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Lesson 13 Intro to Progress Report

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16 views

Lesson 13 Intro to Progress Report

Uploaded by

luccamiles404
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Progress Report Writing

Preamble:
We discussed in the previous Lesson:
 Long formal report
 APA Formatting
Learning Outcomes:
 Understanding and application of the content and producing a progress report
accordingly.

Topic of the day:


 Progress Report Writing
Introduction
Functions
Steps in wring a Progress Report

Introduction,
You write a progress report to inform a supervisor, associate, or customer about progress
you've made on a project over a certain period of time. The project can be the design,
construction, or repair of something, the study or research of a problem or question, or the
gathering of information on a technical subject. You write progress reports when it takes well
over three or four months to complete a project. In the progress report, you explain any or all
of the following:

 How much of the work is complete


 What part of the work is currently in progress
 What work remains to be done
 What problems or unexpected things, if any, have arisen
 How the project is going in general

Progress reports have several important functions:

 Reassure recipients that you are making progress, that the project is going smoothly,
and that it will be complete by the expected date.
 Provide their recipients with a brief look at some of the findings or some of the work
of the project.
 Give their recipients a chance to evaluate your work on the project and to request
changes.
 Give you a chance to discuss problems in the project and thus to forewarn recipients.
 Force you to establish a work schedule so that you'll complete the project on time.

Timing and Format of Progress Reports


In a year-long project, there are customarily three progress reports, one after three, six, and
nine months. Depending on the size of the progress report, the length and importance of the
project, and the recipient, the progress report can take the following forms:

 Memo--A short, informal report to someone within your organization


 Letter--A short, informal report sent to someone outside your
organization
 Formal report--A long, formal report sent to someone outside your
organization

You can use the same format on progress reports as you can on proposals: memo, letter,
separated report; or cover memo or letter with separate report.

Steps in writing a progress report


The same stages will be followed in preparing a progress report that are used in any formal
report writing.

 Selecting a topic
 Identifying the audience of the report
 Narrowing the topic
 Developing a rough outline
 Gathering information
 Writing one or more rough drafts
 Documenting the report
 Revising and editing the report draft
 Typing and proofreading the report
 Putting the report in its final package
Challenging exercises:
A progress report can be defined as:
 A document that reports on the research progress made over the past year in a
particular field such as cancer research.
 A document that reports on the status of a project, for example, the work that has been
completed, the work that is in progress, and the work that is planned.
 A document that explains how to operate a high-tech mechanism.
 A document that reports research findings--most importantly, the data gathered and
the conclusions from that data.

Which of the following is an example of a progress report?


 Bid to write training manuals for a health care corporation
 Presentation of the policies and procedures required by a health care corporation
 Report on research done to ascertain whether online multimedia training for health
care professionals is a viable option
 Summary of the end-of-year-one status of a two-year project to develop multimedia-
based training modules for healthcare professionals
Progress reports also help the people who write them; check the following that describe how
a progress report is advantageous to its writers:
 Enables them to know how the project is going.
 Enables them to go on record as to any problems in the project.
 Enables them to document any changes required by the client.
 Enables them to know whether the project is on time and within budget.

Home assignment:
Nill
Further Readings:
https://www.examples.com/business/write-a-progress-report.html

https://www.tuchemnitz.de/phil/english/sections/linguist/independent/kursmaterialien/
TechComm/acchtml/progrep.html

Next lesson preview:


 Organizational Patterns for Progress Reports

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