UNIT-DIGITAL DOCUMENTATION

SESSION-1
1. What do you understand by styles in LibreOffice writer document?
A style is a set of formats that you can apply to selected pages, text,
frames, and other elements in your document to quickly change their
appearance. When you apply a style, you apply a whole group of
formats at the same time.
2. Write advantages of using Style over manual formatting, for
designing a document.
Styles help improve consistency in a document. They also make major
formatting changes easy. For example, you may decide to change the
indentation of all paragraphs, or change the font of all titles. For a long
document, this simple task can be prohibitive. Styles make the task
easy.
3. What are the different categories of style in LibreOffice writer
document?
Page styles, Paragraph styles, Character styles, Frame styles, Numbering
styles, Cell styles, Graphics styles, Presentation styles. Any 4 types of
styles –
Frame styles are used to format graphic and text frames, including
wrapping type, borders, backgrounds, and columns.
Paragraph styles control all aspects of a paragraph’s appearance, such as
text alignment, tab stops, line spacing, and borders, and can include
character formatting.
Cell styles include fonts, alignment, borders, background, number
formats (for example, currency, date, number), and cell protection.
Presentation styles include attributes for font, indents, spacing,
alignment, and tabs.
4. Write down the steps to update a style.
Follow the given below steps to modify an existing user defined style of
page, frame or paragraph style. Step 1. Select the page/paragraph to be
modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

If existing styles specified by Writer do not match your requirement,
then it is also possible to create a Custom Style. There are many ways
to create a custom style, two of them – From Selection and by using
drag and drop.
Following are the steps to create(custom) a new style
Step 1 Select the portion of document, such as page, paragraph,
character, to change its appearance. Format it as per the requirement.
Step 2. From the buttons at the top of the Style menu, choose the
category (paragraph, character, page, etc.) for which a new style is to be
created.
Step 3. Select Style action button. A list of options. Click on New Style
from Selection. Creating a new style MyStyle
Step 4. In Create Style dialog window, type the name of new style, say,
‘MyStyle’ The names of existing styles are displayed in the window.
Step 5. Click OK to save the name of new style. Observe that the name
of the newly created style ‘MyStyle’ appears in the list of styles.
6. Give two examples, where instead of Style, using manual
formatting will be beneficial.
Using manual formatting instead of styles can be beneficial in certain
situations where you need more flexibility or specific control over
formatting.
1. Customized Document Design
2. Personalized Correspondence or Invitations
7. Give one situation, in which you will prefer to use Fill Format for
styling your document.
This method is useful when a same style is to be applied at many
places scattered in the document. Fill Format can be used to style
scattered – pages, frames, tables, lists, paragraphs or characters.
8. Write steps to load style(s) from a template.
Follow the given steps to copy style from template or document
Step 1. In the Styles Menu, click on the Load Styles.
Step 2. It will open the Load Styles dialog box. In the Load Styles
dialog box, choose the category of your document.
Step 3. Find and select the desired template to copy styles from. Note
that there are no templates stored in My Templates category.
Step 4. From the same dialog window, also, select the options for the
types of styles to be copied, such as Text for Paragraph and Character
styles, Frame, Pages or Numbering (List styles). By selecting Overwrite
option, the styles being copied will replace any existing styles with the
same name.
Step 5. Click OK to copy the styles.
Step 6. In case styles are to be copied from a file, then instead of
Template option, click on the From File button. A File Selection dialog
box is displayed. Select the desired document from your computer.
9. Steps to apply fill format mode.
Follow the steps given below to use it.
Step 1. Open the document to be styled.
Step 2. Open the Styles window and select the desired style category
and then desired style from drop down list.
Step 3. Select Fill Format button.
Step 4. To apply the selected style, take the mouse pointer to desired
location and click. Do take care to apply style on appropriate type of
content.
Step 5. Repeat step 4 until all the changes have been made for that
style in the entire document.
Step 6. To quit Fill Format option, click the Fill Format button again or
press the Esc key.
10. What are steps to apply styles?

OpenOffice.org provides several ways for you to select styles to apply.

1. Using the Styles and Formatting window

2.Using Fill Format mode

3. Creating New (Custom) Styles -Creating a new style from a selection,

Dragging and Dropping to Create A Style

EXTRA
What are the advantages of using styles?
Styles help improve consistency in a document. They also make major
formatting changes easy. For example, you may decide to change the
indentation of all paragraphs, or change the font of all titles. For a long
document, this simple task can be prohibitive. Styles make the task
easy.

UNIT-DIGITAL DOCUMENTATION
SESSION-2
1. What is a digital image? How can you create one?
A picture can be a drawing, chart, photo, logo, graph, or single video
frame. In a digital document, a graphic or image is called digital image.
A digital image is represented in pixels.A picture is a digital image,
which is representation of image in finite set of digital values 0 or 1,
known as pixels. These are stored in various types of graphics files with
the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc.
Here's how you can create a digital image:
1. Capture with a Digital Camera
2. Scan an Image
2. Write steps to insert an image from the gallery using Drag and
Drop method.
Inserting Image Using Insert Image Option: A general procedure to
insert an image using Insert Image dialog box, is as follows.
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Place the cursor where you want to insert an image.
Step 3. Select and click on Insert > Image from menu bar
Step 4. An Insert Image dialog box will open which will allow to
choose the picture file to be inserted.
Step 5. Select the file and click on Open button to insert an image in
document.

A general procedure to insert an image using drag and drop option, is as

follows:
Step 1. Open the document to insert an image in LibreOffice Writer.
Step 2. Open a file browser window (Win+E) and select the image file
to be inserted.
Step 3. Drag the image into the document
Step 4. Drop it, where you want it to appear in the document.

3. How is resizing of image different from cropping it?

Resizing an Image:
Definition: Resizing an image involves changing its dimensions, either
increasing or decreasing its width and height.
Aspect Ratio: When resizing, you can choose to maintain the original
aspect ratio (the ratio of width to height) or alter it. Maintaining the
aspect ratio ensures that the image's proportions remain the same.
Scale: Resizing can be done by scaling the image up or down. Scaling
up increases the size of the image, while scaling down reduces it.
Cropping an Image:
Definition: Cropping an image involves removing parts of the image
from the edges, effectively changing its composition.
Aspect Ratio: Cropping does not necessarily preserve the original aspect
ratio. You can crop an image to any desired aspect ratio, potentially
altering its proportions.
Purpose: Cropping is used to improve composition, remove distractions,
emphasize subjects, or fit an image into a specific layout or aspect ratio
requirement.
4. What are the tools available in drawing toolbar? Describe any five
tools.
The tools available in the drawing toolbar may vary depending on the
software you're using, but in general, drawing toolbars often include a
range of tools for creating and manipulating shapes, lines, and objects.
Selection Tool:
The selection tool, often represented by an arrow or cursor icon, allows
you to select and manipulate objects on the canvas.
You can use this tool to move, resize, rotate, and edit selected objects.
Line Tool:
The line tool lets you draw straight lines on the canvas.
You can usually customize parameters such as line thickness,
style (solid, dashed, etc.), and endpoints.
Shape Tools:
Shape tools allow you to draw predefined shapes such as
rectangles, squares, circles, ellipses, triangles, and polygons.
These tools often provide options for customizing shape
attributes like fill color, outline color, and border thickness.
Pen Tool:
The pen tool allows for freehand drawing, enabling you to
create custom shapes, lines, and paths.
You can draw with precision and control, adjusting anchor
points and curves to create smooth and intricate designs.
Text Tool:
The text tool enables you to add text to your drawings or
designs.
You can click on the canvas to create a text box, type your
desired text, and then customize attributes such as font, size,
alignment, color, and style.
5. How is linking of an image different from embedding? Give a
situation in which you would prefer to link an image.
Embedding an image: Embedding an image involves directly inserting
the image file into the content of a webpage, document, or other digital
platform. The image file becomes part of the content, and it is stored
within the document or webpage itself. When the content is accessed,
the image is displayed directly from the document or webpage.
Linking an image: Linking an image involves inserting a link to the
image file hosted elsewhere on the internet. Instead of the image file
being stored within the document or webpage, the document or webpage
contains a reference to the location of the image file on a server. When
the content is accessed, the image is loaded from the external location.
When we want to reduce the file size of your document we can prefer
to link an imge.
6. Write steps to change properties for drawing objects.
Follow the steps for changing properties of the object after drawing it.
Step 1. Select the object whose properties are to be modified.
Step 2. Follow steps 2 to 5 of the previous process of setting Properties
before drawing an object.
7. What are the benefits and drawbacks of grouping drawing objects?
Benefits of grouping drawing object:
LibreOffice Writer allows grouping these different shapes, to behave as a
single entity without affecting their size and position. Once grouped, all
shapes belonging to that group become its member and a change applied
on one member works on all.
Drawbacks of drawing object:
LibreOffice Writer include limited customization options once grouped,
increased complexity in document structure, potential compatibility
issues with other software, accessibility challenges, and performance
implications, particularly with large or complex groups.

8. Describe any two tools from Drawing Object Properties toolbar.

In LibreOffice Writer, the "Drawing Object Properties" toolbar provides
various tools for customizing and formatting drawing objects. Here are
descriptions of two tools commonly found on this toolbar:
Line Style:
This tool allows you to specify the style of the line used in
drawing objects, such as lines, shapes, or borders.
You can choose from different line styles, including solid,
dashed, dotted, or double lines.
Additionally, you can adjust parameters like line width
(thickness) and color to customize the appearance of the line.
Fill Style:
The Fill Style tool enables you to define how the interior of a
drawing object is filled with color or pattern.
You can select from various fill options, such as solid color,
gradients, hatching, or bitmap textures.
Additionally, you have control over the color and
transparency level of the fill, allowing for precise
customization of the object's appearance.
9. Write steps to insert an image in a basic drawing shape.

1. Click on the "Insert" menu at the top of the LibreOffice Writer

window.
2. Choose "Shapes" from the dropdown menu.
3. Select the basic drawing shape you want to use, such as a rectangle,
circle, or arrow.
4. Click and drag on the document to draw the shape to the desired
size.

Insert the Image:

1. Click on the "Insert Image" icon on the Drawing toolbar. It usually
looks like a mountain inside a frame.
2. Navigate to the location of the image file on your computer.
3. Select the image file and click "Open" or "Insert," depending on your
operating system.
10. Write factors controlling positioning of an image in a document.

Positioning of an image is controlled by four settings.

(i) Arrangement (ii) Anchoring (iii) Alignment (iv) Text Wrapping

11. List any 3 methods of inserting image?

a. Drag and Drop.
b. Insert Picture Dialog
c. Inserting an Image from The Clipboard
d. Inserting an Image Using A Scanner
e. Inserting an Image from The Gallery
EXTRA
Q Explain image cropping steps?
When you are only interested in a section of the image for the purpose
of your document, you may wish to crop (cut off) parts of it. To start
cropping the image, right click on it and select Picture from the pop-up
menu. In the Picture dialog box, select the Crop page. In the Crop page,
you can control the following parameters:
a. Keep scale / Keep image size
b. Left, Right, Top, and Bottom
 c. Width and Height
d. Resizing an Image
e. Rotating a Picture

UNIT-DIGITAL DOCUMENTATION
SESSION-3
1. What is the need of table of contents?
Table of Contents, allows to insert an automated table of contents in a
document. The entries or contents of this table are automatically taken
from the headings and sub headings of the document. Also, these
contents are hyperlinked in the table. So by clicking on any topic in the
table of contents, we can navigate directly to the selected topic.
2. What will happen if the ‘Protected Against Manual Changes’ option
is not selected in the Type tab of Table of Contents, Index or
Bibliography dialog box?
By default, the checkbox for Protected against Manual Changes option
is selected. This protects the ToC from any accidental change. If this
box is unchecked, then the contents of ToC can be changed directly on
the document page, just like any other text on the document.
3. Name the five tabs present in the Table of Contents, Index or
Bibliography dialog box.
The dialog box has five tabs – Type, Entries, Styles, Columns and
Background.
Columns Tab: contains options to set the number of columns that we
want to have in our ToC.
Background Tab: contains options to change the background of the ToC
as shown in Fig. 3.8. The current background color will be displayed in
the Active Color window.
Type Tab: is active by default after opening the Table of Contents,
Entries or Bibliography dialog box to insert the ToC.
Entries Tab: contains options to set styles for various entries in the
ToC.
Styles Tab: contains options to apply the desired styles to the text of
each level in the table of contents.
4. What do you mean by customization of ToC?
Customisation of ToC : Once the ToC is inserted, we can customise it
according to our requirements. To do so, right click anywhere on the
ToC and select Edit Index option from the popup menu.
5. How headings and sub-headings of a document differentiated in
ToC?
LibreOffice Writer supports up to 10 levels of headings H1 to H10.
These headings are applied to the headings of the document. Once the
desired heading styles are applied in the document, the same hierarchy
will be reflected in the table of contents also.
6. Define a template.
A template is a preset layout that helps to create professional and/or
formal documents easily. In the previous chapters, we have learned
styling of different document objects using templates.
Sometimes there is a need to copy specific content including graphics,
such as logo of a company, image of a product or text, legal notices or
even headers and footers in multiple documents.
7. Give any one advantage of using a template for your document.
A template can contain all the features or objects that a regular
document can contain – text, graphics, styles and can even use any
language. In a template we can create and save defined headings, text
formats, styles, page numbers, headers and footers.
When new documents are created from these templates, they have the
same content segregation, formatting features and appearance as that of
the applied templates.
8. What is the difference between importing and exporting a template?
Importing a Template : Once a template is downloaded and saved in
any file or folder, it is possible to import it so that it is visible in the
list of templates in the Templates dialog box.
Exporting a Template : Export template feature allows to store the
template file in the desired folder on your computer. It is different from
moving a template from one category folder to another. When a
template is exported, it is saved as a template file at any desired
location. Exporting the template is a useful feature for sharing the
templates with multiple users.
9. Name any two categories of templates.

1. Creating a template from a document

2. Creating a template using a wizard

10. When is exporting of templates useful? Give any one reason.

Export template option allows to store the template file in the desired
folder on your computer. Exporting a template is a very useful feature
to share the templates with multiple users.
11. What is the difference between Accept Track Change and Accept
All Tracked Changes buttons?
Once the changes are made by all the reviewers, the original author may
accept or reject them.
To accept or reject a change, click on the change made and then select
Accept Track Change / Reject Track Change button.
To accept or reject all the changes made, select Accept All Tracked
Changes / Reject All Tracked Changes button respectively.
12. How do we prepare a document for review?
The original author should prepare the document for review and start
recording the changes being made. For that, select Edit > Track Changes
>Record option. Alternatively, select the Record button from the Track
Changes toolbar.
Once the Track Changes features is ON, the reviewers can begin
recording the changes in the document. For that, click Edit > Track
Changes > Record option. Alternatively select Record button from the
toolbar. The shortcut key to start recording the changes is Ctrl+Shift+C.