to allow a competent third party to maintain
the database.
Save the evidence of your interface as a PDF in your folder for submission as
activity6_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 1 hour and 10 minutes on this activity.
(Total for Activity 6 = 14 marks)

Activity 7: Interface Testing (20 minutes)

Test the interface of your relational database using suitable test data (normal, erroneous
and extreme as appropriate).
You must not add validation to any of the tables.
You must provide evidence of form level testing that proves:
1. the gardener input form is ready for data entry when the form opens
2. the surname must be present
3. the skill level cannot be above the top of the range
4. the skill level cannot be below the bottom of the range
5. a record will save in the gardener table if all the required data is present and valid
6. these details appear in fields on the gardener review form when the gardener
is selected:
• the most recent review date
• the number of past reviews they have had
• the best review grade they have achieved
• their new review date, which is today’s date
7. the message Arrange monthly meetings appears in a field on the gardener review
form if the selected new review grade is 3.
Complete the test log to show how you have tested your input forms using the given
activity7.rtf template.
Save your test log as a PDF in your folder for submission as
activity7_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 20 minutes on this activity.
(Total for Activity 7 = 6 marks)

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Activity 8: Interface Evaluation (20 minutes)
Evaluate your interface.
You should consider the quality, performance and usability of the interface you have
created in terms of how well it ensures:
Gardener form
• the gardener form is ready for data entry when the form opens
• the surname must be present
• the skill level must be within the specified range
• a record will save in the gardener table if all the required data is present and valid
• the form should clear ready for the next data entry.
Gardener review form
• there must be a combo box to select a gardener
• when the gardener is selected this information must be automatically displayed in
fields on the form:
• their most recent review date
• the number of past reviews they have had
• the best review grade they have achieved
• their new review date, which is today’s date
• there must be a combo box to select the new review grade
• when the new review grade is selected the message Arrange monthly meetings
should be displayed in a field on the form if the new review grade is 3.
Save your evaluation as a PDF in your folder for submission as
activity8_[Registration number #]_[surname]_[first letter of first name]
You are advised to spend 20 minutes on this activity.
(Total for Activity 8 = 6 marks)

TOTAL FOR PART B = 26 MARKS

TOTAL FOR PAPER = 66 MARKS

8 P75817A