12.

2 Documents required to taken over from Project / Construction

Group:

It shall be ensured by the O&M Nodal Officer to take over following

minimum documents related to Project / Construction in form of
both soft and hard copies:

12.2 . 1Detailed Feasibility Report (DFR)

12.2.2 Environmental Impact Assessment Report (EIA Report)
. Soil Investigation Reports
12.2 3
12.2. 4 Process Design Package
12.2 5
. Fire & Safety Design Philosophy
12.2.6 CP & Coating design philosophy
12.2.7 Operation Philosophy
12.2.8 Risk Assessment / Analyses Reports
12.2 .9 Tender Documents and Specifications
12.2.10 As-built Construction Drawings particularly
• Alignment Sheets, Topo Sheets , pipeline map , pipe book
• Crossing details
• Installation Drawings - P & ID, PGA, Isometric Drawings
• Logic ladder diagrams
• As built / final drawing documents of TCP & PCP
• Single Line Diagram of Control & Lighting in SV stations.
• Final Interference and Mitigation of PCP System.
• Data on Sheet of HT Line from the Agency in line with NACE
RP 0177
• Interference and Mitigation with HT Line crossing as per NACE
RP 0177

12.2.11 All Vendor Related Documents

• Pipe Tally Sheets, CDs
• Test Certificates

.•
• Inspection and QA/QC documents
PBGs
Warranty / Guarantee Certificates
• Calibration certificates and Traceability Certificates
• Vendor Manuals, Spares Catalogues & Parts List
• Operating Manuals and Software for equipment
• Equipment commissioning documents
• Vendor-wise & Equipment wise List of Mandatory Spares
Supplied
• Vendor-wise & Equipment wise List of Commissioning Spares
Supplied
• Pending issues related to each Vendor and P. O.

An Effort Towards Standardization Page 4 of 9 27 / 02 / 2007

 12.2.12 Statutory Clearances / Permissions
« Factory Licenses as per Factory act 1948
• State Pollution Control Board & Ministry of Environment &
Forest (MOEF)
• Chief Controller of Explosives (CCOE)
• State & Central Electricity authority Permissions
• Clearance for Frequency in case of Radio set , Walky Talky /
VHF / UHF.
• Storage license from CCOE/ Dist Collector incase of Diesel or
any Hydro carbon storages
• Permissions / agreements executed for railways / road (NH &
SH) / canal crossing / OFC/ any other Crossing
• Authorization for hazardous waste rule (Management &
Handling - 1989 ) I
12.2 .13 Revenue and ROU related Documents
• Detailed ROU Survey Reports with Survey Numbers
• Tree & Crop compensation details and documents
• Land Acquisition documents
• ROU Cadestal maps
• Village Wise, Mandal Wise, District Wise SOI Maps
• Field Measurement Books (FMBs)
• List of disputes / pending complaints with detailed status.

12.2 .14 Mechanical Completion Certificate v/'

12.2 .15 Hydro testing Acceptances Certificate S
12.2.16 Commissioning Certificate with Commissioning history *
12.2.17 Work Order Copies, Contracts
12.2.16 Construction QA/QC records , Procedures and Inspection Records
12.2.19 GP base data and RectificationRecords
12.2. 20 Radiography Films and Reports
12.2.21 MOUs and agreements with product Suppliers and Customers
(copies)
12.2. 22 Agreements with contractors, vendors, material / Equipment
suppliers
12.2. 23 All taxes and duties statement
12.2.24 SAT of all instruments including calibration and loop testing
certificates
12.2. 25 Process flow diagram
12.2. 26 Drawing such as Plot Plan, HAC drawings, cable route drawings
and P &ID

An Effort Towards Standardization Page 5 of 9 27/02/2007

:
 Annexure II

HANDING / TAKING OVER FORMAT FROM PROJECT

NAME OF PROJECT

LOCATION

PROJECT IDENTIFICATION

PROJECT COST

PMC

CONTRACTOR
DATE OF COMMISSIONING

I. DETAILS OF FACILITIES TO BE HANDED OVER:

1. INCH DIA. P/L FROM TO (ALONG WITH

OFC) HAVING DESIGNED CAPACITY OF MMSCMD AT
PRESSURE KG/CM2
2. DISPATCH TERMINAL STATION AT
.
3 RECEIVING TERMINAL AT
4 . SV STATIONS ALONG PIPELINE AT
.
5 ANY OTHER FACILITIES (IF APPLICABLE)
6. HDD ( IF ANY) DETAIL

II. IMPORTANT PARAMETERS AND PATES

1. MECHANICAL COMPLETION DATE OF MAIN LINE WORKS:

2. PIGGING (FOAM, GAUGE, CLEANING PIG & EGP):
3. HYDRO - TEST & DESIGN PRESSURE OF MAIN LINE :
4 . MECHANICAL COMPLETION OF RECEIVING & DISPATCH
TERMINALS
5. INSTRUMENTATION COMPLETION DATE OF DISPATCH TERMINAL:
6. COMMUNICATION SYSTEM COMPLETION DATE:
7. SCADA AND TELEMETRY COMMISSIONING DATE:

An Effort Towards Standardization Page 6 of 9 27/02/2007

 8. PCP COMMISSIONING DATE. i
9. DATE FOR GAS CHARGING IN THE SYSTEM:
10. FINAL DATE OF COMMISSIONING:
III. STATUS OF SYSTEMS I FACILITIES TO BE RECORDED BEFORE
TAKING OVER

(A) Pipeline & CP

1. Status of ROU, CP test points and barkers OK / Not OK
2. Checking of mainlines & by-pass lines valves & Actuator OK / Not OK
3. Physical Status of SV/IP, receiving & dispatch terminals OK / Not OK
4 . Performance test of SVs Done/ Not Done
5. Coating of SVs Done / Not Done
6. Checking of casing shorting at cros >ings. Done / Not Done
7. Status of PCP and related equipment (If Applicable) Comm./Not comm.
8. Status of Temporary CP Removed./ Not Rmd
9. Status of captive power system CCVTs / TEGs Comm. /Not comm.
with battery bank (wherever applicable)
10. if pipeline is not charged, is it dried & filled with inert gas Yes / NO

(B) Communication & SCADA

1. Status of communication system Comm./ Not comm.
2. OFC Checking Done I Not Done
3. Status of SCADA and telemetry system (If applicable) Comm. / Not comm.
4. Communication between the RTUs at maintenance bases OK/ NOT OK
5. Communication between on line GC to the flow computer Comm./Not comm.
at gas dispatch & consumer terminals for on line gas data
updation in flow computers and corrjmunication between the
flow computers to RTU/SCADA for NGMC or RGMC

(C ) Instrumentation & Metering

.
1 Status of metering systems (If applicable) Comm./Not comm.
2. Checking of Instrumentation Panel (If Applicable) OK / Not OK
3. Status of Chromatographs (If applicable) Comm./Not comm.
4. Status of Instruments at SVs/RRs/IFjs Comm /Not comm .
.

5. Remote operation of Valves at SVs & Terminals. Comm. /Not comm .

(D ) Electrical System
1. Checking of Electrical Panel and battery back OK / Not OK
up system (If Applicable)
2 . Electricity at terminals/distribution stations from Done / Not Done
State electricity board
3 . Earthing system Comm /Not comm
4 . Lighting Comm. /Not comm
5. Lightening Protection System Comm./Not comm

An Effort Towards Standardization Page 7 of 9 27 /02 /2007

 (E ) Fire & Safety
1. Status of Fire fighting Systems OK / Not OK
2. Status of fire detection system at SVs /RRs /lPs & Terminals. Comm./Not comm.
3. Status of on line extinguishing system at SVs/RRs/IPs. Comm./Notcomm.
4. Safety audit by Fire & Safety personal from O&M Done/ Not Done

(F) General
1. Status Control Buildings Construction Comp. /Not Comp.
2 . Status of basic amenities for security guards Done / Not Done
at the permanent establishment.
(Security rest room , water, lighting arrangement)
3. Preparation of final checklist before taking over Done /Not Done

(G ) Documentation
1. Listing handing over of ail procedures, reports, Done / Not Done
certificates, vender manuals, drawings and
related documents which are to be handed
over as per Contractual obligation ( As Per
12.0)
2. Listing & handing over of “As builds", Alignment Done / Not Done
sheet, hydro test report, Pigging report,
pipeline route map, pipe book, crossing
details (Hard copy & soft copy)
3. Revenue records & records for permanent land acquisition. Done f Not Done
4. Certificates related to Metering system Done / Not Done
(H) Spares
1. Commissioning spares Handed over/not handed over
2. 2 years spares Handed over/ not handed over

27/02 2007
An Effort Towards Standardization Page 8 of 9 ^
 ( I) PUNCH LIST OF PENDING JOBS

S.N . DESCRIPTION STATUS TARGET DATE

AS ON
1.0 MAINLINE AND ASSOCIATED
INSTALLATIONS RELATED
1.1
1.2
1.3
2.0 RECEIVING & DISPATCH TERMINALS
2.1
2.2
2.3
3.0 OFC AND COMMUNICATION
SYSTEM
3.1
3,2
3.3
4.0 TELEMETRY AND SCADA SYSTEM
4.1
4.2
4.3
5.0 PCP SYSTEM AND CCVT RELATED
5.1
5.2
5.3
6.0 METERING SYSTEM (IF
APPLICABLE)
6.1
6.2
6.3
7.0 OTHERS
7.1
7.2
7.3

SIGNATURE OF SIGNATURE OF
PROJECT REPRESENTATIVE O&M REPRESENTATIVE

Ao Effort Towards Standardization Page 9 of 9 27/02/ 2007