Online Examination System

project proposal

Imran ali
Department of cs & it UNIVERSITY OF SARGODHA
 Online Examination System

Project Code

Project Advisor
Sir Faisal Shahzad

Project Manager
Sir Fahad Maqbool

Project Team
Faraz Ahmad BITF13M042 Team Leader
Imran Ali BITF13M048 Team Member
Asif Muneer BITF13M019 Team Member

Submission Date
7th October 2016

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Contents

1. Abstract........................................................................................................................ 3

2. Background and Justification........................................................................................3

3. Project Methodology..................................................................................................... 4
3.1 Data Collection.........................................................................................................................................................4

3.2 Designing..................................................................................................................................................................4

3.3 Implementation.........................................................................................................................................................4

3.4 Testing.......................................................................................................................................................................4

3.5 Evaluation.................................................................................................................................................................5

4. Project Scope................................................................................................................ 5

5. High Level Project Plan.................................................................................................5

6. References.....................................................................................................................6

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1. Abstract
Over the internet there are many facilities like online libraries, online commerce , online
academies, online social services and much more like that are available through which we can
perform any task over the internet. Online Examination System OES provides the results of the
students over the internet and facilitate them with their result. OES will provide the individual
result to the students on their accounts and also display the result of whole department on its
main page. OES will have also some security parameters so the result should be confidential and
its integrity remains secure. System will interpret the results on each class and degree in order to
help in finding the topper of the each degree and class by the constraints of the CGPA of the
students. OES will not allow modifying the results except the concerning authority holder
personals. OES’s primarily focuses on the updating and displaying the results. As we are going
to perform this project on the web platform, so we will provide the interface which is easy to use
and the navigation of the website will keep simple so that the students will reach to their results
as soon as possible. OES have the some benefits over the traditional examination system like
saving of time, reduction of cost, reduce the human errors, reduce the data redundancies and
dependencies.

2. Background and Justification

The project that we are going to make compromises on the implementation the
examination system online. Before this there is manual examination system is being run. Online
Examination System increased the efficiency and effectiveness of the work. Now a days, Internet
is the largest platform that can support this system. Rather than gathering the result from the
teacher by face to face and by class to class there is a simple way to upload the result of the each
class on the system over the internet. Online examination system is being used within many
educational institutes and all users can take benefits from it. Many educational institutes are
being use manual pen pencil examination system to conduct examination, quizzes, assignments.
But in system this system, provides the online facility of examination which is multiple choice
questions based and the system automatically calculate the test score and saves it in a database
and display the result after saving and manipulation. Examination is conducted on the predefined
date students will log in their accounts and solve the quiz in given time when time is finished the
quiz is vanished automatically. The whole process and offers is hosted on the website. After the
quiz has finished the results are fetched and send to the concerning subject teacher so that he/she
save the record of the test it will be done via e-mail. There are some advantages and
disadvantages are attached with this project, the first advantage of the project is the automation
of the manual time consuming process of quizzes and examination and assignment evaluation.
The disadvantage of this is that, we have no exactly confirmation that either the right student is
being conducted the quiz or not.[1]
Before the automation of the quiz, examination and assignment there is a manual system
deployed in the department that is used to make, edit, and issue the results of the students. This is
the process that take much time and there is so many chances of errors and issues by the personal
who enter and manipulate the results. Earlier there is no proper management of the results
especially the marks of quiz and assignments automation provides the much better management
as compared to manual operations.
System will have three types of users they are administrators, test conductors and students.
Administrators are responsible for management of system users, subjects, tests, questions,
results, system backup and recovery, maintaining the log record etc. Test conductors are

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responsible for preparing subjects, tests and questions. Students are the candidates who are
appearing for the Examination and give exam.
Now we are expected to develop a web application which converts all of manual process
tasks to atomize as well as web enabled. The previous work in this field compromised the
searching and retrieval of the data so lightly. In OES we mainly focus on the query processing
and the searching of data. OES will give smart retrieval of the data and effective searching. This
would be happen due to strong searching algorithms and smart technique of the query processing
on the Server side. [2] There are applications already working in this area like MCSE, CCNA,
Initial Intelligence Test for Joining of Pak Army, Air Force, and Navy, IELTS, APS&CS which
conducts their examination online. These institutes and organizations are conducting the exam
online and display the results online to the candidates. More ever there is some Tests which are
conducted manually but their results display online these are ECAT, MCAT, Intermediate and
secondary school examinations, AIOU online results and the results of bacholers of different
universities. Here after studying and observing their offering features we got the idea to
implement the examination system online and utilize it.
As we are using the web based platform for this application, we will use the HTML, CSS
to develop the easy to use interface and to design the interface to make it attractive. On the server
side PHP and Python is used to increase the processing the queries and a smart searching
technique will be used for efficient and retrieval of data.
We, as final year Students of BSIT are making this project by taking help from theses
already working and tested applications as well as making our own set of improvements. This
Web application stores the information about students, exams, report, results, student’s details
and fee status etc. As we know that this software project is coded in basic web languages, it is
user friendly. That means this application is easy to operate. Even a person having less
knowledge of computer can easily operate is, he will be guided throughout by the application to
operate it.[3][4] This application is a best effort of changing in paper work to electronic work. This
application is divided into many module, and each module is related to different part of code.
This integration makes the project very user friendly. Another advantage of this software is the
database that is designed very strongly, the current and previous information is stored in this
database and maintain the database very easily. [5]

3. Project Methodology
The steps which we follow to achieve our objectives are:

3.1 Data Collection

Data Collection from Previous Thesis performed on online examination systems. [3][4]

3.2 Designing
In designing we will do the following tasks:
1. Analysis of the different types of the examination such as quiz, assignment etc.
2. Establish a mechanism of the conducting exams online
3. Designing an interface for the test/exam conductors to upload and make a test
4. Designing a method for individual log in
5. Designing of a database to store the results and the quizzes
6. Designing the some algorithms to manipulate the results
7. Designing of the graphical user interface

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 3.3 Implementation
In implementation stage we will perform the following tasks:
1. Developing an interface for test conductors
2. Developing a method for the individual log in
3. Building a database
4. Developing algorithms to manipulate the results
5. Developing of the graphical user interface.

3.4 Testing
During the development phase, testing will be done to ensure all modules are working
perfectly and the quality of the work is also checked in each module. We will test all the
modules: Algorithms, database and the user interface. We will perform testing in all phases
to ensure the quality.
1. Testing of the interface of the conductors
2. Testing of the database’s functionality
3. Testing of the graphical user interface

3.5 Evaluation
After complete integration and testing, we will evaluate the results gathered by technique
applied.

4. Project Scope
Online examination system will cover following areas:
1. Supports management of user, subjects, questions, results
2. Fully automation of result calculation and evaluation
3. Provides the details of teachers and the evaluators
4. Ensures the confidentiality of the result
5. Provide the individual’s result
6. Provide the whole department result
System will not cover following areas:
1. Searching options for the managements
2. Compatibility of web app with all browsers
3. Writing the answers by the typing

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5. High Level Project Plan

Fig 1.1 Gantt chart for OES

6. References
[1] “Documentation of Research of the Online Examination System Harmaya
University Department of Computer Science” page no 2
http://www.slideshare.net/chalexsimon/online-examination-final-project
[2] “Online Examination Synopsis and past research”
https://sites.google.com/site/mcabcaprojectandsynopsis/introduction
[3] “Thesis of the Online Examination System”
http://www.iftmuniversity.ac.in/iftmu/pages/coe/downloads/OnlineExam.pdf
[4] “Research on the OES” http://seminarprojects.org/t-thesis-on-online-examination-
system-pdf-document-free-download
[5] Xing Dong Yang "The Reserach on Online Examination System of PE Theory
Courses" North China Electric Power University China 2013
http://link.springer.com/chapter/10.1007%2F978-3-642-33030-8_58#page-1

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