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Document Management Platform Capabilities: Intelligent Search Feature

The document discusses best practices for creating business requirements documents (BRDs), including identifying missing context, capturing relevant documents, using interactive and visual elements, clear language, taxonomy, and insisting on collaboration. It also discusses capabilities a documentation management platform should have, such as intelligent search, user-friendly editors, and a category manager.

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Shreya
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9 views

Document Management Platform Capabilities: Intelligent Search Feature

The document discusses best practices for creating business requirements documents (BRDs), including identifying missing context, capturing relevant documents, using interactive and visual elements, clear language, taxonomy, and insisting on collaboration. It also discusses capabilities a documentation management platform should have, such as intelligent search, user-friendly editors, and a category manager.

Uploaded by

Shreya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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 Identify the Missing Business Context – The business analyst needs to ask a lot of “Why”

questions to understand the root of a business problem to ensure the business requirements are
validated. This helps to identify a lot of missing business context and understanding
dependencies between various project stakeholders

 Capture or create relevant documents on missing context – If any missing business


context needs validation, conduct surveys, and document reports

 Create Interactive Documents – The business requirements do not have to be a lengthy


document. The content of the BRDs can be interactive with lots of visual elements, architecture
diagrams, business process maps, and so on

 Add visual components – Adding diagrams, illustration, charts and other visual
elements helps to make the BRDs engaging and easy to understand

 User simple language – Using simple words to articulate the requirements clearly can
amplify shared requirements across various stakeholders

 Clear taxonomy – The BRDs usually have a clear template that has good taxonomy.
Use those templates for quality assurance purposes

 Insist on collaboration – The project stakeholders need to review the BRDs and validate
them before it is shared with solution provider

Document Management platform


capabilities
A documentation management platform needs to have strong capabilities to make it easier for
drafting business requirements.

Intelligent search feature


The search functionality to find the right content based on “keywords” is essential. Since the
BRDs are usually long and have lots of attachments, it is crucial to bring relevant content
based on the user’s search intent. This helps business analyst and business stakeholders to go
through the section of the document and make amendments

User-friendly editors
The document management platform must have an intuitive editor to author and publish
content. The editor should provide basic and advanced text formatting capabilities including
paragraphs, fonts, styles, tables, headings, and so on. The editor shall have features to insert
rich media content including images, videos, and hyperlinks

Category Manager

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