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Getting Started With ZOOM Guide & Event Guidance

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David Mulholland
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27 views

Getting Started With ZOOM Guide & Event Guidance

Uploaded by

David Mulholland
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Getting started with

Zoom is an easy to use platform for hosting meetings online. With incorporated features such as an online
chat window and breakout rooms, it is an ideal tool for video conferencing. First you will need to down-
load Zoom onto your computer, tablet or smartphone

For computer downloads:


 Visit the download centre (zoom.us/downloads)
 Click the link to download Zoom Client for Meetings
and once it’s downloaded, save Zoominstaller and
open once it has successfully downloaded
 This will automatically download and open Zoom.
For smartphone/tablet downloads:
 Download ZOOM Cloud Meetings from your chosen app store

Creating an account:
 Launching Zoom will give you the option to join a
meeting or sign in. To create an account, click sign in
 At the sign in page, select sign up for free, enter re-
quested details and create your account

Joining a meeting:
There are a few of ways to join a meeting, but the host of a
meeting will need to have provided you with some information
first.
 Via calendar invite: if you have been sent a calendar invite
via email and have accepted, the link to the meeting will be
accessible via your email calendar (Outlook example).
 Via email link: if you have been sent an email containing a
link to a meeting, simply clicking on this link will take you
into the meeting. You may be asked for a password, if so,
this will be included in the email invitation, so input the
password and you will be admitted to the meeting.
 From the home tab: you may have been provided with a
meeting ID and password. When you sign in on Zoom, you
will be taken to the home tab, here you can join a meeting
by clicking ‘Join’. Once you have entered the meeting ID,
you will be able to press the Join button in the pop-out win-
dow, then entering the password provided to you will
admit you to the meeting.
Once you are in a meeting, Zoom has lots of useful features to help you get the most out of it and tailor it
to what suits you.
Choose how you view videos. Speaker view
will show a large image of the speaker, gal-
lery view will show you a grid of everyone.
Easily turn your video and audio on
Respond to what is being said using the re-
and off. It is often a good idea to
actions button. This can be very useful if the
keep the audio muted when you
speaker wants to know, for example, if peo-
are not speaking, particularly in ses-
ple can hear them, through the thumbs up
sions with lots of participants to
reaction.
avoid background noise interfering
with the presenter.
Use the chat button to open an instant mes-
Joe Bloggs saging dialogue box. As everyone in the call
John Smith
can see this, it can be a useful way to ask
questions, particularly when there are a lot
By clicking ‘participants’ you can see a of participants.
list of everyone on the call and also use
features such as ‘raise hand’ to alert the
speaker that you wish to speak
Monday and Tuesday - Symposium Registration
Attendees
 To register as an attendee you need to click on the links on the timetable, you will be redirected to a
Zoom page where you will be asked for an email, name and job title.
 You will receive an email with the joining information and link after you’ve registered.
 We have 100 spaces per meeting but will also have the conference in the Discovery Centre up on
the big screen.
 You can register one attendee for multiple views if you plan to watch the conference with others in
your office on one device.
 There will be a Q&A open where you can post questions for the speakers. Please post the speakers
name along with your question as we will return to these in a dedicated Q&A. These questions are
anonymous, please be kind and keep questions brief.
 There will be a chat open for any technical questions —please keep questions for the speakers in
the Q&A.

Speakers and Chairman of each session.


 Please join the symposium as an attendee.
 Please make sure your name on the Zoom account you are using is set to your full name.
 When it is time for your talk you will be given panellist permission which means you will be able to
see other speakers, the chairman and the tech lead but not attendees.
 When your talk or session as chair is over you will stay as a panellist until the end of the Q&A, after
you will be put back as an attendee.
 If your session is just after a break please be ready about 5minutes before to accept your new
permissions on the Zoom account.

Wednesday, Thursday and Friday activities.


 These will be Zoom meetings, so everyone can see everyone in the call. The meeting information
will be provided in the timetable or you will be invited to the private activities by the organisers.
 Follow the instruction on page 1 for joining a meeting.
 Keep muted unless you are being asked to present or speak by the Speaker or Host.
 There will be the chat open for you to message questions and comments. These will be seen by
others in the meeting, please be kind and keep questions brief.
 To reduce buffing on your video please turn you video off, you will still be able to view the speaker
but they won’t be able to see you.
 These sessions will be recorded, if you do not want to your video icon to be filmed please turn off
your video for the duration of the activity.

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