February 21, 2024

PERSONNEL
ADMINISTRATION
 PEOPLE HR FUNCTION

Refers to the people

(their qualifications, competencies, talents and
potentials) who make up the workforce of the
organisation
 PEOPLE HR FUNCTION

• Also known as (AKA):

Personnel Employees Manpower Staff

Human
Human Assets Workforce Labour Force
Capital
 PEOPLE HR FUNCTION

As a function, pertains to the management,

development and utilization of people in the
organization towards the excellent and ethical
achievement of goals and vision of the agency
 Value to
Organizational

Evolving Roles of HR in Organizations

Performance

Strategic HR
HR
Management
Personnel
Management
Personnel
Administration

HR policy & People and Optimising

Record-keeping Organization
procedures to Organization
and personnel efficiency
ensure right capability and
transactions
people practices performance

David Ulrich
 Shift in Focus of HR Roles

Strategic (15%)

Strategic
(60%)
Transactional/Operati
onal (85%)
Transactional/Operational (40%)
8
Give support for teachers to teach better
1. Provide professional development programs
2. Provide support in terms of innovative, responsive, and inclusive teaching approaches following the
Philippine Professional Standards for Teachers (PPST).
3. Capacitate our teachers and learners in utilizing technology in remote learning to maximize the benefits
of digital learning.
4. Provide training and other learning and development interventions for school leaders
5. Fast-track the implementation of the career progression policy
6. Implement the Merit Selection Policy
7. Make the new Teacher Education Council and Secretariat fully functional
8. Advocate for additional benefits for our teachers
9. Implement the policy on the distribution of teacher workload and payment of teaching overload
10.Expand the coverage for the grant of Special Hardship Allowances
11.Address issues affecting the net take-home pay of teachers
12.Work with DOH for free annual physical examinations for teachers
13.Coordinate with the GSIS for an improved and superior benefits package for all DepEd personnel
14.Provide a free legal assistance facility for teachers on matters concerning loan contracts and obligations.
OUR PERSONNEL
 TEACHING- NON-
LEVEL TEACHING TOTAL
RELATED TEACHING

ELEM 4,209 357 41 4,607

JHS 2,005 300 117 2,422

SHS 665 29 58 752

TOTAL 6,879 686 216 7,781

Sources: PSIPOP
as of December 31, 2023
NO. OF DIVISION OFFICE
PERSONNEL

OSDS - 309
CID - 26
SGOD - 20
TOTAL - 355
*Casual – 13
*Utility Aide – 4
*Security Guard – 4
Sources: PSIPOP
 Personnel Administration Functions
Recruitment and Personnel Records
Selection

Compensation and Benefits

Other HR-Related Functions

14
RECRUITMENT,
SELECTION and
PLACEMENT
(RSP)
 DepEd Merit
Selection Plan
(DO 019, s. 2022)
 DepEd Merit
DO 29, s. 2002 (MSP ) Selection Plan (DO
DO 42, s. 2007 No. 19, s. 2022)

DO 66, s. 2007
DO 50, s. 2014
DO 7, s. 2015
DO 22, s. 2015
Office Order (April 2015)
DO 3, s. 2016
DO 32, s. 2016
DO 49, s. 2016
MECO 10 s. 1979
DO 2. s. 2002
DO 4 s. 2007
DO 17 s. 2006
DO 85 s. 2003 Teacher I Non-Teaching Related School
And many more! Teaching Administration
Agency Merit Selection Plan (MSP)
Department of Education
What is
Merit Selection
Plan?
Merit Selection Plan
“The Merit Selection Plan (MSP) is the
systematic method of selecting employees
on the basis of their qualifications, fitness,
and ability to perform the duties and
assume the responsibilities of the position
being filled.” (DepEd Order No. 29, s. 2002)

“The Merit Selection Plan (MSP) shall cover

positions in the first and second level and
shall also include original appointments and
other related human resource actions.
There shall be no discrimination in the
selection of employees on account of age,
sex, sexual orientation and gender identity,
civil status, disability, religion, ethnicity, or
political affiliation.”
(Sec. 83, Rule IX, CSC ORAOHRA)
 The Importance of Agency MSP
• Mother document of all hiring and promotion
guidelines in DepEd.
• Serves as Doctrine/Bible for
• HRMO in terms of recruitment
• HRMPSB in terms of assessment.
• Appointing authority in terms of placement/hiring.

• “IRR” of ORAOHRA in DepEd.

PROCEDURES
1. Publication and Posting
2. Submission and Receipt of Applications
3. Initial Evaluation vis-à-vis Qualification
Standards
4. Comparative Assessment
5. Appointment
Submission and Receipt of Applications

All interested applicants to

vacant positions, whether
internal or external to DepEd,
shall submit the documentary
requirements needed for
evaluation/selection.
Initial Evaluation

It is the duty of the HRMO to

check the completeness,
authenticity, and veracity of the
documents submitted by the
applicants and to conduct the
initial evaluation of the
applicant’s actual qualifications
vis-à-vis QS of the position.
Initial Evaluation

Qualified (Q) – those who meet the minimum

qualifications required by the position to be
filled
Disqualified (DQ) – those who do not meet the
minimum qualifications of the position to be
filled
REQUIREMENTS FOR NEWLY
HIRED
DepEd Order No. 3, series 2016
Hiring Guidelines for Senior High School
Teaching Positions

DepEd Order No. 7, series 2023

Guidelines on Recruitment, Selection, and
Appointment in the Department of Education
ISSUANCE OF APPOINTMENT
FOR SUBSTITUTE TEACHER
APPOINTMENT FOR DepEd
PROMOTION
Order No. 7, series 2023
Guidelines on Recruitment,
Selection, and Appointment in the
Department of Education

DepEd Order No. 66, series 2007

Revised Guidelines on the
Appointment and Promotion of
Other Teaching, Related Teaching
and Non-Teaching Positions
INTEGRATED INFORMATION SYSTEM –
TEACHER APPLICANT MODULE
 Position Classification & Compensation Scheme for
Teaching Position in the Elem. & Sec.

The ERF is a tool for determining the

appropriate classification of a Teacher
position. It reflects the educational
preparation, training, teaching experience,
workshops and seminars for professional
growth undertaken by a teacher.
 QUALIFICATION OF EQUIVALENT RECORD FORM (ERF)

Teacher II
• 20 years in service w/out MA
units
• 3 years plus 21 MA units
• 9 years plus 18 MA units

Teacher III
• 3 years in service plus CAR /
MAED
• 20 years in service plus 21 MA
units
Qualification Standard of a Head Teacher and School Principal

Head Teacher
- 18 units MA
- 3 years School Head
- 3 yrs VS performance
School Principal
- 18 units MA
- Principal’s Test Passer
- 3 yrs VS performance
 QUALIFICATION STANDARD FOR SCHOOL HEADS

Head Teacher I
- At least 12 MA units in the field of administration,
supervision, leadership and management
- 1 year as TIC/Designated Dept. Head
- 24 hours relevant training
- At least very satisfactory (3 rating periods)

Head Teacher II
- At least 24 MA units in the field of administration,
supervision, leadership and management
- 1 year as Head Teacher I
- 24 hours relevant training
- At least very satisfactory (3 rating periods)
 QUALIFICATION STANDARD FOR SCHOOL HEADS

Head Teacher III

- At least 36 MA units in the field of administration,
supervision, leadership and management
- 2 years as Head Teacher II
- 24 hours relevant training
- At least very satisfactory (3 rating periods)

Head Teacher IV
- At least CAR (Completed Academic Requirements) in
the field of administration, supervision, leadership and
management
- 2 years as Head Teacher III
- 32 hours relevant training
- At least very satisfactory (3 rating periods)
 QUALIFICATION STANDARD FOR SCHOOL HEADS

Head Teacher V
- At least CAR (Completed Academic Requirements) in
the field of administration, supervision, leadership and
management
- 2 years as Head Teacher IV
- 40 hours relevant training
- At least very satisfactory (3 rating periods)

Head Teacher VI
- MAED in the field of administration, supervision,
leadership and management
- 2 years as Head Teacher V
- 40 hours relevant training
- At least very satisfactory (3 rating periods)
 QUALIFICATION STANDARD FOR SCHOOL HEADS

School Principal I
- MAED in the field of administration, supervision,
leadership and management
- 1 yr as School Head
- 48 hours relevant training
- At least very satisfactory (3 rating periods)
- NEAP PASSSER

School Principal II
- MAED in the field of administration, supervision,
leadership and management + 6 Doctoral Units
- Two (2) years as Principal I
- 48 hours relevant training
- At least very satisfactory (3 rating periods)
 QUALIFICATION STANDARD FOR SCHOOL HEADS

School Principal III

- MAED in the field of administration, supervision,
leadership and management + 12 Doctoral Units
- Two (2) years as Principal II
- 48 hours relevant training
- At least very satisfactory (3 rating periods)
- NEAP PASSSER

School Principal IV
- MAED in the field of administration, supervision,
leadership and management +24 Doctoral Units
- Two (2) years as Principal III
- 48 hours relevant training
- At least very satisfactory (3 rating periods)
 QUALIFICATION STANDARD FOR MASTER TEACHER

Master Teacher I
- 24 units MA
- demo teaching (district level)
- 3 yrs VS performance
Master Teacher II
- CAR MA
- 1yr experience as MT1
- demo class as MT1 (div./regl. level)

Number of MTs should not be more than 10% of the total number of
Teachers I, II & III in the district.
Appointments
- Timely filling up of vacant positions
- Turn around time of 45 days
- 10 calendar days of publication period
 APPOINTMENTS
*Use LONG BROWN FOLDER
Complete documentary requirements
 APPLICATION FOR
TRANSFER

DEPED ORDER NO. 22 S.

2013 REVISED
GUIDELINES
ON THE TRANSFER OF
TEACHERS FROM
ONE STATION TO
ANOTHER
APPOINTMENT FOR TRANSFER

DO 22, S. 2013 – REVISED

GUIDELINES ON THE TRANSFER OF
TEACHERS FROM ONE STATION TO
ANOTHER
MOVs – PERSONNEL ADMINISTRATION
KRA 1 – Objective 1
1.Copy of the initial result of
evaluation/assessment of applicants in the
school/s assigned/Transmittal/Reports
2. Copy of the transmittal of the documents
checked and validated
3. Copy of the transmittal of submitted documents
for ERF, reclassification or conversion of position
4. Report on the Status of Filling-Up of Vacant
Positions
PERSONNEL
RECORDS
201 FILE MANAGEMENT
CSC MC No. 8, s. 2007
❖Appointment (CSC Form 33-1985)
❖Assumption to Duty
❖Oath of Office
❖Certification of Leave Balances (transferees)
❖Clearance from Property & Money Accountability
(transferees)
❖Contracts of Service (if applicable)
❖Copies of Certificates of Eligibilities
❖Copies of Diplomas, Commendations and Awards
❖Copies of Disciplinary Actions (if any)
❖Copy of Marriage Contract (if applicable)
❖Designations
❖Medical Certificates (CSC Form 211-1997)
❖Notices of Salary Adjustments/Step Increments
❖Personal Data Sheet (CSC Form 212-2005)
❖Position Description Forms
❖NBI Clearance

57
ADDITIONAL REQUIREMENTS
❖STATEMENT OF ASSETS, LIABILITIES AND
NETWORTH (SALN)
❖INDIVIDUAL PERFORMANCE COMMITMENT &
REVIEW FORM (IPCRF)
❖PVP COMPUTATION (Approved)
❖OTHER NECESSARY DOCUMENTS

58
201 File Monitoring Tool

59
 New Employees Orientation
Loan Privileges

➢ Enhanced Multi-Purpose Loan

➢ Emergency Loan
➢ Policy Loan
➢ GSIS Financial Assistance Loan-Educational Loan
UPDATING OF PERSONAL DATA
(CHANGE OF STATUS,
CORRECTION OF NAME,
BIRTHDATE & BIRTHPLACE)

● PSA Marriage Contract - original

● PSA Birth Certificate - original
● PSA Death of Certificate - original
● Certificate of Nullity - original
FORM 7 – TEMPLATE
FORM 7
MOVs – PERSONNEL RECORDS
KRA 1 – Objective 2
1. Copies of Summary of Form 7
2. Monitoring Tool of 201 Files
3. School/District Data Bulletin with List of Teachers
4. Copy of the transmittal of the documents checked and
validated (change status, correction of personnel data, payroll
reconciliation)
COMPENSATION
& BENEFITS
DM NO. 264, S. 2020 - INSTITUTING
AN EFFECTIVE PROCESS OF
SUBMISSION OF DOCUMENTS FOR
CLAIMS OF TEACHERS and
BENEFITS
 GUIDE ON
RETIREMENT
APPLICATION
References:
❑RA 10154, series 2011 otherwise known as :an Act
Requiring All Concerned Government Agencies to Ensure the
Early Release of Retirement Pay, Pensions, Gratuities and
Other Benefits of Government Employees
❑CSC Memorandum Circular No. 7, s. 2013
❑Deped Order 96, s. 2011
❑CSC Resolution No. 13002242 promulgated October 1,
2013
❑CSC Resolution No. 1300237 promulgated January 13,
2013
MANDATE: RELEASE OF
RETIREMENT PAY, PENSION,
GRATUITIES AND OTHER
BENEFITS WITHIN 30 DAYS FROM
RETIREMENT DATE PROVIDED
ALL NECESSARY REQUIREMENTS
HAVE BEEN TIMELY SUBMITTED
FLOWCHART (GSIS )
PERSONNEL
PSDS (ELEM) / SECTION
RETIREE (Ms. Rowena
PRINCIPAL (SEC)
Custodio)
• Ask corresponding
• Submit Letter of requirements for
Intent duly noted by retirement
PSDS/Principal • Check requirements if in
order

GSIS
(PAGADIAN)

• Submit GSIS Retirement

Application
• Wait for GSIS Claims
REQUIREMENTS FOR RETIREMENT
1. GSIS PROCESSING
● Letter of Intent to retire (noted by the School Head and approved by the
SDS) - 2 copies
● Application for Retirement ( GSIS Form ) - 2 copies
● Certification of leave with or without pay - 1 copy (records section)
● GSIS Policy Contract - original ( if any)
● Application for life insurance benefits - 2 copies
● Updated Service Record (Indicating Effectivity of Retirement)- 2 copies

2. CERTIFICATION OF LAST PAYMENT

● School Clearance and District Clearance - 1 copy
● Service Record (Indicating Effectivity of Retirement)- 1 copy
● Certification of leave w/ and w/o pay - 1 copy (by records sections)
● Latest Payslip - 1 copy
● Certification of Provident Loan - Finance Section ( by Agapito G. Ordoña )
● Certification of fully paid from the Bank - ( if any )
● APPROVED PVP COMPUTATION - DISTRICT
PROCESSING OF TERMINAL
LEAVE BENEFIT (TLB)
● Letter of Intent to retire - 2 copies
● Approved Application for retirement (gsis) - 2 copies
● GSIS Clearance and Voucher - 2 copies
● Service Record (Indicating effectivity of retirement) - 3 copies
● Notice of step Increment (if any) - 1 copy
● Certification of Last Payment - 2 copies
● Latest Approved Appointment (photocopy only)- 1 copy
● Division Clearance - 3 copies (attached: District/School Clearance and
provident)
● Bank Account (DBP) - 2 copies
● In case of deceased claimants, the following should be submitted:
1. Marriage Contract - 3 copies
2. Death Certificate - 3 copies
3. Judicial and Extra Judicial Settlement of Estate (duly notarized) -
3 copies / Surviving Spouse ( duly notarized )
PROCESSING OF STEP
INCREMENT

JOINT CIRCULAR NO. 1 S. 2012

RULES AND REGULATIONS ON THE
GRANT OF STEP INCREMENT/S DUE
TO MERITORIOUS PERFORMANCE
AND STEP INCREMENT DUE TO
LENGTH OF SERVICE
SALARY ADMINISTRATION

FOR INFORMATION!

❑Twice a month salary (effective February

2022)
REQUIREMENTS FOR SALARY CLAIM
❑ 1ST CLAIM
(2 SETS)
REQUIREMENTS FOR SALARY CLAIM

❑ SUCCEEDING
MONTHLY
CLAIM
(2 SETS)
REQUIREM
ENTS FOR
MATERNITY
PVP
BENEFITS
(2 SETS)
REQUIREM
ENTS FOR
SALARY
CLAIM -
SUBSTITUT
E
(2 SETS)
REQUIREMENTS FOR SALARY
DIFFERENTIAL CLAIM

Note:
2 SETS
LOANS
DM NO. 263, S. 2020 - VERIFICATION OF LOAN AMORTIZATIONS
TO BE INCORPORATED IN THE PAYROLL FOR SALARIES OF DEPED
PERSONNEL

❑ ALL Loans must

undergo the process
of VERIFICATION.

➢DepEd Order no. 18,

s. 2018
➢DepEd Order no. 14,
s. 2019
➢ Regional
memorandum dtd
September 1, 2021
➢ Division Advisory dtd
September 23, 2021
 LOANS
WHO ARE ALLOWED TO APPLY?
❑ DepEd order no. 18, s.2018
➢ Serve at least 1 year in DepEd
➢ Holds a permanent appointment
➢ Included in the regular payroll and issued an employee
number
 LOANS
REQUIREMENTS:
❑ PAG-IBIG LOANS
➢ Latest Original Payslip ❑ GSIS Loans – MPL, Computer Loan,
➢ Pag-ibig Loan Form Policy Loan, Emergency Loan
➢ SOA from Pag-ibig
➢ Latest Original Payslip
❑ GSIS – GFAL
➢ Latest Original Payslip
➢ GFAL Loan Application Form (REV-0
& REV-1) – GSIS website
➢ SOA form – GSIS website
➢ Financial Literacy certificate – GSIS
website
➢ Picture holding UMID Card and
Application Form
 SALARY INTEGRATION
(Newly-hired)
❑ FUNDED (GAA 2022)
❑ DOCUMENTARY REQUIREMENTS (2 SETS)
a. Cover page
b. Personal Data Sheet (Revised 2017)
c. Tax Identification Number (TIN) – Photocopy only
d. Members Data Form (MDF – Pag ibig) – Photocopy only
e. Philhealth Employee Number (PEN) – Photocopy only
f. GSIS BP No.
g. DBP Account Number
h. Appointment – Photocopy only
 SALARY INTEGRATION
(Promotion – Reclass, Natural Vacancy &
NOSI)

❑ FUNDED (GAA 2022)

❑ DOCUMENTARY REQUIREMENTS
(2 SETS)
a. Agency Remittance Advice (ARA)
b. CSC approved Appointment –
Photocopy only
c. Approved NOSI
 TIMELINEs ON THE SUBMISSION OF
DOCUMENTARY REQUIREMENTS

❑ On or before the 5th day of the month - Salary claims

(Newly Hired)
❑ On or before the 10th day of the month – Salary
Differential Claim (Promotion/Reclass)
 ISSUANCE
OF
CERTIFICATE
OF LAST
PAYMENT
(CLP)
 New Employees
GSIS Membership Orientation

✓ Issuance of Business Partner

(BP) Number

✓ Enrollment for GSIS Card (with

option to have either LBP or
UBP as the servicing bank)

✓ Release of temporary card or

UMID Card (EMV compliant)
 New Employees
GSIS Membership Orientation

Uses of eCard
effective October 2013

✓ Claim and loan proceeds now electronically

credited via eCards instead of checks

✓ Ensures timely release of loans/benefits

✓ Makes processing twice as fast than traditional

check payment
 New Employees
Orientation
GSIS
Membership
3 Ways to View
Member’s Master Data, Loan and Premium Accounts

Option 1 Option 2 Option 3

Use the GWAPS Kiosk Access the eGSIS MO Access the GSIS Touch
 New Employees
Orientation
GSIS
Membership
2 Ways to Update
Member’s Master Data or MSP

Option 1 Option 2
Coordinate with your AAO Use the GWAPS Kiosk
Form A (New Hires / Re-Entry)

Form B (Transfer of Office)

Form C (Salary Adjustments)

Form D (Separation)

Form E (Personal Data)

 New Employees
Premium Contribution Orientation

Personal Share Government Share Total

9% 12% 21%
Basic Monthly Salary Basic Monthly Salary Basic Monthly Salary

Cash Surrender
2% 2% 4% Value,
life insurance life insurance life Insurance Termination
premium premium premium Value, Maturity,
Death Claim

7% 10% 17% Retirement,

retirement premium retirement premium retirement Separation,
premium Survivorship
 Employees
Retirement Laws
Orientation

❑ RA 8291 or the GSIS Act of 1997

❑ RA 7699 or the Portability Law
 Employees
Funeral Benefit under Orientation
RA 8291

Php 30,000.00 for GSIS members

and old-age pensioners

Except uniformed members of the PNP, BJMP

and BFP where benefit is fixed at Php10,000.00
THE PHILIPPINE NATIONAL HEALTH
INSURANCE PROGRAM

PhilHealth implements the National Health Insurance

Program that aims to provide Filipinos with financial
assistance and access to affordable health services. It covers
hospital costs, subsidy for room and boarding, medicine, and
professional services.
Memorandum from the Office of the President

Suspension of the increase of Premium Rate and Income Ceiling for

Calendar Year 2023 pursuant to section 10 of Republic Act No. 11223

- This refers to the scheduled increase of the premium rate from 4% to

4.5% and income ceiling from P 80,000.00
to P 90,000.00 for Calendar Year (CY 20230 under
Section 10 of Republic Act No. 11233 or the “Universal
Health Care Act”
HOW TO AVAIL OF PHILHEALTH BENEFITS

Healthcare institution must

be PhilHealth accredited

Doctor must be
PhilHealth accredited

With sufficient premium

contribution
 ONE-TIME BENEFITS
WHO IS/ARE
ENTITLED??
❑PBB
❑CLOTHING ALLOWANCE
❑MID YEAR BONUS
❑CASH ALLOWANCE
❑WORLD TEACHERS’ DAY INCENTIVE
❑YEAR-END BONUS
❑CASH GIFT
❑PEI
❑SRI
OTHER PAYROLL MATTERS

❑ PROPORTIONAL VACATION PAY

(PVP)
❑ REQUEST FOR DEDUCTION,
DELETION AND OTHER
UPDATES
❑ ACTIVATION AND IN-
ACTIVATION
 BENEFITS

▪ Basic Monthly Salary

▪ PERA & ACA – P2,000.00/month
▪ Step Increment – per CSC & DBM Circular No.01, s. 1990
implementing Section 14 (c) of RA 6758

- 1 step every 3 yrs of continuous service (NOSI)

▪ Performance Based Bonus

▪ Clothing Allowance
▪ Cash Allowance – annual (IM, Clothing) – For Teaching – DepEd Order No. s. 2020

▪ Mid Year Bonus – One month basic Salary (4 mos as of May 15) – Budget Circular No. 2017 - 2

▪ Year-End Bonus - One month basic Salary (November) – Budget Circular No. 2016 - 4

▪ Cash Gift – Php 5,000.00 - Budget Circular No. 2016 - 4

▪ Hardship Allowance – DepEd Order No. 39 s. 2021

▪ Productivity Enhancement Incentive – 5,000 (December) - Budget Circular No. 2017 - 4

▪ Service Recognition Incentive (SRI)

▪ Collective Negotiation Agreement (CNA) Incentive (subject to the availability of funds from DepEd C

▪ Loyalty Award – 10yrs continuous service – DepEd Order 55 s. 2003

▪ 1 SG higher upon Retirement per RA 4670 (for teaching)

MOVs –COMPENSATION and BENEFITS
KRA 1 – Objective 3

1. Copies of the transmittal (Salary Claims, Salary Integration,

Payroll Related Concerns)
2. Consolidated Notice of Personnel Movement for integration and
other payroll updates
2.1. Newly Hired (with integration form)
2.2. Promotion (approved appointment)
2.3. Adjustment of Notice of Step Increment (NOSI)
2.4 Deletion of Deduction (submit certificate of full payment)
https://bit.ly/depedzspersonnel
DEPED SIBUGAY
OFFICIAL FB PAGE

DEPED SIBUGAY
WEBSITE
PERSONNEL SECTION
FB PAGE