How to Write a Project Proposal [2024]

A project proposal is a written document outlining everything stakeholders should know about a
project, including the timeline, budget, objectives, and goals.
the exact format may differ based on the given guidelines from your school or teacher, but
typically, a school project format consists of the following sections:

1. Title Page: ... 6. Methodology: ...

2. Table of Contents: ... 7. Results: ...
3. Abstract (optional): ... 8. Discussion:
4. Introduction: ... 9. WHAT IS A PROJECT ?
5. Literature Review (if applicable): ...

How do you write a School Project Format?

1. When creating a school project, it is important to structure it in a clear and organized manner.
The exact format may differ based on the given guidelines from your school or teacher, but
typically, a school project format consists of the following sections:
2. Title Page:
3. Include the title of your project, your name, class, school, and the date of submission. This
page provides basic information about your project.
4. Table of Contents:
5. List all the main sections and subsections of your project along with their corresponding page
numbers. This helps the reader navigate through your work easily.
6. Abstract (optional):
7. Write a brief summary of your project’s objectives, methods, and key findings. The abstract
allows readers to quickly understand the purpose and outcomes of your work.
8. Introduction:
9. Explain the background and context of your project. Clearly state the problem or research
question you aim to address and provide a rationale for why it is important to investigate.
10. Literature Review (if applicable):
11. Review and summarize relevant literature or previous studies related to your project. This
section demonstrates your understanding of existing knowledge in the field and helps
establish the context for your work.
12. Methodology:
13. Describe the methods and procedures you used to conduct your research or complete the
project. Be clear and concise, providing enough detail so that others could replicate your
study.
14. Results:
15. Present the findings of your project. Use tables, graphs, or charts to display data effectively.
Explain your results in the context of your research question.
16. Discussion:
17. Interpret your results and discuss their implications. Analyze any trends or patterns you
observed and relate them back to your research question. Address any limitations or
weaknesses of your study.
18. Conclusion:
19. Summarize the main points of your project and restate the key findings. Explain how your
work contributes to the field or addresses the initial research question.
20. Recommendations (if applicable):
21. If your project involves proposing solutions or improvements, provide recommendations
based on your findings.
22. References:
23. List all the sources you cited in your project, following a specific citation style (APA, MLA,
etc.). This section ensures you give credit to the original authors and allows readers to find the
sources you used.
24. Appendices (if applicable):
 25. Include any additional materials, such as raw data, interview transcripts, or extra graphs, that
are essential to understanding your project but would disrupt the flow if placed in the main
body.
26. Remember to adhere to any specific guidelines or requirements given by your school or
teacher, including formatting, page limits, and citation style. Always proofread your project
before submission to ensure it is free of errors and is well-organized.

What is a Project in Project Management?

A project is defined as a sequence of tasks that must be completed to attain a certain outcome.
According to the Project Management Institute (PMI), the term Project refers to ” to any temporary
endeavor with a definite beginning and end”. Depending on its complexity, it can be managed by a
single person or hundreds.

Good project definition paves the way for on-time and on-budget delivery because it lowers the chance of
scope creep, budget overrun, and employee burnout. It's ... A memo, short for memorandum, is a way to
inform a group of people about a specific problem, solution, or event. A memo should be brief,
straightforward, and easy to read. It informs recipients and provides an action plan with specific next
steps. You may send a memo as a paper letter, fax, or PDF attached to an email.4 Aug 2022

Characteristics of a project

A project is a set of interdependent tasks that have a common goal. Projects have the following
characteristics:

1. A clear start and end date – There are projects that last several years but a project cannot go on
forever. It needs to have a clear beginning, a definite end, and an overview of what happens in
between.
2. A project creates something new – Every project is unique, producing something that did not
previously exist. A project is a one-time, once-off activity, never to be repeated exactly the same way
again.
3. A project has boundaries – A project operates within certain constraints of time, money, quality, and
functionality. We’ll see more about this in later sections.
4. A project is not business as usual – Projects are often confused with processes. A Process is a series
of routine, predefined steps to perform a particular function, say, expense reimbursement approvals.
It’s not a one-off activity. It determines how a specific function is performed every single time.

Types of projects

Projects can be diverse in the ways in which they are implemented. Here are some examples of
projects:

 Traditional projects: These are run sequentially in phases. These phases are typically initiation,
planning, execution, monitoring, and closure. Most high-cost infrastructure projects make use of
traditional project management.
 Agile projects: These are used mainly in software development. They are people-focused and
adaptive. They also typically have short turnaround times.
 Remote projects: Remote project management is usually used by distributed teams that seldom meet
in person. Handling freelance contributors is an example of a remote project.
 Agency projects: Agency projects are outsourced to an agency that is likely to have projects with
multiple clients. Marketing and design projects are commonly outsourced to agencies..

Project life cycle – 5 stages

Often, projects are divided into five project phases each of which comes with a distinct set of tasks,
objectives, and a particular deadline. Dividing a project into different phases enables teams to stay on
track throughout their entire life cycle.
1. Initiation

The first phase in a project’s life cycle is called project initiation. Here, a project officially launches.
It is named, and a broad plan is defined. Goals are identified, along with the project’s constraints,
risks, and shareholders. At this point, shareholders decide if they want to commit to the project.

Depending on the project, studies may be conducted to identify its feasibility. For IT projects,
requirements are usually gathered and analyzed during the initiation phase.

2. Planning

A roadmap that will guide teams from creating a project plan throughout the project’s execution and
closure phases is developed comprehensively during the planning stage. Deadlines must be set, and
resources must be allotted. Breaking down tasks into smaller, manageable activities makes it easier
to manage project risks, costs, quality, time, and so on.

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At the same time, breaking down tasks into digestible pieces will empower everyone involved to
accomplish the project on time and stay within budget.

3. Execution

The project plan is implemented during the project execution phase. At this point, teams will work on
the deliverables to ensure that the project meets the necessary requirements.

Everyone usually gathers for a meeting to mark the official start of the project, where teams can get
acquainted with each other and discuss their roles in the success of the project. Modes of
communication and project management tools are identified before the project plan is executed.

In addition, team members familiarize themselves with the necessary status meetings and reports that
will be conducted throughout this phase to collect project metrics. The project execution phase is a
critical point in a project’s life cycle as it will help everyone determine if their efforts will ultimately
be fruitful or not.

4. Monitoring and Controlling

The project monitoring and controlling phase happen at the same time as the execution phase. It’s the
job of the project manager to oversee operations and make sure that everything is headed in the right
direction, according to plan.

Aside from overseeing the project’s performance, project managers have to monitor resources,
manage risks, head status meetings, and reports, etc. If unforeseen issues arise, the project manager
may have to make adjustments to the plans, as well as the project schedule.

5. Closing

The final phase of the project management life cycle known as the project closure phase isn’t as
simple as delivering the output itself. Project managers have to record all deliverables, organize
documents in a centralized location, and hand over the project to the client or the team responsible
for overseeing its operations during the project closure phase.

Not only that, but teams come together for a final meeting to discuss the insights they’ve learned and
to reward the hard work of each member.
What Is an Internship Presentation?

An internship presentation is shared after your internship experience. In it, you’ll provide a full
overview of your tasks and actions during your internship. In essence, you’re briefing managers on
what you brought to the table.

Consider your internship experience PowerPoint presentation as a capstone. It pulls together all that
you’ve done during an internship into a neatly-packaged slide deck. It’s your last, best chance to
show what you have learned. You’re summarizing your experience for managers and other
stakeholders in the business.

As a general rule, you’ll want to first outline your tasks and assignments. Perhaps you supported a
key functional area for the duration of your internship. Or many internships are based around
completion of a specific project or task.

Either way, you’ll want to outline the scope of your internship assignment. Then, you’ll share details
of what you learned, and how you applied these skills to the tasks at hand.

Be sure to include how your own prior experiences helped, too. Throughout, show gratitude for the
experience and provide plenty of specifics. It’s a great idea to make use of charts and data to bring
your successes to life!

Each job has its own requirements for an end of internship presentation. But these are great
guidelines to follow, and they’ll be right at home in any internship setting. With them, you’re sure to
close out an internship on a high note, impressing the audience with your expertise.

How to Give a Great End of Internship Presentation

When you’re making an internship experience PowerPoint presentation, map it out in advance. With
an outline, you can ensure that you stay focused and on track.

As a general rule, it’s smart to break your internship presentation into four categories:

1. As mentioned, you’ll always begin by outlining your assignment. What were you assigned to do?
What were your assigned tasks to complete during your internship?
2. Then, you’ll move into the results. What did you do to provide support or complete assigned tasks?
3. What were you taught, what did you learn, and how did you apply these new skills in the
internship setting? You'll spend time discussing how you’ll take these experiences with you into your
career.
4. And finally, you’ll share gratitude for the learning and networking opportunities that you enjoyed.

Share What You Worked On

Any final intern presentation must begin with sharing what you worked on. The scope of every
internship is different. That means that you've got to set the stage at the beginning.

Normally, you’ll be presenting to one or more managers. Senior managers are usually the primary
audience for presentations like this. But there may be other people present who don’t know what you
were working on.

In any case, it’s vital to clearly outline your assignment right up front. Only by doing this can your
success be placed in context and measured.The key to building a successful final intern presentation
is to always be specific. Don’t skim over important details. It pays to create a detailed slide-based
overview of what you worked on at the beginning of your slide deck. Once you’ve introduced
yourself, move straight into this section.Be sure to share these main details to set the stage for your
final intern presentation:
  Who you worked with on functional and cross-functional teams
 Specific tasks assigned to you, either in a team or sole-contributor setting
 Metrics for completion and success
 The goals outlined for you at the beginning of your internship

In short, you’re telling the audience about your assignments on a daily basis. What did you work on
each day, and what were your overall goals? These are set in advance, and the success of your
internship is measured against them.As you share, remember to balance detail with brevity. Be
concise as you outline what you worked on. It's important that you clearly describe your tasks, but
without boring your audience. Try and keep this section to one or two slides if you can.

Share a Key Project (And Results and Recommendations)

Once the stage is set, it’s time to outline a key project that you worked on. These are common in
many internships. You may do day-to-day tasks, but often, you’ll work on one big task or project for
the duration of your internship.This key project will be the main takeaway for your audience. In this
section, you tell them how you delivered value to the firm.

A good way to make a great impression here is to share how the project helped you learn about the
business. Internships benefit both sides, you and the business. By sharing what you worked on, you’ll
convey how your presence helped the firm. And you’ll credit the project for helping you learn about
the company’s inner workings and processes.Once again, specifics are all-important here. Be sure to
provide details about the success of the project. What was the end result?

Share Your Experiences

The project that you just shared is a major part of your end of internship presentation. But it won’t
capture everything that you’ve learned! Once you’ve shared the project, it’s a smart idea to provide a
fuller account of your experiences. This expands on skills and knowledge that you acquired along the
way. Focus on skills like networking and communication that you refined during the internship. After
all, internships should teach more than core business skills. They boost working and life experiences
that you can take with you into the workforce.

Focus on how you benefitted from the internship. Cover highlights of what you liked best, and
how you enjoyed the working environment. You can even talk (briefly) about involvement in
activities outside of work. This is especially true if you moved for an internship, as you can recognize
the culture of a new city. Again, don't spend a ton of time on this subject. Think of it as a way to add
interest and show your appreciation, while staying true to the topic. Your goal here is to
communicate how much value you got from the internship, by focusing on each element in turn.

Show Gratitude

Internships are truly team efforts. Your experience is largely guided by those around you. At the
beginning, you’re stepping into an unfamiliar environment. You've got new colleagues to meet,
systems to learn, and projects to manage.

This is all set against the backdrop of your presence being only temporary. Thus, it’s very important
to show gratitude at the end of your internship presentation. This is one of the top internship
presentation ideas because it's the last impression you’ll make. Be sure to thank everyone involved in
your journey for the help and support given along the way. Once again, be specific.

Recognize key individuals who helped you with tasks or offered advice. In doing so, you
certainly express your own gratitude. But you also pave the way for future interns. Recognizing the
positives helps those people continue to be helpful and supportive to others. As you show gratitude,
you express how much you gained from an internship experience. It’s the perfect way to reflect and
recognize. This means that it should be the close of any successful final intern presentation.