59th OD BDE Barracks SOP Finalv2
59th OD BDE Barracks SOP Finalv2
59th OD BDE Barracks SOP Finalv2
STANDARD OPERATING
PROCEDURES
Contents
SECTION 1: GENERAL ..................................................3
SECTION 2: BARRACKS FACILITY MANAGEMENT
AND PROGRAMS ..........................................................4
SECTION 3: PROHIBITIONS IN BARRACKS ................9
SECTION 4: IN AND OUT PROCESSING BARRACKS,
AND WORK ORDER ....................................................12
SECTION 5: EXPECTATIONS OF ASSIGNED LIVING
QUARTERS ..................................................................14
SECTION 6: CLEANLINESS AND ORGANIZATION OF
COMMON AREAS OF BARRACKS .............................15
SECTION 7: SUMMARY . Error! Bookmark not defined.
APPENDIX A: 16TH OD BN ROOM AND WALL LOCKER
DISPLAY EXAMPLE
APPENDIX B: 832D OD BN ROOM AND WALL
LOCKER DISPLAY EXAMPLE
APPENDIX C: BARRACKS EQUIPMENT AND CCTV
LAYOUT
APPENDIX D: BARRACKS INSPECTION CHECKLIST
APPENDIX E: FACILITY EQUIPMENT
SECTION 1: GENERAL
1-1 REFERENCES
2. 59th Ordnance Brigade Serious Incident Report (SIR) and Commander’s Critical
Information Requirements (CCIR) Standard Operating Procedure (SOP).
3. 59th Ordnance Brigade Power Policy letter # 9: Phasing, Privileges, and Conduct
Policy.
1. Trainees. For the purpose of this standard operating procedure, Initial Entry
Training (IET) Trainees will be referred to as Trainee or Trainee’s.
2. Hold Overs. A Trainee who has completed training and waiting on additional
requirements to move to the next training class or assignment.
3. Hold Under. An individual who arrived and is waiting to start class or training.
Trainee does not have an ATRRS training reservation.
4. Cadre. For this SOP, cadre include all military personnel such as Squad
Leaders, Drill Sergeants, Instructors, First Sergeants, Commanders and any military or
civilian personnel that are permanent party status and assigned or attached to 59th
Ordnance Brigade. Cadre are personnel who command, supervise, plan, organize,
instruct, train, or directly support initial military training in support of IET Trainees.
1. The 59th Ordnance Brigade footprint is the interior and exterior of building
number 18017, 18018 and 18019.
2. The Battalion and barracks footprint are the entire interior and exterior of
buildings 18021, 18022, 18023, 18024, 18025, 18026 and 3005 on Fort Lee, Virginia.
3. It includes the front, back and east, west lawns of the buildings. The artificial
turf in front, back, or north of buildings is the designated formation area.
1-4 APPLICABILTY.
1. All Trainees to include the Trainees who are in hold over, hold under status.
This also applies to all cadre members assigned, attached, or temporarily operating in
the 59th Ordnance Brigade.
1-5 SCOPE.
2. This SOP delineates the responsibilities of the Charge of Quarters (CQ) Non-
Commissioned Officer in Charge.
3. The CQ NCO represents and acts on the behalf of the Battalion Command
team in their absence.
1. 16th OD BN
2. 832D OD BN
a. Battalion commanders and CSMs are directly responsible for the safety and
security of the Trainees that reside in their respective barracks.
b. At a minimum command teams will: Appoint primary and alternate Building
Managers (BM) and Fire Marshals (FM) for each building. Submit additional duty
appointment orders to each Battalion. Ensure building complies with all the
requirements of AR 420-1, Fire and Emergency Services program. Ensure building has
fire evacuation plan and firefighting SOP, IAW AR 420-1.
d. The CQ will be occupied by the appropriate Trainee battle buddy team during
the day or NCO at all times. CQ will post all Drill Sergeants office phone numbers for
both companies.
e. All Company First Sergeants will attend the Monthly Barracks Council
Meeting with the Barracks Facility Manager to discuss issues within the Barracks.
d. For routine work orders non-emergency use the Army maintenance app at
armymaintenance.com.
e. Get required building materials from U-DO-IT Center BLDG # 6208; 804-765-
7988 or 734-4329; Open M-F 7:30 a.m. - 4 p.m.
c. Inspect all fire extinguishers in your building monthly, ensure that pin is in
place and check gauge. Annotate date and initials on Fort Lee Form 788 (Inspection
log). If a problem exists call the fire department, do not remove the fire extinguishers.
d. Ensure building is in compliance, post fire evacuation plan, routes and Fire
Fighting SOP is in highly visible areas IAW AR 420-1.
2-4 Security and Safety
a. The Battalion command team is responsible for the barracks hard master
key. This key should be secured at all times and only the CQ NCO will sign for they key
upon assuming their duties. The key control laptop will be controlled by the building
manager appointed by the Battalion command team.
c. Key control system will allow for 3 keys per room and will be maintained
in a binder. Binders with keys will be kept on their respective floors and maintained by
Drill Sergeants. A DA form 2062 will be used to issue room keys to the inbound IET
Trainees. The DA form 2062 will be utilized to retrieve all keys from outbound Trainees
to be used again.
d. Master keys will be created for the CO CDR, 1SG, XO, operations and all
Drill Sergeants.
2 Intrusion System
b. Barracks alarms are located on the corridor double doors, back stairwell
doors and female corridor exterior door. There are 22 door alarms within each barracks.
These alarms are set for activation at specific times identified by the Battalion
commander.
c. The alarm deactivation key must be secured in the Battalion key control
box. (Refer to Annex D for location of alarms and locks).
d. When an alarm goes off on a specific floor, the AIT student Trainee fire
guard on duty will notify the charge of quarters (CQ) Drill Sergeant (DS), and in turn the
CQ DS will disengage the alarm. The CQ DS will investigate why alarm was engaged
and report the incident to the Battalion commander.
e. Exterior doors are required to be locked 24 hours a day per 59th OD BDE
CDR Guidance.
a. Commander and 1SG are responsible for ensuring the system is working
properly and report any camera, monitor, and DVR discrepancies to the brigade S4,
through the S4 daily.
c. If an incident occurs, ensure the DVR room (security room 113) is secured
and do not allow anyone into the room except the Brigade and Battalion leadership until
the footage of the recorded incident is reviewed and copied for evidence.
i. Weekdays: 1800hrs-0900hrs
ii. Weekends: 0900hrs-0900hrs
iii. RCT Weekdays: 1800hrs-0800hrs
iv. RCT Weekends: 0800hrs-0800hrs
c. Duty NCO will physically check all halls, common areas, and storage
areas no less than once before midnight and once after midnight, prior to wake up.
These checks will be annotate on the duty log (DA Form 1594).
d. CQ will ensure fire guards and CQ runners are in place and in proper
uniform (APFU) while on duty.
f. Extra duty task will be clearly outlined for extra duty personnel.
a. The primary duties of the fire guard personnel are to monitor the safety
and security of the barracks on each floor, report misconduct, and in the event of an
evacuation ensure all Trainees have cleared the floor and report status to the CQ or
duty Drill Sergeant. Fire Guards will be provided a copy of the room roster for the floor
they are pulling guard on.
b. Two fire guards will be present on every floor in each hallway of the
barracks. They will conduct their checks and any other responsibilities as a battle buddy
team.
c. All fire guards will annotate all actions that take place during their shift on
the duty log, DA Form 1594.
d. Extra duty personnel will only pull their slotted time for duty and not
additional time on fire guard duty.
e. All Fire guards will cover down on the CQ desk while the DS’s conduct
bed checks. Female fire guards will assist DS’s conduct bed checks if no female DS in
on duty.
6 Accountability
a. Bed check will be executed every day no later than 2200hrs to ensure and
maintain proper accountability. All Trainees residing in the barracks will be present on
their assigned floor no later than the prescribed time. Each DS on CQ will conduct an
open-door bed check before midnight and an open-door bed check after midnight
before 0300hrs. Bed checks should be varied during these windows to avoid
predictability.
i. All CQ’s will contact Brigade Staff Duty prior to open door checks.
ii. Fire guards will accompany DS’s during open door inspections.
e. The lights out uniform will be the summer version of APFU as described in
AR 670-1 except the shoes are not worn and socks are optional. All Trainees residing in
building 18021, 18022, 18023, 18024, 18025, and 18026 will sleep in this uniform as
well.
g. The Trainee uniform for bed check accountability formations will be the
Army Physical Fitness Uniform (APFU) as described in AR 670-1 and directed by the
Company commander.
3-1 Barracks Room Guest. Trainees are not allowed to have any guest in their
rooms. There are no exceptions to this rule. The only personnel allowed in the barracks
room are Trainees who are assigned to that room. Cadre members conducting official
business or the CQ runners conducting CQ checks with cadre members. The duty Drill
Sergeant or CQ runners will knock on the Trainees’ door prior to opening any Trainees
door.
1. All firearms or items that resemble fire arms (lighters), to include BB guns, air
guns and paintball guns.
5. Drugs that are not prescribed and not past the expiration date. Prescription
medication must have last name, last four SSN, and DODID number on the
bottle.
6. Drug paraphernalia to include but not limited to water pipes, cigarette paper, and
syringes.
12. Any type of weapon to include but not limited to ninja stars, brass knuckles.
14. Microwaves.
15. Picnic coolers.
18. No more than one can or package of chew/dip or one pack of cigarettes for
phase 5 Trainees only.
23. Hand sanitizer that contains alcohol in it. (Other than military issue)
24. Any other dangerous items or anything that distract from good order and
discipline or that is detrimental to the training, health, morale, and welfare of any
Trainee or Soldier.
1. Tobacco Products (in authorized smoking areas only to include chewing tobacco).
3. Laptops/Tablets
4. Civilian Attire
1. Trainees will remain professional at all times. The following activities are
prohibited in the barracks and the barracks footprint: running, skipping, hopping,
jumping, hanging off of the building, railing, stairways, balconies, windows, and doors,
wrestling, fighting, kicking, boxing, grappling, activities categorized as martial arts and
or performing Army Combatives without approval from the Battalion command team.
Playing on the SHARP phones, fire extinguishers or toys such as water guns, toy guns
or anything listed as a prohibited item. Additionally, Trainees will not consume cleaning
detergents and or cleaning substances.
Weekends
Day Shift Start time Lunch Dinner Stop time
Saturday RCT 0900 1200-1215 1700-1715 2100
Sunday DAYS 0900 1200-1215 1700-1715 2100
2. Extra Duty Trainees will be placed on a missed meal memo and will be
allotted 15 minutes to eat their meal in the MPR before returning to duties.
3. Trainees on extra duty will not be placed on the CQ Runner roster during
extra duty hours. However, Trainees on extra duty may be placed on fire guard and as a
CQ runner outside of their extra duty hours in accordance with the scheduled rotation.
Trainees will not pull extra CQ or fire guard.
4-4 Sign-out.
a. Drill Sergeants and Squad Leaders will inspect all Trainees rooms prior to
first accountability formation during the duty week.
e. Windows will be cleaned, closed and streak free at all times. Ceilings and
walls will be free of black marks, cobwebs, dirt and grime. Vents, fans, smoke detectors,
and light fixtures will be cleaned of dirt, dust, insects and other debris marking. Windows
will remain down and locked at all times. Damaging of window rivets is considered
damaging of government property and will be subject to UCMJ.
f. All items will be stored and locked at all times when Trainees are not in the
room. No electronic devices will remain plugged in while Trainees are absent from the
room. No altering or touching of permanent fixtures to include but not limited to the
smoke detector, vents, and lighting.
g. Trash cans must be emptied before Trainees leave for training and will be
washed weekly or sooner if needed. A trash bag will be utilized at all times.
h. There will be no altering of the room to include curtains, flags, pictures, etc.
All rooms will be arranged IAW the room display Annex A in this SOP.
b. Every three weeks: Turn in blankets, pillows and mattress covers for
laundering.
3. Bunks (reference Annex A for picture foot wear display in this SOP)
a. Bunks will be made first thing every morning. Blankets will be tightened so
that when the hand is drawn across them there are no ripples in the blanket. Pillows,
pillowcases and sheets will be used at all times while sleeping. Mattresses will have a
mattress sheet on them at all times.
b. Bunk legs will be serviceable and even on all four sides. Cadre and
Trainees will ensure that Trainees are not sleeping on bunks that are leaning up or
down. If bunk is unserviceable, it is the Trainee’s responsibility to report it to their Drill
Sergeant immediately.
1. Washers and dryers will be empty of laundry prior to lights out each night.
Washers will be free of laundry detergent and wiped down daily. Dryers will be cleaned
and lint traps pulled out for inspections.
2. The floors will be swept and mopped daily and trash taken out prior to
lights out. All sinks in the laundry rooms will be cleaned, and free of stains. All washer
lids will be left open for the inspection and dryer doors open with lint traps pulled out.
1. Mop buckets will be emptied, rinsed clean, and stored in the mop closet.
Mops will be rinsed, rung out and placed in the drying rack to dry. All mop heads will be
washed weekly and replaced as needed. Mop closet sink and floors will be cleaned,
swept, mopped and all stains removed daily
5. Nothing will be stored in the hallway or stair well area to include mats,
shoes, chairs, desks, etc.
6. Stairwells and railings will be swept, mopped and cleaned to the next
lower level.
6-5 Barracks Walls (exterior and interior main area of the barracks
footprint).
2. There will be no paintings put on the walls without permission from the
Battalion command team.
3. All items hanging on the wall will be placed in a frame or hard document
protector.
4. Nothing will be taped to the wall with the exception of approved SHARP
and EO awareness information.
1. Trainees are only authorized to utilize the day rooms on their assigned
floors.
2. Trainees will respect the equipment in the day rooms and are responsible
for the maintenance and cleanliness of the room.
3. All Drill Sergeants assigned as a NCOIC to a floor will develop cleaning
rosters for the day room and other main areas of their assigned floor(s).
6-7 Summary
2. The point of contact for this SOP is the 59th Ordnance Brigade Command
Sergeant Major at 804-892-9956 or at michael.v.cavezza.mil@army.mil.