Zamboanga Peninsula Polytechnic State University

College of Information Computing Science

RT Lim Boulevard, Zamboanga City
`

Zppsu SBA Alumni Website

In Partial Fulfillment of the Requirements in CSPC 101 Software Engineering 2

Submitted by:
Flora Mae Rio
Rea Mea Manlangit
Kristle Maxine Enriquez
Trisha Rose Enriquez
Rica Pelegrino

Submitted to:
Minah P. Quiñal
Instructor

June 21, 2024

i
Table of Content
Chapter 1………………………………………………………………………..……………………………...1
1.1 Introduction…………………………………………………………………………………….……..……1
1.2 Background of the study……………………………………………………..……………………….….....2
1.3 Statement of The Problem…………………………………………………..….
…………...........................2
1.4 Functional Requirements…………………………………………………………………….……………..3
1.5 Non-functional Requirements………………………………………………………………………..
……..3
1.6 Project Constraints…………………………………………………………………………..……………...4
1.7 System Constraints……………………………………………………………………….………………...5
Chapter 2………………………………………………………………………………….……,………………
6
2.1 School Name………………………………………………………………………………………,,………
6
2.2 School Description………………………………………………………………………..
………………...6
2.3 School Logo with Description……………………………………………………………..
………………..6
2.4 School Mission…………………………………………………………………………..
………………….7
2.5 School Vision…………………………………………………………………………..
…………………...7
2.6 School Policies and Guidelines …………………………………………..…………………...……………
7
2.7 Contract Policies………………………………………………………………..…………………………..8
2.8 Organizational Structure…………………………………………………………………...……………….9
2.9 Team Structure……………………………………………………………………………..
……………...10
2.10 Work Style…………………………………………………………………………….…………………11
2.11 Roles and Responsibility……………………………………………………………………………..
…..11

ii
Chapter 3………………………………………………………………………………………………..
……..13
3.1 System Development Life Cycle…………………..………………………………………………………
13
Chapter 4………………………………………………...
…………………………………………………….21
4.1 Use Case Diagram…………………………………..
……………………………………………………..21
4.2 Use Case Model……………………………………..…………………………………………………….23
4.3 Class Diagram……………………………………..………………………………………………………
24
4.4 Sequence Diagram………………………………….……………………………………………………..26
4.5 Activity Diagram …………………………………..……………………………………………...………
28
Gantt Chart……………………………………………..…………...…………………………………………
29
Bibliography

iii
4
 Chapter 1
Overview of the System

1.1 Introduction
The school of business administration which is located at Baliwasan School of Zamboanga peninsula
polytechnic state university. It serves as a digital platform for graduates of School of Business
Administration to connect, share experiences, and foster a sense of the school. Through this platform, alumni
can stay connected, exchange insights, and contribute to the ongoing success of the zppsu school of business
administration. Alumni Website has it features like Event calendar, push notifications, photo gallery, job
opportunities, groups, professional profile and messages. The system utilizes targeted marketing strategies to
reach out to alumni, encouraging participation and engagement on the platform. Regular updates and
exclusive content are shared to enhance the visibility and value of the alumni website. The zppsu school of
business administration alumni website serves as a vital platform to reconnect, engage, and foster a sense of
the school among former students. By providing a digital space for alumni to share experiences,
achievements, and opportunities, the website becomes a dynamic hub for networking and ongoing
collaboration. As we delve deeper into its features and benefits, it becomes evident that the alumni website
plays a pivotal role in maintaining lasting connections and supporting the continued success of both the
individual alumni and the alma mater as a whole.

1.2 Background of the Study

Zppsu School of Business Administration (SBA) Alumni Website encompasses an exploration of the
historical context and motivations behind its establishment. Originating from a need to strengthen
connections among alumni from the zppsu (SBA) community, the website aims to create a centralized
platform for graduates to reconnect, share experiences, and contribute to the overall growth of the alma
mater. Understanding the evolution of the institution, the diverse achievements of its alumni, and the
changing landscape of communication in the digital age provides valuable context for the development and
significance of the ZPPSU SBA Alumni Website. This study delves into these elements to illuminate the
rationale and potential impact of the platform.
The Zppsu School of Business Administration (SBA) Website emerges against the backdrop of
recognizing the enduring value of alumni networks. Rooted in the institution’s history, this study seeks to
understand how the website addresses the evolving needs of graduates by fostering a sense of community,

1
professional collaboration, and knowledge exchange. By examining the historical trajectory of alumni
engagement, technological advancements, and the specific goals of ZPPSU SBA, this background sets the
stage for a comprehensive exploration of the website’s role in enhancing the post-graduation experience for
alumni and contributing to the ongoing success of the institution.

1.3 Statement of the Problem

The Zppsu School of Business Administration Alumni Website confronts several challenges that
necessitate a focused investigation. Key issues include a lack of comprehensive data on alumni engagement,
limited interaction among graduates, and the potential underutilization of the platform. Understanding these
challenges is crucial for developing strategies to enhance the effectiveness of the website in fostering
meaningful connections and providing valuable resources for both current students and alumni. This
statement of the problem forms the basis for a detailed examination of how the ZPPSU SBA Alumni Website
can overcome these obstacles and better serve its intended purpose.
These include a perceived disconnect between the platform and alumni, low user engagement, and a
need for improved features to facilitate more meaningful interactions. This statement of the problem directs
attention towards identifying and addressing these challenges, seeking solutions to enhance the overall
functionality and appeal of the website. By delving into these concerns, the study aims to contribute insights
that can inform strategic improvements and optimize the ZPPSU SBA Alumni Website’s impact on alumni
relations and collab

1.4 Functional Requirements

 Alumni Directory shall be able to log in.
 Student shall be able to sign up to the system.
 Student shall notify the email verification
 Alumni Directory Search and filter functionality to find and connect with other alumni.
 Alumni Directory Display of basic contact information, career details, and graduation information.
 Alumni Directory and student must notice the message
 Student shall purchase the ticket
 Admin and student can upload any event in website
 Admin must approved student event posted

2
1.5 Non- Functional Requirements
 Resource Usage monitor and plan for the optimal utilization of server resources such as CPU,
memory, and storage.
 Regular Backups implement regular backup procedures to prevent data loss. Disaster Recovery Plan
have a documented plan for recovering the system in the event of a disaster.
 Scalability the system should be scalable to accommodate an increasing number of users and data
over time.
 Availability the website should be available 24/7 with minimal downtime for maintenance.
 Fault Tolerance the system should continue to operate properly in the event of a hardware or software
failure.
 Data Integrity ensure the accuracy and integrity of data stored on the website.

1.6 Project Constraints

 Time: Alumni systems often have tight deadlines, as they need to be implemented in time for alumni
events or fundraising campaigns. This can put a lot of pressure on the development team, and it can
be difficult to make sure that all of the features are implemented in the time allotted.
 Budget: Alumni systems can be expensive to develop, as they require a lot of custom development
and integration with existing systems. This can be a challenge for smaller organizations or those with
limited resources.
 Data quality the quality of the data in an alumni system is critical, as it is used to contact and engage
alumni. Poor data quality can lead to undelivered emails, lost opportunities, and frustrated alumni.
 Security alumni systems contain sensitive data, such as contact information and donation history. It is
important to make sure that this data is secure and that the system is protected from unauthorized
access.
 Scalability alumni systems need to be able to scale to accommodate a growing alumni network. This
means that the system needs to be able to handle an increasing number of users and a growing volume
of data.
 Usability alumni systems need to be easy to use for both administrators and alumni. This means that
the system needs to have a user-friendly interface and intuitive navigation.
 Maintenance alumni systems need to be maintained on an ongoing basis to ensure that they are
secure, up-to-date, and functioning properly. This can be a time-consuming and expensive task.

3
1.7 System Constraints
The website should provide up-to-date information about the school, including news, events, and
alumni achievements. This means that the website should have a dedicated section for news and events, and
it should be updated regularly with fresh content. Additionally, the website should have a way for alumni to
submit news and event announcements.
The website should provide opportunities for alumni to connect with each other, such as through an
online directory or social media groups. This means that the website should have an online directory that
allows alumni to search for other alumni by name, graduation year, or other criteria. Additionally, the website
should link to the school's social media pages and encourage alumni to join online groups.
The website should provide resources for alumni, such as career services, financial aid, and
continuing education opportunities. This means that the website should have a dedicated section for alumni
resources, and it should link to the school's career services office, financial aid office, and continuing
education program. Additionally, the website should provide information on other alumni benefits, such as
discounts on insurance or travel.
The website should be respectful of the school's brand and image. This means that the website should
use the school's approved logos and colors, and it should maintain a consistent tone and style throughout.
Additionally, the website should avoid using language or images that are offensive or disrespectful to the
school or its alumni.

4
 Chapter II
SBA Alumni Website

2.1 School Name

“Zamboanga Peninsula Polytechnic State University”

2.2 School Description

The Zamboanga Peninsula Polytechnic State University (ZPPSU) is a public university in Zamboanga City,
Philippines. It is the largest and most comprehensive university in the Zamboanga Peninsula region, offering
a wide range of undergraduate and graduate programs in various fields, including engineering, technology,
education, business, and the arts and sciences.

2.3 School Logo with Description

Figure 2.1 School Logo

"ZPPSU's School of business Administration (SBA) division is dedicated to propelling entrepreneurial
success. Through tailored strategies and innovative solutions, The SBA empower School of business to thrive
in a dynamic market. Our commitment to fostering growth extends beyond services; it's a partnership aimed
at unlocking the full potential of small enterprises. At ZPPSU SBA, we believe in the power of collaboration,
technology, and personalized support to drive lasting success for School of business.

2.4 School Mission

 To cultivate a dynamic learning environment that empowers student with the knowledge, skills and
ethical values essential for leadership and success in the ever-evolving business landscape

5
2.4 School Vision
 To be a globally recognized school of business administration committed to fostering innovation,
entrepreneurship, and responsible business practices, shaping future leaders who contribute
meaningfully to society.

2.6 School Policies and Guidelines

 Development policies should be carefully crafted, considering the school culture, industry standards,
and legal requirements.
 Communication policies should be clearly communicated to all student through accessible channels,
such as student handbooks, training sessions, and intranet portals.
 Training student should receive appropriate training on the policies, ensuring they understand their
purpose, expectations, and application.
 Review and Updates policies should be regularly reviewed and updated to reflect changes in laws,
regulations, or school practices.
 Enforcement consistent and fair enforcement of policies is crucial to maintain their effectiveness and
credibility.

2.7 Contract Policies

 Establishing a Consistent Contract Process policies define a standardized process for contract
initiation, negotiation, approval, execution, and management, ensuring consistency and reducing
errors.
 Enhancing Contract Compliance policies mandate adherence to legal and regulatory requirements,
internal policies, and ethical standards, mitigating legal risks and potential liability.
 Minimizing Contractual Disputes clear and well-defined policies help prevent misunderstandings and
potential disputes between the organization and its contracting parties.
 Protecting the Organization's Interests policies safeguard the organization's financial assets,
intellectual property, and confidential information by outlining clear terms and conditions.
 Promoting Transparency and Accountability policies foster transparency in the contracting process,
ensuring that all stakeholders are informed and accountable for their actions.

6
2.8 Organizational Structure

Ms. Christine Marie N. Fernandez, MBA

Dean

SBA Staff
Ms. Glaiza Grafia-SBA Dean. Secretary
MR. Krissal. Enson Bernandino-Laboratoty

Ms. Daisy May Reamico, Mahe General Education Mr Christian Paul Marcial, MBA
Courses BS Entrepreneurship
BS Hospitality Management
Ms. Ferdelyn Gonzalez Program Chair
Program Chair
Ms. Jovelyn Lacierda, LPT

Professors/Instructors Ms. Franklin Jose Butial Professors/Instructors

Ms. Marialyn Vicente, MBA

Pro Mr. Norhan Pala Mr. Christian Paul. Marcial, MBA

Ms. Daisy Mae Reamico, Mr. Gleenbert Daniel Prof. Jocelyn Almonte
Mahe Dr. Jason Chavez
Ms. Shanaleima Bangahan, Ms. Christine Marie B. Fernandez,
Mahe MBA
Visiting Lecturers Atty. Marti Gregorio, Rn
Ms. Christen Vinky Manon- Ms. Jeva Salihim, MPM
og
Dr. Nicasio R. Tabor
Ms. Celibeth Salilig
Mr. Rodel R. Marquez JC, MBA
Ms. Emy Antonneth S.
Traifalgar Visiting Lecturers

Ms. Mauna Eliza Valesco Ms. Marie Clyde Alison

Ms. Crisamay Lagora Ms. Marita C. Adjarani, LPT

Ms. Cristal Enriquez Dr. Victorio Bronola

Ms. Ma. Daniele Suzeanne Mr. Jhonel C. Flores

Villarosa Mr. Rolando Limen Jr.

7
 Figure 2.2 Organizational Structure

2.9 Team Structure

Mrs. Jocelyn Almonte Senator

Adviser Raishalyn Hassan

Mayor

Lidio P. Pedrosa Jr.

Internal vice mayor

External vice mayor
Andrie laurence Orquijo
Julius Danag

Secretary Treasurer PIO Auditor

Jelly Rose Karen Francisco Jasis Suba Chezanie Pider
Trillianes

Project manager 1 Project manager 2

Christian james Pollisco Diana lyn A. Genovia

1st year representative 2nd year representative 3rd year representative

Norsaddin H. Magdal Justin Callao Mohammad Rappy

Gapayanni

4th year representative

Angelo Martin P. Araneta

Figure 2.3 Team Structure

8
2.10 Work Style
 Organization and planning it is to have strong organizational skills to keep track of the alumni
information, events, and communications.
 Attention to Detail alumni data management requires meticulous attention to detail to ensure accurate
record-keeping. Double-checking information, verifying data accuracy, and maintaining up-to-date
records this is important to have a success system.
 Adaptability and Flexibility the systems often require flexibility to handle changing needs and
priorities.
 Collaboration and Teamwork collaborating with colleagues is essential to ensure the smooth
functioning of the system. Being a team player, open to sharing ideas, and working collaboratively
can enhance the overall effectiveness of the system.
 Continuous Improvement adopting a mindset of continuous improvement is important, seeking
feedback, evaluating system performance, and implementing improvements based on the system input
can help create a dynamic and evolving alumni network.

2.11 Roles and Responsibility

 Alumni Coordinator
Serve as the main point of contact for alumni and oversee the overall management of the alumni
system. Maintain a database of alumni information, ensuring accuracy and
confidentiality.
 Data Manager
Manage the database of alumni profiles, including updating contact information, employment details,
and other relevant data. Ensure data accuracy, integrity, and security.
Stay up-to-date with data protection and privacy laws to ensure compliance.
 Communications Specialist create engaging content, such as alumni success stories, event
announcements, and volunteer opportunities. Monitor and respond to alumni inquiries, feedback, and
requests for assistance.
 Event Coordinator organize and manage alumni events. Coordinate logistics, such as venue selection,
budgeting, invitations, registrations, and catering. Collect feedback from attendees to evaluate and
improve future events.

9
 Chapter III
System Methodology

This chapter discusses the methodology in the development of a website for the Zppsu (SBA) alumni
website This includes a detailed discussion of the research method chosen. Also, discuss the detailed process
of developing the methodology of this study. The developer will be utilizing the work plan, analysis
strategies, and requirement documents. In website development, we will use the System Development Life
Cycle (SDLC) method for the development of the system. We will be going to use the Waterfall Model to
explain the feasible website development project for Zppsu (SBA) alumni website

3.1 Waterfall Model

Requirement Gathering
and analysis

System Design

Implementation

Integration and Testing

Deployment of system

Maintenance

Figure 3.1 Waterfall Model

3.1 Requirements
A lot of information about SBA Alumni on our proposed website. This includes the details of their
SBA Alumni, details about their department, service, and transactions. The developing team meets several
times virtually to collaborate and exchange ideas on how will develop the proposed website. In this section,
10
the developer provided details about the requirements of the website, as well as any security issues
surrounding
access to that website. The team undergo further research and gather information to develop a website that is
effective for SBA Alumni as well as visited a lot of websites to gather some ideas on creating the design that
is conceptual for the proposed system. We Spend time and talked about the said project and give suggestions
on how to make the proposed system. Gathered information and ideas to develop the whole project.

3.2 Design
In this phase, all information and requirements that we obtained were examined and converted into
design and representation. All design involves workflow for the proposed system, after all the needed
information was gathered, our team used a pleasant design and give details of our scope. The perspective
view of our website is shown below

Figure 3.1 Home Page

This is the Homepage of the website. It serves as the starting point of our proposed website. It is the main
web page of the website and provides plenty information and resources to the Alumni website. it includes
here the logo of the alumni website.

11
 Figure 3.2 Gallery
This is the gallery where the admin can upload pictures for students to see more information.

Figure 3.3 Course List

It is the Course List. It is where the admin put what is desired course of a student.

Figure 3.4 Alumni

List
The alumni list shows the number of students registered on the website. also displays those who wish to
register, allowing the administrators to verify and grant access to the website.

12
 Figure 3.5 Jobs
This is the job of a website where the admin creates new jobs posted. To see the student what are the job
available.

Figure 3.6 Events

This is the events where the admin create new entry of event to show the student what events they have.
`

Figure 3.7 Forum

The forum list on an alumni website serves as a dynamic platform for communication, collaboration, and
community building among former students of an institution

13
 Figure 3.8 User
This is the User it is where can see how many are registered the website.

Figure 3.9 system Setting

The system settings of an alumni website refer to the configurable options and parameters that control the
behavior and functionality of the website's overall system. These settings are typically managed by
administrators and play a crucial role in tailoring the website to meet the specific needs and preferences of
the alumni community.

3.4 Test
After the previous phase, the testing phase happens. The testing will happen in our company in which
the testing team will be going to examine the proposed website. They will be checking the website and
documentation to determine how far the needs or requirements are met, to find defects, to measure quality
and risk, to establish confidence, and to prevent defects. By ensuring that the system running smoothly and
fix possible issues that will found during testing time of the system.

3.5 Deployment of System

Our team builds and installs the application on the servers which were procured for the web servers.
Our team also co-ordinate with network and IT administrative teams etc. to finally get the system up and
running on the production servers. The developing team plans to install the application in two weeks'
duration because there will be several pieces of training needed for the users to be more familiar with the
functions of the system. The team will get to train the people that are going to use the application. The admin

14
site can access 3 units of admin. The developing team decided to deploy the website in SBA Alumni after the
training session.

3.6 Maintenance
During the maintenance phase, our team ensures that the application is running smoothly on the
servers without any downtime. Issues that are reported after going live are fixed by the team and tested by the
testing team. There are some issues that come up in the client environment. To fix those issues, patches are
released. Also, to enhance the product some better versions are released. Maintenance is done to deliver these
changes in the customer environment. The maintenance team will be performing the maintenance every
month to ensure that the system is functioning effectively as well as, improve on developing the latest
version.

15
 System Models

4.1 Use Case Diagram

16
Figure 4.1 Use Case Diagram

17
4.2 Use Case Model

Name: Verified alumni list

Participating actor: Admin
Entry condition: The admin receives a request or application from an individual claiming to be an alum of the
institution.
Flow of events:
1. The admin reviews the submitted information to determine if the individual meets the criteria to be
included in the Verified Alumni List.
2. The admin adds the individual to the list.
3. The admin may communicate the verification status to the individual and provide access to the
Verified Alumni List if applicable.
Exit condition : The admin completes the verification process and either adds the individual to the Verified
Alumni List or informs them that they do not meet the criteria for inclusion.

Name: Messages
Participating actor: Admin
Entry condition: The individual must be a verified member of the SBA alumni network, which may require
completion of an SBA program or receiving assistance from the SBA.

18
Flow of events:
1. The admin navigates to the appropriate section of the alumni platform and selects an option such
as “Message or Start Discussion.
2. The admin enters a title for the topic and provides content for discussion.
3. After composing their message, they submit it through a designated button or link provided by the
platform interface.
Exit condition: The admin process successfully without encountering any errors or issues related to
posting a new forum topic within the SBA alumni network.

Name: Job posting

Participating actor: Admin
Entry condition: SBA alumni must meet specific eligibility criteria set by the organization or the casting
agency. This may include factors such as age, experience, skills, and qualifications.
Flow of events:
1. The admin recruiters or review all received applications to shortlist candidates who meet the initial
criteria.
2. The admin Shortlisted candidates may be invited to participate in an audition or interview process.
3. After the auditions or interviews, the admin will select the final candidates for the job posting.

19
Exit condition: The job posting process is the offer of employment extended to the selected SBA alumni

admin.

Name: Add gallery

Participating actor: Admin
Entry condition: The Admin must have authorized access to the SBA alumni platform or website where the
gallery will be added.
Flow of event:
1. The admin gathers and prepares the content for the gallery.
2. The admin navigates to the designated section of the platform for adding a gallery and follows the
steps to upload the content.
3. Once the gallery is approved, it is published on the SBA alumni platform for viewing by admin.
Exit condition: The admin adding a gallery is the successful publication of the gallery on the SBA alumni
platform.

Name: Courses
Participating actor: Admin
Entry condition: The admin must have graduated from the specific SBA program or institution.
Flow of event:
20
 1. After registration, admin can browse the available courses.
2. Once the course selection is made, admin proceed to enroll in the chosen courses.
3. The courses are delivered through various methods such as online platforms.
4. Throughout the course duration, admin may be assessed through assignments, quizzes, projects, or
exams
Exit condition: Admin in SBA alumni courses is the successful completion of the enrolled courses.

Name: Event
Participating actor: Admin
Entry condition: The Admin, responsible for organizing events, must have the authorization and approval to
plan and execute events within the SBA alumni program.
Flow of event:
1. The admin conceptualizes the event, defining the theme, format, activities, and target audience.
2. The admin Detailed event planning takes place, including tasks such as venue selection, date
scheduling,
3. On the event day, the admin oversees the execution of the event, ensuring that all aspects run
smoothly.
4. Throughout the event, participants, including SBA alumni admin.
Exit condition: The admin for an event organized within the SBA alumni program is the successful execution
and completion of the event.

21
Name: Creating new job
Participating actor: Admin
Entry condition: The Admin, responsible for creating new job opportunities, must have the necessary
authorization and approval from the relevant authorities within the SBA alumni program.
Flow of event:
1. The admin identifies the need for a new job position within the SBA alumni program
2. A job posting is created with details of the job opportunity, including job title, responsibilities,
3. The admin Applications from interested candidates are received and reviewed to assess their
qualifications, skills, and fit for the job position.
Exit condition: Admin creating a new job opportunity is the successful selection of a candidate and extending
a job offer to them.

Name: User management

Participating actor: Admin
Entry condition: The Admin must have administrative access to the user management system within the SBA
alumni platform
Flow of event:
1. The admin may be involved in creating new user accounts for SBA alumni
2. The admin may update user profiles, including contact information.
3. Assigning roles and permissions to admin based on their responsibilities.
4. Identify active users, and encourage engagement among SBA alumni admin.

22
Exit condition: The admin user management is the effective management of user accounts within the SBA
alumni platform.

Name: Push notifications

Participating actor: Admin
Entry condition: The admin must have access to the notification system within the SBA alumni platform to
create, schedule, and send push notifications to users.
Flow of event:
1. The admin plans the push notification strategy, identifying the purpose, target audience, timing, and
content for each notification
2. SBA alumni admin, encouraging them to engage with the content or take specific actions based on the
notification.
3. Notifications are delivered to admin devices to prompt immediate engagement.
4. Monitoring admin interactions with push notifications.
Exit condition: Admin push notifications is successful delivery of notifications to SBA alumni.

Name: Email confirmation

Participating actor: Admin

23
Entry condition: The Admin must have access to an email verification system within the SBA alumni
platform to send and manage email confirmations for user accounts.
Flow of event:
1. When a new SBA alumnus participating actor registers for an account, they provide their email
address.
2. The system automatically sends an email confirmation message to the provided email address.
3. The admin receives the email confirmation message.
4. Upon clicking the verification link, the admin email address is confirmed, and their account is
activated.
Exit condition: Indicating that the admin has completed the email confirmation process and activated their
account.

Name: Email verification

Participating actor: Admin
Entry condition: The Admin must have access to the email verification system within the SBA alumni
platform to initiate and oversee the email verification process for user accounts.
Flow of event:
1. SBA alumni admin registers for an account on the platform.
2. Upon registration, the system automatically sends an email to the provided address with a
verification link.
3. The admin receives the verification email, opens it.
4. The admin account and ensuring the accuracy of their contact information.

24
Exit condition: Once the email address is successfully verified, the admin account is activated, granting them
full access to the features and resources available within the SBA alumni platform.

Name: View job opportunities

Participating actor: User
Entry condition: Users must be registered members of the SBA alumni community to access and view job
opportunities.
Flow of event:
1. Users log in to their SBA alumni community account using their credentials.
2. Users navigate to the designated section or job board within the SBA alumni platform.
3. Users can search for specific job listings based on keywords, location, industry, or other relevant
criteria.
4. Users can follow the application instructions provided in the job listing to apply for the position.
Exit condition: Once a user has applied for a job opportunity, is fulfilled as the user has completed the
viewing and application process.

Name: View gallery

25
Participating actor: User
Entry condition: Users must be registered members of the SBA alumni community to access and view the
gallery.
Flow of event:
1. Users log in to their SBA alumni community account using their credentials.
2. Users navigate to the gallery section within the SBA alumni platform.
3. Users may have the option to choose from different galleries or categories within the gallery section.
4. Users may have the option to like, comment, or share images within the gallery.
Exit condition: Users may choose to exit the gallery viewing process at any time based on their preferences
or time constraints.

Name: View alumni list

Participating actor: User
Entry condition: Users may need to have a complete and up-to-date profile within the SBA alumni network
to view the alumni list.
Flow of event:
1. Users may have the option to search or filter the alumni list based on criteria such as graduation year,
industry, location, or interests.
2. Users can click on individual alumni profiles to view details such as name, profile picture,
professional background, and contact information.
3. Users can interact with alumni profiles by liking, commenting, or sharing information within the
alumni list.
Exit condition: If users have successfully connected with desired alumni members or completed networking
activities, they may consider the viewing process complete.

26
Name: Messages
Participating actor: User
Entry condition: The individual must be a verified member of the SBA alumni network, which may require
completion of an SBA program or receiving assistance from the SBA.
Flow of events:
4. The user navigates to the appropriate section of the alumni platform and selects an option such as
“Message or Start Discussion.
5. The user enters a title for the topic and provides content for discussion.
6. After composing their message, they submit it through a designated button or link provided by the
platform interface.
Exit condition: The user process successfully without encountering any errors or issues related to posting a
new forum topic within the SBA alumni network.

Name: View event

Participating actor: User
Entry condition: The user, must have the authorization and approval to plan and execute events within the
SBA alumni program.
Flow of event:
1. The user conceptualizes the event, defining the theme, format, activities, and target audience.
27
 2. The user Detailed event planning takes place, including tasks such as venue selection, date
scheduling,
3. On the event day, the admin oversees the execution of the event, ensuring that all aspects run
smoothly.
4. Throughout the event, participants, including SBA alumni admin.
Exit condition: The user for an event organized within the SBA alumni program is the successful execution
and completion of the event.

Name: Push notifications

Participating actor: User
Entry condition: The user must have access to the notification system within the SBA alumni platform to
create, schedule, and send push notifications to users.
Flow of event:
1. The user plans the push notification strategy, identifying the purpose, target audience, timing, and
content for each notification
2. SBA alumni user, encouraging them to engage with the content or take specific actions based on the
notification.
3. Notifications are delivered to user devices to prompt immediate engagement.
4. Monitoring user interactions with push notifications.
Exit condition: user push notifications is successful delivery of notifications to SBA alumni.

28
Name: Email verification
Participating actor: User
Entry condition: The user must have access to the email verification system within the SBA alumni platform
to initiate and oversee the email verification process for user accounts.
Flow of event:
5. SBA alumni user registers for an account on the platform.
6. Upon registration, the system automatically sends an email to the provided address with a
verification link.
7. The user receives the verification email, opens it.
8. The user account and ensuring the accuracy of their contact information.
Exit condition: Once the email address is successfully verified, the user account is activated, granting them
full access to the features and resources available within the SBA alumni platform.

4.3 Class Diagram

In this section, the developing team employs a Class Diagram to delineate the structural framework of the
SBA Alumni Website. By representing classes, attributes, and their relationships, this diagram provides a
visual blueprint of the system's architecture. Key entities such as customers, products, and transactions are
defined, offering a clear understanding of their interconnections. The Class Diagram serves as a foundational
tool for system design, aiding in the creation of a robust data model. Through this visual representation, the
team ensures a structured and organized foundation for the development and implementation of the
agricultural venture management solution.

29
 Figure 4.3 Class Diagrams

4.4 Sequence Diagram

In this section, the developing team utilizes Sequence Diagrams to illustrate the dynamic interactions and
chronological flow of events within the SBA Alumni Website. By showcasing the exchange of messages and
actions between different system components or objects, these diagrams offer a clear visualization of the
system's dynamic behavior during specific use cases. Sequences of events unfold, depicting the order in
which interactions occur. These diagrams provide valuable insights into the temporal aspects of the system,
facilitating a comprehensive understanding of the relationships and dependencies between various
components. As an essential part of system modeling, Sequence Diagrams guide the team in refining and
optimizing the system's operational sequences.

Diagram 4.11: Sequence Diagram for Login Use Cases

30
 In this section, the diagram visually maps out the dynamic interactions and sequence of events that
occur during the login process. It illustrates the exchange of messages between the user and the system,
detailing the steps involved. This diagram provides a clarity on the chronological order of actions and
dependencies to secure user authentication within the system.

Diagram 4.13: Sequence Diagram for Add Story Use Cases

The "Add Gallery" sequence diagram represents the interactions and flow of messages between different
components in the process of adding a gallery to an alumni website.

31
 Diagram 4.14: Sequence Diagram for Course List Use Cases

The "Course List" feature enhances the alumni website by providing users with a dedicated section to
manage and showcase their educational achievements. Alumni can add details about courses they have
completed or are currently enrolled in, allowing them to share their academic journey with others.

32
 Diagram 4.14: Sequence Diagram for Create New Job Use Cases
The "Create New Job" feature plays a pivotal role in shaping the alumni website into a dynamic platform that
not only facilitates career opportunities but also strengthens the bonds within the alumni community. It aligns
with the overarching goals of supporting professional growth, fostering collaboration, and creating a
centralized hub for career-related interactions.

33
 Diagram 4.15: Sequence Diagram for Create New Event Use Cases
The "Create New Event" feature on an alumni website serves various purposes, contributing to community
building, engagement, and the overall enhancement of the alumni experience

34
 Diagram 4.17: Sequence Diagram for Push Notification Use Cases

This sequence diagram outlines the flow of a push notification from the initial interaction by the user on the
SBA alumni website to the final display of the notification on the user's device.

35
 Diagram 4.18: Sequence Diagram for Email Verification Use Cases

This sequence ensures that the user’s email address is verified, and their registration is confirmed through a
secure and reliable process involving both web and email services

36
 Chapter V

4.1 Testing
In the case for the SBA Alumni website covers functionality, usability, compatibility, performance, and
security. Functionality testing ensures all features work as intended, while usability testing focuses on user-
friendliness. Compatibility testing ensures the site works across devices and browsers, and performance
testing assesses speed and stability. Security testing safeguards alumni data from vulnerabilities. By
addressing these areas, the website ensures a seamless and secure experience for users, fostering engagement
within the alumni community.

4.2 Testing Plan

Ensuring the reliability, security, and effectiveness of the SBA Alumni website necessitates a thorough
testing plan. This plan outlines procedures, methodologies, and tools essential for guaranteeing seamless
functionality. By rigorously testing features such as member profiles, event registrations, and directories, we
ensure compliance with requirements and optimal user experience. Utilizing manual and automated methods,
we navigate through usability, compatibility, performance, and security aspects. Usability testing gathers
feedback on navigation and layout, aiming to enhance user satisfaction. Compatibility testing ensures
seamless functionality across devices and browsers, catering to diverse user needs. Performance testing
optimizes speed and stability under various conditions. Security testing safeguards alumni data from
vulnerabilities and unauthorized access. Adhering to this plan, we aim to build a dependable SBA Alumni
website that exceeds expectations, fostering lifelong engagement within the alumni community.

4.3 Analysis Approach

The analysis approach for the SBA Alumni website aims to conduct a comprehensive evaluation of
the current platform, pinpoint areas for enhancement, and offer actionable recommendations to improve
overall efficiency, security, and user satisfaction. By adhering to this structured approach, the SBA Alumni
website can ensure alignment with its organizational goals and pave the way for future growth and
engagement within the alumni community.

37
4.4 Test Document
The researcher employed a series of questionnaires to gather information from the intended
respondents. These questionnaires were distributed to members of the SBA alumni community for post-study
usability testing of the SBA Alumni website. The objective was to collect and assess recommendations and
suggestions from users to ensure the website meets their needs. This document likely contains inquiries and
information pertinent to the SBA Alumni website, such as alumni engagement activities, event registrations,
and directory access policies.

4.5 System Evaluation `

The Post-Study System Usability Questionnaire (PSSUQ) is utilized as a standardized tool to assess
user satisfaction with the SBA Alumni website's usability. It evaluates dimensions such as system usefulness,
information quality, and interface quality, essential for understanding user needs and identifying areas for
improvement. To enhance user experience, suggestions include automating routine tasks and providing
intuitive guidance for complex operations. Addressing these areas ensures the website meets alumni needs
effectively, leading to higher satisfaction levels and improved operational efficiency.

4.6 Evaluation Results

Respondents Numbers
IT Experts 1
Client 9
Total 10
Table 4.1 Respondents of the Study

Table 4.1 shows the number of respondents that has one IT Experts and nine (Clients) from the school of
SBA Alumni website in total of ten respondents participated.

Numerical Rating Equivalent

1 Strongly Agree
38
2 Strongly Disagree

3 Neutral
 Table 4.2 Scale Rating

Every question rating to the system will be responded by the evaluate on a scale 1-7 (Strong Agree, Strongly
Disagree, Not Applicable), the evaluation and their corresponding equivalent are as follows.

4.7 Software is Usability Management Inventory

The PSSUQ is a valuable tool for anyone developing a digital product by asking users a series of targeted
questions, it reveals how easy and effective the system is to use. This feedback allows developers to identify
areas for improvement, ensuring their product offers a clear. helpful, and ultimately satisfying user
experience.

39
 USER RECORD

Based on the responses from ten (10) user, the following are the average scores for the SBA alumni website:

Table 4.3: User Record

System Usefulness:

Average Score: 2.6

Interpretation: Users generally agree that the system effectively supports their tasks, indicating a high
level of usefulness.

Information Quality
Average Score: 2.5
Interpretation: Users agree that the information provided by the system is accurate, relevant, and easy to
understand.

Interface Quality:
Average Score: 2.6
Interpretation: Users find the interface intuitive and easy to navigate, contributing to a positive user
experience.

Overall Usability:
Average Score: 2.6
Interpretation: The system is well-received by users in terms of overall usability, with satisfactory
performance across all evaluated dimensions.

The table shows the scores of user summary according to its system Usefulness, Information Quality,
Interface Quality, Reliability, User Satisfaction.

40
 us er r ecor d
2.62
2.6
2.58
2.56
2.54
2.52
2.5
2.48
2.46
2.44
system usefulness information quality interface quality overall usability

Table 4.3.1 User Record

Result of PSSUQ Questionnaires

Total tally for each category

Table 4.4 Results of PASSUQ questioners
responded system usefulness information quality interface quality
R1 3 2 2
R2 2 3 4
R3 4 3 2
R4 2 3 2
R5 3 2 2
R6 2 2 3
R7 2 3 4
R8 3 2 3
R9 3 2 2
R10 2 3 2
TOTAL TALLY 2.6 2.5 2.6

41
 PASSUQ RESULT QUESTIONS
4.5
4
3.5
3
2.5
2
1.5
1
0.5
0
R1 R2 R3 R4 R5 R6 R7 R8 R9 R10 TOTAL
TALLY

system usefulness information quality interface quality

Figure 4.4.1: Graph of Passuq result questionnaire

4.9 Summary table of alpha and beta testing

Table 4.5 summary table of alpha and beta testing

Phase Testers Goals Environmental Feedback Issues identified-

Alpha Internal team Identify Controlled Detailed, Major bugs, missing

members major bugs, (development technical features,
(Developers, ensure core environment) feedback on critical
QA testers) functionalities functionality performance issues
work and usability

Beta Selected Gather user Real-world User-friendly Minor bugs, user

alumni users experience (live or staging feedback interface
(end-users) insights, environment) focusing on issues,
detect less overall usability concerns
obvious experience
issues

Figure 4.1 Alpha and Beta Testing

Above is the graph showing the estimated number of bugs identified during the alpha and beta testing
phases for the SBA Alumni website. this graph provides a visual comparison of the number of bugs found
in the alpha and beta testing phases, highlighting the effectiveness of each testing phase in identifying
issues before the website's final release.
42
 Bugs Identified during SBA ALUMNI WEBSITE Testing (Estimated)
Series1
Series2
80 Series3
70 Series4
70 Series5
Series6
60 Series7
60
Series8
50 Series9
50
40
40
30 30
30
20 20
20
10 10
10
0 0
0
beta alpha

Figure 4.2.1: Graph of alpha and beta testing

Here is the graph depicting the estimated number of bugs identified during alpha and beta testing phases
for the SBA Alumni website. this graph provides a visual comparison of the number of bugs found in the
alpha and beta testing phases, highlighting the effectiveness of each testing phase in identifying issues
before the website's final release.
Alpha Testing
Table 4.5: Alpha testing global score

Ite PSSUQ Strongl Strongly Neutral Average

m y Agree Disagree
No.
1 I am satisfied with how easy it is to find information 5 0 0 1.3
on the alumni website.
2 The information provided on the alumni website is 5 0 0 2.6
clear and understandable.

3 I find the alumni website easy to navigate. 5 0 0 1.1

4 The design and layout of the alumni website are 6 0 0 2.8

visually appealing.

43
`5 The alumni website responds quickly to my inputs and 7 0 0 1.4
actions.
6 I feel confident using the alumni website without 5 0 0 1.3
needing to seek help from others.

7 The alumni website effectively helps me stay 6 0 0 2.4

connected with other alumni
8 The search functionality on the alumni website helps 10 0 0 3.1
me find what I am looking for.

9 I am satisfied with the availability of contact and 7 0 0 1.6

support information on the alumni website.

10 The alumni website meets my expectations for 5 0 0 1.6

accessing alumni resources and services.

11 The registration and login process on the alumni 8 0 0 2.4

website is straightforward and hassle-free.

12 The alumni website makes it easy to update my 8 0 0 2.6

personal information and preferences.

13 The alumni website provides relevant and up-to-date 10 0 0 1.6

news and events related to alumni.

14 I feel that my personal information is secure when 6 0 0 2.4

using the alumni website.
15 I am likely to recommend the alumni website to other 10 0 0 2.4
graduates.
16 I am satisfied with how easy it is to find information 5 0 0 1.4
on the alumni website.

44
 Alpha testing global score
12
10
Strongly
8 Agree
6
Strongly
4 disagree
2 2.6 2.8 3.1
2.4 2.4 2.6 2.4 2.4 Neutral
1.3 1.1 1.4 1.3 1.6 1.6 1.6
0
Average

Table 4.5.1: Alpha testing global score

Table 4.6: beta efficiency scores

1. Aspect Pre- Beta test (A) Post-Beta test (A) Improvement

2. System Usefulness. 4.2 3.6 0.6
3. Information Quality 3.8 3.1 0.7
4. Interface Quality 4.5 3.9 0.6
5. Overall PSSUQ scores 4.2 3.5 0.7
Table 4.7 beta efficiency rate

45
 beta efficiency rate
0.7
Overall PSSUQ scores 3.5
4.2
0.6
Interface Quality 3.9
4.5
0.7
Information Quality 3.1
3.8
0.6
System Usefulness. 3.6
4.2
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5

Improvement Post-Beta test (A) Pre- Beta test (A)

Chapter V
Conclusion and Recommendation

5.1 Conclusion
The SBA Alumni Network stands as a testament to the enduring value of connections formed during your
time at the School of Business Administration. It is a vibrant, dynamic community that offers numerous
opportunities for professional and personal growth, ensuring that the benefits of your education extend far
46
beyond graduation. being part of the SBA Alumni Network means reconnecting with classmates and faculty,
reigniting relationships that were foundational during your academic journey. These connections can evolve
into meaningful professional relationships, providing a robust support system as you navigate your career.
Networking with fellow alumni can lead to new job opportunities, collaborations, and mentorships, fostering
an environment were shared experiences and mutual support drive collective success.

Moreover, the SBA Alumni Network provides access to exclusive resources designed to support your
continuous growth and success. From career development programs and workshops to industry-specific
seminars and webinars, these resources are tailored to meet the evolving needs of our alumni. Engaging with
these opportunities ensures you stay ahead in your field, continually enhancing your skills and knowledge.

In the alumni network offers a variety of events and opportunities to stay involved with the SBA community.
These events, ranging from social gatherings and reunions to professional conferences and networking
sessions, provide a platform to reconnect, share experiences, and celebrate achievements. They also offer a
chance to give back to the community by mentoring current students, sharing your expertise, and contributing
to the development of future generations of SBA graduates.

5.2 Recommendation
To maximize the benefits of the new information management system, several recommendations are
made Deploy the system in phases to manage risks and allow for iterative improvements, starting with
critical modules such as create event and user management before rolling out CRM,document management,
and analytics modules. Conduct comprehensive training programs for all users to excuse proficiency. And
provide regular refreshing courses to keep staff undated with system upgrades. Establish a food back loop
with system users to identify areas for improvement, and regularly update the system based on user feedback
und technological advancements. Implement street. Data security protocols, including regular security audits,
to safeguard against data breaches and ensure compliance with regulatory requirements Aware the system is
compatible with third-party services such as credit Hurrians and payment pate ways to creance functionality
and user experience. Develop robots customer support charmless to assist users in navigating the system. And
resolving any issues promptly, including a dedicated helpdesk, or line support resources, and interactive
tutorials
Establish key performance indicators (KPIs) to monitor the system's performance and its impact on business
operations, regularly reviewing these metrics to course the system meets its intended goals. Design the
system with scalability in mind, ensuring it can bundle increased loud and new features us the business grows

47
By following these recontinuations., SBA Alumni can ensure a successful implementation and long term
sustainability of its information management system nimiety)leading to enhanced operational efficiency.
improved customer satisfaction, and sustained business growth

Gantt Chart

Legends

Estimated Time

Actual Time

Delay

Milestone (Deliverable)

Start

End

Chapter 1 November December January

20 2 22 23 24 25 26 27 11 12 1 1 1 1 2 3 4 5
1 3 4 5

48
1.1
Introducti
on

1.2
Backgroun
d of the
Study

1.3
Statement
of the
Problem

1.4
Functional
Requireme
nts

1.5 Non
Functional
Requireme
nts

1.6 Project
Constraint
s

1.7
System
Constraint
s

Chapter 2

2.1 School
Name

2.2 School

49
Descriptio
n

2.3 School
Logo with
Descriptio
n

2.4 School
Mission

2.5 School
Vision

2.6 School
Policies
and
Guidelines

2.7
Contract
Policies

2.8Organi
zational
Structure

2.9 Team
Structure

2.10 Work
Style

2.11 Roles
and
Responsib
ility

Chapter 3 November December January

20 21 2 23 24 25 2 27 1 12 13 14 15 1 2 3 4 5
2 6 1

50
 3.1 System
Mthodology

Chapter 4

4.1 Use Case

Diagram

4.2 Use Case

Scenario

4.3 Class Diagram

4.4 Sequence
Diagram

Figure 1 Gantt Chart

This Gantt chart shows the amount of work done or production completed in certain periods of time.

51
Reference
Ali Sh.( 2009), "Assessing the relationship of student-instructor and student-student interaction to student
learning and satisfaction in Web-based Online Learning Environment ", Journal of Interactive Online
Learning Volume 8, Number 2, ISSN: 1541-4914.
Annie W. Y. Ng; Honour W. C. Lo; Alan H. S. Ch.(2011), " Measuring the Usability of Safety Signs: A Use
of System Usability Scale (SUS) " ,proceedings of the International Multiconference of Engineers and
Computer Scientists , Vol II, Hong Kong.
Ariff S. B. R.(2007), ," Wap alumni registration system" , Bachelor thesis ,Faculty of Electrical and
Electronics Engineering University Malaysia Pahang
Bharamagoudar, S.R.; Geeta R.B. and S.G.Totad (2013), "Web Based Student Information Management
System ", International Journal of Advanced Research in Computer and Communication Engineering, Vol. 2,
Issue 6.
Brooke J.(2013),"SUS: A Retrospective", United Kingdom, Journal of usability study, Vol. 8, Issue 2.
Chiang Y. Ch.; Ahmad F.M. A. ;Wong S. L.,(2010), "Students’ readiness in using mathematics online portal:
a preliminary study among undergraduates ", journal Procedia Social and Behavioral Sciences , ISSN 677-
681
Ferre X. , Juristo N ,2001., "Usability Basics for Software Developers", Universidad Politécnica de Madrid,
IEEE Software.
Gül T,(2009),"an assessment model For Web-based information system effectiveness", Ph.D. thesis,
informatics Of The middle east technical university ,U.S.A, 2009.

52