Tender No. 2024/IRCTC/Tourism/Services/LTT/BT/PART - II 2024/IRCTC/Tourism/Services/LTT/BT/PART - II

Tender No. 2024/IRCTC/Tourism/Services/LTT/BT/PART.
II
IRCTC
INDIAN RAILWAY CATERI

CATERING
NG AND TOURISM CORPORATION LTD.
TENDER NO. : 20
2024/IRCTC/Tourism/Services/LTT/BT/Pt.II
Pt.II
OPEN E-TENDER FOR COMPLETE NEW VINYL WRAPPING IN EXTERIOR AND

PATCH REPAIR WORK IN INTERIOR OF COACHES RUNNING IN BUDDHIST
EXPRESS.
Last date for uploading of tender documents: 09/12/2024 up to 15:00 hrs

Opening of Technical Proposal: 09/12/2024 at 16:00
1 hrs
Estimated Cost Rs. 51,, 32,070/-
32,070 (With GST).
EMD Cost Rs. 1,02,700/-
Address:
Group General Manager/Services
Indian Railway Catering & Tourism Corporation Ltd.
M-13, 2nd Floor, Punj House, Connaught Palace,
New Delhi – 110 001
1
Tender No. 2024/IRCTC/Tourism/Services/LTT/BT/PART.II
TABLE OF CONTENTS
S.NO. DESCRIPTION PAGE NO.
01 DISCLAIMER 03
02 INSTRUCTIONS TO THE BIDDERS 04-06
03 SCOPE OF WORK 07-10
04 ELIGIBILITY CRITERIA 11
05 GENERAL TENDER TERMS AND CONDITIONS 12-20
06 ANNEXURE--I PROFORMA FOR AGREEMENT 21
07 ANNEXURE
ANNEXURE-II– Bill of Quantity 22
ANNEXURE-II
III - ACKNOWLEDGEMENT OF BID
08 DOCUMENT AND NOTIFICATION OF INTENT 23
TO SUBMIT PROPOSAL
ANNEXURE
ANNEXURE-IV- FORMAT FOR POWER OF
09 24
ATTORNEY FOR SIGNING OF PROPOSAL
ANNEXURE
ANNEXURE-V- FORMAT FOR ANTI
10 25
COLLUSION CERTIFICATE
ANNEXURE VI - FORMAT FOR CERTIFICATE
TO BE SUBMITTED / UPLOADED BY
11 TENDERER ALONG WITH THE TENDER 26
DOCUMENTS
12 Check list Annexure – VII 27
2
1. DISCLAIMER
1.1 The information contained in this Tender is being provided by IRCTC for the limited purposes
of enabling the Bidders to participate and submit a Bid in response to this Tender for
undertaking thee Project for exterior vinyl wrapping of Tourist Train coaches after removing
existing Vinyl Film and surface preparation in such a way that area around windows will also
match with adjoining side wallwall.. In no circumstances shall IRCTC, or its respective advisors,
ad
consultants, contractors, servants and/or agents incur any liability arising out of or in respect of
the issue of this Tender, or the Bidding Process.
1.2 The objective of the Bid document is to provide the prospective Bidder(s) with all relevant
information
rmation to assist the formulation of proposals or bids.
1.3 This Tender may not be appropriate for all persons, and it is not possible for the IRCTC, its
employees or advisors to consider the investment objectives, financial situation and particular
needs of each party who reads or uses this Tender. The assumptions, assessments, statements
and information contained in this Tender may not be complete, accurate, adequate or correct.
Each Bidder should therefore, conduct its own due
due-diligence,
diligence, investigations and analysis and
should check the accuracy, adequacy, correctness, reliability and completeness of the
assumptions, assessments, statements and information contained in this Tender and obtain
independent advice from appropriate sources.
1.4 Nothing in this Tenderr shall be construed as legal, financial or tax advice. IRCTC will not be
liable for any costs, expenses, however so incurred by the Bidders in connection with the
preparation or submission of their Bid. IRCTC reserves the right to amend this Tender or its
terms and any information contained herein or to cancel the Bidding Process or altogether
abandon the Project at any time by notice, in writing, to the Bidders. Further, it may in no event
be assumed that there shall be no deviation or change in any of th thee herein-mentioned
herein
information.
1.5 IRCTC may, in its absolute discretion but without being under any obligation to do so, update,
amend or supplement the information, assessment or assumptions contained in this Tender.
1.6 Laws of the Republic of India are appl

applicable to this Tender.
1.7 Each Bidder’s acceptance of delivery of this Tender constitutes its agreement to, and acceptance
of the terms set forth in this Disclaimer. By acceptance of this Tender, the recipient agrees that
this Tender and any information here
herewith
with supersedes document(s) or earlier information, if any,
in relation tone subject matter hereof.
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2. INSTRUCTIONS TO THE BIDDERS
1. This Tender Document can only be viewed athttp://www.tenderwizard.com/IRCTC

://www.tenderwizard.com/IRCTC and will
be submitted/ received online at http://www.tenderwizard.com/IRCTC only.
2. To participate in the E-Tender,

Tender, it is mandatory for the bidders to register themselves with
M/ss ITI. A detailed procedure for bidding is placed at www.tenderwizard.com/IRCTC.
www.tenderwizard.com/IRCTC
3. Complete tender document (all pages), including all Annexures, with supporting documents
shall be uploaded along w
with
ith financial bid, duly signed/ digitally singed and stamped by
authorized signatory.
4. All documents enclosed, should be self-attested.. Failure to attach attested copies may lead to
disqualification of the bidder.
5. Incomplete tender are liable to be reje

rejected.
6. The E-tender
tender is not transferable.
7. The intending tenderers are advised to study the EE-tender

tender conditions of this contract and
make themselves conversant with their contents as these shall govern this contract and shall
form an integral part thereof.
8. Tenderers are also suggested that they should visit the proposed site(s) so as to see the actual
ground conditions, before submitting their bid(s).
9. For any difficulty in downloading & submission of tender document on website

www.tenderwizard.com/IRCTC, please contact at tenderwizard.com.. Any help/clarification
may be seek from GGM Services office as mentioned in Tender document.
10. At any time prior to the bid submission date, IRCTC may, for any reason, whether at its own
initiative or in response to clar
clarifications
ifications requested by a bidder, modify the bid document
through the issuance of Addendum which will be given on IRCTC website
www.irctc.com&www.tenderwizard.com/IRCTC
www.tenderwizard.com/IRCTC not later than 4 days in advance to the last
date of submission of tender. IRCTC may, at its discretion, extend the bid submission date.
11. Bidder may or may not be present physically at the place of tender opening as the whole
tendering process is online an
andd the tender status is available
at http://www.tenderwizard.com/IRCTC .
12. Any failure on the part of bidder to observe the prescribed procedure and any attempt to
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canvass for the work shall render the bidder's bids liable for rejection.
13. IRCTC reserves the right to award contract to any successful bidder at its discretion and this
will be binding on bidders.
14. IRCTC may terminate the Contract if it is found that the bidder is black listed by any of the
t
Government Departments / Institutions / Local Bodies / Municipalities / Public Sector
Undertaking etc.
15. IRCTC reserves the right to reject any /all bids including the lowest bid or withdraw the
tender at any stage without assigning any reasons. Nothing contained herein shall confer
right upon a bidder or any obligation upon IRCTC
IRCTC.
16. It would be desirable that prior to the uploading of bid, the bidder has made a complete and
careful examination of the requirements and other information set forth in this bid
bi document.
17. IRCTC shall not be liable for any mistake or error or neglect by the bidder in respect of the
above.
18. No bid shall be modified or withdrawn by the bidder after the bid submission date.
Withdrawal of a bid during the interval between bid submis
submission
sion date and expiration of the
bid validity period would result in forfeiture of the EMD.
19. Tender Evaluation: The entire process of evaluation of the offers shall be in single stage.
GCC Works 2022 of Indian Railway is applicable in this tender. Bidders may download
GCC 2022 works Indian railways from the Indian Railway website available on internet.
Any issue/ambiguity during the work execution will be dealt as per GCC- GCC
2022 Works of Indian Railway/IRCTC SOP.
GCC Works 2022 of Indian Railway is applicabl applicablee in this tender. Bidders may
download GCC 2022 works Indian railways from the Indian Railway website
available on internet.
The Special Conditions of contract (SCC) should be read in conjunction with
the General Conditions of Contract (GCC). However, if tthere here is any provision
in the GCC, which is at variance with the provisions in SCC, the provisions in
the Special Conditions of Contract (SCC) shall take precedence.
20. During tender evaluation, IRCTC may, at its discretion, ask the Bidder for a clarification of
its tender. The request for clarification and response shall be in writing, and no change in the
price or substance of the tender shall be permitted in response.
21. The bids received will be evaluated by IRCTC. The company quoting the lowest over all
contract
ract price which includes, material, labour, supervision cost, along with all taxes and
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duties (to be specified) etc. shall be considered for award of this work.
22. The bidder must upload complete set of all the required documents as mentioned in the
tender document. The tenderers shall submit a copy of certificate stating that all their
statements/documents submitted along with bid are true and factual. Standard format of
certificate to be submitted by the bidder is enclosed as Annexure- VI. It shall be mandatorily
mand
incumbent upon the tenderer to identify, state and submit the supporting documents duly
self-attested/digitally
attested/digitally signed by which they/he is qualifying the Qualifying Criteria
mentioned in the Tender Document.
23. NOTIFICATION OF AWARD BY ISSUANCE OF “LE “LETTER

TTER OF AWARD”:
After determining the successful bidder, IRCTC shall issue a Letter of Award (LOA). The
successful bidder shall sign the agreement within 110 days of issue of letter of award.
24. WRONG INFORMATION BY THE TENDERER:

If it is discovered at any point
oint of time that the bidder has suppressed any fact or given a false
statement or has done misrepresentation or fraud or has violated any of the terms of this bid,
the bid will be cancelled by the IRCTC. In such an event, the bidder will not be entitled to t
any compensation whatsoever, or refund of any other amount paid by him and bidder shall
be debarred for a period of one year for participation in all future projects of IRCTC.
The costs of preparing the bid document including visits to the office of IRCTC IRCT are not
reimbursable.
25. CONFIDENTIALITY OF BID EVALUATION:
26. Any information regarding the examination

amination and evaluation of bid, clarifications sought
thereof and recommendation of the short
short-listed
listed bidder shall not in any case be disclosed to
any person or employee
ployee not officially concerned with the process of bidding.
27. IRCTC will treat all information submitted as part of all bids in confidence and will insist
that all who have access to such material treat it in confidence.
28. IRCTC will not divulge any such in information

formation unless it is ordered to do so by any
Government authority that has the power under law to require its disclosure or due to
statutory compliances.
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3. SCOPE OF WORK
3.1 The contractor will remove the complete exterior vinyl and patch part of interior vinyl and
will dispose the removed vinyl wrapping at a proper place outside the Railway area as per
applicable laws.
3.2 After removing the existing vinyl film, the contractor will prepare the surface by scraping,
rubbing and by providing light weight body filler as per MDTS 176 Rev 4 & Polyester Putty
as per RDSO Spec 100/2018 when
whenever required interior/exterior.
3.3 The contractor will make the proper surface level by filling of holes, joints uneven surfaces,
grinding & Rubbing the extra mater
material
ial wherever required in the exterior metal body and
a will
also eliminate waviness as per maximum level possibilities to IRCTC Satisfaction.
Application of PU Surfacer & one coat base col colour
ur Top Coat at complete both side wall as
per M&C/PCN/100/2018 of RDS RDSO O Approved Source PU Paint system which Complies to
EN45545 R1 ,R7 HL3. PU Paint system OEM must in house own Testing facilities along
with NABL Accredited Lab which is mandatory to PU Paint OEM for warranty & Quality
Incoming facilities. All outside & Ins
Inside
ide Required Lettering / Decal as drawing to be applied
& supplied as per RCF Specification MDTS 156 Rev 7. All compliances to be enclosed at
the time of BID only otherwise offers will summarily rejected.
3.4 Part – 1 – Exterior Vinyl as per RDSO specification i.e. RDSO/2010/CG

/CG-08 along with
additional requirements as per RCF designs letters MD22151 dated 10/05/2017 and
30/04/2018. The Anti-Graffiti
Graffiti Features as per ASTM D-6578-00 & Compliance of
EN45545-2 R7/HL3 for Fire & Toxicity mandatory requirements. The technical
Requirement of the vinyl Film is as under:
(i) Base Film will be cast PVC film having thickness not more than 50 microns. Plasticizers
and other additives materials must not emerge or exude. The film shall not include any
materials having harmf
harmfulul effect on painted surfaces, human beings and environment. The
film should be of either M/s 3M or Avery Dennison make.
(ii) The base film shall be white in colour with whiteness index of 90 to 100 as per test
method ASTM E 313.
(iii) Thickness: The nominal thickn

thickness
ess of the unprinted film including adhesive shall be
between 0.070mm
0mm to 0.
0.090mm.
0mm. The test procedure for measuring thickness is ASTM D
3652.
(iv) Film shall be printed with digital printing technology with eco-friendly
friendly low emission
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solvent links. UV resistant and latex printed.
(v) The graphic has to be printed with printing resolution of the minimum of 720 dpi by
1440 dpi (Dots/inch).
(vi) Thickness: The film thickness shall be not more than 0.150mm +/ +/- 15%, with sealing
and print colour. The test procedure for measu
measuring thickness is ASTM D 36S2.
(vii) Gloss Value: The minimum gloss value shall be 70 achieved at 60 degree measured by
gloss meter as per ASTM D 523, Gloss value retention after two years should not be less
than 30 at 60 degree measured by gloss meter as per AS
ASTM D523.
(viii) Durability & Weathering Resistance: The Graphic Films shall be durable & resistant
to weathering for at least 78 months in permanent outdoor - exposure. No kind of
detachment, cracks, bubbles or similar effects shall occur during the applied state.
stat The
supplier shall submit proof of test from reputed independent laboratory (Govt.
Accredited of accelerated weathering, UV and environmental exposure as per ASTM
SAJ2527 using xenon arc/QUV panel machines at 0.63 nanometers UV A lamps with 4
hour condensation
nsation and 4 hour UV exposure for min of 1500 hrs.. Post cycle specular
glass value, delta E color change; visual discoloration has to be reported. The colour
change should not be more than delta E=3, measured by approved photo spectrodensito
meter (The instrument
strument measures colour value
value).
(ix) Temperature Resistance: The film shaft be resistant to temperature between-10degree

between
C and +100degree C without any visible changes such as detachment cracks, bubble
formation and colour changes. This property is to be tes
tested
ted as per clause of RDSO
specification.
(x) Dimensional Stability: The shrinkage of the graphic film after application shall not
exceed 0.2%. This is to be tested as per clause of RDSO specification.
(xi) Resistance to Detergents: The graphic films shaft should be resistant to detergents used
by the IR for exterior cleaning of the coaches. The surface of the sealed film shaft should
not soften and the colour and the adhesive power shaft should not change. The same
applies to surface softening and to all kind of detachments (waves, bubbles etc.) this
should be tested as per clause of RDSO specification.
(xii) Wash
ash and attrition Resistance: The graphic films shall not suffer any visible color and
gloss changes, detachments, cracks, bubbles etc. During external coach washing
was in
accordance with IR field practices. Furthermore the films shall not expand. The graphic
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films along with over laminate shaft not show any visible color and gloss changes when
tested as per ASTM D 1044 using cleaning solution as per clause of RDSO specification.
s
(xiii) The removal of the applied film should not be tedious. The removal should be done using
a hot air blower but the temperature should not exceed 70 degree C. In case any film or
adhesive residue is observed after removal the residue should be possible to remove by
use of ISO propyl alcohol and lint free cloth.
(xiv) Printing shall be same to existing style, design, pattern/theme & colors.
colors
(xv) The contractor will have all the responsibility of their Iabour’s stay like shelter, food, etc.
(xvi) The contractor

tor will have to arrange sufficient nos. of skilled labour to finish the work in
stipulated time period, no shortage of will be tolerated.
(xvii) The contractor will carry out Vinyl pasting and wrapping work with complete edge
sealing, tamper proofing and with speed resistant coating.
(xviii) Material test certificate in compliance of all the above parameters have to be submitted
before commencement of application of vinyl.
(xix) In addition to vinyl wrapping on 12 Buddhist coaches,, the contractor will ensure
removal of existing vvision films from windows & supply and application of fresh
one way vision film 3MM wrapping on all windows of the all the coaches (14 coaches
of Buddhist including 02 3rd AC coaches). For reference, Size of windows of FAC –
1119mmX699mm, 2nd & 3rd AC – 819mmX699mm & Restaurant coach –
1419mmX819mm. No sep separate
arate payment for this work will be paid. The contractor
is hereby advised to quote rate in exterior rate schedule 1 including this work.
Part – 2 – Interior vinyl as per RCF specification i.e. MDTS 25305 Rev 1
(i) Base Film will be cast PVC film having thickness 190/200 microns as per specification.
Plasticizers and other additives materials must not emerge or exude. The film shall not
include any materials having harmful effect on painted surfaces, human beings and
environment. The film should be of either M/s 3M or Avery Dennison make.
(ii) The removal of the applied film should not be tedious. The removal should be done using
a hot air blower but the temperature should not exceed 70 degreeC. In case any film or
adhesive residue is observed after removal the residue should be possible to remove by
use of ISO propyl alcohol and lint free cloth.
(iii) Same Design PVC Film to be applied after IRCTC Approval

9
(iv) The contractor will have aall the responsibility of their labour’s
abour’s stay like shelter, food, etc.
(v) The contractor will have to arrange ssufficient nos. of skilled labour to finish the work in
stipulated time period, no shortage of will be tolerated.
(vi) The contractor will carry out Vinyl pasting and wrapping work with complete edge
sealing, tamper proofing and with speed resistant coating.
(vii) Material
erial test certificate in compliance of all the above parameters have to be submitted
before commencement of application of vinyl.
3.5 Preparation and Approval of Design:

The contractor shall take photography of exi
existing
ting vinyl film and then prepare layout designs
of all coaches to existing design, pattern, and colour and get them approved by IRCTC
before commencement of work. The design and application of vinyl will also be applicable
to same designed vinyl on exterior doors as available.
3.6 Composition n of the Luxury Tourist Train

The luxury touristt train consists of the following composition of 12 coaches: -
 04 LFAC.
 02 LACCW.
 01 LACCN.
 01 LCBAC.
 02LLRRM.
 02 Dinning car.
3.7 General Principle for Work
a) All the coaches of the train will be handed over to the contractor for carrying out vinyl
wrapping work. The contractor shall be responsible for the safety and security of the
equipment during the execution of the repair work. The contractor shall handover all the
furnishing and fitting intact in good ffettle
ettle on completion of the work to IRCTC.
b) IRCTC may at its discretion reduce/increase the quantities at the time of award of the work.
c) The Contractor will ensure that highest quality of work is carried out of all the coaches and
will also be responsible
sible that no substandard work is permitted. He will have to personally
inspect all the materials received from suppliers and also supervise the work on the said
coaches.
d) To supervise the execution of the work done to ensure that executing the work is carry out
the same in a sound and satisfactory manner duly conforming to the designs, specifications,
10
workmanship and according to the agreed time schedule, periodical visits to the site as per
requirements to monitor progress of work. Contractor shall ssend
end periodical reports about the
progress of work, quality and related matters.
e) To render such other professional services as are necessary and incidental to the satisfactory
completion of the work.
f) Contractor will endeavor to guard the owner again

against
st defects and deficiencies in the work.
g) It shall be the responsibility of the Contractor to carry out the work in accordance with
approved design and specifications and ensure that the materials used and workmanship are
of top quality.
h) For constantt supervision of the work, the Contractor shall appoint experienced technical
supervisor and required supporting staff at site right at the start of the repair work. It is
however, made clear that all such officers and staff shall be employees of the Contractor
Contr and
he/she will agree to remove any staffs that is considered undesirable by IRCTC. The
Contractor, executives and staff shall always be subject to the same security regulations as
applicable to the corporation staff.
i) The Contractor will not, withou

withoutt the written sanction of IRCTC, make any major deviation in
the plans or estimates. For any deviated items approved by IRCTC, the rates analysis will be
furnished by the Contractor for scrutiny and approval.
j) IRCTC may appoint supervisor

supervisor/staff to watch its interest and the Contractor and their staff
will give them full-cooperation
cooperation in supervision, check measurements etc. Such appointment
of staff will not however diminish the responsibilities of the Contractor under this
agreement. By the same token, the staff of the IRCTC will also give full cooperation to the
Contractor. The Contractor’s staff shall be in constant touch with the staff of the IRCTC in
matters connected with supervision and execution of work.
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4. ELIGIBILITY CRITERIA
Tenderer not meeting the he criteria as mentioned below as well in tender documents will be
summarily rejected:
1. Should be authorized either by M/s 3M India Ltd. or M/s Avery Dennison
 For conformance of cast vinyl film to RDSO specifications No. RDSO/2010/CG-08.
RDSO/2010/CG
(Tender Specific Authorization
uthorization letter from M/s 3M India ltd or M/S Avery Dennison
be enclosed.).. Relevant check list (Annexure VII) with compliance to be attached for
exterior.
 For or conformance of PVC film to RCF CF Specification MDTS 25305 Rev 1 (Tender(
Specific Authorization letter from M/s 3M India ltd or M/S Avery Dennison be
enclosed.).. Relevant check list (Annexure VII) with compliance to be attached for
interior.
2. Should comply RCF Addendum to RDSO /2010/CG 08 (Oct 2010 2010) & RCF Specification
MDTS 25305 Rev 1 at the time of BID only. In case of non-Compliances Compliances offer will be
rejected only.
3. The tenderer must have successfully completed or substantially completed any one of the
following categories of work(s) during last 07 (seven) years, ending last day of month
previous to thee one in which tender is invited: -
Three similar works each costing not less than the amount equal to 30% of advertised value of
the tender,
Or
Two similar works each costing not less than the amount equal to 40% of advertised value of
the tender,
Or
One similar work costing not less than the amount equal to 60% of advertised value of the
tender.
4. Financial Eligibility Criteria: The tenderer must have minimum average annual contractual
turnover of 1.5 V/N crores; where
V= Advertised value of the tender in ccrores of Rupees
N= Number of years prescribed for completion of work for which bids have been
invited which will be counted as 01 year in instant tender for calculation of Financial
Eligibility Criteria only.
The average annual contractual turnover shall bbee calculated as an average of “total contractual
payments” in the previous three financial years, as per the audited balance sheet. However, in
case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet
of the fourth previous year shall be considered for calculating average annual contractual
turnover. The tenderers shall submit requisite information along with copies of Audited
Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered
Accountant
ntant duly supported by Audited Balance Sheet.
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5. GENERAL TERMS AND CONDITIONS OF TENDER
5.1 The Bidders are required to submit the Bids completed in all respect in terms of the instructions
specified in the Tender Document along with all Annexure before tthe
he specified Bid Due date.
5.2 The Bidders should satisfy the eligibility criteria mentioned in the Tender Document and submit
all the supporting documents duly signed and stamped by the Authorized signatory on all pages
including the Tender Document.
5.3 INSPECTION OF THE WORK:

5.4 Before uploading the bids, the
the Bidders should conduct a detailed study of the work of removal
and proper disposal of existing vinyl film for the exterior of tourist train, vinyl printing to
existing style, design colour and papattern,
ttern, surface preparation including leveling of coach with
light weight body filler on exterior surface with primer &PU
& putty where-ever
where required, surface
application, pasting & wrapping work, complete with edge sealing and tamper proofing, with
speed resistant
istant coating on 12LHB coaches to be carried out on the air-conditioned
conditioned coaches at
Delhi Cantt Station/Delhi
/Delhi Area Stations.
Stations. The Bidder will also note down the existing layout
design, colour, pattern & style, take Photos.
5.5 The bidder will have to explore

explore the sources for its material supplies, work force, tool and plant
and other requirements like electrical supply, water supply, ladders, cat walk, raised platform
etc. IRCTC will not provide any of these facilities.
5.6 The bidder should check the work

working
ing conditions at site for which permission can be granted for
setting up temporary shed at site to house labour and materials. The power supply arrangement
will have to bee managed by the bidders at his own cost duly providing a DG set for the same
5.7 BID SECURITY/EMD:

The proposal will need to be accompanied by a bid se security/EMD of Rs. 102700(one lakh two
thousand seven hundred only) only payable through online mode on ee-tendering portal i.e.
www.Tenderwizard.com\/IRCTC.
/IRCTC. Any offer not accompanied with bid security
secu will be rejected.
The bid security of the successful bidder may be adjusted against PG/SD and for the
unsuccessful bidders, returned to them, within 30 days of finalization of award of this work.
5.9 CONTENTS OF DOCUMENTS:
a) Covering letter stating the vvalidity of proposal

b) Format For Certificate To Be Submitted / Uploaded By Tenderer Along With The Tender
Documents
c) Power of Attorney and authorized signatory
d) Anti-Collusion certificate
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e) Bid Security paid through on line.

f) Time schedule of activities with PERT
PERT chart indicating important activities, their individual
duration and sequence of activities.
g) GST registration certificate
h) Copy of PAN No.
5.10 The total vinyl wrapped surface Area will be under 78 months’ warranty for fading,
discoloration, formation of bubbles,
bubbles, surface imperfection and peeling out, opening of joints,
opening of edges, after completion of work.
5.11 The work shall be started tentatively by 14.12.2024 at Delhi CanttStation/any

/any other maintenance
depot of Delhi area. However, IRCTC also reserves the he right to get the work done at an early
date i.e. prior to 14.12.2024 and after issuance of LOA.
5.12 Payment will be made on the basis of actual complete exterior

exterior/interior executed work per coach.
5.13 Contractor will raise his bill after fully completion of works
works for which 100 % payment will be made by
IRCTC.
5.14 Payments to the successful bidder shall be made by IRCTC after receiving the proper invoices from
successful bidder. Invoice must include all the particulars as required under the GST Act and Rules.
5.15 Payments ts shall be withheld in case any of the required Contracts / Agreements is not signed by the
successful bidder as per the requirements.
5.16 Payments shall be withheld in case of non-submission
non submission of Performance Security Deposit (and verification
thereof by IRCTC) by the successful bidder.
5.17 Payments shall be subject to deductions of any amount for which successful bidder is liable to pay
penalty as per Service Levels & Penalties and Liquidated Damages clauses.
5.18 All payments shall be made subject to deduction of TDS (Tax (Tax deduction at Source) as per the Income
Income-
Tax Act, and any other taxes.
5.19 Any increase in applicable taxes or any new tax introduced by the Government will be paid extra in actual
by IRCTC over and above the basic price. Also, the benefits / advantages, ar arising
ising out of reduction in
taxes/duties or any other reason, shall be passed on to IRCTC by the successful bidder.
5.20 The successful bidder shall ensure to pay GST or any other taxes charged, within stipulated time and to
file the return within stipulated time to enable IRCTC to claim input credit.
5.21 The tenderer should be ready with Minimum of 10% spare printed quantity of total vinyl
wrapped surface area and the same to be maintained for the period through out three years of
warranty period which may be used ffor
or replacement whenever required due to defects arising
during warranty.
5.22 The work should be completed with edge sealing, it should be tamper pr proof
oof and coating should
be speed resistant. The bordering area of windows should be matched with side wall surface
surfac by
application of light weight body fillers/ PU putty in such a way it does not look different from
remaining side walls.
5.23 The coaches may be given in lots if required and the work is to be completed within 13 stabling
days (excluding date of arrival and
an departure from New Delhi elhi area) up to 08.01.2025 after
14
handing over of 1st coach to contractor. Strength of the team to be deployedd accordingly.
5.24 The printed vinyl should have individual IRCTC coach nos., requisite Logos,
Logo as existing colour
scheme print, design style and pattern of Buddhist express.
5.18 Process of Evaluation
5.19 Clarifications in Bid Document

5.19.1 IRCTC if required may at its sole discretion seek clarification from the bidder(s) during the
evaluation of the proposal and reply from the same must reach within 4 days of query. Non
compliance
mpliance of the same will be resulted as IRCTC’s decision/evaluation based on available
document which will be final and binding on contractor.
5.19.2 All such clarifications to be sought by the IRCTC from the bidder(s) would be in written form or
by facsimile.
5.19.3 No change in the contents of the proposal would be permitted by way of such clarification
sought from the bidder(s) by the IRCTC.
5.20 IRCTC Right to Accept or Reject the Bid

5.20.1 IRCTC reserves the right to accept or reject any or all pproposals
roposals without assigning any reason
and to take any measure as it may deem fit, including annulment of the bidding process, at any
time prior to the execution of agreement, without liability or any obligation for such acceptance,
rejection or annulment.
5.20.2 IRCTC reserves the right to reject any Proposal, at any stage, in case of wrong
disclosure/misrepresentation/lack of response from the bidder, with forfeiture of security
deposit/EMD.
5.21 AWARD OF CONTRACT:

5.21.1 The contract shall be awarded to the firm, by conveying acceptance of the proposal by IRCTC
through registered /speed post/ courier.
5.21.2 All the terms and conditions as stated in the Tender documents, Appendices and Acceptance
conveyed by IRCTC will constitute the contract between the
the Bidder and IRCTC.
5.21.3 The selected company is expected to commence the Assignment on the date and at the location
to be specified in the work order to be issued by IRCTC as per its requirement & on the terms &
conditions specified.
5.22 Performance guarantee

The procedure for obtaining Performance Guarantee is outlined below:
(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty
(Twenty-one)
15
days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of
PG beyond 21 (Twenty-one) one) days and up to 60 days from the date of issue of LOA may be given
by the Authority who is competent to sign the contract agreement. However, a penal interest of
12% per annum shall be charged for the delay beyondbeyon 21(Twenty-one) one) days, i.e., from 22ndday
after the date of issue of LOA. Further, if the 60thday happens to be a declared holiday in the
concerned office of the Railway, submission of PG can be accepted on the next working day. In
all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date
of issue of LOA, the contract is liable to be terminated. In case contract is terminated railway
shall be entitled to forfeit Bid Security and other dues payable to the contractor against that
particular contract, subject to maximum of PG amount. In case a tenderer has not submitted Bid
Security on the strength of their registration as a Startup recognized by Department of Industrial
Policy and Promotion (DIPP) under Ministry of Co Commerce
mmerce and Industry, DIPP shall be informed
to this effect.
The failed Contractor shall be debarred from participating in re re-tender
tender for that work.
(b) The successful bidder shall submit the Performance Guarantee (PG)/ Performance security deposit in
form off DD/NEFT/RTGS in favour of IRCTC amounting to 5% of the original contract value.
(c) PG shall be released after satisfactory performance of the work done & after the end of warranty
period, provided the contractor has satisfactorily provided all services in accordance with the
conditions of contract and after deducting the service level penalties by IRCTC, if any.
5.22.2 The PG/ Security Deposit of 5% of the Contract value is to cover the warranty period of 78
months and will be valid for 78 months from date te of handover of the train after Exterior Vinyl
Wrapping.
5.23 TIME SCHEDULE AND PENALTY FOR DELAY:

5.23.1 The successful Bidder is expected to complete the awarded contract work within 13 stabling
days (excluding date of arrival and departure from New delhi area) up to 08.01.2025 after
receiving of 1st coach. Any delays in execution and progress of the project shall be dealt as per
GCC-2022 (para 17B) or later.
5.24 OTHER TERMS AND CONDITIONS

5.24.1 The Contractor should observe all statutory labour la
laws
ws including but not limited to maintaining
muster roll, deduction of provident fund, Employee’s insurance, Payment of Wages act,
houremployment regulation Act, Contract labour (Regulation and abolition) etc.
5.24.2 No staff of the contractor, at any stag

stage,
e, is entitled to claim being employee of IRCTC/IR or stake
claim for employment by IRCTC/IR.
5.24.3 Contractor will not generate any financial liabilities or encumbrance on IRCTC/IR from its
subcontractors, banks or other financial agencies and material suppliers.
5.24.4 Payment to contractor will be after tax deduction at source as per the provision of Income Tax
Act 1961 and any other taxation laws as may be applicable
applicable.. The Contractor must provide its
PAN No., TAN No. & GST Registration Number. IRCTC willl issue TDS certificate to the
16
contractor.
5.24.5 The Contractor must comply with all the safety parameters at work. For any mishap or injury to
his or railway staff or damage to railway property, the contractor will be responsible for all the
consequences,s, losses, costs and penalties, including cost litigation, if any.
5.24.6 The Contactor, during the period of contract, will observe all the statutory laws as laid down
from time to time.
5.27.7 The staff of the contractor should be medically fit and be present for work in time with badges
and identity cards.
6 COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT:
6.1 Effectiveness of Contract
Contract: This Contract shall come into effect from the date of issuance of
letter of award by IRCTC.
6.2 Commencement of Services:

Services: The selected company is expected to commence the Assignment
on the date and at the location to be specified in the work order to be issued by IRCTC as per its
requirement. If the Company fails to commence the assignment within the specified schedule as
per work order, the contract shall be liable to be terminated.
6.3 Termination of Contract:: The contractor/Successful Bidder shall ensure completion of contract
work: for the removal and proper disposal of existing vinyl film for the the exterior vinyl wrapping
of tourist train, vinyl printing to existing style, design, colour and pattern, surface preparation
including leveling of coach exterior
e surface with primer & PU putty where ever required, surface
application, pasting & wrapping w work,
ork, complete with edge sealing and tamper proofing, with
speed resistant coating on 12 coaches withinithin the stipulated period. In the event of a breach of
contract, IRCTC shall take appropriate action, including ter termination
mination of the agreement with the
contractor/successful Bidder and forfeiture of security deposit and debarment from participation
in future projects of IRCTC.
Termination of contract on other events of default

default.
The IRCTC shall also be entitled at any time
time forthwith to terminate the contract without notice in
any of the following events, that is to say (a) in the event of the contractor being convicted by a
court of law under the provisions of criminal procedure code or any other law (b) in the event of
the contractor being a proprietor or, if a firm, any partner in the contractor firm being at any time
be adjudged insolvent or a receiving order or order for administration of his estate made against
him or shall take any proceeding for liquidation or comp
composition
osition under any insolvency Act for the
time being in force or make any conveyance or assignment of his interest or enter into any
agreement or composition with his creditors for suspended payment, or if the firm be dissolved
under the partnership Act or, in the event of contractor being a company, if the company shall
17
pass any resolution to be wound up either compulsorily or voluntarily (c) Repudiation of

agreement by contractor or otherwise evidence of intention not to be bound by the agreement.
6.4 Performance
formance of assignment:
assignment
The Successful Bidder is expected to complete the contract work awarded within 13 stabling
days (excluding date of arrival and departure from New delhi area) up to 08.01.2025 after
receiving of 1st coach. Any delays in execution and progress of the project will be dealt as per
para 17B of GCC works 2022
2022.
6.5 Subletting:
The Bidder shall not sublet, transfer or assign the contract or any part thereof to other party. In
the event of the Company contravening this condition, IRCTC shall be entitled to terminate the
contract and get the work done through other party at the risk & cost of the Company. In such
case the EMD/security deposit of the selected Company, will be forfeited.
6.6 Payment upon Termination

IRCTC at its sole discretion may decide & pay fee for Services satisfactorily performed prior to
the effective date of termination provided such termination is not on account of any breach of
contract by the Company.
6.7 CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT: AGREEMENT

6.7.1 Any information
tion regarding the examination and evaluation of bid, clarifications sought thereof
and recommendation of the short
short-listed
listed bidder shall not in any case be disclosed to any person or
employee not officially concerned with the process of biddi
bidding.
6.7.2 IRCTCC will treat all information submitted as part of all bids in confidence and will insist that all
who have access to such material treat it in confidence.
6.7.3 IRCTC will not divulge any such information unless it is ordered to do so by any Government
authority
thority that has the power under law to require its disclosure or due to statutory compliances.
6.8 CORRUPT OR FRAUDULENT PRACTICES PRACTICES:

6.8.1 IRCTC expects the highest standard of ethics during the selection and executions of such
contracts. In pursuance of the above objective, the following defines, for the purposes of this
provision, the terms set forth below as follows:
(i) "Corrupt practice" means the offering, giving, receiving or soliciting of anything of value
to influence the action of a public official in the selection process or in contract
execution;
(ii) "Fraudulent practice" means misrepresentation or omission of facts in order to influence
a selection process or the execution of a contract to the detriment of IRCTC. Submission
of forged documents in connection
conn with this tender.
(iii) “Collusive practice” means a scheme or arrangement between two or more Company,
18
with or without the knowledge of IRCTC (prior to or after proposal submission) designed
to establish bid prices at artificial non-
non competitive levels and
(iv) “Coercive practice” means harming or threatening to harm, directly or indirectly, persons
or their property to influence their participation in a procurement process, or affect the
execution of contract.
6.9 It is further provided that IRCTC will rejec

rejectt the proposal, forfeit the EMD and ban the firm for a
period of 2 year if it is found that the firm has engaged in corrupt or fraudulent activities in
competing for the contract in question. IRCTC shall be free to take any other action also.
6.10 INDEMNITY:
The Contractor shall indemnify and save harmless the Railway (IRCTC) from and against all
actions, suit, proceedings, losses, costs, damages, charges, claims and demands of every nature
and description brought or recovered against the Railways by reason of any act or omission of
the Contractor, his agents or employees, in the execution of the works or in his guarding of the
same. All sums payable by way of compensation under any of these conditions shall be
considered as reasonable compensation to be app applied
lied to the actual loss or damage sustained, and
whether or not any damage shall have been sustained
sustained.
6.11 ARBITRATION
a. In the event of any dispute or difference between the parties hereto as to the construction or
operation of this contract or the respective rright
ight and liability of the parties on any matter in
question, with reference to the contract, the Parties agree to use their best efforts to attempt to
resolve all disputes in prompt, equitable and good faith. In the event the Parties are unable to do
so, such party may submit demand in writing for reference of dispute to arbitration as prescribed
herein.
b. The parties hereto further agree to waive off the applicability of sub sub-section 12 (5) of
Arbitration and Conciliation (Amendment) Act 2015 and will submit
submit demand in writing that the
dispute/differences be referred to arbitration along with format annexed hereto as Annexure
Annexure-1 as
given below. The demand for arbitration shall specified the matters which are in question, or
subject of dispute or differences as also the amount of claim item wise.
c. Only such dispute or differences, in respect of which the demand has been made, together with
counter claims of setoff given by IRCTC shall be referred to arbitration and other matters shall
not included in the reference.
ce.
d. In the event of demand made as mention herein above, such dispute or difference arising under
any of these conditions or in connection with this contract (except as to any matters the decision
of which is specially provided by these or the special conditions)
conditions) shall be referred to Sole
Arbitrator from the panel of Arbitrators appointed by Chairman and Managing Director of
IRCTC. The award of arbitrator shall be final and binding on the parties to this contract. The
venue of the Arbitration shall be at New Delhi. The fees and expenses of the Arbitration
19
tribunal and all other expenses of the Arbitration shall be borne jointly by the Parties in equal
proportion subject to determination by the Arbitration tribunal.
6.12 FORCE MAJEURE

For the purposes of this Contract, “Force majeure” means any unforeseen event directly
interfering with the services during the currency of the contract such as war, insurrection,
restraint imposed by the government, act of legislature or other authority, explosion, accident
accident,
strike, riot, lockout, act of public enemy, act of God, sabotage which is beyond the reasonable
control of a Party and which makes a Party’s performance of its obligations under the Contract
impossible or so impractical as to be considered impossible und
under
er the circumstances.
The obligations of IRCTC and the Company shall remain suspended if and to the extent that they
are unable to carry out such obligations owing to force majeure or reasons beyond their control.
The failure of a Party to fulfill any ooff its obligations under the contract shall not be considered to
be a breach of, or default under, this Contract insofar as such inability arises from an event of
Force Majeure, provided that the Party affected by such an event.
Has taken all reasonable precautions,
precautions, due care and reasonable alternative measures in order to
carry out the terms and conditions of this Contract, and (b) has informed the other Party as soon
as possible about the occurrence of such an event and such impossibility subsists for not less
than 60 days.
Any period within which a Party shall, pursuant to this Contract, complete any action or task,
shall be extended for a period equal to the time during which such Party was unable to perform
such action as a result of Force Majeure.
Thee Company is entitled to the payments for the portion of the work already completed before
the happening of any event constituting force Majeure culminating in termination of contract.
Decision of IRCTC in this regard will be final.
6.13 CHANGE OF LAW:

Any
ny law or judgment of a relevant court of law which changes the interpretation of the
Applicable law comes into effect after the bid submission, shall be regarded as a binding
precedent which directly and adversely affects the contractor’s performance under
unde the contract in
a material way.
6.14 JURISDICTION:
The parties hereby irrevocably consent to the sole jurisdiction of the Courts of Delhi only in
connection with any actions or proceedings arising out or in relation to this Tender.
7. PAYMENT TERMS AND ND CONDITIONS

CONDITIONS:
Contractor will raise
aise his bill as per GST laws after completion of work for which 100 %
payment will be made by IRCTC.
20
Annexure-I
FORMAT FOR CONTRACT AGREEMENT
CONTRACT AGREEMENT No. 2024/IRCTC/Tourism/Services/LTT/BT/PART.II dated
………………….
ARTICLES OF AGREEMENT made this ………………… 2024 between the President of India
acting through the Railway hereinafter called the "Indian Railway Catering and Tourism Corporation
Limited (referred as ‘IRCTC’) " of the one part and M/s ……………………………….. hereinafter
called the "Contractor" of the otherpart.
WHEREAS the Contractor has agreed with the IRCTC during the period of ……. days from
…………… to ……………….. for the performance of works “COMPLETE NEW VINYL WRAPPING
IN EXTERIOR AND PATCH REPAIR WORK IN INTERIO INTERIOR
R OF COACHES RUNNING IN
BUDDHIST EXPRESS.”” with accepted cost of Rs. ……………/- set forth in the schedule hereto
annexed upon the standard general condition corrected up to the latest correction slips and Standard
Specifications of the IRCTC/Indian Railway co corrected up-to latest correction slips and the Special
Conditions and Special Specifications, if any in conformity with the drawings (if any) that will be
issued with the work order, aforesaid AND WHEREAS the performance of the said work is an act in
which the public are interested.
NOW THIS INDENTURE PRESENTS WITNESSETH That in consideration of the payment to be
made by the IRCTC, the Contractor will duly perform the works set forth in the said Work Order and
shall execute the same with great promptness, ccare and accuracy, in a workman like manner to the
satisfaction of the IRCTC and will complete the same on or before ………………………….. 2024
specified therein in accordance with the said specifications and said drawings (if any) and said
conditions of contract and d will observe, fulfill and keep all the conditions therein mentioned, (which
shall be deemed and taken to be part of this contract as if the same had been duly set forth herein),
AND the IRCTC both here-by by agree that if the Contractor shall duly perform tthe said work in the
manner aforesaid and observe and keep the said terms and conditions, the IRCTC will pay or cause to
be paid to the Contractor for the said works on the completion thereof the amount due in respect thereof
at the rates specified in the schedule
chedule hereto annexed.
Encl: Accepted rate schedule & Performance guarantee details

LOA no. ………………………………… dated ………………………
Tender document (tendered terms and condition)
Contractor - Joint General

eneral Manager
Services Department/IRCT
Department/IRCTC
Address - (For President of India)
Witnesses (to signature of Contractor):

Signature of witnesses 1 with address
Date
Signature of witnesses 2 with address

Date
21
Annexure-II
Bill Of Quantity
E-TenderNo. 2024/IRCTC/Tourism/Ser
2024/IRCTC/Tourism/Services/LTT/BT/PART.II
Name of work Complete new vinyl wrapping in exterior and patch repair work in interior of coaches running in
Buddhist express
Tender Value of the work 51,32,070/- (With GST).
Rs. 51,32,070
Period of work 13 stabling days
days(excluding date of arrival
ival and departure from New delhi area) up to 08.01.2025 for
completion of work and 78 months warranty from the date of completion of work
Bid Security Rs. 102700/-only
Date of tender closing 09/12/2024 up to 15:00 Hrs
Complete new vinyl wrapping in exterior and patch repair work in interior of coaches running in Buddhist express
Total Cost with
SN Description of work Unit Total quantity Unit rate
GST
1 Removal and proper disposal of existing vinyl film, exterior Coach 12
vinyl wrapping, vinyl printing to existing style, design,
colour and pattern, surface preparation, pasting and
wrapping complete with edge sealing, & tamper proofing Rates are to be
with speed resistance on 12 Buddhist coaches, as per quoted
RDSO specs no. RDSO/2010/CG-08 08 along with additional inhttps://www.ten
requirements as perer RCF designs letters MD22151 dated
10/05/2017 and 30/04/2018, anti graffiti application as per
derwizard.com/IR
ASTM D-6578-00 00 & fire retardant compliance as per EN CTC rate schedule
45545. page only
2 Vinyl wrapping (Patch repair) inclusive of preparation of Per Sqft 4500
surface and pasting of newew vinyl graphics at exact patch
location matching INTERIOR theme color of
Buddhist/BGT Special Train coaches as per MD 46271 &
MD 25305
Total Approximate amount in Rs.
GST@18% in Rs.
Total Approximate amount with GST@18% in Rs.
Note - In addition to vinyl wrapping on 12 Bud ddhist coaches in schedule 1,, the contractor will ensure removal of existing vision films from
windows & supply and application of fresh one way vision film 3M wrapping on all windows of the all the coaches (14 coaches of Buddhist
including 02 3rd AC coaches). For reference, Size of windows of FAC – 1119mmX699mm, 2nd & 3rd AC – 819mmX699mm & Restaurant coach –
1419mmX819mm. No separatearate payment for this work will be paid. The contractor is hereby advised to quote rate including this work.
Note: Quoted Cost shall be inclusive of-

I. Cost for all activities as mentioned in the tender document and no extra item will be considered for payment.
II. Cost of Material, Manpower, Transportation Charges, Consumables, Tools and Equipment, Warranty etc.
III. GST extra @18%.
IV. Any other cost direct or hidden, not mentioned above.
Note: 1. This Sample Schedule of Quantity and Rates is for reference purpose only. Rates are to be quoted
inhttps://www.tenderwizard.com/IRCTC rate schedule page only. The quantities shown in above Bill of
Quantities are approximate and are as a guide to give the tenderer(s) an idea of quantum of work involved.
The IRCTC reserves the right to increase/ decrease and/or delete or include any of the quantities given above
and no extra rate willl be allowed on this account.
22
Annexure-III
ACKNOWLEDGEMENT OF BID DOCUMENT AND NOTIFICATION OF INTENT TO

SUBMIT PROPOSAL
To,
GGM (Services)
IRCTC
Dear Sir,
Re: Vinyl Wrapping Work on Luxury Tourist Train, IRCTC

IRCTC.
Being duly authorized to represent and act on behalf of_______________________

_______________________(hereinafter
referred to as “the Bidder”), and having reviewed and fully understood all of the requirements set
out in the bid document and information provided therein, the undersigned hereby submits the
proposal for the project referred above.
We are enclosing our proposal, with the details as per requirements of this bid documents.
We confirm that our proposal is valid for a period of 90 days from__________________
__________________(Proposal
Due Date).
The undersigned hereby also so declares that the statements made and the information provided in the
proposal is complete, true and correct in every detail.
Dated this_________________day
day of
of___________2024
Name of the Bidder

........................ ..... .... ....................
.................................. .......................
Signature of the Authorized Person
Name of the Authorized Person
Email –
Office Address –
Phone number -
Note: To be submitted on Letterhead of Bidder.
23
Annexure-IV
FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF P PROPOSAL

ROPOSAL (On a
StampPaper of relevant value)
POWER OF ATTORNEY
Know all men by these presents, we ................................................................(Name and address of

the registered office) do hereby constitute, appoint and authorize
Mr./Ms...........................................(Name
s...........................................(Name and residential address) who is presently
employed with us and holding the position of ..................................... As our attorney, to do in our
name and on our behalf, all such acts, deeds and th things
ings necessary in connection with or incidental to
our proposal for the “CompleteComplete new vinyl wrapping in exterior and patch repair work in interior of
coaches running in Buddhist express express”,”, including signing and submission of all documents and
providing information/responses
rmation/responses to IRCTC, representing us in all matters before IRCTC, and
generally dealing with IRCTC in all matters in connection with our proposal for the said project.
For___________________________
___________________________
(Signature)
Name and designation

(To be executed
ed by the person(s) authorized by the Applicant Company)
Accepted
(Signature)
(Name, Title and Address) of the Attorney
(*To be signed in token of acceptance by the Attorney Holder)
Note
The mode of execution of the Power of Attorney should be in accorda
accordance
nce with the procedure, if any,
lay down by the applicable law and the charter documents of the executants(s) and when it is so
required the same should be under common seal affixed in accordance with the required procedure.
Also, wherever required, the Bidder

idder should submit for verification the extract of the charter
documents and documents such as a resolution/power of attorney in favour of the person executing
this Power of Attorney for the dele
delegation
ation of power hereunder on behalf of the Bidder.
24
Annexure-V
FORMAT FOR ANTI COLLUSION CERTIFICATE
Anti-Collusion Certificate
We hereby certify and confirm that in the preparation and submission of this proposal, we have not
acted in concert or in collusion with any other Bidder or other persons(s) and als
also
o not done any act,
deed or thing which is or could be regarded as anticompetitive.
We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to
any person or agency in connection with the instant proposal.
Dated this ............................. Day of 2024.
Name of the Bidder
Signature of the Authorized Person
Name of the Authorized Person.
25
ANNEXURE-VI
ANNEXURE
FORMAT FOR CERTIFICATE TO BE SUBMITTED / UPLOADED BY TENDERER ALONG WITH THE

TENDER DOCUMENTS
I………………………………(Name
………………(Name and designation)**appointed as the attorney/authorized
ttorney/authorized signatory of
the tenderer (including its constituents), M/s_____________________________ (hereinafter called the
tenderer) for the purpose of the
Tender documents for the work of____________________________________________
of____________________________________________ as per the tender
No.____________ of ________(IRCTC)**, do hereby solemnly affirm and state on the behalf of the
tenderer including its constituents as under:
1. I/we the tenderer (s) am/are signing this document after ca carefully reading the contents.
2. I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in
confirmation thereof.
3. I/we hereby declare that I/we have downloaded the tender documents from ee-tender
websitehttps://www.tenderwizard.com/IRCTC.
.tenderwizard.com/IRCTC. I/we have verified the content of the document from the
website and there is no addition, no deletion or no alteration to the content of the tender document. In case
of any discrepancy noticed at any stage i.e. evaluation of tender
tenders, execution of work or final payment of the
contract, the master copy available with the railway Administration shall be final and binding upon me/us.
4. I/we declare and certify that I/we have not made any misleading or false representation inthe forms,
statements and attachments in proof of the qualification requirements.
5. I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted
along with the offer and same shall be binding upon me/us.
6. I/We declare that the information and documents submitted along with the tender byme/us are correct
and I/we are fully responsible for the correctness of the information and documents, submitted by us.
7. I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred
deba by Railways or any other Ministry
/ Department of Govt. of India from participation in tender on the date of submission of bids, either in
individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.
8. I/we understand that if the contents of the affidavit submitted by us are found to beforged/false or
incorrect at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security
besides banning of business for a period of upto five year.
Further,
r, I/we (insert name of the tenderer) **_____________and all my/our constituents understand that
my/our offer shall be summarily rejected.
9. I/we also understand that if the contents of the affidavit submitted by us are found to befalse/forged or
incorrectt at any time after the award of the contract, it will lead to termination of the contract, along with
forfeiture of Bid Security/Security Deposit and Performance guarantee besides any other action provided in
the contract including banning of business for a period of upto five year.
10. I/We have read the clause regarding restriction on procurement from a bidder of a country which shares
a land border with India and certify that I am/We are not from such a country or,
11. if from such a country, have been registered with the competent Authority. I/We hereby certify that
I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid
registration by the competent authority is enclosed)
SEAL AND SIGNATURE

OF THE TENDE
TENDERER
Place:
Dated:
**The contents in Italics are only for guidance purpose. Details as appropriate are to be filled in suitably by
tenderer.
26
Annexure – VII
CHECKSHEET WITH ATTACHMENTS TO BE ATTACHED BY BIDDER IN

COMPLIANCE OF SPECIFICATIONS
S.N. Check List A SpecificationRDSO/
2010/CG-08.
1. Warranty card Format from the manufacturer of the film in original that shall be CLAUSE 3.2
provided for after supply and application
Provide details of the OEM person assigned for such issue along with his official
email ID from
om which such warranty issued shall be validated.
Provide contact address/ mobile numbers of the service personnel along with an
OEM manned national service network detail to offer such warranty coverage.
2 Work Test Certificate in original fro from
m the manufacturer of the film and the Clause 3.2
methodology adopted by OEM to ensure testing/compliance of the finished graphic
prior tosupplies.
Provide details along with address of the laboratory where the testing for the finished
graphics shall be carried out prior
rior to supply along with test equipment list available.
3 Details of the manufacturer of the base film and finished product (giving the
manufacturing plant details in Indiafor both base film and finished product) along
with detailed address andd process of manufacturing activities.
4 Film color/pigmentation and /or print color details. An undertaking from the OEM Clause 11.4.
that they shall be liable for any quality related issues of the printing inks used.
5 Adhesive designation and group certificate
c from the OEM clause 11.3
6 Guidelines issued by the OEM regarding Sealing material and sealing method and clause 3.2
approval for such material proposed to be used from the OEM in compliance of.
7 Records of Thickness (adhesive, film, print, sealing)
sealing) with production tolerances of clause 3.2
the finished graphics
8 Test Certificate from NABL approved lab (accredited for the tests to be carried out clause 11.4
under the scope of the specifications).
9 The film removal procedure as approved by OEM. O Clause 3.2
10 An undertaking to follow all safety precautions at the worksite. clause 3.2
11 A copy of the authorization certificate issued by the OEM at the time of the tender. clause 3.2
12 The national network of the OEM to monitor and report and the reporting format for clause 6.2.2
approval.
27

Tender No. 2024/IRCTC/Tourism/Services/LTT/BT/PART - II 2024/IRCTC/Tourism/Services/LTT/BT/PART - II

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Tender No. 2024/IRCTC/Tourism/Services/LTT/BT/PART.

INDIAN RAILWAY CATERI

OPEN E-TENDER FOR COMPLETE NEW VINYL WRAPPING IN EXTERIOR AND

Last date for uploading of tender documents: 09/12/2024 up to 15:00 hrs

S.NO. DESCRIPTION PAGE NO.

02 INSTRUCTIONS TO THE BIDDERS 04-06

03 SCOPE OF WORK 07-10

05 GENERAL TENDER TERMS AND CONDITIONS 12-20

06 ANNEXURE--I PROFORMA FOR AGREEMENT 21

12 Check list Annexure – VII 27

1.6 Laws of the Republic of India are appl

2. INSTRUCTIONS TO THE BIDDERS

1. This Tender Document can only be viewed athttp://www.tenderwizard.com/IRCTC

2. To participate in the E-Tender,

5. Incomplete tender are liable to be reje

7. The intending tenderers are advised to study the EE-tender

9. For any difficulty in downloading & submission of tender document on website

23. NOTIFICATION OF AWARD BY ISSUANCE OF “LE “LETTER

24. WRONG INFORMATION BY THE TENDERER:

25. CONFIDENTIALITY OF BID EVALUATION:

26. Any information regarding the examination

28. IRCTC will not divulge any such in information

3.4 Part – 1 – Exterior Vinyl as per RDSO specification i.e. RDSO/2010/CG

(iii) Thickness: The nominal thickn

solvent links. UV resistant and latex printed.

(ix) Temperature Resistance: The film shaft be resistant to temperature between-10degree

(xvi) The contractor

(iii) Same Design PVC Film to be applied after IRCTC Approval

3.5 Preparation and Approval of Design:

3.6 Composition n of the Luxury Tourist Train

f) Contractor will endeavor to guard the owner again

i) The Contractor will not, withou

j) IRCTC may appoint supervisor

5. GENERAL TERMS AND CONDITIONS OF TENDER

5.3 INSPECTION OF THE WORK:

5.5 The bidder will have to explore

5.6 The bidder should check the work

5.7 BID SECURITY/EMD:

5.9 CONTENTS OF DOCUMENTS:

a) Covering letter stating the vvalidity of proposal

e) Bid Security paid through on line.

5.11 The work shall be started tentatively by 14.12.2024 at Delhi CanttStation/any

5.12 Payment will be made on the basis of actual complete exterior

5.18 Process of Evaluation

5.19 Clarifications in Bid Document

5.20 IRCTC Right to Accept or Reject the Bid

5.21 AWARD OF CONTRACT:

5.22 Performance guarantee

5.23 TIME SCHEDULE AND PENALTY FOR DELAY:

5.24 OTHER TERMS AND CONDITIONS

5.24.2 No staff of the contractor, at any stag

6 COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

6.2 Commencement of Services:

Termination of contract on other events of default

pass any resolution to be wound up either compulsorily or voluntarily (c) Repudiation of

6.6 Payment upon Termination

6.7 CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT: AGREEMENT

6.8 CORRUPT OR FRAUDULENT PRACTICES PRACTICES:

6.9 It is further provided that IRCTC will rejec