eb2a-usermgmtguide-v00

MULTIFUNCTIONAL DIGITAL SYSTEMS
User Management
Guide
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SOFTWARE LICENSE AGREEMENT 1

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2 SOFTWARE LICENSE AGREEMENT

TRADEMARKS AND COPYRIGHT
Trademarks
y The official name of Windows 98 is Microsoft Windows 98 Operating System.
y The official name of Windows Me is Microsoft Windows Me Operating System.
y The official name of Windows NT is Microsoft Windows NT Operating System.
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
y PostScript is a trademark of Adobe Systems Incorporated.
y Netscape is a trademark of Netscape Communications Corporation.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2007 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor-
mation contained herein.
TRADEMARKS AND COPYRIGHT 3

Preface
Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital
Color Systems. This User Management Guide explains the instructions how to manage the
equipment with user management functions, such as department management, User Manage-
ment Setting, and User Authentication for Scan to E-mail.
About This Guide

This manual explains describes how to manage this equipment using the functions of “Depart-
ment Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.
Conventions
y The term “this equipment” in this manual refers to the TOSHIBA Multifunctional Digital Sys-
tems or Multifunctional Digital Color Systems.
y The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals

Thank you for purchasing the TOSHIBA Multifunctional Digital Systems or Multifunctional Digital
Color Systems.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual for Basic Functions

This Operator’s Manual for Basic for Functions describes how to use the
basic functions of this equipment mainly focusing on the copying func-
tion.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide

This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
4 Preface
Color Guide (only for the color model)
This color Guide simply explains the functions such as “copy density
adjustment”, “color adjustment”, “copy editing”, "image editing” and
“image processing” in color. This guide also includes the basic knowl-
edge of color.
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Network Administration Guide

This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
Preface 5
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
Network Fax Guide

This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide

This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
To read manuals in PDF (Portable Document Format) files

Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
6 Preface
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Indicates a potentially hazardous situation which, if not avoided, could result

in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in

minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
black and white model e-STUDIO202L/232/282

e-STUDIO203L/233/283
e-STUDIO352/452
e-STUDIO353/453
e-STUDIO520/600/720/850
e-STUDIO523/603/723/853
color model e-STUDIO281c/351c/451c
Preface 7
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................1
TRADEMARKS AND COPYRIGHT ...............................................................3
Preface...........................................................................................................4
About This Guide.......................................................................................4
Conventions ......................................................................................... 4
Lineup of Our Manuals ..............................................................................4
To read manuals in PDF (Portable Document Format) files ................6
Precautions in this manual ........................................................................7
Chapter 1 Setting up User Management
Enabling Department Management .......................................................... 12

Setting up User Management Setting....................................................... 14
Enabling User Management Setting........................................................15
Enabling Windows Domain Authentication.........................................16
Enabling LDAP Authentication ...........................................................21
Enabling MFP Local Authentication ...................................................26
Managing User Information .....................................................................28
How to Login to Touch Panel ..................................................................46
Setting up User Authentication for Scan to E-mail .................................50
INDEX .........................................................................................................................................57
TABLE OF CONTENTS 9
Setting up User Management
1.
In the User Management tab page, you can enable or disable the department management, configure the
User Management Setting, and configure the User Authentication for Scan to E-mail.
Enabling Department Management .......................................................................12

Setting up User Management Setting ...................................................................14
Enabling User Management Setting .................................................................................................15
Managing User Information...............................................................................................................28
How to Login to Touch Panel ............................................................................................................46
Setting up User Authentication for Scan to E-mail..............................................50

1 Setting up User Management
Enabling Department Management

The department management is disabled as the default setting. When you want to manage the
counters for every department, enable the department management. If the department manage-
ment is enabled, the department code input screen will be displayed in the Touch Panel Display
when you perform copying, scanning, faxing, and e-Filing box operations to manage the opera-
tions separately every department. The printing can be also managed using the department
code.
y To enable the department management, at least one department code must be registered.
Before enabling the department management, register the department code that you require.
y When you want to enable the User Management Setting, you do not have to enable the
Department Management first. The Department Management will be automatically enable
when the User Management Setting is enabled. However, no department code has been
registered, you cannot enable the User Management Setting. In that case, please register
the department code before enabling the User Management Setting.
y Enabling or disabling the department management can be operated in the General sub-
menu page in the Setup menu page.
y Enabling or disabling the department management can be operated using the Control Panel.
For instructions using the Control Panel, see User Functions Guide.
Enabling the department management
1 Click the User Management tab and the Authentication menu.
y The login page is displayed.
2 Enter the administrator password and click [Login].
y The Authentication page is displayed.
12 Enabling Department Management

3 Click [Department Setting].
y The Department Setting page opens.
4 Specify the following items and click [Finish].
y Department Code
Select whether the department management is enabled or disabled.
When the User Management Setting is enabled, the Department Code option cannot be
disabled.
y Department Code Enforcement

Select whether invalid jobs, which a department code is not specified or invalid
department code is specified, are printed or stored in the invalid job list when the
department code is enabled.
ON — Select this to not print the invalid jobs and store them in the invalid job list.
Print — Select this to print the invalid jobs.
Delete — Select this to delete the invalid jobs without storing them in the invalid job list.
y If the Department Code Enforcement is set to ON and the SNMP communication is

enabled in the printer driver, the user will be prompted to enter the correct department
code if an invalid department code was entered in the printer driver.
y The Department Code Enforcement setting is not applied when the User Manage-
ment Setting is enabled.
Enabling Department Management 13

Setting up User Management Setting

When the User Management Setting is enabled, users must enter the user name and password
before operating this equipment. Therefore, you can secure the equipment from the unexpected
users.
When the User Management Setting is enabled, the following functions will be available.
y The counters for each user can be managed.
y The limitations for each user can be set.
y Up to 10000 users can be registered.
y The user name and password will be required to operate the [COPY], [SCAN], [e-FILING],
[FAX], [TEMPLATE], [USER FUNCTIONS], and [JOB STATUS] buttons.
y The user name and password will be required to operate the e-Filing web utility.
y The print jobs can be accepted only from the computer of which the login user name can be
attested. (When the Windows Domain Authentication or LDAP Authentication is used, the
computer must also join the domain.)
y When the Windows Domain or LDAP Authentication is used, the user information will be reg-
istered automatically in the equipment when a user enters the user name and password in
the User Authentication screen and then enter the department code.
The following table shows which function will use the User Management Setting.
Operation Authentication Remarks

Control Panel COPY Yes
SCAN Yes
e-FILING Yes
FAX Yes
EXTENSION No
JOB STATUS Yes
ACCESS No
INTERRUPT Yes
TEMPLATE Yes
USER FUNCTIONS Yes
Web TopAccess No
e-Filing Yes
Client Software Printer Driver Yes The computer must

N/W-Fax Driver (User Name Only) login the domain.
File Downloader No
TWAIN Driver No
Backup/Restore No
AddressBook Viewer No
Remote Scan No
14 Setting up User Management Setting

Please remember the following limitations and considerations for the User Management Setting.
- The jobs cannot be printed or deleted from TopAccess. When you want to print or delete the
jobs, please perform the operation from the [JOB STATUS] button on the Control Panel.
- When the Windows Domain or LDAP Authentication is enabled, the password setting in the
User Information will not be used for the authentication. Do not specify the password for the
User Information when the Windows Domain or LDAP Authentication is used.
- When the user’s jobs are in progress or the user currently log in the touch panel, the user
information cannot be deleted or you cannot reset the user’s counters.
- The print jobs sent from Mac OS X 10.3.x or earlier are processed as invalid jobs depending
on the Department Code Enforcement setting. When the printing is performed on Mac OS X
10.3.x to 10.4.x, the printing job is displayed with a user name "OSX User" on the Touch
Panel Display of the equipment.
Before registering the user information, enable the User Management Setting.
P.15 “Enabling User Management Setting”
After you enable the User Management Setting, register the user information.
P.28 “Managing User Information”
Enabling User Management Setting

This equipment supports the following methods for the User Management Setting.
y Windows Domain Authentication
When your network manages the network users using the Windows Domain, this equipment
can be managed using the Windows Domain Authentication.
When this is configured, users must enter the user name and password that is registered in
the Windows Domain to perform any operations on the Control Panel of this equipment.
P.16 “Enabling Windows Domain Authentication”
y LDAP Authentication
When your network manages the network users using the LDAP, this equipment can be
managed using the LDAP Authentication.
the LDAP server to perform any operations on the Control Panel of this equipment.
P.21 “Enabling LDAP Authentication”
y MFP Local Authentication
When you do not have any network authentication systems in your network, you can use the
MFP Local Authentication.
the MFP to perform any operations on the Control Panel of this equipment.
P.26 “Enabling MFP Local Authentication”
If you want to change the authentication method, please change the domain name and pass-
word settings of the User Information as required. It’s easy to change the settings of the User
Information using the Export/Import function.
P.37 “Exporting User Information and Counters”
P.40 “Importing User Information”
Setting up User Management Setting 15

Enabling Windows Domain Authentication

To use the Windows Domain Authentication, you must have Windows Domain Authentication
system in your network.
When the Windows Domain Authentication is enabled, the SNMP Communication must be
enabled for printing.
Enabling Windows Domain Authentication
3 Click [User Management Setting].
y The User Management Setting page opens.

4 Select “Windows Domain Authentication”.
y The confirmation dialog box appears.
You can disable the User Management Setting by selecting “Disable” and click [Next].
5 Click [OK].
6 Select how to process a print job whose user authentication has

failed in the User Authentication Enforcement drop down box, and
then click [Next].
y In the “User Authentication Enforcement” drop down box, select whether invalid jobs,
which an authentication failed, are printed or stored in the invalid job list.
- ON — Select this to not print the invalid jobs and store them in the invalid job list.
- Print — Select this to print the invalid jobs.
- Delete — Select this to delete the invalid jobs without storing them in the invalid
job list.
y If you want to automatically register user information that is entered by users in the
authentication screen on the touch panel, TopAccess, and e-Filing web utility, check
the “Create User Information Automatically” check box.
y If you want to gest user operations, check the “Enable Guest User” check box.

7 Enter domain names for the network in the Domain Name 1, Domain
Name 2 and Domain Name 3 fields, and then click [Detail Setting].
You can specify up to 3 domain names. You must specify at least one domain name to
enable the Windows Domain Authentication.
8 Click [NT Domain], and Enter the following items. Then click [Next].
Domain Name — The domain name entered in Step 7 is displayed.

PDC — Enter the server name or IP address of the Primary Domain Controller.
BDC — Enter the server name or IP address of the Backup Domain Controller as you
required.
If the wrong primary or backup domain controller is specified, the [ENTER] button in the
USER AUTHENTICATION screen on the touch panel is highlighted while this equipment
searches for the primary or backup domain controller for 2 to 4 minutes. In that case,
correct the primary or backup domain controller setting after the beep will sound and the
alert message will be displayed on the touch panel.

9 Specify the following items and click [Next].
Role Based Access — Select whether the Role Based Access Control is enabled or not.
LDAP Server — Select the LDAP server that manages the Role Based Access Control.
y When you enable Role Based Access Control, you must export the role based data
setting file embedded in this equipment or another equipment of the e-STUDIO3510C
series, the e-STUDIO451c series, the e-STUDIO850 series, the e-STUDIO853
series, the e-STUDIO452 series, the e-STUDIO453 series, the e-STUDIO282 series
and the e-STUDIO283 series. Then edit this file into a form that required for LDAP
server setting and import it into the equipment.
y The LDAP server to be used for the authentication must be configured in the Direc-
tory Service submenu page in the Maintenance menu. When you configure the
Active Directory in Windows server, please specify the domain administrator or
account operator for the user name.
y If you checked the “Enable Guest User” checkbox in Step 6, the Guest ACL Settings
page is displayed. Go to the next step. If you did not check it, go to Step 11.
10 Enter the following items and click [Next].
Enable Copy — Check this to enable copying.

Enable Email — Check this to enable Emailing.
Enable File Share — Check this to enable the file saving operation
Enable Internet Fax — Check this to enable the Internet Fax function.
Enable Print — Check this to enable printing.
Enable e-Filing Box — Check this to enable the e-Filing function.
Enable Fax — Check this to enable the Fax function.
Enable Color Print — Check this to enable color printing.

11 Specify how the From Address is set for Scan to Email.
When the User Authentication for Scan to Email is not enabled, these settings are not
used for Scan to Email.
Setting Address is 'User Name + @ + Mail Domain Name' — Select this to set the
From Address as “User Name@Mail Domain Name”, whose “User Name” is the user
name that is entered on the Touch Panel Display for the authentication, and “Mail
Domain Name” is the domain name that is entered in the “Mail Domain Name” field.
When this is selected, enter the domain name in the “Mail Domain Name” field.
Setting Address is searching from 'User Name' of LDAP — Select this to set the
From Address as the email address that is searched from the LDAP server.
When this is selected, this equipment will search the user name, which is entered on the
Touch Panel Display for the authentication, from the records of the attribute type in the
LDAP server that you specify in the “LDAP Server” drop down box and “Attribute type of
‘User Name’” field.
If the user name is found, this equipment sets the From Address as the email address of
the user name registered in the LDAP server.
If the user name is not found in the LDAP server, this equipment sets the From Address
as the “User Name@Mail Domain Name”, whose “User Name” is the user name that is
entered on the Touch Panel Display for the authentication, and “Mail Domain Name” is
the domain name that is entered in the “Mail Domain Name” field.
When this is selected, select the LDAP server in the “LDAP Server” drop down box, enter
the attribute type to search the user name in the “Attribute type of ‘User Name’” field, and
the domain name that is used when the user name is not found in the “Mail Domain
Name” field.
From Address is acquired from Email setting — Select this to set the From Address
as the email address set in the Email setting.
From Address cannot be edited in Scan to Email — Check this box if you do not want
to allow users to edit the From Address.
12 Click [Finish].
y The Windows Domain Authentication is enabled.

Enabling LDAP Authentication
To enable the LDAP Authentication, you must have LDAP directory service in your network.
y Before enabling the LDAP Authentication, please see “Setting up LDAP Authentication Ser-
vice” in the Network Administration Guide.
y To enable LDAP with SSL, please see the description for LDAP Session in TopAccess
Guide.
Enabling LDAP Authentication

4 Select “LDAP Authentication”.
You can disable the User Management Setting by selecting “Disable” and click [Next].
5 Click [OK].
6 Select how to process a print job whose user authentication has

failed in the User Authentication Enforcement drop down box, and
then click [Next].
job list.
y If you want to automatically register user information that is entered by users in the
authentication screen on the touch panel, TopAccess, and e-Filing web utility, check
the “Create User Information Automatically” check box.
y If you want to enable the gest user operations, check the “Enable Guest User” check
box.

7 Select the LDAP server to be used for the authentication and select
the type of the LDAP server. Then click [Detail Setting].
Windows Server — Select this when LDAP is running on Windows server.

LDAP Server (Other than Windows Server) — Select this when the LDAP is running
the server other than Windows server. When this is selected, you have to specify the
attribute type of ‘User Name’.
The LDAP server to be used for the authentication must be configured in the Directory
Service submenu page in the Maintenance menu.
8 Specify the following items and click [Next].
Role Based Access — Select whether the Role Based Access Control is enabled or not.
LDAP Server — Select the LDAP server that manages the Role Based Access Control.
y When you enable Role Based Access Control, you must export the role based data
setting file embedded in this equipment or another equipment of the e-STUDIO3510C
series, the e-STUDIO451c series, the e-STUDIO850 series, the e-STUDIO853
series, the e-STUDIO452 series, the e-STUDIO453 series, the e-STUDIO282 series
and the e-STUDIO283 series. Then edit this file into a form that required for LDAP
server setting and import it into the equipment.
y The LDAP server to be used for the authentication must be configured in the Direc-
tory Service submenu page in the Maintenance menu. When you configure the
Active Directory in Windows server, please specify the domain administrator or
account operator for the user name.
y If you checked the “Enable Guest User” checkbox in Step 6, the Guest ACL Settings
page is displayed. Go to the next step. If you did not check it, go to Step 10.



When the User Authentication for Scan to Email is not enabled, these settings are not
used for Scan to Email.
Name” field.
11 Click [Finish].
y The LDAP Authentication is enabled.

Enabling MFP Local Authentication

When no network authentication system is configured in your network, you can enable the MFP
Local Authentication.
The MFP Local Authentication uses the account information that is registered in this equipment
for the authentication. Therefore, you must register the user account information first before
enabling the MFP Local Authentication. This equipment also manages the counters for each
user if the MFP Local Authentication is enabled.
P.28 “Creating or modifying user information”
After you register the user information, enable the MFP Local Authentication.
P.26 “Enabling MFP Local Authentication”
Enabling MFP Local Authentication

4 Select “MFP Local Authentication” in the “User Authentication”
drop down box, and select how invalid jobs are processed in the
“User Authentication Enforcement” drop down box. Then click
[Next].
y The MFP Local Authentication is enabled.

job list.
y You can disable the User Management Setting by selecting “Disable” and click [Next].
y If you want to gest user operations, check the “Enable Guest User” check box. Go to
the next step.


Managing User Information

After enabling the User Management Setting, you must register the user information In the User
Confirm/Create/Modify page.
In this page, you can do:
P.28 “Creating or modifying user information”
P.31 “Deleting user information”
P.32 “Deleting all user information”
P.33 “Resetting the counters for specific users”
P.35 “Resetting the counters for all users”
P.37 “Exporting User Information and Counters”
P.40 “Importing User Information”
The registered users can view the own user information in the User Confirm/Create/Modify
page. Users can also change the own password (only when the Local MFP Authentication is
enabled).
P.43 “Viewing the own user information by a user”
P.44 “Changing a password by a user (Local MFP Authentication only)”
y When the Windows Domain or LDAP Authentication is used and the “Create User Informa-
tion Automatically” option is enabled when enabling the User Management Setting, the user
information can be registered automatically in the equipment when a user enters the user
name and password in the User Authentication screen and then enter the department code.
y There is “Undefined” user information that is registered as the default. This user information
is used to count the Invalid jobs. You can view the counter information of this user informa-
tion, but cannot modify or delete this default user information.
Creating or modifying user information
1 Click the User Management tab.
2 Enter “Admin” in the “User Name” field, enter the administrator

password in the “Password” field, and click [Login].
y The User Information List submenu page is displayed.

y Users can also login using the user name, domain name (required only when Win-
dows Domain Authentication is enabled), and password that has been set as the
Account Manager in the User Information.
y You do not have to select the “Domain Name” field when you log in as the Administra-
tor.
3 Click [New] to create a new user or click the user name link to mod-
ify the existing user information.
y The User Information page is opened.
4 Enter the following items and press [Save].

For the black and white model:

For the color model:
User Name — Enter a login user name. You can enter up to 128 characters.
Domain Name — Select the domain name that this user will login. The domain name
that is set while enabling the Windows Domain authentication is used for the
authentication.
Password — Enter a login password. You can enter up to 64 characters. You do not
have to specify this when the Windows Domain or LDAP authentication is used.
Department Number — Select the department code that the user belongs. The jobs
that are performed by the user are counted as the specified department code.
Account Manager — Select whether this user is registered as the Account Manager.
The users that are registered as the Account Manager can login to the User Information
List submenu page.
Set Limitation (Set Limitation of Black*) — Select whether enabling the limitation of
black outputs for this user. When you select “ON”, enter the maximum number of black
outputs for this user in the “Maximum reached (for Black output*)” field.
Maximum reached (Maximum reached for Black output*) — Enter the maximum
number of black outputs for this user when the “Set Limitation (of Black*)” option is
enabled.
Set Limitation of Full Color* — Select whether enabling the limitation for color outputs
for this user. When you select “ON”, enter the maximum number of color outputs for this
user in the “Maximum reached for Full Color output” field.
Maximum reached for Full Color output* — Enter the maximum number of color
outputs for this user when the “Set Limitation of Full Color” option is enabled.
* Only applicable to the color model.
y You can also delete the user information by clicking [Delete].

y You can also reset the counter for this user by clicking [Reset Counters].
y When you editing the existing user information, the counter information of the user is
displayed in the page.

Deleting user information
y When the user’s jobs are in progress or the user currently log in the touch panel, the user
information cannot be deleted.
y The “Undefined” user information cannot be deleted.

y You do not have to select the “Domain Name” field when you log in as the Administrator.
3 Check the boxes of users that you want to delete and click [Delete].

4 Click [OK] to delete the user information.
y The selected users are deleted.
Deleting all user information
y When the user’s jobs are in progress or the user currently log in the touch panel, the user
information cannot be deleted.
y The “Undefined” user information cannot be deleted.

tor.

3 Click [Delete All].
4 Click [OK] to delete all user information.
y The counters of selected users are cleared.
Resetting the counters for specific users
When the user’s jobs are in progress or the user currently log in the touch panel, you cannot
reset the user’s counters.


tor.
3 Check the boxes of users that you want to reset counters and click
[Reset Counters].
4 Click [OK] to reset the counters.

Resetting the counters for all users
When the user’s jobs are in progress or the user currently log in the touch panel, you cannot
reset the user’s counters.

tor.

3 Click [Reset All Counters].
4 Click [OK] to reset all counters.

Exporting User Information and Counters
The user information can be exported as a CSV file for use in other equipment.

tor.
3 Click the “Export/Import” link at the upper right of the page.
y The Export/Import window appears.

4 Click [Create New File] of which you want to export.
Export (Small/Large Counter) — Click [Create New File] of this area to export the
counter information only.
Export (User Information) — Click [Create New File] of this area to export the user
information only.
Export (User Information + All Counter) — Click [Create New File] of this area to
export the counter information and user information.
If you previously exported user information data, the exported file link and information are
displayed in the page. You can click the link to save the previously exported file.
5 Right-click the File Name link and select [Save Target As...].
y The Save As dialog box appears.
If the File Name link is not displayed or not updated, close the window and try again.
Creating a new file may take a few minutes.

6 Select the file location and select “All Files” in the “Save as type”
drop down box. Then click [Save].
y The CSV file that contains the user information data is saved in a selected location.

Importing User Information
You can import user information from a file that has been exported from another device such as
e-STUDIO3510c Series, e-STUDIO451c Series, e-STUDIO850 Series, e-STUDIO853 Series, e-
STUDIO452 Series, e-STUDIO453 Series, e-STUDIO282 Series and e-STUDIO283 Series.
The imported file must be the comma delimited CSV file and created in the suitable format for
the user information data.
y When the user information data is imported, the old data will be cleared and overwritten with
the new data.
y Before importing the user information data, please confirm that there is no print job, no scan
job, and no fax job. The user information data cannot be imported if there are any jobs that
have been processed. If importing the user information data takes a long time, perform
restoring the data after the equipment turns in a Sleep/Auto Shut Off mode. It may take a
long time when there are too many user information or the data includes the too long user
name or domain name.
y Before importing the CSV file, please confirm that all required data for each item is entered in
the CSV file. The required items vary depending on the authentication type.
* Yes = Required, No = Not Required
Windows
Items LDAP Local Supplements
Domain
UserId Yes Yes Yes
Username Yes Yes Yes
Password The value must be deleted for Win-
No No Yes
dows Domain or LDAP.
Domainname The value must be deleted for LDAP or
Yes No No
Local.
Department Code Yes Yes Yes
Access Manager When the value is blank, the value is
No No No set to “0”.
0 = Disable, 1 = Enable
Rolebase When the value is blank, the value is
No No No set to “0”.
0 = Disable, 1 = Enable
Set Limitation (Set When the value is blank or invalid
Limitation of Black*) No No No value is entered, the value is set to
“OFF”.
Maximum reached
(Maximum reached No No No
for Black output*)
Set limitation of full When the value is blank or invalid
color* No No No value is entered, the value is set to
“OFF”.
Maximum reached
No No No
for Full Color output*
* Only applicable to the color model.
y When user sends a print job while importing the user information, the alert message will be
displayed to tell that the equipment cannot receive the print job. When this equipment
receives a fax while importing the user information, this equipment cannot start receiving the
fax so that it continues ringing.


tor.
3 Click the “Export/Import” link at the upper right of the page.
y The Export/Import window appears.

4 Click Import menu and click [Browse...].
y The Choose file dialog box appears.
5 Select the CSV file that contains user information data and click
[Open].
6 Click [Import].
y The data is imported to the User Information list page.

Viewing the own user information by a user
Users can view the own user information by login the User Confirm/Create/Modify page. When
the Role Based Access Control is enabled, users can also confirm the functions to be allowed.
2 Enter your user name in the “User Name” field, select a domain
name (required only when Windows Domain Authentication is
enabled), enter the your password in the “Password” field, and
click [Login].
3 The User Information page is displayed.

Changing a password by a user (Local MFP Authentication only)
When the Local MFP Authentication is enabled, not only an administrator or account managers
but also each registered user can change the password himself.
2 Enter your user name in the “User Name” field, enter the your pass-
word in the “Password” field, and click [Login].
y The User Information page is displayed.
3 Click [Change Password].
y The Change Password window appears.

4 Enter the following items and click [Save].
Old Password — Enter your login password.

New Password — Enter a new login password. You can enter up to 64 characters.
Retype Password — Enter a new login password again.
5 Click [OK].
y The password is changed.

How to Login to Touch Panel

In the user management function, the users of the equipment can be limited or the past record of
each user can be managed. When the equipment is managed under this function, turn the
power of the equipment ON and enter the information required (e.g. user name, password) to
use the equipment. The menu for entering user information also appears when you pressed the
[ACCESS] button on the control panel or automatic function clear has worked. Enter the infor-
mation following the procedure below.
If guest user is enabled in the user management, the [GUEST] button is displayed on the touch
panel. Press the [GUEST] button to login as a guest user. For the types of functions available,
consult the administrator.
MFP local Authentication, LDAP Authentication
Windows Domain Authentication
1 The menu for user authentication appears.

MFP local Authentication, LDAP Authentication

Windows Domain Authentication
y The domain name previously set by the network administrator is displayed in

[DOMAIN].
If the preferred domain name is not displayed in [DOMAIN], press the [DOMAIN] button
and then select the preferred domain name.
2 Press the [USER NAME] button.
3 Enter the user name (maximum 128 letters) and then press the
[ENTER] button.

4 Press the [PASSWORD] button.
5 Enter the password (maximum 64 letters) and then press the

[ENTER] button.
6 Press the [ENTER] button.
The menu will switch and the equipment will be ready to be used.
y If the user information is incorrectly entered, the menu will not switch. In this case,
press the [FUNCTION CLEAR] button and then enter it again.
When the Windows Domain or LDAP authentication is used, the Entering the Depart-
ment Code screen will be displayed if the entered user information is not registered in the
equipment. In that case, the user information will be automatically registered when you
enter the department code.

Displaying the available number of copies
For the Multifunctional Digital Systems:
How many copies the user and the department have remaining is displayed, respectively.
The number appears for 5 seconds on the upper right of the screen.
USER: Available number of copies for the user
DEPARTMENT: Available number of copies for the department
The available number of copies is displayed only when both the department and user manage-
ment functions are enabled.
For the color model:

The amount is determined by how many copies the user ( ) or the department ( ) has
remaining and the smaller of the two numbers is displayed.
The number appears for 5 seconds on the upper right of the screen.
COLOR: Available number of copies for color copying
BLACK: Available number of copies for black-and-white copying
The available number of copies is displayed only when both the department and user manage-
ment functions are enabled.
The display differs depending on the management setting of this equipment.
When copying is finished

When you finish all operations, press the [ACCESS] button to prevent unauthorized use of the
equipment. The display returns to the one for entering user information.

Setting up User Authentication for Scan to E-mail

When the User Authentication for Scan to Email is enabled, users must enter the user name and
password before performing Scan to E-mail.
You can select either the SMTP or LDAP for User Authentication for Scan to Email.
y SMTP Authentication
This equipment can be managed using the SMTP Authentication.
the SMTP server to perform Scan to E-mail on the Control Panel of this equipment.
P.50 “Enabling User Authentication for Scan to Email (SMTP)”
y LDAP Authentication
When your network manages the network users using the LDAP, this equipment can be
managed using the LDAP Authentication.
the LDAP server to perform Scan to E-mail on the Control Panel of this equipment.
P.53 “Enabling User Authentication for Scan to Email (LDAP)”
When the User Authentication for Scan to Email is enabled, the Email Notification may not be
sent to the administrator. Please make sure to set the login name and password in the SMTP
Client settings.
Enabling User Authentication for Scan to Email (SMTP)
50 Setting up User Authentication for Scan to E-mail

3 Click [User Authentication for Scan to Email].
y The User Authentication for Scan to Email page opens.
4 Select “SMTP” in the “Method” drop down box and click [Next].
y This equipment can set the authentication for Scan to Email, but cannot set the
authentication for Internet Fax transmission. If you do not want to allow users to per-
form the Internet Fax transmission, check the “Internet Fax Not Allowed” check box.
When you check on this box, users no longer perform the Internet Fax transmission.
y When you want to disable the User Authentication for Scan to Email, select “Disable”
in the “Method” and click [Next].
5 Enter the IP address or FQDN (Fully Qualified Domain Name) of the

SMTP server and select the authentication type in the “Authentica-
tion” drop down box. Then click [Next].
If you have set the SMTP Client settings in the Network setup page, the setting values of
the SMTP Client settings in the Network setup page are reflected in these settings.
Setting up User Authentication for Scan to E-mail 51

Name” field.
7 Click [Finish].
y The User Authentication for Scan to Email is enabled.

Enabling User Authentication for Scan to Email (LDAP)
3 Click [User Authentication for Scan to Email].
y The User Authentication for Scan to Email page opens.

4 Select “LDAP” in the “Method” drop down box and click [Next].
y This equipment can set the authentication for Scan to Email, but cannot set the
authentication for Internet Fax transmission. If you do not want to allow users to per-
form the Internet Fax transmission, check the “Internet Fax Not Allowed” check box.
When you check on this box, users no longer perform the Internet Fax transmission.
y When you want to disable the User Authentication for Scan to Email, select “Disable”
in the “Method” and click [Next].
5 Select the LDAP server to be used for the authentication and select
the type of the LDAP server. Then click [Next].
Windows Server — Select this when LDAP is running on Windows server.

LDAP Server (Other than Windows Server) — Select this when the LDAP is running
the server other than Windows server. When this is selected, you have to specify the
attribute type of ‘User Name’.
The LDAP server to be used for the authentication must be configured in the Directory
Service submenu page in the Maintenance menu.

Name” field.
7 Click [Finish].
y The User Authentication for Scan to Email is enabled.

INDEX
A
Account Manager ........................................ 30
B
BDC .......................................................... 18
D
Department Code ....................................... 13
Department Code Enforcement .................... 13
Department Number .................................... 30
Domain Name ............................................ 18
E
Enable Color Print .......................... 19, 24, 27
Enable Copy ................................. 19, 24, 27
Enable e-Filing Box ........................ 19, 24, 27
Enable Email ................................. 19, 24, 27
Enable Fax .................................... 19, 24, 27
Enable File Share .......................... 19, 24, 27
Enable Internet Fax ........................ 19, 24, 27
Enable Print .................................. 19, 24, 27
L
LDAP Authentication ................................... 15
LDAP authentication .................................... 46
M
Maximum reached ...................................... 30
Maximum reached for Black output ............... 30
Maximum reached for Full Color output ......... 30
MFP Local Authentication ............................ 15
MFP local Authentication ............................. 46
P
PDC .......................................................... 18
R
Role Based Access ...............................19, 23
S
Set Limitation ............................................. 30
Set Limitation of Black ................................. 30
Set Limitation of Full Color ........................... 30
U
User Authentication Enforcement .................. 27
User Authentication for Scan to Email .....51, 53
User Management Setting .............. 16, 21, 26
W
Windows Domain Authentication ............15, 47
INDEX 57
DP-2050/2340/2840
DP-3540/4540
DP-5200/6000/7200/8500
FC-281C/351C/451C
OME07010100
MULTIFUNCTIONAL DIGITAL SYSTEMS
User Management Guide
2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN
R070720E1100-TTEC
©2007 TOSHIBA TEC CORPORATION All rights reserved 2007-10

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MULTIFUNCTIONAL DIGITAL SYSTEMS

THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL

SOFTWARE LICENSE AGREEMENT 1

U.S. Government Restricted Rights

TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

2 SOFTWARE LICENSE AGREEMENT

TRADEMARKS AND COPYRIGHT 3

About This Guide

Lineup of Our Manuals

Operator’s Manual for Basic Functions

User Functions Guide

Network Administration Guide

Network Fax Guide

User Management Guide

To read manuals in PDF (Portable Document Format) files

Indicates a potentially hazardous situation which, if not avoided, could result

Indicates a potentially hazardous situation which, if not avoided, may result in

black and white model e-STUDIO202L/232/282

color model e-STUDIO281c/351c/451c

Chapter 1 Setting up User Management

Enabling Department Management .......................................................... 12

Enabling Department Management .......................................................................12

Setting up User Authentication for Scan to E-mail..............................................50

Enabling Department Management

Enabling the department management

1 Click the User Management tab and the Authentication menu.

y The login page is displayed.

2 Enter the administrator password and click [Login].

y The Authentication page is displayed.

12 Enabling Department Management

y The Department Setting page opens.

4 Specify the following items and click [Finish].

y Department Code Enforcement

y If the Department Code Enforcement is set to ON and the SNMP communication is

Enabling Department Management 13

Setting up User Management Setting

Operation Authentication Remarks

JOB STATUS Yes

USER FUNCTIONS Yes

Client Software Printer Driver Yes The computer must

14 Setting up User Management Setting

Enabling User Management Setting

Setting up User Management Setting 15

Enabling Windows Domain Authentication

Enabling Windows Domain Authentication

1 Click the User Management tab and the Authentication menu.

y The login page is displayed.

2 Enter the administrator password and click [Login].

y The Authentication page is displayed.

3 Click [User Management Setting].

y The User Management Setting page opens.

16 Setting up User Management Setting

y The confirmation dialog box appears.

6 Select how to process a print job whose user authentication has

Setting up User Management Setting 17

Domain Name — The domain name entered in Step 7 is displayed.

18 Setting up User Management Setting

10 Enter the following items and click [Next].