Document No.

KDP-PPC-SOP-001
Revision No. 00

PROJECT PLANNING AND CONTROL

(PPC) PROCEDURE

For Construction Works

in the Oil and Gas Field

DEPARTMENT
PLANNING AND PROJECT CONTROLS

Issued, Checked, and Approved by IMR

Date Description Issued Checked Approved

 TABLE OF CONTENTS

Page
GENERAL

PROPOSAL STAGE.….…….…………………………………………………………. 1
Work Execution Schedule…………………………………………………………...… 1
Manpower Schedule……………………………………………………………..…....... 1
Construction Equipment Schedule…………………………………………………….. 1
Working Procedure……………………………………………. ……………………….. 2
Progress Reporting Procedure………………………………………………… 2
Progress Measurement, Weighting System and Procedure……………….. 2
Schedule Risk Analysis Procedure…………………………………………… 2
Project Delay Analysis Procedure…………………………………………….. 2
Project Planning and Scheduling Procedure………………………………… 3
Invoicing and Payment Procedure……………………………………………. 4
Project Change or Variation Control Procedure…………………………….. 4
Procurement Schedule……………………………………………………….…………. 5
Outsourcing of unit prices for materials / goods, consumables, tools, equipment
rental, and vendors / suppliers, subcontractors….…………………………………… 5

PROJECT PREPARATION STAGE…..…………………………….......................... 5

Site Survey............................................................................................................... 5
Supplier / vendor selection, subcontractor (contractor)………………………………. 5
Subcontractor Administration……………………………………………………………. 5
Preparing a specification of the cost and project budget..……………..…………...... 5

INTERFACE DEPARTMENT.………………………...………………………………... 6

PROJECT EXECUTION STAGE…………..………………………………………….. 7

GENERAL DISCIPLINE WORKING STEPS………………….……………………..... 7
Planning/ Schedule Control……………………………………………………………… 7
Cost Control………………………………………………………………………………. 8
Subcontract Administration……………………………………………………………… 9
Logistic and Procurement……………………………………………………………...... 9
Purchasing………………………………………………………………………………… 10
Material Control…………………………………………………………………………… 10
Warehouse………………………………………………………………………………… 11

DOCUMENT CONTROL…………………………………………………………………. 11
Document Classification…...…………………………………………………………….. 11
Execution Method……….………………………………………………………………… 11
Filing System (Record Keeping)………………………………………………………… 13
Document Numbering System (correspondence)…………………………………….. 13
WORKFLOW PPC DEPARTMENT…………………………………………………..... 13

SPLIT OF RESPONSIBILITY…………………………………………………………….. 14

ORGANIZATIONAL STRUCTURE…………..……………………………….................. 14

PERSONNEL AND DIVISION JOB DESCRIPTION….………………………………… 15

Planning & Project Control, dan Procurement Manager……………………………….. 15
Planning & Project Control………………………………………………………………… 17
Schedule Control…………………………………………………………………………… 19
Cost Control………………………………………………………………………………… 21
Subcontract Administration……………………………………………………………….. 23
Document Control…………………………………………………………………………. 24
Logistic dan Procurement…………………………………………………………………. 25
Purchasing…………………………………………………………………...……………... 27
Material Control…………………………………………………………………………….. 28
Warehouse………………………………………………………………………………….. 30

PROJECT MANAGEMENT HEAD OFFICE……………………………………………. 32

Planning & Project Control Teamwork…………………………………………………… 32
Logistic dan Procurement Teamwork……………………………………………………. 32

EMPLOYEE EVALUATION SYSTEM…….……………………………………….......... 33

DEVELOPMENT PROGRAM……………………………………………………............. 33

APPENDICES LIST…………………………………………………………………........... 35
APPENDICES LIST

1. Manpower Schedule, appendix-1

2. Construction Equipment Schedule, appendix-2
3. Procurement Schedule, appendix-3
4. Interface Control between Division, appendix-4
5. Schedule S-Curve, appendix-5
6. Project Management Cost Coding, appendix-6
7. Project Cost Report and Breakdown Application Program, appendix-7
8. Field Material Request (FMR) Flowchart, appendix-8
9. Purchase Order Letter (SOPB) Flowchart, appendix-9
10. Miscellaneous Service Request (MSR) Flowchart, appendix-10
11. Miscellaneous Service Request (MSR) Flowchart (Umum), appendix-11
12. Miscellaneous Service Expense (MSE) Flowchart, appendix-12
13. Field Material Request (FMR) Form, appendix-13
14. Miscellaneous Service Request (MSR) Form, appendix-14
15. Miscellaneous Service Expense (MSE) Form, appendix-15
16. Purchase Order (PO) Letter Form, appendix-16
17. Bid Summary Form, appendix-16a
18. Fax Request for Price Quote, appendix-16b
19. Cash Flow Report Form, appendix-17
20. Progress Invoice Report Form, appendix-18
21. Change Order Report Form, appendix-19
22. Backcharge, Outgoing Invoice Report Form, appendix-20
23. Final Account Referensi Report Form (main scope of work), appendix-21a.
24. Final Account Referensi Report Form (precommisioning work), appendix-21b.
25. Purchasing Report Form, appendix-22
26. Summary Material Receiving Report Form, appendix-23a
27. Breakdown Material Receiving Report Form, appendix-23b
28. Breakdown Material Receiving Report Form, appendix-23c
29. Material Outgoing Report (MIS Update) Form, appendix-24
30. Record of Material Use by Other Subcontractors, appendix-25
31. Incoming & Outgoing Material Daily Control Form, appendix-26
32. Material Turn Over (MTO) Report Form, appendix-27
33. Material Checklist Report Form, appendix-28
34. Material Issue Slip Form (MIS) Form, appendix-29a
35. Delivery Orders Form, appendix-29b
36. Tools Status Report Form, appendix-30
37. Spare Parts HE Status Report Form, appendix-31
38. Summary Spare Parts HE Status Report Form, appendix-32
39. Monthly Summary Fuel & Oil Consumption Report Form, appendix-33a
40. Monthly Fuel Consumption Report Form, appendix-33b
41. Weekly Fuel Consumption Report Form, appendix-33c
42. Fuel Consumption Record Form, appendix-33d
43. Planning & Project Control, dan Procurement Department Workflow, appendix-34
44. Split of Responsibility, appendix-35
45. List Key Personil, appendix-36
46. Organizational Structure, appendix-37
47. Project Monthly Report Template, appendix-38
48. Employee Evaluation System Form, appendix-39