Intercompany Asset Transfer SAP- AA

Intercompany Asset Transfer

A business requirement may arise making it necessary for you to move Fixed assets from one
company code to another (intercompany assets transfer for Eg: From company code XXX to YYY)
or from one organization unit to another, within the same company code (intracompany transfer).
The end to end process of fixed asset transfers involves configuration settings as well as user
frontend activities.
This posts will discuss the process of intercompany asset transfer end to end. It is assumed that the
reader has, at the very least, a basic knowledge of Asset Accounting. The complete cycle of
intercompany fixed asset transfer will include the below steps:

I. Prerequisites/ Configuration steps: (Asset accounting configuration should be

available in the system, apart from below configurations are required)
1. Creation of GL Accounts
2. Define Transfer Variants
3. Assign G/L Accounts Determination
4. Activate Inter-company postings for Asset document type (AA)

II. Intercompany Asset Transfer Steps (End User):

1. Executing an intercompany asset transfer transaction
2. Display document
3. Cross company code document display
4. Asset explorer

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I. Prerequisites/ Configuration steps:

1. Creation of GL Account
SAP Menu Path Accounting→Financial accounting→General Ledger →Master Records →
Outgoing Payment → Individual Processing→ Centrally
Transaction code FS00

Creation of a new GL Accounts the “Fixed Asset Acquisition Clearing” in both company codes
Maintain below setting in GL Account:
 Control Data, Account Control in Company Code: the checkbox “Only Balances in Local
Currency” must be checked.
 Control Data, Account Management in Company Code: the checkbox “Open Item
Management” must be checked.
 Create/Bank/Interest, Control of Document Creation in company code: the Filed Status
Group must be “G008 Assets area clearing accounts“

 200120 - Fixed Asset Acquisition Clearing A/C

 300120- Clearing rev.sale to affiliated company

2. Define Transfer Variants

SAP Menu Path SPRO →Financial Accounting (New) → Assets Accounting →
Transactions → Intercompany Asset Transfers → Automatic Intercompany
Asset Transfers →Define Transfer Variant
Transaction code

The key information contained in the transfer variant is the “transfer method” (gross method, net
Method etc.) And the “transaction types” (retirement and acquisition).
Define Transfer Variants

In this step, you define transfer variants. Transfer variants contain the following control parameters
for intercompany asset transfers:

Transaction types for posting the transactions that belong to an intercompany transfer
(retirement/acquisition).

 The transfer method for the capitalization of the transferred assets in the target company
code
 In addition, you can specify in each transfer variant which master data fields should be
copied from the transferred asset to the target asset, if a new asset has to be created in the
target Company code.

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Note

The definition of the retirement transaction type specifies whether the retirement affects current-
year acquisitions or prior-year acquisitions.
For this reason, you need two different transfer variants (with different transaction types, such as
230 and 275) for the transfer of prior-year acquisitions and current-year acquisitions.

Standard settings

SAP provides sample transfer variants. These transfer variants use transaction types for the transfer
of prior-year acquisitions (not for current-year acquisitions).

Activities

1. Check the company code relationship of the company codes involved:

Identical company ID => single legal entity

Different company IDs => legally independent entities

2. Define transfer variants:

 Specify the transfer method to be used.
 Specify the retirement and acquisition transaction type for the intercompany asset transfer.

You can make your entries dependent on the relationship of the company codes and the cross-
system depreciation area.

If you do not have cross-system depreciation areas, you can enter '*' in that key field. The system
then uses this entry
 Dependent on the specified company code relationship and
 For all depreciation areas that have a key that agrees with the company codes involved
3. Specify the field contents that should be copied to the target asset during intercompany transfer,
 For General Master Data fields
 Depreciation terms/cross-system depreciation area in the asset master record.

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Rel. type (meaning Company code relationship type) “1” means the entities involve in the asset
transfer transaction are separate legal independent entities on their own. “2” means that they are
part of the same legal entity.
For the purpose of intercompany asset transfer we will use rel. type “1”. Crs-sys.ar (meaning
Cross-system depreciation area). Here will put a generic value (*) which makes the entry valid for
all cross-system areas.
Select Transfer method “2” means net method.
Retmt tr.type: select Retirement Type “230” is “Retirement to affiliated company with revenue”.
Acq.trans.typ: select Acquisition Transaction Type “157” is “Net intercompany transfer
acquisition prior-year acquisition affiliate”
Save your entries and go back.

3. Assign G/L Accounts Determination

SAP Menu Path SPRO →Financial Accounting (New)→ Asset Accounting → Integration
with General Ledger Accounting→ Assign G/L Accounts
Transaction code AO90

In this step, you specify the balance sheet accounts, special reserve accounts, and the depreciation
accounts for Asset Accounting.
Note
If you enter accounts for gain/loss for a special depreciation area, the system does not post revenue
from the write-off of special reserves.
Instead, when there is revenue from write-off of special reserves due to an asset sale, the system
includes this amount in the gain/loss. The system then balances the book depreciation area loss by

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a posting to an offsetting account, and posts the sum/difference between the revenue from the
write-off of the special reserve and the book depreciation area loss to these accounts.
There are restrictions on the screen layout of accounts that will be posted using collective posting.
There cannot be any required fields that are not suppliesd with values by the batch input posting
run.
Example:
A posting text cannot be a required entry for value adjustment accounts, since the depreciation
posting program does not create any posting texts.

Enter Char of Dep & Click on Press enter

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Select your account determination object and double click on “Balance sheet accounts”.
Input the G/L account created in the previous step above (Fixed Asset Acquisition Clearing),
Then save.
Note:
If this step is not done and you proceed with the intercompany asset transaction, you will get the
error Account 'Acquisition from affiliated company' could not be found for area 01

4. Activate Inter-company postings for Asset document type (AA)

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SAP Menu Path SPRO →Financial Accounting (New)→ Financial Accounting Global
Settings (New)→ Document→ Document Types→ Define Document
Types for Entry View
Transaction code OBA7

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II. Intercompany Asset Transfer Steps (End User):
1. Executing an Intercompany Asset Transfer
SAP Menu Path Accounting →Financial Accounting → Fixed Assets →Posting →
Transfer → Intercompany Asset Transfer
Transaction code ABT1N

This step comprises of three steps in one. Within this single transaction you will be doing the
following:
A) Creation of new asset in the receiving company code.
B) Asset retirement in the sending company code,
C) Posting acquisition in the receiving company code.

A) Creation of new asset in the receiving company code.

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Enter document date, posting date and asset value date.

Choose “REV. from NBV” and “01 Book depreciation” if revenue from Net Book Value.

Input the “transfer to company Code”. This is the company code receiving the asset.

Select “New Asset”, if a new asset is to be created in the receiving company code.

Click on Master Data button to create the Asset master data in “Create Asset Screen” that will pop
up, as below:

Select “sending Asset” to create with reference to sending asset.

Then press enter.

The system will go back to the Intercompany asset transfer screen, as below:

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Now move to “additional details” Tab

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Click on simulate & Save

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2. Display Documents
SAP Menu Path Accounting →Financial Accounting → General Ledger →Document →
Display
Transaction code FB03
Company code: XXX

Company code: YYY

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3. Cross company code document: FBU3

Click on the Cross company document to display the full postings

4. Asset explorer
SAP Menu Path Accounting →Financial Accounting → Fixed Assets →Document →
Asset → Asset Explorer
Transaction code AW01N

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Planed Values

Posted Values:

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Link: https://wiki.scn.sap.com/wiki/pages/viewpage.action?pageId=261621257

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