Class 12 Businessstudy Notes Chapter 5 Studyguide360
Class 12 Businessstudy Notes Chapter 5 Studyguide360
ORGANISING
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whole to be utilized for achieving specified objectives.
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• Creation of organisational structure with suitable personnel.
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Clarifying authority and responsibility for results and logical grouping of
activities.
Organising process
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Steps Involved in the Process of Organising
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2. Departmentalisation.
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3. Assignment of duties.
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1. At this step, the total work is divided into various activities, for eg. various
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2. The activities of the same nature are grouped together and assigned to a
particular department. It is known as grouping, for e.g., advertisement and
sales can be given to the markating department.
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whom he is accountable. It helps in coordination among various departments.
Q.1 It is the function of management which establishes relationship and deploys
resources. Identify the concept and explain the steps involved in the process
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of the concept. (Hint- Organising; process of organising)
Q.2 Identify the function of management which coordinates human efforts and
physical resources to achieve organisational goals. (Hint- Organising)
Importance of Organising
1.
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Benefits of specialization:In organizing every individual is assigned a part
of total work and not the whole task. This division of work into smaller units
and repetitive performance leads to specialization. Thus organizing promotes
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specialisation which in turn leads to efficient & speedy performance of tasks.
2. Clarity in working relationship:It helps in creating well defined jobs and
also clarifying the limits of authority and responsibility of each job. The superior-
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by adding more job positions, departments, product lines, new geographical
territories etc.
Q.3 A manager is responsible to solve conflicts regarding authority and
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responsibility amongst employees and create fruitful environment to work
as a unit. Identify the function of management and explain its importance.
(Hint- Organsing)
Organizational Structure
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Organisational structure refers to that specific pattern of relationship which is created
during organising process. The structure provides a basis or frame work for
manager and other employees for performing their functions.
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It may be defined as a ‘system of job positions, the jobs assigned to them and the
authority relationship among them.
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Results in tall structure whereas wider span of management results in flat structure.
TYPES OF ORGANISATION STRUCTURE
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A. Functional structure
B. Divisional structure
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Suitability
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diversified activities.
Advantages:
2.
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specialization of functions and its consequent benefits.
perform same type of function again and again which makes them
specialized and improves their efficiency.
Disadvantages:
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as per their own wishes which leads to coordination within the department
easier but it makes inter-departmental coordination difficult.
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Suitability:
1. For the enterprises where large varieties of products are manufactured using
different productive resources. (Multi-product) Example- Tata, Reliance.
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Advantages
Disadvantages
1. Conflicts among different divisions on allocation of resources.
2. Duplicity of Functions: Entire set of functions is required for all divisions. It
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gives rise to duplicity of efforts among divisions & increases cost.
3. Selfish Attitude: Every division tries to display better performance and
sometimes even at the cost of other divisions. This shows their selfish
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attitude.
Q.4 Vimal cloth Ltd. was manufacturing only fabrics. After having great success
in fabric business the directors of Vimal cloth Ltd. acquired three new
manufacturing units and started selling multi-products in domestic market.
(Electronics, Mobile phone, Cements) They decided that an individual who
unit.
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has capability and competence to handle responsibility would head each
(A) State the type of organisation structure Vimal cloth Ltd. have followed
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as a producer of single product.
(B) Suggest which type of organisational structure Director must adopt
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FORMAL ORGANISATION
This structure is designed by the management to achieve organizational goals in
which the responsibilities, authority and mutual relationships among all the
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3. It is impersonal i.e. does not take into consideration emotional aspect.
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5. It is created to achieve organizational objectives.
Advantages
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2. No overlapping of work – because things move according to a definite plan.
Disadvantages
2. Lack of initiative: The employees have to do what they are told to do and
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INFORMAL ORGANISATION
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3. It does not have fixed lines of communication.
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Advantages
3.
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sense of belongingness in the organization.
Disadvantages
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expectations.
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5. Flow of Takes place through Not through a planned
communication thescalar chain. route. It can take place in
any direction.
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6. Purpose To achieve planned To satisfy social and
organizational cultural needs and fulfil
objectives common interest.
8. Structure
management.
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andcreated by
Well-defined structure
a result of social interaction
among employees.
No clear-cut structurer
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of tasks& relationships. because of complex
network of relationships.
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Q.6 The employees of a software company have formed a dramatic group for
their entertainment and recreation. Name the type of organisation so formed
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and state its features. [Hint- Informal organisation] Features: (i) Originates
itself (ii) No rules (iii) Personal
Q.7 The Principal of SPS Public School ordered the staff that they will be allowed
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Disadvantages: (i) Unnecessory delay, (ii) Lack of initiative, (iii) Limited Scope.
Delegation of Authority
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Meaning: It means the granting of authority to subordinates to operate within the
prescribed limits. The manager who delegates authority holds his subordinates
responsible for proper performance of the assigned tasks. To make sure that his
subordinates perform all the works effectively and efficiently in expected manner
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the manager creates accountability.
Process/Elements of Delegation
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others. Authority is that power which influences the conduct of others.
subordinates. For example, If the chief executive asks Marketing Manager to achieve
a sales target of sale of 100 units/day. The marketing manager delegates this task
to deputy sales manager, who fails to achieve the target. Then marketing manager
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will be answerable for the work performance of his subordinates. Thus, accountability
is always of the person who delegates authority.
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2. Origin Arises from Arises from Arises
formal position delegated authority from responsibility
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Superior to Subordinate Subordinate
Subordinate to Superior to Superior
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drawn any time withdrawn withdrawn once
by giving notice. once created. created.
3. Quick and better decision are possible: The subordinates are granted
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sufficient authority so they need not to go to their superiors for taking decisions
concerning the routine matters.
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It is defined as even and systematic distribution of authority at every level and all
departments of management. Under this, the authority is transferred to the level
where it is to be exercised, so the number of centres for taking decisions’ increases.
It should be noted that ‘Decentralisation’ is an extension of delegation.
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Centralization and Decentralization: represents the pattern of authority among
managers at different levels. Centralisation of authority means concentration of
power of decision making in a few hands. In such an organization very little authority
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is delegated to managers at middle and lower levels. No organization can be
completely centralized or decentralized. They exist together and there is a need for
a balance between the two. As the organization grows in size, there is tendency to
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move towards decentralization. Thus, every organization is characterized by both.
Importance of Decentralisation
2. Quick and better decisions: The burden of managerial decisions does not
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lie in the hands of few individuals but gets divided amongst various persons
which helps them to take better and quick decisions.
3. Relieves the top executives from excess workload: The daily managerial
works are assigned to the subordinates which leaves enough time with the
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decisions due to more to less control by the top
control by the superiors. management.
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management.
5. Purpose
of manager.
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To reduce the burden To increase the role and the
autonomy of lower level of
management.
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Q.1 A steel manufacturing company has the following main jobs:
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(i) Manufacturing (ii) Finance (iii) Marketing (iv) Personnel and (v)
Research and development.
(a) Which type of organisational structure will you choose for this type of
a comapany and why?
(b) State any two advantages that this structure offers to an organisation.
(4)
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marketed well, the demand of its product went up. To increase production
the company decided to recruit additional employees. Resham Gupta who
was earlier taking all the decisions of the company had to selectively disperse
the authority. He believed that subordinates are competent, capable and
resourceful and can asssume responsibility for effective implementation of
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[Hint- (a) Delegation of authority, (b) Reduction of workload, Employee
development, quick decision making]
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S.No. Phrase Topic/ function Sub-Topic/
Concept
2.
3.
Assebling physical, financial and
human resources
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Defining inter-relationship between
Organising
Organising
—
Type of organi-
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different roles sation formal
ment of duties
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structure is adopted. Structure structure
13. It brings product specialisation/ Organisation Divisional
Making departments on the basis of Structure Structure
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products.
14. Conflicts among departments. Organisation Divisional
Structure Structure
15. It suits to a company which produces Organisation Divisional
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adding number of employees,
introducing more departments.
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more categories/ lines of products,
managers.
20. It increases employees reputation do do
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Mutliple Choice Questions
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(a) Assignment of Duties
(b) Departmentalisation
(c) Identification and Division of work
(d) Establishing reporting relationships.
II.
1)
3)
1)
d,b,a,c
b,a,c,d
Importance of organisation
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4) a,c,b,d
a) Functional and Divisional
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2) First step of organising process b) Benefits of Specialisation
3) Types of organisation structure c) Formal and informal
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1. i) b 2. i) c 3. i) d 4. i) d
ii) c ii) d ii) b ii) a
iii) d ii) b ii) a ii) c
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iv) a ii) a ii) c ii) b
IV. Span of management refers to.
(a) No. of subordinates at lower level
(b) Total no. of managers.
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(c) no. of subordinates under a superior.
(d) no. of levels in the organisation.
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V. Form of Organisational structure in which it is easy to fix responsibility
(a) Functional Organisation (b) Formal Organisation
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____________.
III. Three elements of delegation are ______ , ______ and _______.
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(1) Informal (2) delegation (3) Authority, Responsibility and Accountability
(4) decentralisation (5) Centralisation.
True/False
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I. True because with in formal set up people interact with each other which
given rise to a network of social relationships called informal organisation.
II. False because the work is complex at top level making difficult for a manager
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to manage a large no. of subordinates.
III. False as the decision making power is with superior only.
IV. True as the work and decision making power both are dispersed.
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V. True because the manager shall still be accountable for the performance of
the assigned tasks.
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1 MARK QUESTIONS
Q.2 Name the function of management which coordinates the physical, financial
and human resources and establishes productive relations among them for
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Q.3 ‘Identifying and dividing the work’ is the first step in the process of one of the
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Q1. A Manager increased the production target from 500 units to 700 units per
month but the authority to draw raw material was not given by him. The
employees were not able to meet the new target. Who should be held
responsible for this and which principle has been violated here? Explain. (4)
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lack of social interaction. The company is facing problems of procedural
delays and inadequate recognition to creative talents.
I. Suggest how the organisation can overcome the problems faced by it.
II. Give any two benefits it will derive from your suggestion. (4)
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Q3. Ishita Ltd. is manufacturing female wears only. Now company wants to expand
its business and also wants to manufacture male wear and kids wear for
different market segments. Which type of organizational structure should it
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adopt to achieve its target? Give arguments in support of your answer. (3)
Q4. Manager of XYZ Ltd. is over burdened with routine work and is unable to
concentrate on its objectives and other important issues of the firm. To solve
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this problem which management concept should be followed by manager?
Also explain the related function. (3)
Q.6 “The responsibility of a firm should be divided among various levels such as
top level, middle level, and lower level”. Identify the concept of management
and state its importance. (2+3= 5)
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Q.7 Lalita Food Limited is a famous company making different food materials. Ms.
Lalita is the managing director of the company. She is fully attached to the
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employees of her company. This is the very reason that before taking every
decision she consults all the concerned employees. A suggestion box has also
been provided in the company. It is opened once a week. The employees giving
positive suggestions are rewarded. Besides, all the employees of the company
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1 Mark Questions Answers—
1. Decentralisation
2. Organising
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3. Organising
3-6 Marks Questions : Answers—
1. Manager; Principle of authority and responsibility.
2. (i) By developing/ giving space for informal organisation.
3.
(ii)
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Quick solution to problems.
Fulfillment of social needs of employees.
Divisional structure, as —
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— Co. is going to produce multi-products.
— More employees and further more departments would be needed.
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4. Detegation of authority
— Related function of mgt :— Organising
5. Functional structure : As the company needs functional specialisation.
Advantages :
Specialisation, Better, Coordination, Increase in managerial efficiency,
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Minimises cost.
6. Decentralisation
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