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Guidelines for Written Report Based on Oral Presentations

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20 views3 pages

Guidelines for Written Report Based on Oral Presentations

Uploaded by

melvin.hordes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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English

Geography L3
Semester 1 2024

Guidelines for Written Report Based on Oral Presentations


The written report is an essential component of your assessment (40%), building upon the content and
insights from your oral presentation. It is due on 04/12/2024. Make sure to submit it on time!

This report not only demonstrates your understanding of the topic you presented in the oral
presentation, but also your ability to articulate and express ideas in a formal academic style. Below are
detailed guidelines to help you structure and prepare your written report:

1. General Structure and Formatting

Your written report should follow a clear and organized structure. It must be presented in a formal
academic format with consistent use of headings and subheadings. Ensure your report adheres to the
following guidelines:

● Length: Between 2,500 to 3,000 words


● Font: Times New Roman or Arial, size 12.
● Spacing: 1.5 line spacing.
● Margins: 1-inch margins on all sides.
● Page Numbers: Include page numbers on all pages.
● Title Page: Include the report title, group members' names, student ID numbers, course name,
instructor’s name, and submission date.
● Referencing Style: Use a consistent citation style (e.g., APA, MLA, Chicago) as per course
requirements. Ensure all sources are properly cited, both in-text and in the reference list.
● Format: PDF to be uploaded on MADOC.

2. Title

● Title: The title should be concise, informative, and reflective of the main theme or argument of
your report.

3. Introduction

The introduction should provide a clear and engaging opening to your report. It should include:

● Background Information: Introduce the topic by offering context and relevance. Explain why
the topic is important in your field of study.
● Research Question or Objective: Clearly state the research question or main objectives of
your report, as derived from your oral presentation.
● Thesis Statement: Present your central argument or main points that will be elaborated in the
report.
● Structure Overview: Briefly outline the structure of the report so the reader knows what to
expect in the following sections.
4. Main Body

The main body is where you develop your argument or analysis. Divide this section into multiple
subsections to cover different aspects of the topic comprehensively. Use well-structured paragraphs to
present the points discussed in your oral presentation. Organize these points logically, making sure
each subsection focuses on a specific theme or argument. Ensure that:

○ You develop your argument progressively, building on the points raised in the oral
presentation.
○ Your analysis is supported by evidence, including data, quotes, or references from
relevant academic sources.
○ You critically engage with your sources, showing understanding and reflection rather
than simply summarizing them.

5. Conclusion

The conclusion should succinctly wrap up your findings or analysis. It should include:

● Restatement of the Thesis: Reiterate the central argument or findings of the report.
● Summary of Key Points: Summarize the key points covered in the report, emphasizing their
significance and how they address the research question or objective.
● Implications/Recommendations: Discuss the broader implications of your findings. If
relevant, provide recommendations for future research, policy, or practice.

6. References

A comprehensive reference list should be included at the end of your report. Ensure that:

● Every source cited in the text appears in the reference list.


● All references follow the same citation style consistently (APA, MLA, Chicago, etc.).
● The reference list is organized alphabetically by the authors’ last names.

7. Appendices (if necessary)

If your report includes supplementary information such as raw data, graphs, charts, or questionnaires,
place them in the appendix. Ensure each appendix is clearly labeled and referenced in the main text.

8. Writing Style and Language

● Clarity and Precision: Use clear and precise language. Avoid overly complex sentences that
might confuse the reader.
● Formal Tone: Maintain a formal academic tone throughout the report. Avoid colloquial
language, contractions, or overly personal opinions unless explicitly required.
● Logical Flow: Ensure your ideas flow logically from one section to the next, with clear
transitions between paragraphs and sections.
● Critical Analysis: Engage critically with the material. Don’t simply describe; analyze and
interpret the information presented.
9. Proofreading and Editing

Before submission, carefully proofread your report to ensure:

● The content is free from spelling, grammatical, and typographical errors.


● The structure and flow of the report are logical and coherent.
● All citations and references are accurate and complete.
● The report adheres to all formatting and length requirements.

10. Collaboration and Group Contribution

Since this report is based on a group presentation, ensure that each member of the group contributes to
the writing process. While you will be graded as a group, equal effort is expected from all members. It
is recommended to:

● Divide the report writing among members based on sections or topics.


● Regularly meet to review drafts and ensure consistency in style and tone.
● Assign one or two group members to review and edit the final draft for overall coherence and
accuracy.

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