I am a Practicing Cost Accountant and a Software Developer.

I have also worked as a permanent

employee with various manufacturing companies before start working as practitioner cost
accountant, with due respect, my Cost Accounting and Manufacturing Accounting Software is the
best software in India and works better than other all well-knows software available in Indian
market. The reports have been developed in such a way that they can be directly accessed/viewed
by the top management.

In case of multiple company/plant/location/unit all the data is stored at one place.

In my software, lakhs of records can be exported at once in excel format in few seconds. Many well-
known software hardly exports 20-25 thousand records in excel format at one go and it also takes
50-60 minutes and sometimes user has to face memory problem too.

Excel based backup of all tables of backend database within 3 minutes in one click.

I provide customized software for all the functions: Cost Accounting, Manufacturing, Store,
Procurement, Dispatch, PPC, Finance, Quality, HRA, FAR, Utilities etc.

Expertise in exporting data from software to Excel. In one click, hundreds of excel sheets/files can be
updated from my software even in particular cells of excel sheets. In this way 70-80% time (depends
on excel file) can be saved by you.

I assure you that I have deep knowledge of software development as well as subject knowledge of
manufacturing companies. Whatever reports you want from me, I can develop them. Also, have
expertise and very advanced knowledge of MS Excel i.e., beyond excel menu. I have developed my
own excel menu.

As I have in-depth knowledge of all the functions of a manufacturing company, there will be minimal
involvement of your employees during software development and it will take me very less time to
modify to your specific requirement.

I can export data in a particular cell of a particular sheet of a particular excel file from my software.
In addition, export/update multiple Excel files and sheets with a one click.

The software can be purchased all or in desired combinations. There is no fixed package system and
you pay for what you buy from me only after successful installation.

For any amendment/correction/additional report, I will not charge any additional amount.
Cheapest and guaranteed software as compared to other well-known software.

Payment Options: No advance and make quarterly payments at the end of the quarter.

My Software is the best alternative to SAP

Pre-loaded of opening stock, opening balance entry, item master, party master etc.
Improvements, upgrades are free of cost as long as my software is being used by you.

For any further discussion/clarification or demo, please contact me or visit my website (not secure
but can be opened):

With Thanks & Best Regards,

FCMA Pavan Gupta
Cost Accountants
M-7014845844; 9829197018; Email-ID: pkg.jaipur@pgsoft.in; website: www.pgsoft.in
 Main highlights of the Software

Module- Store Accounting and Dispatch Accounting (MM):

• Purchase Order, purchase order status.

• Purchase order V/s Purchase, Purchases without purchase order, PO Rate v/s Purchase rate PO qty
v/s purchase quantity in vary systematic manner.
• Sales Order, sales order status.
• Sales order V/s sales, sales without sales order, SO Rate v/s Dispatch rate SO qty v/s Dispatch qty
in vary systematic manner.
• Indent data entry form.
• Direct purchase order from pending indents.
• Indent v/s purchase order.
• Generate requisition slip by concerned user / cost center in-charge
• Pending status of requisition slip on Store’s dashboard
• Automatic issue based on requisition slip. Changes to be made only if issued quantity and required
quantity is different.
• Detailed and summarized cost Centre wise issue and other very useful reports.
• Cost Centre wise/date-wise etc. trend of issues both in qty and value.
• Requisition slips wise comparison of required qty and issued qty.
• Item ledger for all /selected location and for all/selected items showing complete history of
opening date wise date wise purchase /sales, date wise and cost Centre wise issue etc.
• Location wise or summarized or date wise stock statement (store items and FGs item) in the same
form.
• Date wise Daily Stock Statement for individual product / all products in one go.
• RM requirement based on sales order/work order.
• Direct issue from Store to production floor based on sales order / work order.
• Sales order/work order wise standard RM required and actual issued.
• BOM
• Ageing of inventory items.
• Label printing of GRN/MRN.
• Process wise product wise inventory.
• Very easy data entry form for inward and outward supplies. All GST and other details (GST rates,
interstate or intrastate, etc.) retrieve directly from the material and party master.
• Detailed purchase register (137 columns) and detailed sales register (209 columns).
• Separate voucher for -Job work -IN, job work-OUT, stock transfer-IN, stock transfer-OUT,
Imported, Indigenous, Export, Domestic etc. for tracking of the transactions.
• No edit and addition options (optional) once after the data entry is made. Only authorized user can
be changed.
• Party wise item description can also be maintained.
• Scanned copy of purchased bill can be viewed.
• There are no limitations of reports. No one is providing reports like us.
 Pending Status at a glance
• List of purchase order pending for approval.
• List of purchase order not approved.
• List of purchase order approved but purchase is pending.
• List of GRN/MRN of which Financial Accounting is pending.
• List of Sales order pending for approval.
• List of Sales order not approved.
• List of Sales order approved but dispatch is pending.
• List of Bills/Invoices of which Financial Accounting is pending.
• List of pending requisition for issue
• List of indents for which purchase order is to be raised.
• List of sales order of which requirement of RM (based on BOM) is pending i. e. if RM
from store is issued based on sales order.
• List of products (related to production process) for which consumption entries are pending.

GST:
• Mismatch: Purchase register v/s GSTR-2A
• Table wise details for filling GST returns-Inwards and outwards in excel format suitable for
offline tools in single click.
• E-invoice (single or bulk E-invoices)
• GSTR-1 and GSTR-2: Details for return filling
• GSTR-9: Details for return filling
• GST Audit or help in GST audit
• Separate details for input/goods, capital goods and services.

Module- Manufacturing Accounting (MFG):

• Machine wise, shift wise and product code wise, Sales order wise etc. data entry form for all the
process with time factor and machine stoppage reason.
• Unique transaction ID, by way of Production No/Lot No /Tag no etc., is generated.
• Real time WIP status production no wise, product wise and process wise.
• Actual machine utilization % age and efficiency % age.
• Productivity analysis: Standard CT v/s actual CT.
• Actual life of each tool used in different type of products and in different processes.
• Machine wise, shift wise, reason wise etc. machine stoppage report.
• Daily Report / MIS.
• Batch wise and cost Centre wise detailed and summarized FG/WIP Stock Statement with inventory
valuation.
• Production reconciliation from first stage to FG.
• Batch/lot wise Item wise raw material analysis showing price, quantity, mix variances etc.
• Being a cost Accountant, I have excellent knowledge of manufacturing accounting software.

Rejections:
• Process wise, reason wise Rejection Data entry form based on production no.
• Miscellaneous rejection reports
 BOM:
• Finished goods BOM along with alternative BOM.
• Semi-finished goods BOM with alternative BOM.
• Auto-generated Extended BOM of Finished Goods if RM or SFG or FG, as the case may be, is
used for production of Finished Goods.
• Different lot size can be mentioned for different FGs and SFGs BOM.
• BOM item wise standard requirement based on process’s production.
• Separate BOM for specific requirement e.g., sizing material in weaving section.

Module-Production Planning & Control Software: (PPC)

• Item wise material requirement based on product wise production plan.
• Process wise machine shifts requirement based on product wise production plan.
• Process wise balancing of equipment based on production plan.
• Process wise capacity utilization % age.
• Batch creation or work order creation, controlling and monitoring.
• Process wise status report of sales order.
• Worker’s requirement based on machine shifts requirement.
• Electricity unit’s requirement based on machine shifts requirement

Module- Quality management software (QM)

• For every incoming Material: Quality parameters Data entry form standard v/s actual
• For every product and process in WIP: Quality parameters Data entry form standard v/s actual
• For every Finished Goods: Quality parameters Data entry form standard v/s actual
• I will develop as per the company requirement.

Costing Software (CO):

Standard costing Module

1. Production or sales plan. As many as production plan can be prepared and stored.

Based on production plan /sales plan I will provide the following reports/details:
i. Item wise Raw material
ii. Process wise and product wise machine shift requirement
iii. Total process wise machine shifts available and Capacity utilization. Process-wise
balancing can be checked before the production plan is implemented.
iv. Product wise profitability shows- plan qty, sale price, RM price, RM cost, gross
contribution, net contribution, direct cost, indirect cost, total cost, profit or loss
etc., at a glance
v. Summarized profitability statement.
vi. Detailed cost sheet with printing option of a product showing process wise and
cost component wise conversion cost, technical parameter of the products, etc.
vii. How the BOM RM cost is arrived at.
viii. There will be separate cost Centre wise and cost components wise cost sheet in
absolute value, item wise RM sheet, Electricity requirement, labour requirement
etc. for each production plan.
ix. My software automatically calculates cost Centre wise and cost component wise
machine hour rate and cost basis for indirect costs. No one in India is providing
this feature in their software.
x. There will be no under or over absorption at all. This means that all
expenses/overhead considered for a particular plan will be FULLY absorbed and
can be cross verified by the user.
 2. For each sales order, there can be separate production plan with all above details.

3. Comparison of one plan with another one- Plan vs/ plan.

Plan v/s plan- I will share the following few reports/ details

a. Comparative profitability statement

b. Contribution variance analysis- Variance due to- No of working days, sale price, RM price,
RM mix, RM yield, productivity, Machine /product mix, packing cost, waste credit etc.
c. Comparative cost components wise direct cost and indirect cost analysis.
d. Comparative item wise RM requirement and RM price.
e. and many more..

4. The generation time for all above the reports/ details will be just 4-5 minutes and There will be
minimum involvement of the company staff.

5. Product costing- Without based on production plan- A user can view or take print out of all
existing products and new products as and when required. There will be separate standard cost
sheet for standard product costing. I will show one example that how product costing is done for a
new product.

6. Product master for technical parameter- Along with other details it will cover technical parameters
of all process i.e. speed, productivity, cycle time, efficiency %, machine utilization %, process
wise and wastage wise in % Age, rejection % age etc.

7. BOM. Copy of BOM from an existing product to a new one. After copying, necessary changes can
be made. This will definitely save a lot of time.

8. Material Master- Apart from other details, an image can be stored and viewed any time of a
product. Copy of the product master from an existing product to a new one. After copying,
necessary changes can be made. This will definitely save a lot of time.

Actual costing Module

1. Separate month, cost Centre and cost head wise actual expenses sheet in absolute value.
2. Process wise and cost head wise auto calculation of actual machine hour rate.
3. There will be no under or over absorption at all. This means that all expenses/overhead considered
for a particular month will be FULLY absorbed and can be cross verified by the user.
4. Month end Actual product costing.
5. Product wise actual profitability of all the products shows- sale qty, sale price, RM price, RM cost,
gross contribution, net contribution, direct cost, indirect cost, total cost, profit or loss etc., at a
glance.
6. Detailed process wise and cost head wise actual costing. Generally, no one can provide this detail.
7. Raw material item wise and SFG wise analysis showing Price, mix and quantity/usage variance.
8. System generated Cost Records (more than 25 sheets) for any given period in one go.
a. Shop floor- RM item wise and cost center wise stock statement shows opening, receipt
from store, outwards/consumption and closing in terms of quantity and value.
b. Product wise SFG production and item wise RM consumption against SFG production in
terms of quantity and value.
c. Process wise and product wise stock statement / material movement showing opening,
inward/production, outward/consumption, rejection and closing in terms of quantity and
value (RM and Conversion cost separately).
d. Product wise and process wise production, installed capacity, normal capacity, actual
production, machine shifts allotted, machine shift worked, machine utilization % age.
 e. Product wise Finished goods stock statement showing opening, production,
outward/dispatch and closing in terms of quantity and value) (RM and Conversion cost
separately).
f. Process wise, product wise and waste type wise total wastage, % age and production
against waste.
g. Process wise, cost components/head wise and product-UOM wise Cost Sheet shows UOM
wise- installed capacity, Normal capacity, actual production, machine shifts allotted,
machine shift worked, machine utilization % age, avg. production per shift, Machine hour
rate, along with process wise and cost head wise like-Employee cost, Electricity,
consumable, Repair and maintenance, Depreciation, Direct expenses and production
overhead.
h. Product wise and party wise profit/loss/margin shows sale quantity, dispatch value, cost of
goods sold (COGS), packing cost, interest, Royalty/ commission & other indirect expenses
,Cost of Sale (COS) , total cost per unit , total margin and margin per unit.
i. Further breakup of each product of invoice which shows complete trail from backward to
start point.
j. What I am providing is not possible to provide by other well-known software.
k. For better understanding, I can share the system generated cost records for your kind
perusal.

9. Machine hour rate analysis- Process wise and cost head Standard v/s current month actual and
YTD
10. Monthly MIS.
11. Product wise Standard v/s actual product costing.
12. Stock Valuation Process RM, WIP, FG.
13. Separate module for standard costing and actual costing.
14. Maximum processing time for month actual costing is 4-5 minutes.
15. My costing module is the best in India and a truly cost accounting software.

Modile-Utilities:
• Meter -Wise and DG Set -Wise Electricity unit reading data entry form and monthly electric bill
data entry form along with miscellaneous reports.
• Maintenance Department sub store: actual consumption to different cost Centers.
• Vehicle related data entry and report for their running status, mileages etc.

Module-Financial Accounting (FI):

• All-In-One. More than 90% reports related to accounts can be view in single form.
• Party ledger for any given period.
• Trial Balance, P&L and Balance sheet for any given period.
• Accounts payable and accounts receivables.
• Ageing for any period both for AP and AR.
• Data entry form for punching cost Centre wise expenses.
• Expenses Head wise and Cost Centre/Department wise Budget V/s Actual
• Bank Reconciliation.
• Cash Flow.
• No edit and addition options (optional) once after the data entry is made.
• Compete and systematic Audit Trail on screen and Excel.
• Cost Centre/ Department wise Fixed Assets Register data entry form
• Serial bulk Email for balance confirmation etc.
• Fixed Assets wise, Block wise and cost center wise detailed depreciation chart.
Module- HR Accounting (HRA)

1. Attendance mark based on date and shift. Reduce clerical time more than 90%.
auto attendance, auto leave updating/ weekly off/ paid holiday etc.
2. Employee wise and effective date wise history of salary components.
3. Leave application data entry form. Auto update while marking daily attendance.
4. Employee wise monthly deduction data entry form along with import from excel file.
5. Detailed Salary sheet for given periods at a glance. (Daily attendance marking sheet: shows date
wise marking as P1 (full day present), P2 (half day present), Holiday (HD), Weekly Off (WO),
Compensatory off (CO), PL, SL, CL, ML, etc. as the case may be. A very effective report to see
date wise employees’ attendance for the given month at a glance.
6. Leave status of PL, CL, SL, C-off for any given period showing opening balance, earned, taken,
encase, closing balance and valuation of closing leaves.
7. Provisional gratuity calculation at the end of every month for the effective date.
8. Employee wise salary sheet and salary slip.
9. Detailed employee master with separate details for educational qualifications, experience, job
responsibility.
10. Shift planner for next 7 days showing employee name, shift, department, designation, line
manager, employee category (staff, associates, Casual etc.).
• The planner will also show employee and date wise availability, weekly off, c off,
holiday, leave if, applied for during the planner date.
• A very effective report for shift planning for coming 7 days.
11. Statuary data for filling periodicals returns.
• From Deductions details: Income Tax, Professional Tax, Labour welfare fund.
• Employee’s contribution towards PF, VPF and ESI.
• Employer’s contribution towards PF, employee pension fund and ESI etc.

12. Cost centre wise CTC for any given period.

13. Salary components wise arrears showing impact of before and after increment.

14. Form 16: Part A, Part B, Annex, BA based on (I) annualised estimated salary components and (II)
Actual salary paid along with deductions, exemptions, declarations etc.
• Part-B: Details of salary paid and any other income and tax deducted.
• Part-BA: Statement showing particulars of perquisites, other fringe benefits or
amenities and profits in lieu of salary with value thereof.
15. Year wise income tax slab master and income tax calculation both for old and new regime.
16. Staff requirement v/s availability along with shortage or excess, if any.
17. Salary breakup/components as per your company’s policy.
18. Employee wise separate folders where all related documents can be accessed at any point of time.
19. Manpower supplier wise pay roll / payment sheet.
20. Should be manpower requirement based on machine shifts.
21. Auto overtime calculation.
22. Full and Final sheet.
23. Detailed employee trainee record.

The list does not end here…

If your company already has software like SAP, I can also provide you a great solution. SAP data
exported in excel format can be imported in my software in one click and be used for generating many
reports which SAP generally does not provide. I can also develop software comprising different excel files
for generating different reports.