I - TECH COMPUTER EDUCATION

Contents
1. COMPANY CREATION..................................................................... 3
2. LEDGER CREATION ......................................................................... 3
3. STOCK ENTRY ................................................................................. 4
4. PURCHASE ENTRY .......................................................................... 5
5. SALES ENTRY .................................................................................. 5
6. PAYMENT ENTRY ........................................................................... 6
7. RECEIPT ENTRY .............................................................................. 6
8. DEBIT NOTE ( PURCHASE RETURN) ................................................ 7
9. CREDIT NOTE (SALES RETURN) ....................................................... 7
10. CONTRA ENTRY ............................................................................ 8
11. SEPARTE DISCOUNT COLUMN ON INVOICES ............................... 8
12. JOURNAL ENTRY ........................................................................... 9
13. STOCK JOURNAL ..........................................................................10
14. PHYSICAL STOCK .........................................................................10
15. ORDER PROCESSING & TRACKING NUMBERS .............................11
16. MANUFACTURING JOURNAL .......................................................12
17. PRICE LIST....................................................................................13
18. COST CENTRE & COST CATEGORY ...............................................14
 I - TECH COMPUTER EDUCATION

FUNDAMENTAL OF ACCOUNTING

INTRODUCTION

Accounting is a process of identifying, recording, summering and reporting economic information to decision makes in the form of financial statements
will be useful to the following parties:

❖ Suppliers Customers Employees Banks Suppliers of Equipments, Building & other Assests
❖ Lenders Owners.

What is Tally?

Tally is an Accounting Software . That is use to Record Day to Day Transaction, preparing Balance sheet etc.

DEFINE THE TERM:

❖ ACCOUNTING: Accounting means recording of day to day transaction.

❖ LIABILITIES :It is amount or thing which are in future business has to return or pay to it proprietor and other.
• For eg.(loan creditors bill payable, outstanding salary.)

❖ CAPITAL : The total amount ,goods or any other assets that are invested by the proprietors in to the business
From to time Is called capital.
• For e.g (properetors A/C)

❖ DIRECT EXPENSE: This group is used for recording all direct expense means the purchase of goods.

• For e.g. (Raw materials, wages of worker)

❖ INDIRECT EXPENSE: This group is used to maintain the record of all expense other than direct expense.

• For e.g. (Salary paid, rent paid, advertising charge.)

❖ DRAWING: Proprietor is one who invest in business, so some time he withdraw cash goods or any other assets from business that is called as
drawing.

❖ SUNDRY CREDITORS: Company purchase material or any other thing on credit then the list of all company or person is under sundry creditor to
whom company purchase material.

❖ SUNDRY DEBTOR: These maintain the list of all company or person to whom company gives material on credit.

❖ BANK ACCOUNTS: It hold all bank balance in current A/C and Saving A/C.

There are basically three types of Accounts maintain for Transaction:

• Real A/C
• Personal A/C
• Nominal A/C
Real Accounts :-
Real Accounts are Accounts relating to properties and assets, which are owned by the business concern.
Real Accounts include Tangible & Intangible Accounts.
o For e.g. Land, Building , Purchase, Cash
Personal Accounts :-
Personal Accounts are Accounts which relate to persons.
Personal Accounts include the following
Nominal Accounts :-
Nominal Accounts are Accounts which relate to incomes and expense and gains and losses of a business concern.
For e.g. Salary Accounts , Dividend Accounts, Sales Accounts can be broadly classified under the following four groups. Assets, Liabilities, Income,
Expenses. The above classification is the basis for generating various financial statements viz.

Balance Sheet, Profit &Loss A/C, and other MIS reports. The Assets and liabilities are taken to Balance sheet and the Income and Expenses
accounts are posted to Profit & Loss Accounts.

Golden Rules Of Accounting:

Real Accounts Personal Account Nominal Accounts

Debit What Comes In Debit the Receiver Debit All Expenses and Losses
Credit What Goes Out Credit the Giver Credit All Incomes & Gains
 I - TECH COMPUTER EDUCATION

1. COMPANY CREATION
Alt + f3

Company info

Select create company

Fill the data

Name = I tech computer education

Address = sai siddhi apt tulinj road near radha Krishna hotel nsp €

Country = india

State = Maharashtra

Pin code = 401209

Contact no = 7894587459

Telephone no = 2250478956

TRIAL BALANCE
Trial balance is a statement which debit balance and credit balance of all ledger accounts.
As per the double entry system every debit should have a corresponding credit the total of the debit Balance and credit balance should agree. A
detailed Trial balance has columns for *Account Name * Debit Balances * Credit Balances
DEFINITION
Capital: The total amount, goods or any other assets that are invested by the proprietors in to the Business from time to time is called capital.
Fixed Assets: It is a fixed thing, which business possesses. Or assets means, which in future may Convert into cash.
Deposit Assets: It holds all short deposits like telephone deposits, rental deposits, etc.
Press F11: features under Accounting features
All features are should be? No

2. LEDGER CREATION

Particular Group Debit Rs Credit Rs

Add gel pen India ltd Sundry creditors 18450

Ajanta emporium Sundry creditors 9898

Bank of India Bank Account 45000

Cash Cash in hand 7500

Deepak Jaiswal 150000
Capital account

Fix deposit with BOB Deposit 25000

Flair corporation Sundry creditors 8560

Stock Stock in hand 71718

Petty Cash Cash in hand 4300

Rohan shah Capital account 150000

Furniture & fixture Fixed asset 45000

Loan from Pranav Gandhi Unsecured loans 50000

Modern Stationary shop Sundry Debtors 5425

J.K distributers Sundry Debtors 12350

Kausal stationary shop Sundry Debtors 8875

Natraj India ltd Sundry Creditors 14125

Nidhi Enterprise Sundry Debtors 14375

Office Premise Fixed asset 250000

Paresh Stationary Sundry Debtors 35557

Team loan BOI Secured loan 100000

Vikas Enterprise Sundry Creditors 24067

TOTAL 5,25,100 5,25,100

 I - TECH COMPUTER EDUCATION

3. STOCK ENTRY

Description : Stock items are goods that you manufacture or trade (Sales and Purchase). It is the primary Inventory Transaction are similar to
ledger used in accounting transaction.

Stock entry step

Gateway of tally

F11 > F2 GO TO Inventory Info

Enable Maintain Multiple Godown = Yes

Enable Maintain Stock Category = Yes

Gateway of tally

Inventory info

Units of measure

Create

Simple name = UN

Formal name = Units

Group Category Stock Item Qty Rate Amount

Ruler Camlin Plastic Ruler 998 2.00 1996

Steel Ruler 566 12.00 6792

Pencil Natraj Apsara Dark 1200 1.50 18 00

Natraj HB 2000 1.00 2000

Note Book Sundaram 100 pages notebook 750 6.50 4875

200 pages note book 346 12.50 4325

400 pages note book 125 22.00 2750

School Bags Reebook Large bag 11 380.00 4180

Small bag 15 250.00 3750

Pen Add Gell A 240 Smooth gel 125 25.00 3125

A 340 0.5 Gel 325 30.00 9750

Pen Rotomac Fighter pen 625 12.00 7500

Striker pen 125 45.00 5625

Pen Flair Ellegance pen 25 125.00 3125

Designer pen 45 225 10125

TOTAL 71718
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4. PURCHASE ENTRY

Description : is used to record the purchase transaction of the company. The entry can be passed using the Voucher mode or the Invoice mode where the
calculation can be automated and the user can experience the case of feeding the transaction into the system.

❖ Active the option from F11 Features under Accounting Features:

Maintain Bill-wise Details: yes.
❖ Create 1 Ledger ( Name: Purchase > under : Purchase Account )
❖ Create all party Ledger & Ledger Should be Taken Under Sundry Creditors.
Press F9 for Purchase Entry.

DATE PARTICULARS

3/7/2017 Purchased 1000 APSARA DARK pencil from the NATRAJ INDIA LTD . worth Rs.1200/- @ Rs. 1.20 each on Credit of 30 Days vide
bill no .PUR/JUL/26 Invoice no

6/7/2017 Purchased 10 ELLEGANCE PEN @ 1.50/- each & 10 DESIGNER PEN @ Rs. 2.50/- each for RS 40.00/- from FLAIR CORPORATION
vide bill no FC/JUL/45.

9/7/2017 Purchased 10 units of 400 pgs Note Book from AJANTA EMPORIUM @ Rs 25/- each worth Rs 250/- vide bill no .PUR/12345

12/7/2017 Purchased New Stock of A340 0.5 Gel from ADD GEL PEN INDIA LTD .300 PCS @ Rs 45/- each for Rs 13500/- vide bill no 12375

15/7/2017 Purchased 20 Small Bags from RAJAN DISTRIBUTION @ Rs 250/- each for Rs 5000/- vide bill no RD/ 7867

17/7/2017 Purchased 150 Fighter Pen from ROTOMAC INDIA LTD @ Rs 13/- each for 1950/- vide bill no PUR /JUL/7842

20/7/2017 Purchased 500 Plastic Ruler @ Rs 2.25/- each & 100 Steel Ruler @ Rs 12/- each from STAYAM STATIONERIES for Rs 2325/-
vide bill no RD /1034

23/7/2017 Purchased 2000 Natraj HB @ Rs 0.75/- for Rs 1500/- from STAYAM STATIONERIES vide bill no SS/MEMO/1051

25/7/2017 Purchased 10 Large Bags @ Rs 400/- each for Rs 4000/- from RAJAN DISTRIBUTORS vide bill no RD /1025

27/7/2017 Purchased 50 a 240 Smooth Gel @ Rs 25/- each for ADD GEL PEN INDIA LTD for Rs 1250/- vide bill no 15475

5. SALES ENTRY

Description: When a company sells goods on credit or cash, Sales voucher is used to record all the Sales Transaction of the company.

❖ Active the Option from F11 Features under Accounting Features:

Maintain Bill –wise Details: Yes
❖ Deactivate the Option From F12 : Features Under ( Invoice/ Order Entry)
Use Default for Bill Allocation : No
❖ Create 1 ledger (Name: Sales > under : Sales Accounts)
❖ Create all Party Ledger & Ledgers Should be Taken Under Sundry Debtors
Press F8 for Sales Entry

DATE PARTICULARS

05/06/2017 Sold 750 Apsara Dark @ Rs.1.50/- each, 1000 Natraj HB @ 1.20/- each to KAUSHAL STATIOERIES for Rs. /- Vide Bill No. SAL
/1235/00.01 for credit of 30 Days.

08/06/2017 Sold 20 Elegance pen @ Rs.160/- each sold to J.K DISTRIBUTORS for Rs.3200 vide Bill No. SAL/1236/00.01

12/06/2017 Sold 5 units of 400 Pages Notes Book @ Rs.30/- each, 100 units of 10 Pages Note Book @ 7 /- each for Rs.850 /- to
MODERN STATIONERIS vide Bill No. SAL /1237/00.01

15/06/2017 Sold 15 Small Bags @Rs.3.15/- each for Rs.4725/- vide Bill No. SAL/1238/00.01 to VIKAS STATIONERIES

18/06/2017 Sold Fighters pen 400 @ Rs.15/- each & Strikers pen @ Rs.50/- each to J.K. DISTRIBUTORS for Rs.8500/- Vide Bill No.
SAL/1239/00.01

21/06/2017 Sold 850 Plastic Rulers @ Rs.2.25/- each & 466 Steel Ruler @ Rs.14/- each to KAUSHAL STATIONERIES for Rs.8436.50 Vide
Bill No. SAL/1240/00.01

23/06/2017 Sold 1000 Natraj HB @ 1.20/- each to KAUSHAL STATIONERIES @ for Rs.1200/- Vide Bill No. SAL/1241/00.01

25/06/2017 sold 300 units of A340 0.5Gel to NIDDHI ENTERPRISES @RS. 60/- each for RS 18000/- vide bill no. SAL/1242/00.011

27/06/2017 Sold 150 units of 200 pages Note Book to MODERN STATIONARIES @ RS 15/- for RS. 2250/- vide bill no. SAL/1243/00.01

30/06/2017 Sold 20 Designer pens @ RS. 250/- each to J.K DISTRIBUTORS for RS. 5000/- vide bill no. SAL/1244/00.01
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6. PAYMENT ENTRY

Description : is used to account all the payments made by the company by way of Cash/Bank.
➢ All Office Expenses Should be Taken Under : INDIRECT EXPENSE
➢ All Factory Expenses Should be Taken under : DIRECT EXPENSE

When you create any Ledger in during Entry Press Alt +C for (Secondary Ledger Creation)

Gateway of Tally > Transaction > Accounting Voucher >Press F5 for Payment Entry .

Pass the Payment Entry :

DATE PARTICULAR

5/8/2017 Issued Cheque of Rs 12500/- to ADD GEL PEN INDIA LTD As a part payment against bill no 12375 of Rs 13500/-

7/8/2017 Issued Salary of Rs 2500/- & Wages of Rs 1000/- Paid by cash

10/8/2017 Issued Cheque of Rs 1000/- to ADD GEL PEN INDIA LTD against bill no 12375

12/8/2017 Issued Cheque Of Rs 1200/- to NATRAJ INDIA LTD Against vide bill no PUR /JUL/26

13/8/2017 Issued Cheque of Rs 3500/- to FLAIR CORPORATION against bill no FC/JUL/45

15/8/2017 Paid od Rs 1500/- for Repairing of OFFICE CHAIR including in Old Expenses by Petty Cash

17/8/2017 Paid of Rs 560/-for RAILWAY COVENES including by Petty Cash

19/8/2017 Paid Rs 490/- to LAXMI TEA SHOP for TEA BILL including by Petty Cash

21/8/2017 Issued Cheque of Rs 5000/- to RAJAN DISTRIBUTORS against vide bill no RD/7867

22/8/2017 Paid by cash of Rs 2325/- to SATYAM STATIONERIES Against vide bill no RD/ 1034

24/8/2017 Paid by Cash of Rs 4000/- to RAJAN DISTRIBUTORS as part payment against bil no/ RD /1025

26/8/2017 Issued Cheque of Rs 1300/- to ROTOMAC INDIA LTD against vide bill no PUR /JUL/7842

28/8/2017 Paid by cash of Rs 750/- to SATYAM STATIONERIES against vide bill no SS/MEMO /1051

30/8/2017 Paid by cash of Rs 250/- to ADD GEL PEN INDIA LTD against bill no 15475

7. RECEIPT ENTRY

Description : Any money received from debtors against sales Invoices or on Account and for all transactions where money is received are accounted or
entered into Tally .ERP 9 using the receipt Voucher.

Pass the Receipt Entry:

Gateway of Tally > Transaction > Accounting Voucher > Press F6 for Receipt Entry.

DATE PARTICULARS

10/06/2017 Received Cheque of rs.1500/- from KAUSHAL STATIONERS against bill no . SAL/1235/00.01

12/06/2017 Received in cash of Rs.3200/- from J.K DISTRIBURTORS for bill no . SAL/1236/00.01

20/06/2017 Recevied in cheque of Rs.8500/- from J.K DISTRIBUTORS for bill no. SAL/1239/00.01

14/06/2017 Received in Cash of Rs.850/- from MODERN STATIONERIES for bill no.SAL/1237/00.01

24/06/2017 Received Cheque of Rs 7649/-froim KAUSHAL STATIONERIES FOR BILL NO sale/1240/00.01

28/06/2017 Recevied in cash of Rs.18000/-from NIDDHI ENTERPRISES for bill no SAL/1242/00.1

18/06/2017 Recevied in cash of Rs.4725/- from VIKAS STATIONERIES for bill no SAL/1238/00.01

25/06/2017 Received in cash for Rs 600/- from KAUSHAL STATIONERIES for bill no .SAL/1241/00.01

30/06/2017 Recevied in cash for Rs,. 1500/- from MODERN STATIONERIES for bill no.SAL/1243/00.01

30/06/2017 Interest Cheque of Rs .4200/- Deposited in BANK OF INDIA Received from Fixed Deposit in BOB
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8. DEBIT NOTE ( PURCHASE RETURN)

Description : is a document issued to a party stating that you are debiting their Account in your Books of Accounts for the stated reason or vice –versa . It is
commonly used in case of Purchase Returns, Escalation / De-escalation in price ,any other expenses incurred by you on behalf of the party etc

• Active the Option from F11 features under Accounting Features:

Use Debit/Credit Notes yes
Use Invoice Mode for Debit Notes yes
• Create 1 Ledger ( Name : Purchase Return > under: Purchase Account)

Pass the Purchase Return Entry:

Gateway of Tally > Transaction > Accounting voucher > Press Ctrl + F9 for Debit Note

DATE PARTICULARS

10/7/2017 Debit Note Raise for 5 units of 400pages Note Book from AJANTA EMPORIUM @ Rs 25/- each worth Rs 125/- vide bill no
PUR/12345.

20/7/2017 Debit Note Raise for 50 Fighter pen from ROTOMAC INDIA LTD @ Rs 13/- each for Rs 650/- vide bill no PUR/JUL/7842.

25/7/2017 Debit Note Raise for 1000 Natraj HB @ 0.75/- each to SATYAM STATIONERIES vide bill no . SS/MEMO /1051.

30/7/2017 Debit Note Raise for 40 A 240 Smooth Gel@ Rs 25/- each to ADD GEL PEN INDIA LTD. Vide bill no .15475

9. CREDIT NOTE (SALES RETURN)

Description: When a company sells goods on credit or cash, or sales voucher is used to record all the sales transaction of the company.

* Active the option from F11 features under Accounting Features.

Use Debit/credit notes? Yes

Use invoice mode for credit notes? Yes

* Create 1 Ledger (Name: Sales Return> under : Sales Account)

Pass the credit Note ( sales Return) Entry:

Gateway of Tally> Transaction> Accounting vouchere> press ctrl+ F8 for credit note

DATE PARTICULARS

08/06/2017 Credit note raise for return of 150 APSARA DARK @ RS.1.50/- each & 500 Natraj HB @ RS. 1.20/- each to KAUSHAL STATIONERIES bill
no. sal /1235/00.01

22/06/2017 Credit note raise for return of 350 plastic ruler @n RS 2.25/- each to KAUSHAL STATIONERIES Adjusts against bill no SAL /1240/00.01

24/06/2017 Credit Note Raise for return of 500 Natraj HB @ Rs.120/- to KAUSHAL STATIONERIES adjust against bill no .SAL/1241/00.01

29/06/2017 Credit note Raise for Return of 50 units of 200 pgs Note Book @ Rs.15/- to MOSDERN STATIONERIES adjusts against bill no
SAL/1243/00.01
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10. CONTRA ENTRY

Description : Record the fund transfer between Cash & Bank Accounts

When we doing Business .We have to maintain 3 Accounts

1. Cash : A/C
2. Bank :A/C
3. Petty Cash :A/C

Rule:-

Credit the (Giver)

Debit the (Receiver)

For eg:- Cash Transfer to bank

1. Cr – Account –( Cash)
2. Dr- Particular –(Bank of India )

Pass the Contra Entry :

Gateway of tally > Transaction> Accounting Voucher> Press F4 for Contra Entry.

DATE PARTICULARS

1/9/2017 Cash Transfer to petty Cash of Rs 1500/-

3/9/2017 Cash Deposit in bank of India of Rs 25000/-

12/9/2017 Cash Withdrawn from Bank of India of Rs 10000/-

20/9/2017 Open new A/C in Bank of Boroda Amount transfer from BANK OF INDIA Of Rs 1000/-

11. SEPARTE DISCOUNT COLUMN ON INVOICES

Separated Discount Column on Invoices is useful to get separate column of Discount in Purchase & Sales voucher , so that Discount is Deducted from the
Rate of Item and amount Appears.

Activate the option from F11: features under Inventory Features .

Separate Discount Column on invoice : yes

DATE PARTICULARE

18/10/2017 Sold 10 Designer Pen @ Rs 260/- each to JK DISTRIBUTORS on 10% Discount .

20/10/2017 Purchased 20 Small bags from RAJAN DISTRIBUTORS @ Rs 250/- each at 10 % Discount .

22/10/2017 Sold 20 Elegance pen to JK DISTRIBUTORS @ Rs 170/- each on 10% Discount

24/10/2017 Purchased 200 units of A340 0.5 Gel from ADD GEL INDIA LTD @ Rs 50/- each at 10 % Discount.
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12. JOURNAL ENTRY

JOURNAL ENTRY is an entry to the journal is a record that keeps accounting transaction in chronological order5 i.e as they occur ……..All accounting
transaction are recorded through journal entries that show account names, amount ,and whether those accounts are recorded in debit or credit
side of accounts.

Increase
in
Assest

Decrease
in
liability
Decreas
e in
Debit asset

Credit

• Expense Journal Entry: We can use journal entry to book credit purchase of expense . when purchasing of consumble items like stationary .staff
welfare expense like drinking water,food bills on credit from a shop/ party we use journal entry to book such expenses.
• Adjusting journal entries:- The use of adjusting entry is to get accurate financial result of a company .for example

• Outstanding Expenses :- Outstanding expenses are expenses which are due but not paid .usually telephone bill of journal 2014 will be paid on
February 2014 .but the expenses should be recorded in January so as to get accurate financial report or profit. To do this we use a journal entry at
the end of the January by debiting “telephone expenses “ and crediting “expenses payable LEDGER”. Some other example of outstanding expenses”
are Interest payable,
• Pre-paid Expenses :- Pre-paid expenses are expenses paid in advance . for example insurance premium paid 5000 on May 1st 2016 for 1 year . The
expenses is spread over more than one financial year that is the expenses is shared in FY 2016-2017 ( May 2016 to March 2017 is 11 months) hence
current FY premium is calculated as 5000/12*11=4583.00 and for FY 2017-18 1 March =5000/12*10=417 .so Rs 417 is a pre –paid expenses or
Insurance premium pre-paid.
• Accrued Income :- Accrued income is an income earned but not received , it is a current asset for company . for example on 1st March 2016 ,ABC
LTD deposited Rs 500000 in bank as fixed deposit @8.5%/ year. On 31st March 2016 company will have earned one month interest 500000 x 8.5
%/12 x 1 month =3542. This has to be recorded as income in march 31st 2016 as current year income by passing a journal entry.\
• Unearned income :- Unearned income is an income received but not earned , which means cash or consideration received in advance but not
actually earned .for example a designing company receive money 5000 as advance for a particular costume design . but not delivered the service till
the date of receipt .in such case initially we debit cash account and credit liability account like unearned revenue account ,up on completing and
delivery the liability account debited and revenue account credit using a journal entry.

• Transfer journal entries:- transfer entries are used to transfer funds from one account to another or one department to another . Simple example
to understand this is , on 01-05-2016 XYZ LTD has two accounts in your books of accounts as “XYZ LTD ( DEBTOR)“ hold a debit balance of Rs 1000
and “XYZ LTD ( creditor)” hold a credit balance of Rs 1000 .To transfer funds from “ABC LTD (CREDITOR)” to XYZ LTD (DEBTOR) an to close both
accounts pass a journal entry by debiting ABC LTD (CREDITOR) and crediting ABC LTD (DEBTOR).

• Correcting entries :- There may be situations where accounts are wrongly credited o debited by accountants, In such case to correct those entries
we use two methods one is to reverse the first entry and correct entries , or to making single entry and to transfer from wrong account to the
correct account .
• Purchase and sale of fixed asset on account :- In tally we use journal vouchers are used to record the purchase or sale of fixed asset on account (
credit basis) , I have seen many are confused about the voucher type used to record fixed asset purchase . Use journal voucher instead purchase a
voucher to record fixed asset purchase or sale on credit basis for example purchase of computer from Computer solutions on credit basis use this
journal entry.
• Depreciation on Asset :- Depreciation is the written down value of asset , the value of asset decreases due to the wear and tear , passage of time,
obsolescence etc. Every year asset must be revalued after deducting the cost of depreciation . the value which is reduced on each asset is treated
as an expense of the company and depreciation affect in the net profit or loss of the company .

Gateway of Tally > Transaction > Accounting Voucher > Press F7 for journal Entry

JOURNAL ENTRY

DATE PARTICULARS
01/09/09 Outstanding Commission Payable due to Mr. RAJAN KAKA OF Rs 2450/- to be paid during the year.

02/09/09 Outstanding salary payable give to Mr. Parag of Rs 5600/-

03/09/09 Outstanding Wages Payable due to MR. JOHNSON Rs 1000/-

 I - TECH COMPUTER EDUCATION

MULTIPLE GODOWNS

A place where stock Item is Stored is referred to as Godowns. You can specify where . The Stock Items are kept eg Ware House Self or Rack , etc And obtain
stock report for each Godown and Accounts for movement of stock between Location /Godown you can create Godown.

13. STOCK JOURNAL

When the more than one Godown or Location issued , Stock Journal is usefull to records transfer of stock from one location or Department to
another or to an external agency.

14. PHYSICAL STOCK

Is used to Record of Actual Stock available . i.e Stock found on conducting stock check figure. Activate the Option from F11 : Features under
Inventory Features
➢ Maintain Multiple Godown : Yes.

Godown Creation :

• In tally one Godown has already Create By Default (Main location)

• We should create only that Godown where we Transfer the Stocks from main location.

Pass the Stock Journal & Physical Journal Entry.

Gateway of Tally > Transaction > Inventory Voucher

Press Alt+ F7 for Stock Journal

Press Alt+ F10 Physical Journal

STOCK JOURNAL & PHYSICAL JOURNAL

DATE P[ARTICULAR

1/10/2017 10 LARGE BAGS shifted from Main Location to Andheri Godown (400 /- Rs bags)

5/10/2017 50 Books of 400 pgs note book Shifted from Main Location to Borivali Godown .

6/10/2017 Verify the Remaining stock of 200 units of 400 pgs notebook & Large bags were unit is 20.
 I - TECH COMPUTER EDUCATION

15. ORDER PROCESSING & TRACKING NUMBERS

Order Processing refers to placing order with suppliers for purchasing from them or receivers orders from customers for the purpose of selling . in Tally
.Order Processing is linked to Inventors . You can track the order position of a stock item, know what goods that was order54ed have arrived. Whether you
have fulfilled the orders on time and what the delay ,if any is .In this module ,you learn how to record purchased orders, and to call the orders while
entering a purchase invoice and likewise with sales orders and sales invoice . you will also learn how to display outstanding orders position and the effect of
orders on stocks.

Order Processing has 4 Types

1. Purchase Order Receipt Note.

2. Sales Order Delivery Note.

Activate the option from F11 Features Inventory Features

Allow Purchase Order : Yes

Allow Sales Order : Yes
Use Tracking Number (Delivery /Receipt Notes ) : Yes

Follow This

Alt + F5 for Sales Order

Alt + F4 for Purchase Order

Alt + F 9 for Receipt Note

Alt + F8 for Delivery Note

DATE PARTICULAR

8/10/2017 Sales Order Received from J.K DISTRIBUTORS of 400 Fighter pen @ Rs 15/- each to be Delivered vide order no ORD/12345

12/10/2017 Purchased order Placed with ROTOMAC INDIA LTD for 150 Fighter pen @ Rs 13/- each rto be delivered as early as possible vide order
no PUR/456

14/10/2017 Received 150 Fighter Pen @ Rs 13/- from ROTOMAC INDIA LTD on the same day order no PUR /456

16/10/2017 Goods Delivered from JK DISTRIBUTORS FOR 400 Fighter pen of order no ORD /12345 .
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16. MANUFACTURING JOURNAL

Manufacturing of packed Drinking water being a process Industry, Manufacturing Journal is used to account the issue of raw material to production floor
and for the receipt of finished goods.

Note : This Manufacturing Journal Voucher has been used to Record How many (raw material & expenses are used to manufacture in 1 Product). It will
gives us to know how much price to take in 1 product for Manufacture.

• Voucher Creation :
Name : Manufacturing Journal
Type of Voucher : Stock Journal
Use as Manufacturing Journal : Yes

• While During Stock Entry the Features :

Set Component (BPM ) doesn’t Show Then Press
F12 : Features
Allow Component list Details (BOM) : YES

Pass the Manufacturing Journal entry

DATE PARTICULARS

26/10/2017 Purchase the following item from Dev Info Tech to assemble a computer for office use . only While bringing Computer
Parts 6 % Wages paid & 750 Travelling Allowance Paid

Following Parts used for assemble computer

COMPUTER PARTS UNIT RATE

PROCESSOR ( DUAL CORE) 3 4500/-

MOTHER BOARD 3 4000/-

HARD DISK 3 2600/-

DVD WRITER 3 850/-

CABINET WITH SMPS 3 1200/-

RAM 3 1000

KEYBOARD 3 750/-

SPEAKER 3 950/-

LED 17 3 6000/-
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17. PRICE LIST

IN organization dealing in multiple products for sales a list of all the items along with the price Details is maintained for the purpose of reference .This list is
called Price list .

Price list are maintained in various structure for different types of buyers ( customers),viz., Wholesalers, Dealers , Retailers, etc Since the price list is
structured based on the classification of buyers – it is referred at the time of making sales . since the sales price do change (on the basis of time ), the
change will have to appear in the Price List also .

Activate the option from F11: Features under Inventory Features

Use Multiple Price Level :Yes

& Type Wholesales Price & Retail Price

SR NO NAME OF PRODUCT QUANTITY WHOLESALE RATE DISCOUNT

FROM LESS THAN

1 LARGE BAGS 10 400/- NO DICOUNT

10 400/- 5%

2 SMALL BAGS 10 260/- NO DICOUNT

10 260/- 4%

SR NO NAME OF PRODUCT QUANTITY RETAIL RATE DISCOUNT

FROM LESS THAN

1 LARGE BAGS 8 460/- NO DISCOUNT

8 460/- 5%

2 SMALL BAGS 8 310/- NO DISCOUNT

8 310/- 4%

PASS THE FOLLOWING ENTRIES

DATE PARTICULAR

28/10/2017 Sold 5 Large Bags to JK DISTRIBUTORS at Wholesale Price .

30/10/2017 Sold 16 Small Bags to KAUSHAL STATIONERIES AT Wholesale Price .

1/11/2017 Sold 7 Large Bags to NIDDHI ENTERIES at Retail Price.

4/11/2017 Sold 11 Small Bags to SATYAM STATIONERIERS at a Retail Price

 I - TECH COMPUTER EDUCATION

18. COST CENTRE & COST CATEGORY

GATEWAY OF TALLY

ENABLE to COST CATEGORIES in F 11 > F1 Features to create and use Cost Categories & cost centres

• Maintain cost centers : Yes

• Maintain more than one payroll or cost category : Yes

GATEWAY OF TALLY

Accounting Info

Than go to cost category

Create following COST CATEGORIES

1. FRONT OFFICE

2. BACK OFFICE

3. MARKETING

GATEWAY OF TALLY

Accounting Info

Than go to cost categories

• Back office
• Front office
• marketing

Create the following COST CENTERS

Back office

Ritu

Priya

Shikha

Front office

Ayesha

Nazir

Marketing

Shweta

Faizan

CREATE 1 LEDGER SALERY UNDER INDIRECT EXPENSES

GATEWAY OF TALLY

ACCOUNTING VOUCHER

PRESS F5

Pass Payment Entry