J65S001 0 NCS

NATIONAL COMPETENCY STANDARDS
For
BUSINESS ASSOCIATE
(Competency Standard Code: J65S001)
National Apprentice & Industrial Training Authority

971, Sri Jayawardenapura Mawatha,
Welikada,
Rajagiriya.
Endorsed by
Tertiary & Vocational Education Commission
354/2, Nipunatha Piyasa, Elvitigala Mw,
Colombo 5
Ministry of Youth Affairs & Skills Development

COPY RIGHT
The National Competency Standard is a written specification of competencies required in a particular
occupation. The principal agencies involved in the development and endorsement of the National
competency standards are the National Apprentice and Industrial Training Authority (NAITA) and the
Tertiary and Vocational Education Commission (TVEC).
Identification of trades and occupations for competency Standards development is done by the TVEC
based on the Labour Market Information. It is the sole responsibility of NAITA to identify Trade
Specialists from industry to develop the competency Standards. The draft standards developed are
technically validated by the National Industrial Training Advisory Committee (NITAC). The TVEC
endorses the competency Standards based on the recommendation of the NITAC.
The National competency Standard could be used as a referral document for the development of a
curriculum to be used by training agencies. Also, it serves as the base document for providing training
consistent with National Vocational Qualifications.
All rights reserved. Reproduction in any manner in whole or in part, in English or other languages is
prohibited.
© TVEC publication – code…………. - …………..2013
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page ii
PREFACE
National Competency Standards (NCS) are an essential element for the implementation of a unified
Technical and Vocational Education & Training System for Sri Lanka and form the basis for the
National Vocational Qualification Framework of Sri Lanka, which provides for the award of nationally
recognized qualifications. The NCSs are developed in consultation with industry and are designed
using a nationally agreed specific format, to maintain uniformity and consistency of standards amongst
occupations.
The NCSs specify the standards of performance of a competent worker and the various contexts in
which work may take place. NCSs also describe the knowledge, skills and attitudes required in a
particular occupation. NCSs provide explicit advice to assessors and employers regarding the
knowledge, skills and attitudes to be demonstrated by the candidates seeking formal recognition for the
competencies acquired, either following training or through work experience.
NCSs focus on what is expected of a worker in the workplace rather than on the learning process.
NCSs stress upon the ability to transfer and apply knowledge and skills to new situations and
environments.
In NCSs the emphasis is upon outcomes and upon the application of knowledge and skills, not just
the specification of knowledge and skills.
NCSs are concerned with what people are able to do and the ability to perform a task in a range of
contexts.
NCSs include all aspects of workplace performance and not only narrow task skills.
NCS can serve a number of purposes including:

Providing advice to curriculum developers about the knowledge, skills and attitudes to be included
in the curriculum
Providing specifications to Competency Based Assessors about the knowledge, skills and attitudes
to be demonstrated by candidates
Providing advice to industry about job functions, which in turn can be used for the development of
job descriptions, performance appraisal systems and work flow analysis.
The lead organization for the development of NCSs is the National Apprentice & Industrial Training
Authority. The standards so developed are endorsed by the Tertiary & Vocational Education Commission
as National Documents.
There is a requirement to review the standards within the prescribed period as appropriate as and when
required, with the assistance of relevant industry groups, and incorporate the changes in the National
Competency Standards.
Mr. Chandana Arunadewa Silva Dr. S.D.R Perera

Chairman, National Apprentice & Industrial Director General,
Training Authority Tertiary & Vocational Education Commission
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page iii
ACKNOWLEDGMENT
Overall Direction
Mr. Hector Hemachandra Project Director
Technical Education Development Project
Dr. TissaJinasena Chairman
National Apprentice & Industrial Training Authority
Dr. T.A.Piyasiri Director General
Tertiary & Vocational Education Commission
Technical Support
Mr.M.G.L.Aponso Council member, AAT Centre, Thimbirigasyaya Rd, Colombo 05
Mr. SumithRanwatta Chief Executive , Ranwatta& Co./ Chart Consultant (Pvt.) Ltd, Col. 02
MrU.H.D.Padmasiri Consultant(Examination, Training & Education), AAT
Centre,Thimbirigasyaya Rd, Colombo 05
Mr.DimuthuLiyanage Director(Examinations), AAT Centre, Thimbirigasyaya Rd, Colombo 05
Mr.ChithrakaJayawantha Finance Manager, Singer Finance PLC, Colombo 02
Mr.NDP. Usgodaarachchi Internal Audit Officer, NAITA
Mr. P. Senadeera Asst. Director (Planning & Development), NAITA
Mr.M.A.S.H.Perera Deputy Director, Dept. of State Accounts, Treasury, ,Finance Ministry,
Colombo 01
Mr.PrasannaSamarakoon Consultant, Finance & Business Development, (Council member, AAT
Centre) 9A, Temple Rd, Kalubowila, Dehiwala.
Mr. JC Savanadasa Secretary General, Business Chamber of Commerce
Mrs. Ramani Consultant, Former Chief Manager, Hatton National Bank
Wickramasinghe
Mr. S. Gallage Director (Finance), National Institute of Education, Maharagama.
Mr. NM Hashan Mubarak Manager, Education and Training, AAT Centre
Mr. PN.Aruna Kumara Accountant, Corporate Managers & Secretors (Pvt.) Ltd, 8/52, Ledyen
Bastion Rd, Colombo 10
Mr. PMK Gomes Lecturer, Sri Lanka College of Technology, Maradana
Mr. SNS Jayawickrama Financial Grant Manager, Asion Foundation
Mr. Premachandra Director(Administration), TVEC
Mrs. PushpaRajapaksha Asst. Lecturer, UNIVOTEC,
MrLaxmanabeysekara Chairman (Examinations Committee), AAT Centre, Thimbirigasyaya Rd,
Colombo 05
Ms. NimaliEkanayaka Ms. NimaliEkanayaka
Mr. DharshanaCoorey Manager, Student Development &Training, Chartered Institute of
Management Accountants, Colombo 05
Ms. NilushiDissanayake Head of Education &Training, Chartered Accountants of Sri Lanka,
Colombo 07
Ms. NimanthiGamage Manger (Training), Chartered Accountants of Sri Lanka, Colombo 07
Lecturer, Technical College, Maradana.
Ms. S Amunugama Director NVQ, TVEC
Mr. VajiraPerera Deputy Director(Quality), NAITA
Mr. PNK. Dias CO(CUD), NAITA
Mr. MMI Samaranayaka Inspector, NAITA
Mrs.KH Nisansala
Facilitator Mr.P.N.K.Dias – Deputy Director(Quality), NAITA
Mrs.M P. Theja Malkanthi – Training Officer (CUD) - NAITA
Coordinator Mr. M.M.I.Samaranayaka – CO(CUD), NAITA
Mrs.K.H.Nisansala – Inspector, NAITA
Editing & Review Mr.LS De Alwis – Consultant(Technical Education)
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page iv
NATIONAL CERTIFICATE AT NVQ LEVEL03 IN THE OCCUPATION
OF
JONIOR BUSINESS ASSOCIATE
1. Endorsement Date: 02.10.2014 2. Dater of review: 02.10.2014
3. Qualification code: J65S001Q1L3
4. Purpose of the To certify that the holder of this qualification has acquired the
Qualification competencies contained in the units listed in section 6 below.
5. Regulations for the The holder should have been assessed by a licensed assessor
Qualification and found competent in the units listed in section 6 and certified
by the TVEC
6. Schedule of Units Unit Code Unit Title

J65S001U01 Familiarize to the Business environment
J65S001U02 Perform Transactions
J65S001U03 Prepare bank & other relevant reconciliation
statements
J65S001U04 Maintain stock/ inventory
J65S001U05 Perform Stock Verification
7. Accreditation The qualifications shall be offered in compliance with the
requirements accreditation requirements of the TVEC as stipulated in the
National Vocational Qualifications framework of Sri Lanka
8. Certification TVEC shall certify the qualifications in terms of the regulation at
section 6 above.
9. Assessment consistency TVEC is responsible for consistency of assessments shall take

Requirements appropriate steps to ensure consistency of assessments.
10. Transition arrangements The competency based assessments shall be undertaken by the
registered assessors until TVEC arranges to issue licenses to
the assessors.
11. Contact for Chairman, National Apprentice & Industrial Training Authority,
comments 971, Sri Jayawardanapura Mawatha, Welikada, Rajagiriya.
12. Prerequisite
The candidate should have been found competent in “Basic
Competencies to work” to be eligible for the award of this
qualification. The candidate may concurrently apply for” Basic
Competencies to Work “and this qualification.
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page v
NATIONAL CERTIFICATE AT NVQ LEVEL03 IN THE OCCUPATION
OF
JONIOR BUSINESS ASSOCIATE
1. Endorsement Date: 02.10.2014 2. Dater of review: 02.10.2014

3. Qualification code: J65S001Q2L4
4. Purpose of the To certify that the holder of this qualification has acquired the
Qualification competencies contained in the units listed in section 6 below.
5. Regulations for the The holder should have been assessed by a licensed assessor
Qualification and found competent in the units listed in section 6 and certified
by the TVEC
6. Schedule of Units Unit Code Unit Title

J65S001U01 Familiarize to the Business environment
J65S001U02 Perform Transactions
J65S001U03 Prepare bank & other relevant reconciliation
statements
J65S001U04 Maintain stock/ inventory
J65S001U05 Perform Stock Verification
J65S001U06 Manage property plant and equipment
J65S001U07 register Perform pay rolls
J65S001U08 Prepare financial statements of sole
proprietorships and partnerships
J65S001U09 Prepare financial statements for not for profit
organizations
J65S001U10 Prepare taxes
J65S001U11 Perform Audit verification
J65S001U12 Perform cost statements
7. Accreditation The qualifications shall be offered in compliance with the
requirements accreditation requirements of the TVEC as stipulated in the
National Vocational Qualifications framework of Sri Lanka
8. Certification TVEC shall certify the qualifications in terms of the regulation at
section 6 above.
9. Assessment consistency TVEC is responsible for consistency of assessments shall take

Requirements appropriate steps to ensure consistency of assessments.
10. Transition arrangements The competency based assessments shall be undertaken by the
registered assessors until TVEC arranges to issue licenses to
the assessors.
11. Contact for Chairman, National Apprentice & Industrial Training Authority,
comments 971, Sri Jayawardanapura Mawatha, Welikada, Rajagiriya.
12. Prerequisite The candidate should have been found competent in “Basic
Competencies to work” to be eligible for the award of this
qualification. The candidate may concurrently apply for” Basic
Competencies to Work “and this qualification.
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page vi
NATIONAL COMPETENCY STANDARDS
For
BUSINESS ASSOCIATE
(Code No: J65S001)
Code Unit Title Level Page No:

J65S001U01 Familiarize to the Business environment 3 01
J65S001U02 Perform Transactions 3 05
J65S001U03 Prepare bank & other relevant reconciliation 3 08
statements
J65S001U04 Maintain Stock/ inventory 3 10
J65S001U05 Perform Stock Verification 3 12
J65S001U06 Manage property plant and equipment register 4 15
J65S001U07 Perform pay rolls 4 17
J65S001U08 Prepare financial statements of sole 4 20
proprietorships and partnerships
J65S001U09 Prepare financial statements for not for profit 4 22
organizations
J65S001U10 Prepare taxes 4 25
J65S001U11 Perform Audit verification 4 28
J65S001U12 Perform cost statements 4 31
Packaging for National Vocational Qualifications (NVQ)
 National Certificate at NVQ Level 03 (three) in the occupation of Junior Business

Associate will be awarded to those who are competent with these units– U1 + U2 +
U3 + U4 + U5 =J65S001Q1L3 (Account Assistant)
 National Certificate at NVQ Level 04 (four) in the occupation of Senior Business

Associate will be awarded to those who are competent with these units– U1 +U2+U3
+ U4 + U5 + U6 + U7+ U8+U9+ U10+ U11+ U12 = J65S001Q2L4
Occupation Definition
Business Associate is one who assists to maintain a smooth functioning of all the activities of
an organization based on internal and external transactions, by performing and facilitating the
process according to relevant instructions, rules and regulations.
National Competency Standard code: J65S001 Endorsed in :02.10.22014 Revision No: 0 Revision due: 02.10.2014 Page 1
UNIT TITLE Familiarize to the business environment
UNIT DESCRIPTOR This unit covers the competencies required to familiarize to the
business environment for better performance to match the
organizational requirements effectively adhering to relevant rules &
regulations
CODE J65S001U01
ELEMENTS OF PERFORMANCE CRITERIA
COMPETENCE
01 Study the business 1.1 Legality of the organization identified as per the type of the
entity of the organization
organization 1.2 Nature of the business identified as per the operational &
reporting channels
1.3 Organizational structure, hierarchy levels & communication
flow identified as per the polices & procedures
1.4 Financial & operational capacity of the organization identified
as per the available information
02 Study the physical 2.1 Physical layout of the organization identified by direct
environment of the observations & as per the available information
organization 2.2 Available infrastructure & other facilities identified as per the
available information
2.3 Adequacy & operational capability of offered resources
checked and satisfaction ensured as per the SOP
03 Study the 3.1 Behavior of the immediate supervisor & relevant
organizational culture subordinates identified as pr the as per the experience
& leadership 3.2 Organizational values, systems & procedures identified as
per the available information
3.3 Vision, mission & history of the organization identified as per
the available information
3.4 Own behavior & attitudes adjusted to match the above
findings& satisfaction ensured as per the requirement
04 Study the job profile 4.1 Letter of appointment and related agreements studied &
and responsibilities clarifications made, if any referring to the relevant authority
as per the SOP
4.2 List of duties & responsibilities identified & clarifications
made, if any referring to the relevant authority as per the
4.3 SOP
Self assessment against the job description carried out for
satisfaction & required improvements, if any requested as
4.4 per the SOP
Assigned performance criteria studied & readiness to
reachthe targets ensured as per the requirement.
The following equipment and materials may be used for this unit:
 Manual books of accounts
 Computer with accessories & software
 Calculator
 Photocopy machine
 Fax machine
 Internet and e - mail facilities
ASSESSMENT GUIDE
Forms of assessment
Continuous assessment, summative assessment / Combination of continuous and summative
Assessment is suitable to assess the competencies of the occupation Assessment context
Assessment may take place on the job or as a combination of both on and off the job. This unit
may be assessed independently. The competencies covered in this unit should be demonstrated
by an individual working alone. The assessment environment should not disadvantage the
candidate.
Assessment conditions
The candidate will be provided with all equipment, material and documentation required as
outlined within this unit.
The candidate will be permitted to refer the following documents.
- Relevant workplace procedures
- Relevant data and information
- Relevant manuals, standards and reference material
The Candidate will be required to:
- Orally or by other methods of communication, answer questions asked by the assessor.
- Identify superiors who can be approached for the collection of competency evidence
where appropriate.
- Perform a practical demonstration of the competencies in the unit as decided by the
assessor.
- Present evidence of credit for any off job training related to this unit.
Assessors must be satisfied that the candidate can competently and consistently perform all
elements of the unit as specified by the criteria and that he / she possesses the required
underpinning knowledge.
Special Notes
During assessment the candidate will:
 Take responsibility for the quality of his / her own work
 Plan tasks and review task requirements as appropriate
 Demonstrate safe work practices at all times
 Communicate information about processes, events or tasks being undertaken to ensure
a safe and efficient working environment
 Relate to all stakeholders according to accepted organizational conventions
 Perform all tasks in accordance with standard operating procedures
 Perform all tasks to specifications
 Use accepted techniques, practices and processes in line with workplace procedures
Tasks involved will be completed within reasonable time frames relating to typical workplace
activities.
Resources required for assessment:
These include material and equipment listed within this unit
UNDERPINNING KNOWLEDGE
 Basic accounting principles, concepts and practices
 Organization policies and guidelines
 Generally accepted procedures and customs
 Methods and processes used in data collection
 Instruments, forms and formats used for data collection (prime books), and preparation
 End user requirements
 Supporting documents
 Occupational health and safety
 Business English
 Circulars & directions
 Business Ethics
 Basic Economics
 Principles of corporate governance
UNDERPINNING SKILLS
 Basic calculations
 Communication skills
 Operate computer software, internet and e-mail
 Managing time
 Follow occupational health and practices
 Safety Language literacy
UNIT TITLE Perform Transactions
UNIT DESCRIPTOR This unit covers the competencies required to perform
transactions adhering to relevant rules & regulations
CODE J65S001U02
COMPETENCE
01 Indentify the nature of 1.1 Income and expenditure identified as per the type of the
the transaction and business and the category.
events 1.2 Assets and Liabilities identified according to the class and
nature of the transactions
1.3 Payments and receipt identified according to the mode
1.4 Journal vouchers identified according to nature of the
transactions
1.5 Other documents /events identified according
to standard organizational procedure
02 Collect and store 2.1 Data required to perform transaction and their sources
information and data identified in terms of transaction assigned
2.2 Method of data collection determined on the basis of
urgency ,importance, economy and confidentiality, and in
compliance with rules and regulations where applicable
2.3 Required data collected using appropriate instruments
/formats on pre-determined time
2.4 Collected data cross checked and compared for accuracy
with previous data available
2.5 Collected data stored in a manner ensuring easy access
when required and conforming to organizational
requirements
03 Generate source 3.1 Required documents to effect that the transactions
documents identified by analysis of collected data using method of
data analysis accepted by the organization
3.2 Source document prepared timely to comply with the
requirements conforming to generally accepted
3.3 procedures
Accuracy and completeness of the source document
3.4 ensured through verification of generally accepted
procedures
3.5 Source document dispatched in compliance with given
instructions / guidelines
Source documents validated by applying appropriate
checks and balances
04 Record transaction 4.1 Chart of accounts and their class/type identified as
per the nature of the transactions and superior’s
instructions
4.2 Transaction executed ensuring name, amount and DR/ CR
of transaction as per accepted accounting principles
4.3 Transaction posted after confirming the validity
RANGE STATEMENT:
Work related to this unit may take place in an accounting environment. Work may be performed
individually or as a member of a team.
Data / Information referred to in this unit are limited to those required to carry out the transactions
usually assigned to accounting personnel.
Elaboration of terms in performance criteria
Mode (in the P.C 1.3) May include bank and cash
Other documents (in the P.C 1.5) May include those which are not identified in P.C 1.1 to P.C 1.5
above source documents
 Manual books of accounts
 Computer with accessories & software
 Calculator
 Fax machine
ASSESSMENT GUIDE
Forms of assessment
Assessment is suitable to assess the competencies of the occupation
Assessment context
candidate.
Critical aspects
 Maintaining accurate & valid information and data
 Adherence to reasonable time frames
The candidate will be provided with all equipment, material and documentation required as
where appropriate.
assessor.
Special Notes
activities.
 Circulars & directions
 Business Ethics
 Business mathematics
 Statistics
UNDERPINNING SKILLS
 Basic calculations
 Managing time
 Follow occupational health and safety practices
 Language literacy
UNIT TITLE Prepare bank & other relevant reconciliation statements
UNIT DESCRIPTOR This unit covers the competencies required to prepare bank
reconciliation statement in order to make sure accuracy
completeness of transaction recorded adhering to stipulated
rules & regulations
CODE J65S001U03
COMPETENCE
01 Collect required 1.1 Relevant source documents collected as per the
information 1.2 requirement
1.3 Relevant rules & regulations identified as per the
requirement
Perform reconciliation in timely manner appropriately
02 Perform Bank and 2.1 Reasons for differences between cash book / control
other relevant accounts and bank statement or relevant statement
Reconciliation 2.2 identified
2.3 Differences classified as per given instructions
Adjusted cash book prepared as per Standard Operational
2.4 Procedure
Bank reconciliation completed as per the SOP
Perform other 3.1 Reasons for differences between cash book / control
Reconciliation accounts and bank statement or relevant statement
3.2 identified
Differences classified as per given instructions
RANGE STATEMENT:
Work related to this unit may take place in an accounting environment. Work may be perform
Data / Information refers to in this unit are limited to those required to carry out the transactions
usually assigned to an accounting personal.
The following tools, equipment and materials may be used for this unit:
 Computer with accessories
 Calculator
 Fax machine
 Internet and e - mail facility
 Manual books of Accounts
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Assessment may take place on the job or as a combination of on and off the job. Unit may be
assessed independently. The competencies covered in this unit should be demonstrated by an
individual working alone. The assessment environment should not disadvantage the candidate.
Critical aspects
 Maintaining accurate & valid of information and data
 Adherence to reasonable time frame
The Candidate will be provided with all equipment material and documentation required as
where appropriate.
- Submit to a practical demonstration of the competencies in the unit as decided by the
assessor.
Special Notes
activities.

 Current account
 Basic accounting principles, concepts and Practices
 Organization policies and guide lines
 Generally accepted procedures standards and customs
 Business Ethics
 Statistics
UNDERPINNING SKILLS
 Basic calculation
 Managing time
 Follow occupational health and
 Safety practices
 Computer skills
 Concentration
UNIT TITLE Maintain stock/ inventory
UNIT DESCRIPTOR This unit covers the competencies required to prepare stock/
inventory records and inventory management purposes adhering to
stipulated rules & regulations
CODE J65S001U04
ELEMENTS OF
PERFORMANCE CRITERIA
COMPETENCE
01 Maintain stock / 1.1 Relevant data gathered using source documents as per the
inventory organizational procedure
record 1.2 Collected data categorized according to the nature of the item
category
1.3 Authenticity of collected data verified referring to actual stock /
inventory as per the stock control procedure
1.4 Verified data documented using standard form & formats as per
the SOP
02 Ensue inventories 2.1 Stock/ inventory ledger maintained by using source documents.
2.2 Stock/ inventory balance checked periodically as per the SOP
2.3 Variances highlighted and excuted as per the SOP
2.4 Stock / inventory valuation made as per the SOP
2.5 Relevant data & information recorded & reported as per the
SOP
RANGE STATEMENT: Work related to this unit may take place in an accounting environment.
Work may be performed individually or as a member of a team.
usually assigned to accounting personnel in stores
 Computer with accessories (Accounting software)
 Calculator
 Telephone
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Assessment may take place on the job or as a combination of on both and off the job. This unit
candidate.
Critical aspects:
 Accuracy & authenticity of documents
 Adhering to procedures
The candidate will be provided with all equipment material and documentation required as
The candidate will be required to:
where appropriate.
assessor.
Special Notes
activities.
 Basic cost accounting principles, concepts and practices of stock maintenance
 Organizations policies and guide lines
 Instruments, forms and formats used for data collection and preparation
 Relevant Accounting software
 Relevant LKAS standards
 Statistics
 Fundamentals of management accounting
UNDERPINNING SKILLS
 Operating of computer soft ware, internet and e-mail
 Time Management
 Follow occupational health and Safety practices
 Legible handwriting
UNIT TITLE Perform Stock Verification
UNIT DESCRIPTOR This unit covers the competencies required to perform stock
verification adhering to stipulated rules & regulations
Code No: J65S001U05
COMPETENCE
01 Prepare for verification 1.1 Relevant officials informed for updating Inventory /stock book
following given guidelines and using specified formats
1.2 Stock Verification teams and locations identified as per given
guidelines
1.3 Duties assigned and targets communicated to the team
members as per given guidelines
1.4 Required resources acquired as per the requirement
02 Implement stock 2.1 Physical stock verification initiated as per the plan
verification 2.2 Verification process monitored and appropriate actions taken to
solve problems if required following guidelines
2.3 Significant observations noted for further examinations
2.4 Perfection and completeness of documents ensured and
participant signatures obtained as per given instructions
03 Report verification 3.1 Verification information analyzed and variance reported by
results referring team reports
3.2 Findings reported to authorized personnel
3.3 Final report prepared including corrective actions related to
verification
RANGE STATEMENT:
Work connected to this unit may take place in as accounting environment. Work may be
performed individually
Elaboration of terms
Appropriate actions may include
Stipulated standards may include
The following tools, equipment and documents may be used for this unit:
 Stationery
 Calculator
 Specified formats
 Inventory book
 Stores ledger
 Fixed assets register
 Photocopier
 Fax machine
 Telephone
 Internet , e - mail facilities
 Relevant industry technical reports
ASSESSMENT GUIDE
Forms of assessment
Assessment context
candidate.
Critical aspects:
 Adhering to time frame
 Accuracy of calculation and data entering
 Observing significant incidents
where appropriate.
assessor.
Special Notes
activities.

 Basic inventory control principles, concepts and practices
 Organization’s policies and guide lines
 Generally accepted procument and inventory procedures and customs
 Inventory management software
 Verification techniques & procedures
 Report writing methods
 Statistics
UNDERPINNING SKILLS
 Managing time
 Computer literacy
 Report writing
 Human relation skills
 Assenting skills
UNIT TITLE Manage property, plant and equipment Register
UNIT DESCRIPTOR This unit covers the competencies required to manage the PPE
Register
CODE J65S001U06
COMPETENCE
1 Study sources 1.1 Relevant source documents identified as per
document organizational guidelines & procedures
1.2 PPE categorized as per type of items
1.3 Categorized assets coded as per the accepted coding
system
2 Prepare PPE Register 2.1 Categorized data and basic information of the item
recorded using standard formats considering item coding
2.2 system
Completed formats placed and PPE Register made as
specified
3 Maintain PPE Register 3.1 Additions, Changes and movement identified as and
when they occur with documentary evidence
3.2 Identified changes incorporated with relevant information
as per organizational guidelines & procedures
3.3 Values recorded in the register agreed with ledger balances
RANGE STATEMENT:
Basic information: May include, identification code’ depreciation rate and value of the items
Relevant information: May include valuation date, location, etc.
The following equipment, materials and documents may be used for this unit:
 Coding system
 Relevant software
 Calculator
 Fax machine
ASSESSMENT GUIDE
Forms of assessment
Assessment context
candidate.
Critical aspects:
 Availability of Board of Survey
 Identification of changes and recording of the events
 Inter divisional /branch coordination
 Coding of item
 Adhering to procedures
The Candidate will be provided with all equipment, material and documentation required as
where appropriate.
assessor.
Special Notes
activities.
 Organizational policies and guidelines
 Asset register software
 Occupational health and safety practices
UNDERPINNING SKILLS
 Operate computer soft ware, internet and e-mail
 Managing time
UNIT TITLE Perform Payrolls
UNIT DESCRIPTOR This unit covers the competencies required toperform payrolls
and compliance with statutory requirements
CODE J65S001U07
COMPETENCE
01 Study source 1.1 Relevant data and information identified and collected as
documents per given instructions by relevant authorize person
1.2 Collected data and information checked for reliability as per
given instructions
1.3 Verified data and information presented to the relevant
authorize person and get further ensured
1.4 Ensured data stored in a manner ensuring easy access
when required
02 Create master files 2.1 Basic salary, other allowances and entitlements details
entered as per requirement
2.2 Statutory and other deductions identified and recorded as
per given instructions by relevant authorize person
2.3 Other personal data and information of employees identified
and recorded
2.4 Subsequent changes in master information updated
03 Prepare payrolls 3.1 Relevant formats designed as per the organizational
3.2 requirement
Formats completed by referring relevant identified source
3.3 documents
Salary payrolls calculated considering the additions and
3.4 deductions
Corrective actions taken if any errors identified as per
organizational procedure
04 Document the payrolls 4.1 Gross earning computed using relevant information
4.2 Salary summary, salary scrip, salary sheets, vouchers
prepared based on salary computation
4.3 Net salary calculated by ascertaining and applying total
Deductions
4.4 EPF, ETF PAYE and any other returns completed
RANGE STATEMENT:
Work connected to this unit may take place in an accounting environment. Work maybe
performed as an individually or as a member of a team.
Relevant data: May include previous salary reconciliation, increment letters, appointment letters,
deduction, transfer letters etc.
 Computer with accessories (Payroll software)
 Calculator
ASSESSMENT GUIDE
Forms of assessment
Assessment context
candidate.
Critical aspects:
 Selection of source documents
 Adhere to time frame
 Adherence to relevant procedures
 Confidentiality & accuracy
where appropriate.
assessor.
Special Notes
activities.
 Organization’s policies and guidelines
 Shops & Office Act and Wages Ordinance
 Payroll software
 Statutory rules & regulations
UNDERPINNING SKILLS
 Managing time
 Relevant analytical skills
 Follow occupational health & safety procedures
 Operating computer software, internet and e-mail
UNIT TITLE Prepare financial statements of sole proprietorships and
partnership
UNIT DESCRIPTOR This unit covers the competencies required to prepare set of the
financial statements in accordance with generally accepted
accounting principles and regulatory frame work applicable to the
particular organization
CODE J65S001U08
COMPETENCE
01 Extract the trial balance 1.1 Trial balance checked for arithmetical accuracy as per given
instructions
1.2 Accuracy of all required reconciliations verified as per the
control accounts
02 Incorporate 2.1 Omissions and errors of transactions rectified and entered
adjustments in to the journals as per given instructions
2.2 Journal entries effected to incorporate statutory and
other regulatory requirements
03 Categorize the 3.1 Account balances scrutinized and segregated under income ,
balances of account expenditures, assets, liabilities and equity
3.2 Segregated accounting information presented in the
accepted format and ensuring the accuracy
04 Document the financial 4.1 Manufacturing, trading and profit & loss accounts prepared
statements as per Sri Lanka Accounting Standards(LKAS)
4.2 Balance sheet prepared as per LKAS
4.3 Cash flow statements, notes to the accounts prepared as per
LKAS
RANGE STATEMENT
 Calculator
 Photo copy machine
 Telephone
 Sri Lanka Accountancy Standards (LKAS)
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Critical aspects:
 Following time frame
 Adherence to LKAS (Sri Lanka Accounting Standards)
 Ensuring availability of sounds Internal courted system
where appropriate.
assessor.
Special Notes
activities.
 Accounting principles, concepts, and practices
 Accounting software
 Business communication
 LKAS / SLFRS & other requirements of the
regulatory bodies
 Basic understanding of auditing & assurance
 Instruments, forms and format used for data
collection and preparation
 Commercial knowledge and industry exposure
 Business Ethics
 Fundamentals of Finance
UNDERPINNING SKILLS
 Mathematical skills
 Operate computer software
 Managing time
 Report writing
 Assertive skills
 Preparation of financial statement
 Analytical skills
UNIT TITLE Prepare financial statements for not for profit organizations
UNIT DESCRIPTOR This unit covers the competencies required to prepare set of the
financial statements in accordance with generally accepted
accounting principles and regulatory frame work applicable to the
particular organization
CODE J65S001U09
COMPETENCE
01 Extract the trial balance 1.1 Trial balance checked for arithmetical accuracy as per given
instructions
1.2 Accuracy of all required reconciliations verified as per the
control accounts
02 Incorporate adjustments 2.1 Omissions and errors of transactions rectified and entered in
to the journals as per given instructions
2.2 Journal entries effected to incorporate statutory and
other regulatory requirements
03 Categorize the balances 3.1 Account balances scrutinized and segregated under income ,
of account expenditures, assets, liabilities and accumulated funds
3.2 Segregated accounting information presented in the
accepted format and ensuring the accuracy
04 Document the financial 4.1 Income and expenditure statements prepared as per the SOP
statements 4.2 Balance sheet prepared as per LKAS
4.3 Cash flow statements, notes to the accounts prepared as per
LKAS
RANGE STATEMENT
 Calculator
 Photo copy machine
 Clarified posted transactions
 Telephone
Documents
 Companies Act (2007, No: 07)
 Relevant government regulations
 Statement of recommended practices for Non – profit organizations
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Critical aspects:
 Following time frame
 Adherence to LKAS (Sri Lanka Accounting Standards )
 Following accounting concept
where appropriate.
assessor.
Special Notes
activities.
 Various types of organizations
 Accounting principles, concepts, and
practices
 Business communication
 SLAS / IFRS & other requirements of
the regulatory bodies
 Basic understanding of auditing &
assurance
 Instruments, forms and formats used
for data collection and preparation
UNDERPINNING SKILLS
 Mathematical skills
 Operate computer software
 Managing time
 Report writing
 Ascertain skills
 Preparation of financial statements
UNIT TITLE Prepare taxes
UNIT DESCRIPTOR This unit covers the competencies required to prepare taxes by referring to
the relevant acts & amendments, Calculating tax liabilities and filing
returns.
CODE J65S001U10
ELEMENTS OF
COMPETENCE
01 Identify relevant 1.1 Acts ,subsequent amendments, guidelines, circulars and other
taxes relevant documents collected as per the requirement
1.2 Required documents studied as per the tax regulations
1.3 Identified taxes summarized according to applicability in term of
nature of the business and transaction
02 Prepare taxes 2.1 Source document & tax data collected as per the requirement
2.2 Gross tax liability of different categories calculated as stipulated by
the relevant regulation
2.3 Input taxes / tax credits, exemptions calculated as stipulated by the
relevant regulations
2.4 Correctness of prepared documents verified as per regulation and
organizational requirement
2.5 Tax return prepared as per the regulations
2.6 Prepared document submitted for approval & payment as per the
organizational procedure
2.7 Tax returns ,support documents and cheques submitted to
department of Inland Revenue on or before the stipulated date
2.8 Records of relevant documents maintained followed and action
taken as per organizational procedure
RANGE STATEMENT: Work related to this unit may take place in an accounting environment.
Work may be performed individually or as a member of a team.
The following equipment materials and document may be used for this unit:
 Computer with accessories (Accounting soft ware)
 Calculator
 Fax machine
 Tax acts & amendments
 Telephone
 Operational guidelines
 Organizational requirements
ASSESSMENT GUIDE
Forms of assessment
Assessment context
candidate.
Critical aspects:
 Follow tax regulations and amendments
 Adhering to dead lines
where appropriate.
assessor.
Special Notes
activities.
 Basic accounting principles and concepts
 Basic rules and regulations
 Fundamental principles of taxation
 Instruments, forms and formats used for data collection and
preparation
 Tax acts and amendments
UNDERPINNING SKILLS
 Managing time
 Tax calculation skills
UNIT TITLE Perform Audit verification
UNIT DESCRIPTOR This unit covers the competencies required toper form audit verification
Adhering to the stipulated rules, regulation & procedures
CODE J65S001U11
ELEMENTS OF
COMPETENCE
01 Understand the 1.1 Nature of the business identified in relevant to the area of auditing
audit plan 1.2 Audit plan and guide lines obtained and studied in accordance
with SOP
1.3 Back ground information gathered and studied as per the audit
1.4 plan
Relevant officials communicated for further clarification as per
given instructions
02 Evaluate business 2.1 Systems & procedures of the business process identified as per
processes organization practices
2.2 Identified systems & procedures documented as per the SOP
2.3 Effectiveness of the business process evaluated based on the
Documentation
2.4 Test of control performed in order to ensure the systems &
procedures are in place and applied in practices
2.5 Effectiveness and efficiency of the business process assessed
and adequacy of the verification procedure evaluated
2.6 Work performed and findings documented as per the given
instructions
03 Select the sample 3.1 Associate audit risk indentified based on evaluation of system &
procedures
3.2 Appropriate sample selected using sampling techniques
3.3 Working papers documented as per given instructions
04 Perform audit tests 4.1 Audit evidence obtained applying appropriate analytical and
other substantive and target test procedures
4.2 Work performed and audit findings recorded as per instruction
4.3 given
Significant audit findings established and communicated to
relevant officials
05 Complete working 5.1 Working papers finalized and delivered as per the SOP
papers 5.2 Completion of work ensured by obtaining feed back as per the
SOP
RANGE STATEMENT:
 Computer with accessories (Accounting and audit soft ware)
 Calculator
 Fax machine
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Critical aspects
 Adherence to the time frame
 Technical and industry knowledge
 Maintaining relevancy & accuracy of information
 Availability of skill involved
where appropriate.
assessor.
Special Notes
activities.
 Sri Lanka auditing and accounting standards
 Organization policies and guide lines
 Accounting and audit software
UNDERPINNING SKILLS
 Managing time
 Team work
 Relevant technical skills
 investigation
UNIT TITLE Perform Cost Analysis
UNIT DESCRIPTOR This unit covers the competencies required to perform cost analysis
adhering to stipulated rules, regulations and procedures.
CODE J65S001U12
ELEMENTS OF
COMPETENCE
01 Gather Data and 1.1 Data and information related to costs and its process identified as
Information per the nature of the organization.
1.2 Sources of cost data identified as per the activities of the
organization.
1.3 Relevant cost data collected as per the Standard Operating
1.4 Procedure (SOP) and the objectives of cost.
Collected data tabulated as per the Standard Operating Procedure
(SOP).
02 Analyze Costs 2.1 Cost figures classified into different categories depending upon the
purpose to be achieved.
2.2 Classified costs identified with the cost object or cost unit.
2.3 Classified costs accumulated into relevant cost centers.
2.4 Direct and indirect cost traced according to their cause or specific
cost-objectives.
2.5 Collected cost figures assigned to relevant sub units by pooling
costs.
2.6 Cost driver determined by identifying the organization or sub unit
activities.
2.7 Cost behavior patterns identified for cost predictions.
2.8 Relevant data recorded &forwarded to the relevant authority
RANGE STATEMENT:
 Computer with accessories (Accounting soft ware)
 Calculator
 Fax machine
ASSESSMENT GUIDE
Forms of assessment
Assessment context
Critical aspects
 Identifying relevant and accurate information
where appropriate.
assessor.
Special Notes
activities.
 Cost accounting principles, concepts and practices
 Occupational health and safety & regulations
 Understanding future plans of entities.
 Understanding economic changes
 General understanding of current market prices
 Analyzing techniques of budget
 Basic marketing
UNDERPINNING SKILLS
 IT skills
 Managing time
 Interpersonal & negotiation skills
 Presentation skills

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NATIONAL COMPETENCY STANDARDS

National Apprentice & Industrial Training Authority

Ministry of Youth Affairs & Skills Development

© TVEC publication – code…………. - …………..2013

NCS can serve a number of purposes including:

Mr. Chandana Arunadewa Silva Dr. S.D.R Perera

6. Schedule of Units Unit Code Unit Title

9. Assessment consistency TVEC is responsible for consistency of assessments shall take

1. Endorsement Date: 02.10.2014 2. Dater of review: 02.10.2014

6. Schedule of Units Unit Code Unit Title

9. Assessment consistency TVEC is responsible for consistency of assessments shall take

Code Unit Title Level Page No:

Packaging for National Vocational Qualifications (NVQ)

 National Certificate at NVQ Level 03 (three) in the occupation of Junior Business

 National Certificate at NVQ Level 04 (four) in the occupation of Senior Business

Resources required for assessment:

Resources required for assessment:

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