Driver Safety

and
Motor Vehicle Policy

December 2017
Revision 2
ABS Driver Safety and Motor Vehicle Policy

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Index

1.0 Introduction 4
1.1 Overview 4
1.2 Objectives 4
1.3 Scope 4
1.4 Key Components 4

2.0 Procedures and Guidelines 6

2.1 Seatbelts 6
2.2 Driver Training and Qualification 6
2.3 Cellular Telephones and Two‐Way Communication Devices 7
2.4 Journey Management Plans 7
2.5 Driving Under the Influence of Alcohol, Drugs, Narcotics, or Medications 8
2.6 Driver Fitness and Alertness 8
2.7 Vehicle Specifications 8
2.8 Company Owned/Leased Vehicles 10
2.9 Vehicle Accidents 11
2.10 Exemptions 12

3.0 References 13

3.1 Roles and Responsibilities 13

3.2 Accident Types 14

4.0 Attachments 15

4.1 Journey Management Policy 15

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1.0 INTRODUCTION

1.1 Overview
This policy explains the expectations of American Bureau of Shipping (“ABS”) and its affiliates, including
ABS Group of Companies, Inc. (“ABS Group”) and its affiliates (hereinafter collectively referred to as the
“Company”) and the responsibilities of Company personnel in the operation of motor vehicles for
Company business. This policy addresses uses of Company vehicles and personal vehicles used for
business purposes. Use of a Company vehicle by Company personnel is a privilege and may be revoked if
this policy is violated.

Driving is one of the highest risk activities that we are involved with while at work or outside of work
activities. As Company personnel worldwide routinely use motor vehicles in the performance of their job
duties, this Driver Safety and Motor Vehicle (DSMV) Policy has been developed to identify the hazards
and minimize the risks associated with the operation of a motor vehicle.

At all times while operating a motor vehicle in the course of performance of work related duties, Company
personnel shall be aware of risks associated with driving hazards and comply with the Company mandated
controls established by this policy in order to mitigate the risks of driving.

1.2 Objectives
To strive for safe and incident‐free operations and to raise Company personnel’s awareness of the risks
associated with the operation of a motor vehicle, the Company has implemented this DSMV Policy to
promote safety for drivers, passengers and third parties. The goal is to reduce motor vehicle accidents
and limit injuries and property damage.

1.3 Scope and Applicability

This policy applies to all Company employees and contractors, part‐time and full‐time, and to all Company
owned, rented, contracted, leased or personal motor vehicles when used for Company business, including
while that Company employee is a driver or passenger in a motor vehicle used while conducting business
on behalf of the Company.

“Company Business” is defined as any activity or conduct that furthers the business interest of the
Company for which the employee has received permission. Company personnel’s daily commute to and
from work is not considered “Company Business” under this policy.

1.4 Key Components of the Driver Safety and Motor Vehicle Policy

 Seatbelts – all drivers and passengers shall use seatbelts at all times, and all vehicles (owned,
rented, contracted, leased or personal) must be fitted with seatbelts for each occupant.
 Driver Training and Qualification – all drivers shall have a valid driver’s license and complete all
required training.
 Cellular Telephones and Two‐Way Communication Devices – drivers shall not use cellular
telephones in either regular or hands‐free mode during the operation of a motor vehicle.

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 Journey Management Plans – all drivers shall consider the hazards associated with every journey
prior to starting the travel and take appropriate actions to manage associated risks, even
discontinuing the journey when necessary.
 Driving Under the Influence of Alcohol, Drugs, Narcotics, or Medications – drivers shall not drive
a motor vehicle while under the influence of alcohol, illegal drugs or any other prohibited
substance, or medication.
 Driver Fitness and Alertness – all drivers shall be fit and alert for planned driving activity, while
reducing or anticipating any issues with fatigue that may impact safe driving.
 Vehicle Specifications – all vehicles used for Company Business shall meet the minimum safety
features identified within this policy.
 Company Owned/Leased Vehicles – specific conditions apply to those who are provided a
Company owned/leased vehicle.
 Fleet Management Company – The Company’s nominated provider for fleet vehicles. This
function and external supplier control is under the direction of the Company Sr. Vice President
of Human Resources.
 Global Vehicle Operational Policy – a separate policy that governs the purchasing, leasing,
maintenance, and use of all vehicles provided by the Company to its employees.
 Vehicle Accidents – if an accident involves injuries, other vehicles or damage to the property of
others, contact your local authorities as required and report the incident as required by the
applicable ABS procedures.
 Exemptions ‐ where any location seeks an exemption to any item within this policy, details of
the request with sufficient alternative control measures shall be submitted to the Company’s
Corporate Vice President, HSQE for review and consideration for approval.

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2.0 PROCEDURES and GUIDELINES

2.1 Seatbelts
Each driver and any passenger(s) riding in a vehicle while on Company business shall wear a seatbelt; this
includes employees and visitors as well.

Use of hired vehicles not properly fitted with seatbelts for all passengers shall be avoided.

2.2 Driver Training and Qualification

2.2.1 When operating a motor vehicle while on Company Business, Company personnel must:
 possess a current, valid operator’s license issued or accepted by the competent issuing
authority for the region in which the vehicle is to be operated;
 possess an acceptable driving record, as determined at the sole discretion of the Company;
and
 comply with any request made by Company Management for a copy of their valid operator’s
license or to obtain and provide a current driving record.

2.2.2 All personnel who regularly drive on Company business shall timely complete all mandatory driver
safety training. Company personnel shall obtain a valid International Driving license or the local
equivalent, if they operate a vehicle for Company business while on expatriate or long‐term
assignment in a country other than their home country.

2.2.3 Qualifications of personnel for operating a motor vehicle are to be reviewed by the applicable
Supervisor at the time of hiring and at the time of any transfer. Confirmation shall be recorded on
the Safety Orientation Checklist – Form, available in the ETQ electronic document library.

2.2.4 Company personnel must report any license cancellation or revocation to their Supervisor
immediately and refrain from operating a motor vehicle for Company business until the license is
fully reinstated.

2.2.5 Company personnel are required to comply with all applicable Company policies and with all laws
of the region in which they are operating a motor vehicle.

2.2.6 Any incident or accident that occurs during the operation of a motor vehicle used in the
performance of Company business or any unsafe act which occurs during the transport of
Company personnel is to be reported immediately, but not later than within eight hours (four
hours if fatality is involved), to the Supervisor or Company Management in accordance with
Company’s safety procedures and through the Company’s online Health & Safety Incident
Management System (HSIM).

2.2.7 The Company shall, at the discretion of the Supervisor or Manager, provide its personnel with any
training deemed necessary to operate a vehicle in a region outside their home country. Any
Company personnel operating motor vehicles for Company business purpose (whether Company
owned, rented, contracted, leased or personal vehicle) shall complete a Company provided
defensive driving or similar course(s) as assigned on their learning transcript (iAchieve).
Additional training may be assigned if considered necessary based upon driving performance.

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2.2.8 The Company’s Health and Safety Committee shall conduct an end‐of‐the‐year assessment of
Company driver safety performance to identify if any specific driving training is necessary to be
assigned during the course of the year following the annual assessment.

2.2.9 Driving Performance shall be reviewed via the self‐safety assessment process and in conjunction
with the employee’s annual performance appraisal.

2.3 Cellular Telephones and Two‐Way Communication Devices

The use of cellular telephones or any two‐way communication device is not permitted while driving a
motor vehicle while on Company business. These devices may be left on while driving to alert the driver
of an incoming call, text message or email. However, the driver must find a safe location to stop and park
the vehicle prior to returning the call, text message or email.

2.4 Journey Management Plans

2.4.1 Supervisors shall question the need for all journeys. All drivers shall consider the hazards associated
with every journey prior to starting the travel and take appropriate actions to manage associated risks,
even discontinuing the journey when necessary.

2.4.2 Time of day should be taken into account for all journeys and the following should be observed:
 Avoid peak or rush hours as much as possible;
 Minimize the amount of time spent driving to reduce driver stress and fatigue such as by using
public transportation whenever appropriate/available;
 Avoid operating a vehicle at night in unfamiliar areas, and use extreme caution when travel
cannot be avoided. In addition, glare and limited sight distances bring additional risks when
driving at night.

2.4.3 Best practices include, but are not limited to, the following:
 Additional caution should be used regarding other general distractions while driving;
 Do not transport personnel in any section of a vehicle not designed to safely transport
passengers;
 Drive vehicles strictly in accordance with local laws and regulations;
 Do not leave vehicles unattended when the engine is running;
 Do not fuel vehicles with the engine running or while using any electrical device; and
 Secure loose cargo.

2.4.4 A Journey Management Plan Checklist (as in Attachment 4.1.5 and the EtQ electronic document
library) is required to be completed for non‐routine journeys that meet any one of the following
conditions:
 The planned destination is beyond a 100 mile (160 kilometers) radius of the primary driver’s
assigned office (or home when departing directly from there on Company business);
 Total journey is more than 200 miles (320 kilometers) or over four (4) hours in duration round
trip; or
 The journey is not a typical local or low‐risk journey (i.e. familiar terrain or area, known
hazardous conditions, see also 4.1.1).

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2.5 Driving Under the Influence of Alcohol, Drugs, Narcotics, or Medications

2.5.1 Drivers shall not operate a motor vehicle while under the influence of alcohol, illegal drugs,
prohibited substances, or prescription drugs or medication that may potentially affect the safe operation
of the vehicle. Refer to the Company’s Drug and Alcohol Policy.

2.5.2 Company personnel must notify their Supervisor as soon as possible if they have been arrested for
driving under the influence of alcohol or drugs (illegal or prescription), whether in a Company or personal
vehicle while on Company business, or at any time while driving a company vehicle. In addition, driving
on Company business will immediately cease until approval to do otherwise is obtained from Company’s
Human Resources Department (HRD).

2.5.3 Disciplinary action may be taken, up to and including termination of employment for failure to
comply with this requirement.

2.6 Driver Fitness and Alertness

2.6.1 All drivers shall be fit and alert for the planned driving activity, while reducing or anticipating any
issues with fatigue that may impact safe driving. All surveyors and any drivers, who drive on Company
Business more than 1,500 miles (2,500 km) per month, are subject to higher risk and are expected to
place even greater emphasis on maintaining fitness and alertness while driving. A driver who exhibits
impaired driving behavior may be required to undergo drug testing and/or a physical examination to
determine fitness for duty.

2.6.2 Drivers shall not drive if they have been working more than 16 hours in the previous 24‐hour period,
which includes all activities (e.g. office work, overtime, business‐related driving, etc.). In addition, the
maximum driving time in any 24‐hour period is 10 hours. In all cases, the driver should have at least 15
minutes rest for every 2 hours of driving.

2.6.3 Every effort should be made to avoid long distance driving and instead use public transportation
such as airlines, trains, taxis, etc., when safe to do so.

2.6.4 After long work periods, all employees should consider the effects of fatigue and evaluate their
capacity to drive back to their respective home location (e.g. port of assignment, hotel, home, etc.) safely.

2.6.5 Refer to Company’s Fatigue Management Guide available in the ETQ electronic document library
for additional details and mitigation strategies.

2.7 Vehicle Specifications

2.7.1 Vehicles shall be equipped with minimum safety features as detailed below, maintained in a safe
working order and in accordance with the manufacturers’ recommendations and any local legal
requirements. The Company’s Global Vehicle Operational policy is to be followed in addition to this
policy.

2.7.2 Motorcycles or other two‐wheeled vehicles are not permitted as an acceptable vehicle for Company
business purposes. For transportation within protected and controlled areas (e.g. large shipyards), two‐
wheeled vehicles may be used.

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2.7.3 The minimum equipment installed on Company assigned vehicles (owned or leased) used for
Company business shall be:
 Seatbelts for all seats
 Head rests for all seats
 Air bags (all possible)
 Daylight running lights
 Anti‐lock brakes
 Spare tire & jack (or similar equipment as fitted by manufacturer)
 Driver, center and passenger rear‐view mirrors
 Road safety kit (flashlight, first aid kit, cones/warning triangles, reflective vest, window glass
breaker)
Note: For personal and rental vehicles used for Company business, the above equipment should
be provided inasmuch as possible. Road safety kits are required for ABS Surveyors driving
personal vehicles on Company business.

2.7.4 Recommended additional equipment installed on vehicles used for Company business:
 Additional road safety kit items where allowed by local laws (e.g. flares, fire extinguisher,
seatbelt cutter)
 Installed GPS
 Proximity sensors/alarms
 Back‐up camera
 Approved driving monitor
 Remotely activated door locks
 Rollover protection for high center‐of‐gravity vehicles, based upon the need
 Stability control
 Locally required equipment where appropriate (e.g. winter tires)

Note: For personal vehicles used on Company business (not ABS Surveyors), Road Safety Kits
are strongly recommended to be carried but not mandatory under this policy.

2.7.5 The vehicle shall be insured in accordance with the current Company policy. The Company Legal
Department should be contacted for assistance when needed.

2.7.6 All automobile dealerships or leasing agencies used for the procurement of vehicles on behalf of the
Company are subject to assessment in accordance with the Company’s vendor approval process.
Inspect the vehicle’s general condition and report abnormalities to the lessor prior to accepting delivery
of the vehicle. If you believe the vehicle is not sound, do not accept it.

2.7.7 Personal vehicles used for Company business shall comply with all of the vehicle specifications
stated in this policy including maintaining necessary levels of insurance coverage.

2.7.8 Company personnel who use their personal vehicles for conducting Company business are required
to maintain evidence of maintenance, upkeep and repair to their vehicle in accordance with this policy.
This evidence of maintenance and upkeep is to be provided by the employee when requested by Company
Management.

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2.7.9 For rental cars, the optional insurance coverages are to be declined when renting from Avis Car
Rental in the United States. This insurance is included in the price for an Avis car rental; therefore it is
recommended that Avis be used whenever possible. The employee should accept supplemental insurance
when renting from other domestic car rental agencies or when renting outside the United States.

2.7.10 Company personnel should be aware of the condition of the vehicle they are operating and should
routinely check its operating condition including, but not limited to brakes, steering, tires (tread and air
pressure), lights, directional signals, windshield wipers, and any engine warning or alarm indicator. An
overall external check of the vehicle is recommended prior to every trip and any defect should be
addressed as necessary.

2.7.11 At Company’s discretion, in‐vehicle monitoring systems may be installed on Company owned or
leased vehicles. Journey data recorded by the systems will generally record the driver’s speed, harsh
acceleration, harsh deceleration, miles driven and hours driven.

2.7.12 Records for all the above shall be retained by the vehicle owner/lessee for future verification during
audits for a period of two (2) years.

2.8 Company Owned/Leased Vehicles

2.8.1 Unless local laws or local policy require otherwise, the Company will permit personal use of the
Company vehicle assigned to the employee under the following conditions:
 Only the employee and their spouse are allowed to drive the assigned Company vehicle.
 Only spouses who have a valid driver’s license and complete all required training (i.e. web‐based
driver safety training), will be allowed to drive the assigned Company vehicle for personal use in
accordance with this Policy.
 Children, other relatives or friends are not authorized to drive the Company vehicle;
 Personal use will be limited to within 300 miles (480 kilometers) radius of the employee’s home
 Personal trailers, including boat and/or recreational vehicles, are not to be towed;
 For any exemption to the above, see section 2.10.1, except that no pre‐approval is needed for
emergency situations.

2.8.2 Employees on expatriate assignments (“Expats”) may be provided with a Company vehicle
depending upon the country and local conditions. The Expat must maintain a valid, locally recognized
driver’s license in the host location. When a Company vehicle is provided in the host location, it may be
utilized for personal use in accordance with host country regulations while on assignment. A spouse may
utilize the Expat’s Company‐provided car if permitted by local laws; the spouse must also have a valid
driver’s license and complete all required training, too. In locations where the Expat is provided a car and
driver, the spouse may have access to the car and driver if the Expat does not need it for business. When
a Company vehicle is provided to an expatriate, only one Company vehicle is provided per family and once
the assignment ends, the benefit is no longer provided.

2.8.3 Revocation of Company Vehicle Privilege. The assignment of a Company vehicle shall always be at
the Company’s discretion and may be revoked and/or denied in the following non‐limiting
circumstances:
 Abuse or misuse of the vehicle or failure to comply with the rules and procedures established in
this policy;

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 A driving record that becomes deficient during the course of operating a Company vehicle. A
driver with three moving violations or any combination of three accidents and/or moving
violations within a one‐year period may be prohibited from driving a Company vehicle;
 Suspension or revocation of an employee’s driver’s license; and
 Conviction, a guilty plea or no contest plea to a charge of driving a vehicle (company or
personal) under the influence of alcohol or an illegal controlled substance while on Company
business; and
 For any other reason the Company deems appropriate.

2.8.4 If an employee’s privilege of driving a Company vehicle is revoked but he or she continues to
maintain a valid driver’s license, that employee may arrange his or her own transportation subject to
Company approval (approval must be obtained from the Division President/Group COO and Corporate
SVP‐HRD). If alternative transportation is arranged and approved, employees are required to provide
evidence of vehicle insurance with minimum liability limits as required by local laws and company
policy. In all cases of revocation of driving privileges, employees may be subject to disciplinary action up
to and including termination. In these circumstances the Company does not assume any liability for bodily
injuries or property damage that the employee may become personally obligated to pay arising out of an
incident occurring in connection with operation of other than Company owned/leased vehicles.

2.9 Vehicle Accidents

2.9.1 Accidents Involving Company Provided Vehicles Inside the U.S.

All accidents involving Company vehicles in the U.S. are to be reported to local law enforcement. If the
authorities fail to respond, Company personnel should file an accident report with the authorities as soon
as possible after the accident. Immediately following an accident involving a Company vehicle, the driver
must contact the fleet management company to report the incident. If the Company vehicle sustained
damage, the fleet manager will direct you to a repair shop and work with the facility to repair the vehicle.
If a replacement vehicle is needed, the fleet manager will arrange for a temporary replacement.

If an accident involves injury to Company personnel requiring emergency care, treatment should
immediately be sought at a local hospital. The Company Risk Manager can provide assistance in locating
a facility for non‐emergency care under the Workers’ Compensation program. Any injuries are to be
reported to the Company Risk Manager as soon as possible but no longer than eight hours following the
accident. The Company Risk Manager can be contacted via email at ABSLegal@eagle.org or by calling
directly to Company headquarters.

As soon as possible, but no later than eight hours (four hours if fatality involved) of the accident, the
accident is to be reported to the driver’s supervisor and a report is to be made within the Company’s
Health & Safety Incident Management system; see 2.9.3 below.

Any litigation that results from an accident involving a Company vehicle is to be directed to the office of
the Company General Counsel immediately.

2.9.2 Accidents Involving Personal Vehicles; and Company Provided Vehicles Outside the US
All accidents involving Company vehicles outside the United States or personal vehicles (globally) used
for the performance of Company business are to be reported to the local law enforcement authorities

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immediately. Within eight hours of the accident (four hours if fatality involved), the accident is to be
reported to the driver’s Supervisor and the local Human Resources manager and a report is to be made
within the Health & Safety Incident Management system; see 2.9.3 below. The Regional/Country/District
Manager should also be notified of the accident.

If an accident involves injury to Company personnel requiring emergency care, treatment should be
sought at a local hospital. Expatriates or employees injured in accidents more than 100 miles from their
assigned office location who need assistance locating a treatment facility can use the Company‐provided
medical assistance program, International SOS (Company Membership No. 11BYCA615034). Contact
information for this service can be obtained on the Company intranet under the Human Resources
section.

2.9.3 Details of Accident

All driving accidents and near miss incidents that occur while driving on Company Business shall be
submitted to the Company’s Health & Safety Incident Management System. The driver who is involved in
any accident shall cooperate with all internal investigation procedures. Depending upon the outcome of
the investigation, the driver may be required to cease driving the Company vehicle, and undergo
additional training as required by the Company. Refer to Table 3.2.1 for definition of accident types and
list of Corporate departments to be contacted.

2.9.4 Failure to Report an Accident

If any employee involved in an accident fails to report the accident, disciplinary action can be taken, up to
and including termination of employment.

2.10 Exemptions

2.10.1 Where any location seeks an exemption to any item within this policy, details of the request
with sufficient alternative control measures shall be submitted by the supervisor to the Company
Corporate Vice President, HSQE for review and consideration for approval.

With respect to the restrictions presented in 2.8.1, exemptions to the mileage limitations stated may
be granted by the local Country or Regional manager on a case by case basis after review of the
proposed journey management plan.

2.10.2 Where any local policy is planned to be implemented which deviates from this policy, the local
policy must be approved by the Company Sr. Vice President of Human Resources; this includes re‐approval
of existing local policies which deviate from this policy.

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3.0 REFERENCES
3.1 Company Roles and Responsibilities
3.1.1 Executive Management is responsible for ensuring that an effective driving and
safety policy is in place.

3.1.2 Corporate Health & Safety Committee is responsible for monitoring and
measuring the effectiveness of this policy, as well as improving the policy.

3.1.3 Corporate HSQE is responsible for updating this policy and maintaining all
incident reporting. Will update/revise this policy in association with the Company
Corporate Health & Safety Committee.

3.1.4 Corporate HRD is responsible for the new hire process with regard to obtaining
all necessary checks and documentation, along with updating disciplinary
requirements contained within this policy and for maintaining the Company
Global Vehicle Operational Policy.

3.1.5 Corporate Legal / Risk Manager is responsible for assisting with all workers’
compensation claims and assisting with any legal issue that may arise from an
incident or accident.

3.1.6 Supervisors/Managers are responsible:

 To read, understand, communicate, implement and follow this policy in their
area of responsibility;
 To assist in incident investigation, if required;
 To ensure each employee under their oversight has read, understands and
follows this policy.

3.1.7 Employees/Contractors are responsible:

 To read, understand and follow this policy;
 To assist in incident investigation, if required;
 Operate a company vehicle safety and in accordance with all policy and local
requirements.

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3.2 Accident Types

3.2.1 Based upon the accident severity listed below, the Company’s Corporate HSQE
department will advise the key departments and CEO as noted.

TABLE 3.2.1

Advise the
Severity Accident Financial Following

Severe ‐ Any Company employee $1M and Over CEO Legal

or third party fatality HRD HSQE

Major ‐ Any vehicle roll over $500K ‐ $1M CEO Legal

‐ Any injured party is HRD HSQE
hospitalized overnight

Moderate ‐ Any vehicle that cannot $100K ‐ $500K CEO Legal

be driven from the accident HRD HSQE
‐ Any accident where speed
was >12mph/20kph
‐ Recordable injury
‐ Restricted duty

‐ Low speed
Minor <12mph/20kph <$100K Legal
with no injuries HRD HSQE
‐ Minor first aid

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4.0 ATTACHMENTS
4.1 Journey Management Policy
4.1.1 Journeys typically fall into one of two categories:
Routine and repetitive trips associated with shorter traveling distances (within a 100
mile (160 kilometers) radius of the primary driver’s assigned office (or home when
departing directly from there on Company business)) and familiar terrain or areas. Each
office should maintain a list of routine journeys including basic details and where
drivers may encounter known hazards.

Non‐routine trips associated with greater travel distances or unfamiliar terrain, area or
routes, or non‐routine risk exposure; such journeys typically require additional planning
and control and, in some cases, specific security and emergency response
considerations.

4.1.2 Non‐Routine Trips

Drivers shall utilize the Journey Management Plan Checklist (attached below in 4.1.5 and the
EtQ document library) which shall be completed by the driver and approved by the Supervisor,
prior to starting the journey. The Supervisor who normally approves workload, time sheets,
expenses, etc., is the accepted management approval level. The Journey Management Plan
Checklist shall be retained by the driver until completion of the trip and then filed in their
assigned office (see below).
4.1.3 Journey Management Plan Checklist
Factors to Consider When Preparing the Journey Management Plan Checklist
The table below in 4.1.4 provides details of what hazards to consider in journey planning and
should be used when completing the Journey Management Plan Checklist.
Travel at Night and/or Limited Visibility
All journeys during the hours of darkness, or during hours of reduced visibility, (e.g., snow, rain,
fog) shall be reviewed for risk exposure and be so noted on the journey management plan
(where applicable) prior to their commencement.
Transportation While Visiting Other Locations
For employees visiting other locations, the use of contracted transportation companies (e.g., taxi,
public transport, etc.) in place of driving themselves is strongly recommended.
Record Keeping
All Journey Management Plan Checklists shall be filed for future reference and maintained by the
primary driver’s assigned office location for a period of one (1) year.

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4.1.4 Typical Factors to consider when preparing the Journey Management Plan Checklist

Trip Details & Vehicle  Is this trip necessary?

and Driver  Vehicles, passengers and drivers involved?
Considerations  Contractor drivers?
 Driver fatigue considerations?
 Preventative and pre-trip vehicle maintenance inspections?
Road Condition  Is the road surface hard surfaced (e.g. bitumen, concrete) or gravel?
 How many lanes are there?
 How well is it maintained?
Road Shoulder  Is it ample width?
 Is it hard or soft?
 Are safety guards/railings installed where appropriate?
Journey Timing and  Journey commencement and destination points?
Duration  Total distance?
 Estimated departure and arrival time?
 Designated route? (including meeting/stopping/resting points)
 Is the route unsafe at certain hours (e.g. night time or during peak hours)?
 Is there appropriate access to off the road rest stops or overnight lodging?
 Is it a holiday? (particularly in countries where fasting is practiced)
 Has sufficient time been allowed to complete the journey within the required hours, at safe
speeds and with appropriate rest breaks?
Terrain  Is it flat, hilly or mountainous?
Climate  Weather forecast?
 What are the effects of rain, snow/ice or fog on the route?
 Is the route prone to flooding?
Visibility  Night driving requirements?
 Is it good or bad?
 Is it reduced by the sun rising or setting?
 Are hazard warning signs used appropriately?
 Can intersecting roads & rail crossings be identified within adequate reaction time?
 Is there adequate street lighting?
Security  Security arrangements? (including escorts & separate risk assessments)
 Is there a threat of hijacking or terrorism?
 Does any portion of the route fall in sensitive security zones, where additional measures
need to be taken?
Traffic Density  Is it light, medium or heavy?
 Is it mostly light vehicles or trucks?
Animal Control  Is wildlife or livestock likely to wander onto the road?
Population Density  Is there adequate separation from people?
 Does the route go past a school or other places where people congregate?
 Is pedestrian traffic controlled?
Accident frequency  Does the route have a high accident frequency rate?

Environment  Does the route run close to sensitive areas or waterways?

Communications  Adequate area communications available?
 Is there a requirement for periodic communication from the vehicle during stopovers on
long routes?
 Are there areas from where the communication is not possible?
Emergency Support  Emergency Response Plan and appropriate first aid supplies?
 Are there Emergency Support Facilities available along the entire route length and are they
well known to drivers/support staff?

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4.1.5 Journey Management Plan Checklist

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