STUDENT BULLETIN

ACADEMIC YEAR
2024-25

ADVANCED ENGINEERING l COMPUTER SCIENCE l DESIGN l BUSINESS l LAW

HEALTH SCIENCES AND TECHNOLOGY | LIBERAL STUDIES AND MEDIA
MESSAGE FROM THE
PRESIDENT

Dr. Sunil Rai

President

Welcome to UPES - A University whose top priority is to help students fulfill their aspirations and
dreams. We work in tandem with students to design customized educational plans that meet their
individual goals. Among other things, we offer our students a personalized learning environment
with a great deal of flexibility and continuous mentoring. Moreover, we integrate technical knowl-
edge with strong ethics and leadership skills to churn out the best. Educators have always played
an instrumental role in the development and advancement of society and humankind. Despite
their contribution, our world continues to face several challenges re lated to security, environ-
ment, energy and health. We believe that educators create a significant impact on overcoming
these challenges and eventually improving the quality of life through their problem-solving abili-
ties, research and innovation. We are living in a period of rapid change with expanding skills and
expertise in several fields across the globe. The present day presents unique opportunities to
produce leaders in various disciplines, who not only advance the knowledge of specific profes-
sions but who are also sensitive to protecting the environment and wealth of natural resources
and maintaining equity.

At UPES, we are committed to moulding world-class leaders who make a difference to society.
Our vision is to be recognized for high-quality academic program and research through indus-
try-relevant programs, excellence of our motivated faculty and state-of-the-art facilities that we
provide to students. Our academic programs prepare students better to face new challenges
through stronger ethics and entrepreneurship components. We are committed to giving our
students an environment in which they develop critical-thinking and problem-solving skills.

1
At UPES, students are guided and motivated to practically implement the principles learnt in
classrooms through experimentation in laboratories, making them confident and skilled profes-
sionals. As we strive to be at the forefront of education, we collaborate with and maintain excel-
lent relationship with industries and leading research centers for joint projects, trainings and
internships. This gives our students an edge, which reflects fully in our high placement records
year after year. At UPES, ‘students’ have always been our focus. We are a trustworthy destination
for students aspiring for an innovative career. We believe in the power of education to transform
lives and are committed to making a positive impact to the communities we serve. UPES is more
than just a University – it has become a movement that transforms the lives of youngsters. While
in the initial years, this transformation took place through Petroleum and Energy domain courses,
over the years, we have added Infrastructure, Transportation, IT, Design, Planning and Policy,
Management and Law.

Our programs provide students with excellent opportunities to work closely with faculty mem-
bers, who are handpicked from premier universities of the world. This enhances the quality of
education and the prospect of getting individual attention. We have a team of dedicated scholars
as members of faculty and experts from the industry as advisors, who create an exciting and
friendly environment conducive for learning. We follow an outcome-based education system.
Whether you are a student, parent or a curious individual, we invite you to visit our campus to
witness the state-of-the-art facilities and excellent teaching-learning atmosphere we are offering.
Our enthusiasm knows no bounds and our dedication to take education to new heights is indeed
strong. Here at UPES, we inspire dreams, ignite curiosity, motivate actions and define the vision
for tomorrow. I am happy that you are considering UPES for your studies and I look forward to
helping you take this exciting step in your life.

2
MESSAGE FROM THE
VICE CHANCELLOR

Dr. Ram Sharma

Vice Chancellor

My Dear Students,

Welcome to a new journey of learning, growth, and discovery. As you embark on this journey,
remember that every human being has infinite potential. You are capable of achieving greatness
beyond your wildest imagination.

However, this potential cannot be realized without hard work and effort. Remember that every
action or inaction has consequences, and it is up to you to decide which path you want to take.
With dedication and perseverance, you can attain the success you desire. One of the things that
you will learn at the university will be to become independent and assume responsibilities of your
actions or inactions.

Also remember that learning is a lifelong process, and it is never too late to start. You are never
too old or too young to learn something new. So, embrace every opportunity that comes your
way, and never stop exploring.

I would like to share with you a few stories that will inspire you to do great things in life.

The first story is from the Syadvada philosophy of Jainism which is popularly known as “The
Elephant, and Blind Men”. This story teaches us that truth has several facts. We must look at
things from different perspectives before making judgments. We must be open-minded and
willing to listen to others' opinions. The second story is a conversation with Buddha and his disci-
ple Ananda where Buddha tells him “Aatmadipo Bhav” i.e. to become his own light, which tells
us that we can be our own light as well as illuminate the entire world. You have the power to make
a difference in the world, and it starts with believing in yourself.

The third story is from one of my favorite books Siddhartha by Hermann Hesse where the protag-
onist Siddhartha meets Buddha and asks a few questions to display his intelligence despite know-
ing that he was talking to an enlightened one. Buddha told him "You are clever, my friend. Be on
your guard against too much of cleverness". This quote reminds us that intelligence alone is not
enough. We must use our intelligence wisely, be on our guard against arrogance of knowing and
not let it cloud our judgment. Let’s always stay humble and hungry for learning.

3
 This is your University’s Orientation
Handbook for the academic year 2024-25. It
is a compilation of things that you will find
useful to know about the life on the campus,
facilities beyond the academic schools and
programs, and the services to make your
stay comfortable and productive.

4
Leadership at
UPES

Dr. Sunil Rai Dr. Ram Sharma

President Vice Chancellor

Mr. Manish Madaan

Registrar

5
Table of Contents
About UPES
An Overview
Vision
Mission
UPES Core Values

Office of Registrar
Academics
School of Advanced Engineering
School of Computer Science
School of Law
School of Design
School of Business
School of Health Sciences & Technology
School of Liberal Studies and Media

Career Services
Summer Internships
Career Opportunities for UPES Graduates

Runway Incubator
Innovation & Entrepreneurship

Student Chapters/Clubs

6
UPES
• General Information Student Attendance Criteria Rules and Regulations

• Discipline to be maintained while enrolled with the University Getting Help

• Fee Structure Fee Concession

• Library Rules & Regulations

• Membership Library Timings

• Admission to the Library

• Borrowing Privileges and Condition of Loan Documents that cannot be borrowed

• Loss or Mutilation of Documents and Policy of Compensating Rules & Regulations

• Library Facilities

• Student Engagement & Experience

• Monitoring and Personal Counselling Sports and EC Activities

7
SOCIAL
EVENTS
▪ Event Outside the Campus Student's Welfare

▪ Road Safety Initiative Medical Insurance Services Substance Abuse Prevention Functioning of
Facilities

▪ Dress Code - Boys & Girls

▪ Dress Regulation for All Sports and Cultural Ceremonies Dress Regulations for All Other Days

▪ Regulations Governing Maintenance of Discipline Among Students, 2009 Regulations

Governing

▪ Grievance Redressal Mechanism for Students, 2010

▪ UPES Policy on Prevention of Sexual Harassment Against Women – Salient Features

▪ UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009,
as adopted by the University of Petroleum & Energy Studies

• Organizing of Sports Activities within Campus Guidelines for Participation in Intra/Extra Mural
Events

• Selection Procedure for Representing UPES in Sports Activities Cultural Activities at UPES

• WOW Wednesday Fresher's Party

• UURJA – The Annual Cultural Festival Farewell Parties

• Cultural Events during Co-Curricular/Chapter Events

8
Annexure-A
• School of Business Fee Structure

• School of Advanced Engineering and School of Computer Science Fee

Structure

• School of Design Fee Structure

• School of Law Fee Structure

• School of Health Sciences and Technology Fee Structure

• School of Liberal Studies & Media Fee Structure

• Other Fees

• Fee Payment Schedule

• Hostel Facilities & Fee Structure

• Fee Structure for International Students Fee Payment Options

Annexure-B
Fee Concession: Scholarships

Annexure-C
SOP for Program/Specialization Change, De-registration/Name Strike Off,
Lateral & Migration Entry process

Annexure-D
Regulations Governing Maintenance of Discipline Among Students, 2009
Social Media Policy

Annexure-E
UPES Policy on Prevention of Sexual Harassment Against Women – Salient Features

Annexure-F
UGC Regulations on Curbing the Menace of Ragging in Higher Educational
\Institutions, 2009, as adopted by the University of Petroleum & Energy Studies

Disclaimer

9
ABOUT
UPES
An Overview

Established through the UPES Act, 2003, of the State Legislature of Uttarakhand, UPES is a
top-ranked, UGC-recognised, private university. As per the National Institutional Ranking
Framework (NIRF) 2023, the Ministry of Education, Government of India, UPES has been ranked
52, with a rank of 54 in Engineering and a rank of 39 in Management. In addition to this, the
university has been ranked the No. 1 private university in academic reputation in India by the QS
World University Rankings 2024 and is among the top 3% of universities in the world. As per the
QS World University Rankings 2024: Asia, UPES has been ranked 218 in Asia and 23 in India
among all the Indian institutions.

As per the Times Higher Education (THE) World Ranking 2024, UPES is in the overall rank band
of 801–1000 in the world, 9th among private and deemed universities, 2nd among private
universities, and 26th in the overall universities category in India. According to the prestigious
Shanghai Ranking—Academic Ranking of World Universities (ARWU) for Global Ranking of
Academic Subjects, UPES is among the world’s top 150 institutions for telecommunication
engineering, among the top 400 for Electrical and Electronic Engineering, and among the top
500 for Computer Science and Engineering.

UPES has also been accredited by NAAC with a grade of ‘A’ and has received 5 stars on
employability (placements) by the globally acclaimed QS Rating. The university has had 90%+
placements over the last few years. 42 faculty members of UPES are among the world’s top 2%
of researchers, as per the Stanford University list.

UPES offers graduate and postgraduate programs through its seven schools: School of
Advanced Engineering, School of Computer Science, School of Design, School of Law, School of
Business, School of Health Sciences and Technology, School of Liberal Studies and Media, with
14,000+ students and 1,500+ faculty and staff members.



 RANKING 2023

NO.1
9
Times Higher Education World University Rankings 2024
*
PVT. UNIVERSITY IN TH
Ranked 52 in India
AMONGST PRIVATE AND
ACADEMIC REPUTATION DEEMED UNIVERSITIES (University category)
*QS World Ranking 2025

10
VISION
To be an institution of global standing for developing professionally competent talent contributing
to nation-building.

MISSION
Develop industry-focused professionals with an international outlook.

Foster effective outcome-based education system to continually improve teaching-learning and

Research.

Inculcate integrative thought process among students to instill life-long learning.

Create global knowledge ecosystem through training, research & development and consultancy.

Practice and promote high standards of professional ethics and develop harmonious relationship
with environment and society.
UPES Core Values
▪ Respect
▪ Innovation
▪ Passion
▪ Inclusivity
▪ Trust

11
Office of Registrar
The Registrar’s office holds the entire academic records of the University. It monitors the
Operations, Guidelines & Procedures and Accreditation standards. The Office of Registrar is
responsible to maintain the student database including the planning & monitoring of
registration activities and ensures the security, confidentiality and integrity.
The office coordinates with examination department for providing the services such as grading,
transcripts, change of grade, enrollment and degree verifications, keeping a permanent record
of grades and marks. It is also responsible for preparing and updating of statutes and
regulations.

Academics
The University offers the following programs in various sectors through its eight Constituent
Schools:
School of Advanced Engineering
https://www.upes.ac.in/school-of-advanced-engineering
School of Computer Science
https://www.upes.ac.in/school-of-computer-science
School of Law
https://www.upes.ac.in/school-of-law
School of Design
https://www.upes.ac.in/school-of-design
School of Business
https://www.upes.ac.in/school-of-business
School of Health Sciences & Technology
https://www.upes.ac.in/school-of-health-sciences-and-technology
School of Liberal Studies and Media
https://www.upes.ac.in/school-of-liberal-studies

12
 SCHOOL OF
ADVANCED ENGINEERING
UPES School of Advanced Engineering prepares students to address the most compelling
challenges of the world, backed by sound knowledge, integrity, research and innovation. With
state-of-the-art infrastructure, faculty of the highest professional standards, a carefully-crafted
curriculum, active industry-academia collaborations and global exposure, we provide students
with specialized knowledge and practical skills, which enables them to make ground-breaking

Highlights
▪ 92% Placement* record. ▪ Assistance for International Internships
▪ Consistent record of 100% Placements ▪ International Credit Transfer Program
(2022) with The University of Queensland
(Australia), and University of Aberdeen
▪ Lifetime placement assistance
(UK)
▪ Centre of Excellence for E-Mobility
▪ Masters Progression Opportunities at
and Drone Technology
IUPUI, ULaw, Nottingham Trent
▪ 250+ startups supported by Runway University (UK) and University of
incubator Queensland (Australia)
▪ Multidisciplinary and Holistic Learning

Ranked 54 33 LPA 92% *

in Engineering category
Highest Package Placement
by NIRF Ranking, 2023

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
13
SCHOOL OF
BUSINESS
UPES School of Business pedagogy equips students with pragmatic decision-making abilities
and skills for developing sound strategies to improve the way the world does business. Through
a carefully-crafted curriculum, faculty of the highest academic expertise, and interactions with
industry-leaders with a global perspective, we prepare students to work in a mega-corporation
as well as a start-up environment, empowering them to begin their entrepreneurial journey.

Highlights
▪ 92% Placement* record. ▪ Lifetime placement assistance
▪ India's first industry-integrated KPMG ▪ Semester abroad with a tuition fee
programs waiver at University Canada West and
▪ Industry alliances with KPMG, NSE ULaw Business School
Academy, AWS, HCL and more ▪ Masters Progression opportunities
▪ Multidisciplinary and Holistic Learning with Nottingham Trent University and
ULaw Business School
▪ Study abroad opportunity at the
University of California, Berkeley

Ranked 39 29.04 92%*

in Management category
Highest Package Placement
by NIRF Ranking, 2023

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
14
SCHOOL OF
COMPUTER SCIENCE
UPES School of Computer Science concentrates on the real-world applicability and social impact
of technology in its carefully crafted curriculum. Given the rapid pace at which the field is
evolving, we continuously engage with academic leaders and industry giants to provide
leading-edge technology and updated information to our students. Our well-equipped
laboratories and innovative pedagogy focus on creating links between theory and practice so
that students gain a comprehensive understanding of the subject along with practical
problem-solving skills.

Highlights
▪ 89% Placement* record ▪ Lifetime placement assistance
▪ Semester abroad opportunity at the ▪ Industry alliances with HCL Tech, IBM
University of California, Berkeley Xebia, and many more
▪ Multidisciplinary and Holistic Learning ▪ Global Pathway Programme facilitating
progression opportunity abroad at The
▪ Industry experts on Advisory Board
University of Queensland, Australia
▪ Industry alliances with NASSCOM,
▪ Masters Progression opportunity at
IBM, MICROSOFT and more
Nottingham Trent University, IUPUI,
▪ Centre of Excellence for Al and Data University of Queensland
Sciences

Ranked 54 18 LPA 89%*

in Engineering category
Highest Package Placement
by NIRF Ranking, 2023

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
15
SCHOOL OF
LAW
UPES School of Law combines a carefully crafted curriculum with interactive learning methods to
prepare students who can contribute towards shaping the legal landscape. With faculty who are
leading specialists in their respective subjects, a world-class infrastructure with an in-house moot
courts for experiential learning, and continuous engagements with industry and academic
experts, we nurture students to become professionals who are empathetic and well-versed with
the ‘language of law’.

Highlights
▪ Semester abroad opportunity at the ▪ Lifetime placement assistance
University of California, Berkeley ▪ Master progression opportunities at
ULaw, Maurer School of Law,
▪ Top law firm partners as Professors of Nottingham Trent University and Moritz
Practice from Khaitan & Co, Cyril School of Law
Amarchand Mangaldas, DSK Legal,
▪ Semester abroad with a tuition fee
and more
waiver at ULaw
▪ Ranked 4th in India among the Top
Indian Law Schools 2024 by ▪ Multidisciplinary and Holistic Learning
BW Legal World ▪ Industry experts on Advisory Board

Ranked 21 67% 210+

in Law category by NIRF Law School Awards won by Law
Ranking, 2022 Placement last year* Students

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
16
SCHOOL OF
DESIGN
UPES School of Design nurtures responsible designers who possess cultural understanding, are
agile and have broad-based innovation capabilities; designers who can create intelligent,
inclusive, sensitive design, whether to make big differences or small ones. With an infrastructure
comprising high-end computer workstations, vacuum-forming machines, spray-painting booths,
among other creative learning aids, and industry collaborations that interweave practical
learning with classroom teaching, students learn to employ design-led problem-solving
techniques to address the most pressing issues of the world.

Highlights
▪ 95% Placement* record ▪ Multidisciplinary and Holistic Learning
▪ World-class infrastructure consisting of ▪ Lifetime placement assistance
more than 10 technology and art ▪ International Credit Transfer and
studios such as MAC, CAD, Cintiq and Master’s Progression to Nottingham
design studio, 3D printing machines Trent University (UK)
and laser cutting machines ▪ Student exchange opportunities at
▪ Co-teaching by International Faculty BESIGN-The Sustainable Design School
from the University of Europe for (France) and Le Ecole de Design
Applied Sciences (Germany) Atlantique(France), IED Italy, etc
▪ Industry Alliances with Desmania ▪ Industry experts on Advisory Board
Design, Unreal Engine and more

Full-time member of the

Cumulus Association and 95% 13.74 LPA
World Design Organisation School of Design
Highest Package
(WDO) Placement last year*

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
17
SCHOOL OF
HEALTH SCIENCES & TECHNOLOGY
UPES School of Health Sciences & Technology nurtures a culture of research and education
through experiential learning that prepares students for tomorrow. Besides classroom teaching,
students are given clinical and community exposure so that they become active change-makers
and solution providers for the healthcare sector. The industry-aligned curriculum taught by
faculty who are specialists in their respective fields along with active collaborations with industry
leaders enables students to develop professional competencies required to address the world’s
health challenges.

Highlights
▪ Student exchange opportunities at ▪ International Transfer Engineering
University of Bologna (Italy), UCSI Program (3.5 +2) between UPES and
(Malaysia), Taylor's University The University of Queensland, Australia
(Malaysia) and more ▪ Partner Institutes in US, UK, Europe and
▪ 20+ world-class labs Canada
▪ Industry experts on Advisory Board ▪ Academic collaboration with Taipei
▪ Multidisciplinary and Holistic Learning Medical University, Taiwan
▪ Lifetime placement assistance ▪ Industry alliances with Merck, AlIMS
and more

Research
State-of-the-art Focused 100%
Labs and infrastructure
Approach Placement*

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
18
 SCHOOL OF
LIBERAL STUDIES AND MEDIA
The UPES School of Liberal Studies and Media (SOLSM), through its trans-disciplinary approach,
aims to create a unique pedagogical model and break the silos of conventional learning. It seeks
to train young minds to tackle the upcoming challenges as we transition towards a society that
is both just and sustainable and imparts new-age media literacy to students about varied forms
of information dissemination. SOLSM is a giant step forward in making UPES truly diverse and
among the few universities in the country that offer such an eclectic curriculum. SOLSM offers
courses across multiple domains, including Economics, Political Science, Psychology, Literature,
Applied Mathematics, Media, and Data Science. Its media cluster prepares students to put
learning into practice through state-of-the-art studios, an industry-aligned curriculum,
interactions with eminent journalists and distinguished media scholars, and
employment-relevant training. In SOLSM, students learn to communicate persuasively in
different formats, experience enriched learning through classroom projects and professional
opportunities, and receive comprehensive exposure to unleash their potential and showcase
their talents through workshops, seminars, fairs, and internships.

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
19
Highlights
▪ Integration of Smart Technology with Liberal Arts ▪ Multidisciplinary and Holistic Learning
▪ Focus on new-age media ▪ Industry experts on Advisory Board
▪ Renowned academicians/ media professionals as ▪ Unique pedagogy and programs attract
faculty exchange students from France and
▪ Experiential learning Sweden, fostering cultural diversity and
global awareness.
▪ Peer learning across domains, ensuring continuum of
student engagement ▪ Global exposure and opportunities with
▪ Labs to promote trans-disciplinary learning UC Berkeley, University of Bologna (Italy),
University of Gothenburg (Sweden), UCSI
▪ World-class digital broadcast and editing studios (Malaysia) and more

100% Global opportunities with

UC Berkeley, University of
Placement* in Media program Bologna and more

Transdisciplinary Lifetime
and experiential pedagogy Placement Assistance

*Placement statistics refer to the no. of students

who have opted for and eligible for placement
20
SUMMMER
INTERNSHIP
Summer Internships are mandatory for all graduates and post-graduate students. The
minimum duration of summer internships is eight weeks and goes to a maximum of six
months.

Career Services Department and faculty members from respective domains play an important role
in ensuring all students get an opportunity to experience corporate life and culture through these
internships. Every year our students undergo summer internships with reputed organizations.
Internships help students comprehend and develop their career interests, work with prospective
employers and potentially secure job offers. Sector leaders across Aviation, Law, Oil and Gas,
Power, Infrastructure, Logistics & Supply Chain, Business Analytics, Design, and Transportation,
etc., have shown interest in assessing the capabilities of our students through this
internship-based engagement process.

21
CAREER OPPORTUNITIES FOR
UPES GRADUATES
The Career Services Department welcomes all eligible students to take active part in the
placement and internship support extended by UPES.

UPES considers placement process very crucial and extends all possible support to ensure that
students are given the right opportunity to streamline their career interests. The career services
team continuously endeavors to ensure the best placement results and continues to be one of the
favored destination for recruiting organizations.

The placement & internship support is provided to all students who are eligible and are in the
final year for placement and pre-final year for internships at UPES. A well-drafted Campus
Placements Policy of UPES is to be followed during the entire duration of the placement season
which starts from first company on campus or 1st August
(whichever is earlier) and ends on 30th July or post-ten days of last exam of final semester
(whichever is later) and from first day of pre-final year till the first day of pre-final semester for
internships.

The student placement committee plays a vital role in supporting the placement activities.
Neither UPES nor its Career Services Department, under no circumstances, guarantees a job to
the graduating students.

22
RUNWAY INCUBATOR
INNOVATION & ENTREPRENEURSHIP
Innovation is the vehicle which will steer the next level of economic growth and social
development. Runway incubator was formed with the intention to advance the novel ideas of
start-ups and early stage companies. It is a business incubator with focus on technology sectors
in the Delhi NCR and Uttarakhand region. The mandate of the Center is to assist entrepreneurs
of the UPES community (faculty, staff, alumni and students) as well as the external business
community to commercialize their product/service ideas and accelerate economic growth.
The key technology focus areas are:
Transportation, Infrastructure, E-commerce, Education, Energy, IT/ITES Gaming and Animation
Cloud Computing, Biotechnology, Energy Technology, Food Processing Technology, Retail
Technology and Fashion Technology.
• Interlink for the enthusiastic talent to prepare them to explore new horizons in form of
their own ventures
• Suggest/Support/Sponsor

To know more (https://www.runwayincubator.com/about) START YOUR START-UP JOURNEY

23
Students Chapter/Clubs
Name of Students Chapter/Clubs Students Chapter/Clubs

Society of Petroleum Engineers (SPE) Students Chapter

SAE INDIA Collegiate Club(Society of Automotive Engineers) Students Chapter
AAPG(American Association of Petroleum Geologist) Students Chapter
UPES SEG STUDENT CHAPTER (Society of Exploration Students Chapter
Geophysicists)

American Society of Mechanical Engineers(ASME) Students Chapter

American Society of Civil Engineers student chapter (ASCE) Students Chapter
IEEE STUDENT BRANCH Students Chapter
IICHE UPES Student Chapter Students Chapter
ASHRAE Students Chapter
American Society of Safety Profesionals (ASSP) Student Section Students Chapter
UPES FIPI Student Chapter (Federation of Indian Petroleum Industry) Students Chapter
FSAI (Fire & Security Association of India) Students Chapter
Green UP Students Club
Infinity Space Club Students Club
AEROCLUB Students Club

24
IT CELL OF
UPES
UPES takes pride in stating that it has the best in class IT infrastructure in the country. There has
been a conscious and consistent effort towards the holistic development and enhancement of the
IT infrastructure in the areas of Hardware, Software, Network and Security, Surveillance and
Collaboration

UPES considers the IT infrastructure as an enabler for higher education and is cognizant of the
Ed Tech interventions in every sphere of the education system, be it the mode of delivery or
content. We have an effective LMS system with content developed in house by our faculties along
with ICT-enabled classrooms.

A fully-integrated ERP system which has the SIS system along with other business modules
provides for a centralized data control,.The integrated SIS of the ERP provides for a robust time
table and attendance. This enables the University to effectively manage the course deliveries in a
timely and efficient manner.

The complete campus is Wi-Fi enabled, including the hostels,providing the students with 24×7
access to Internet and network enabled pedagogical resources like the LMS and other
publicly-available resources like Shiksha, etc.

25
Right from registration to graduation students have unique username and password. With the
help of these credentials user can access Internet and other academic applications.
1. MyUPES Portal : Servicedesk, Timetable, Attendance, LMS etc
https://myupes-beta.upes.ac.in/oneportal/app/auth/login -
2. Student email portal:
https://www.office.com

General Information
The Computer Center is equipped with 64-bit multi-core Xeon and Opteron processor-based
servers running in a virtualized cloud environment designed to provide maximum uptime as well
as compute on demand facilities to the University community. These run on central network
functions such as authentication, mail services, database services, application servers, etc. These
servers cater to a total of about 12,000 nodes - of which 400 are in the main IT Block labs. All
machines have internet access over high-speed fiber optic links. The primary operating
environment is a mix of Windows Server and Linux. Computer labs have high-end workstations
available to students on which they can use Windows as well as Linux applications. The network
backbone is Gigabit switched running on a dual ring fiber optic network across the entire campus.
Additional redundancy is provided by means of a failover wireless mesh across campus.
End-client access is provided through a mix of wired and wireless technologies. The entire
campus acts as a wireless 'hot spot' by providing a Wi-Fi network based on the 802.11n standard.
Any student having his/her own laptop/tablet/smartphone can be made part of the campus
wireless network and have internet access. However, the device must be equipped with adequate
and current antivirus protection and usage must conform to the University Acceptable IT Use
Policy available at https://stu.upes.ac.in

The Student Engineering Graphics labs contain 200 engineering workstations. All these machines
are on a switched, gigabit backbone network and so can also be used to access central services
including the Web.

Ancillary services and access to peripherals like CD/DVD burners, scanners are available to
students through the computing labs. Centralized online backups are also maintained for the
campus. Anti-virus protection is provided at the gateway, server & client levels. All classrooms are
equipped with ceiling mounted LCD/DLP projectors, computers and PA system with wireless
microphones. The University has several academic alliances with leading IT majors such as
Microsoft, ORACLE, Schlumberger, SAP, Aspentech etc., through which a large portfolio of
applications and platforms are available for use by students and faculty. Applications range from
basic operating systems to high-end clustering and grid computing solutions.

26
Additionally, specialized software is available to students like Solid Works for Engineering
Graphics, CATIA, AutoCAD Engineering Suite, SPSS & Systat for Statistical analysis,
Mathematical, MATLAB, etc. A complete list of software can be made available by placing a
request to the IT Helpdesk.

Most faculty communicate with their students by email. It is therefore important that students
read mail sent to their official student e-mail account regularly as this is the address they will use.
Each student has been provided with a unique email address of the format
“Firstname.last5digitofglobalID@stu.upes.ac.in”.
This mail account can be accessed by going to https://mail.stu.upes.ac.in and providing your
username and password.

Student Attendance
Electronic Marking of Student Attendance/Online Attendance:
Student attendance is marked electronically through card readers placed in each classroom.
Student have to swipe their identity cards within a maximum of a few minutes (depending on class
size) after faculty swipe to mark their attendance for the respective class. Students can check their
attendance and time table of their courses from the student portal
https://myupes-beta.upes.ac.in/oneportal/app/auth/login, with the credentials provided as part
of the student kit. Students are supposed to check their attendance regularly and any issues
pertaining to attendance they should bring it to faculty notice within one day for rectification.
Students are responsible to protect their identity cards from any damages.

27
Rules and Regulations
Every student is given an individual user-id and password. The individual is responsible to
maintain the secrecy of his/her own password and store important data in his/her home folder on
the network and not on the local hard disk. It is mandatory for all students to carry their laptops
when they are in campus on everyday basis. Discipline to be maintained while enrolled with the
University:
▪ Student’s are expected to strictly adhere to the Acceptable IT Usage Policy and Social Media
policy found on the student’s portal (https://stu.upes.ac.in).
▪ Damaging any IT equipment in class rooms or labs will result in a penalty.
▪ Unauthorized usage of commercial/free tools to subvert University systems will be deal with in
accordance with the penalties outlined in the Acceptable IT Usage Policy.
▪ Students are advised not to tamper with the computing devices issued to them-either in terms
of hardware or software. Formatting of the machine or uninstalling legal software constitutes
a violation of the University IT Policy and will be handled accordingly.
▪ The mind works better in peace and calm. Silence should be maintained.
▪ Bags/folders/bottles, etc., are to be kept outside the Computer Center (or lab).
▪ No eatables are allowed in the Computer Center (or lab).
▪ No hardware components can be replaced/swapped without permission. Doing so without
permission will result in a penalty. If necessary, guidance of the Systems Administrator is
always available.
▪ Internet usage should be in accordance with the Acceptable IT Usage Policy and Acceptable
Downloads and Executable Policy of the University. Both these documents are available at
https://stu.upes.ac.in
▪ Entry of outsiders is strictly prohibited. Tampering with files of others in the desktop/network
will be seriously viewed.
▪ Systems should be shutdown properly and switched off before leaving the Computer Center.

All students will be required to sign an agreement with the University for usage of computing
device.

Getting Help
For any help or assistance in either hardware, software or network issue, please contact the IT
Helpdesk located in the IT Block; or log an online request through the helpdesk link at
https://myupes-beta.upes.ac.in/oneportal/app/auth/login

Fee Structure
Refer to Annexure-A

Fee Concession
Refer to Annexure-B

28
Attendance Criteria
No. Student will be allowed to appear in the End-Semester Examination unless the student has
attended 75% of the classes in each of the theory course.

A student on medical or valid ground like immediate family exigencies, etc., who fails to secure
75% attendance in one or more courses, but secures not less than 67% attendance, may, on
recommendation of the Program Head and Cluster Head, be permitted to appear for the End
Semester Examination solely at the discretion of the Dean/Director of the concerned school.

Application for condonation of attendance on medical ground shall be made to Program Head
and Cluster Head immediately on joining back the program after absence and in any case within
seven days of availing leave along with medical certificates in original from a registered medical
practitioner along with prescription documents and medical lab reports. The medical document
submitted after seven days will not be accepted.
Outstation medical certificates will be entertained for this purpose only from students who have
proceeded to their hometown/place of residence of their parents/guardians for the purpose of
obtaining medical treatment duly authenticated by the travel records and hospitalization records.

However, University reserves the right to have such applicants examined by medical practitioner
empaneled by the University to ascertain the authenticity of the applicant's medical ailment.

29
Library Rules & Regulations
The UPES library is a technologically advanced hybrid library that aims to provide a wide range of
information services at the highest professional level. The library employs contemporary
methodologies to produce, retain, and distribute information. The university contains a central
library called the "Dr. S.J. Chopra Centre for Learning" and an institutional library. The Central
Library occupies a vast area of around 22,465 square feet, with an additional institutional library
space of about 10,473 square feet, creating an ideal environment for reading and research.
Membership
The membership is open to all regular students, faculty members, UPES staff and research
scholars and any person associated with the University or permitted by the University authority
may be granted membership in the library.
Library Timings
▪ Monday to Friday: 08:30am - 08:00pm
▪ Saturday: 09:00am - 05:00pm
▪ During Examination: 08:30am - 08:00pm
Admission to the Library
The ID card is mandatory for entrance and borrowing of library documents. All library users are
requested to record their in/out timings with the help of ID card. The students are not permitted
to use the other's identity cards.
Personal belongings (except laptop, cell phones, purse, money, credit card and other valuables)
shall not be permitted inside the library. The library will not be responsible for any loss or damage
to personal property left at the counter.
Borrowing Privileges and Condition of Loan
1. The books will be issued from 9:30 a.m. to 7:00 p.m. to the students and faculty members. ID
card is mandatory for issue/renewal of books.
2. Each student is entitled to borrow 5 books for 20 days for UG & 6 Books for 25 days for PG
(Except SOHS & SOD) Students. In addition to above 4 textbooks (as per availability of titles)
for 30 days can be Borrowed, beside the e-books available for all in 24x7 mode access.
3. Students (UG & PG) are entitled to borrow one Kindle e-book reader for 5 days.
4. The books may be renewed for another two times if the same is not in demand. The renewal
must be made online from the library portal on or before the due date. Books can’t be
renewed more than two times.
5. Students may borrow reference books for overnight, half an hour before closing the library
and are expected to return the same the next day morning before 10:00 A.M
6. An overdue charge of Rs.5/- per day/per book for the overdue books issued from the library
lending section will be charged to the students.
7. Books on loan are subject to recall by the Librarian at any time.
8. The Librarian may stop issue of any book only on justified and reasonable grounds.
9. The members will receive a system generated reminders for overdue books. When such
reminders are received, the students are expected to return the books immediately or get
them reissued online or at the issue counter, if there is no hold/reservation
10. Students who do not produce "No Due Certificate" from the library will not be allowed to
register for next semester.

30
Documents that cannot be Borrowed
1. Reference books are to be referred within library premises only.
2. Journals, bound volumes, loose issues of journals and the latest available issue of the
magazines are to be referred within library premises and are not available for issue.
3. Theses/Dissertations/Project Works submitted are to be referred within library premises only.

Loss or Mutilation of Documents and Policy of Compensating

1. In case of loss or damage of books, member must replace the book with the same or latest
edition, he/she shall have to pay double cost of the book along with overdue charges.
Replacement by photocopied/old book will not be accepted.
2. If the book lost or damaged is one of the volumes of a set, the member shall have to
compensate the cost of the whole set.

Rules & Regulations

1. Library users are allowed to carry one personal book inside the reading room for study during
the examination.
2. Underlining or marking/tearing/folding of pages/defacing or damaging, leaving the library
with unissued books or damaging RFID tags in any way of library books or other materials is
strictly prohibited. Users indulging in such practices shall be punished as per decision taken by
disciplinary committee and debarred from using the library up to a period of 03 months.
3. The library follows the Open Access System. Documents taken out of the shelves must be left
on the table. Replacing the documents on shelves by users is not encouraged as the
documents may get misplaced.
4. Students are advised not to share their library access cards with others. Periodically, they
should review their "check-out" records on the library's online catalog and promptly notify the
library counter staff of any discrepancies, if any arise. Any complaint thereafter is not likely to
be entertained.
5. Before borrowing, the book should be checked by the student for missing pages and any
damage may be brought to the notice of the staff at the issue desk.
6. Immediately after the issue of a book, the borrower is required to take out the same from the
library premises. No book shall be returned on the day of issue.
7. The library system automatically sends e-mails regarding the issued or returned items to the
patrons when such transactions happen.
8. Borrowers can reserve the documents they desire to borrow. E-mail intimation about the
availability of the document(s) will be given to the members when they are available for issue.
The reservation will be strictly on first-come-first-served basis.
9. The borrowers are advised to return the issued books/ documents at the end of each semester
or while proceeding on long leave. Students must clear their dues at the end of each semester.
10. A borrower is responsible for the safe custody of borrowed books and return them on time.
11. Readers can claim (reserve) books which are issued out. Claimed books are kept reserved for
the claimant for 2 days from the date of return by previous borrower. One reader can put
maximum one claims. Books are reissued only if there are no claims.
12. The disfiguring of library assets would result in the cancellation of library membership.
13. Library is RFID security enabled, while leaving the library, members should ensure that they
are carrying only the issued books. Unborrowed items taken beyond the RFID gate will be
considered stolen and offenders are liable for suspension and stern disciplinary action.
14. Also, members are required to show their books to the library staff on duty at the exit point.
All library users should ensure that they carry only those books that are duly issued on their
names.

31
15. Browsing of Social networking sites, watching movies or videos and playing games on
laptop/mobile is strictly prohibited.
16. Users are responsible for complying with the copyright Act while photocopying library
document.
17. Eating/smoking/littering in the library premises is strictly prohibited.
18. Library staff will not be responsible for things left in the library premises.
19. Improper use of library facilities by a member will lead to the suspension or termination of
his/her membership.
20. Digital library is to be used for academic purposes only.
21. Unplugging the desktop and changing the user ID and password is a punishable offense.
22. Changing the settings and display of the computers are not permitted.18. Library staff will
not be responsible for things left in the library premises.
19. Improper use of library facilities by a member will lead to the suspension or termination of
his/her membership.
20. Digital library is to be used for academic purposes only.
21. Unplugging the desktop and changing the user ID and password is a punishable offense.
22. Changing the settings and display of the computers are not permitted.

Library Facilities
The library has a key role in supporting the academic activities of the institutions by establishing,
maintaining, and promoting the library and information services, both quantitatively and
qualitatively. The library offers a wide range of services from reference to electronic information
services.
▪ Book circulation service
▪ RFID self-check issue/return KIOSK facility
▪ OPAC (Online Public Access Catalog)
▪ Open Access System
▪ Current Awareness Service
▪ Remote access portal – Open Athens
▪ Library Knowledge Portal window for searching library resources.
▪ EBSCO Discovery Service with Mobile Applications.
▪ Institutional Repository using DSpace.
▪ Automated Library using KOHA Open-Source Software.
▪ Access to online journals through INFLIBNET consortia.
▪ Inter Library Loan and Document delivery service (DELNET).
▪ Centrally air-conditioned reading rooms
▪ Print Journal and Magazine Section.
▪ Online Access to e-Resources like databases, e-books, e-journals, case studies
▪ Newspaper service
▪ Wi-Fi facility
▪ Computer Lab for accessing digital resources.
▪ Plagiarism detection services using TURNITIN/DRILLBIT

Library
QR Code

32
Dean of Student Welfare Office
The Dean of Student Welfare Office ensures development of all-round personality of students
and also enable them to take their rightful place as future corporate leaders in energy and
multidisciplinary environment.
Numerous activities are organized to inculcate character qualities, bring in desired attitudinal
changes and hone behavior skills. Major activities are covered as follows:
▪ Mentoring and Personal Counseling
▪ Sports, Adventure and Extracurricular (EC) Activities
▪ Student Welfare
▪ Dress Code Compliance
▪ Maintenance of student discipline on and off campus
▪ Adherence of University Code of Conduct
▪ Anti-Ragging Regulations
▪ Grievance Redress Mechanism
▪ Private hostels
▪ Student Welfare
▪ Policy on Prevention of Sexual Harassment against women-Salient Features
▪ Conduction and facilitation of NPS

Mentoring and Personal Counselling

The Department of Dean of Student Welfare Office at UPES supports and empowers the students
to develop their potential to adapt comfortably into the new environment and enhance their
comprehensive growth. The DSW managers are no less than friends, philosophers and motivators
who help the students to achieve academic and personal goals. Their continued aim is to assist
the students in identifying the problems early, promote efforts towards wellness and developing
strategies to cope with the problems while maintaining internal peace and harmony.

Sports and EC Activities

▪ Basketball
▪ Football
▪ Table Tennis
▪ Handball
▪ Chess
▪ On Campus Gym
▪ Volleyball
▪ Cricket
▪ Athletics
▪ Badminton
▪ Pool Table

33
Organizing of Sports Activities within Campus
All the events will be organized as per the Annual Sports Calendar of UPES in following
disciplines: Cricket, Football, Volleyball, Basketball, Handball, Athletics, Badminton, Table Tennis.
All the matches/tournaments will be conducted as per norms of the National Federations of the
respective games.
Guidelines for participation in Intra/Extra Mural Events: Only a bonafide full-time student who is
enrolled in a full-time course in University is eligible for participation in these events. Year
back/semester back students who are not on University rolls for that particular year/semester are
not allowed to participate. Students should not be involved in any act of indiscipline as
enumerated in the student's bulletin.
Selection Procedure for Representing UPES in Sports Activities
Only a bonafide, full-time student, who is enrolled for a course at the University, which is of a
minimum duration of one academic year and whose examination is conducted by the University,
would be eligible to represent the University in sports activities. Overseas students attending a
regular program of the duration of one semester or more will be eligible to participate in activities
as per the norms of the organizing committee.
All eligible students participating in the selection trials will have to fulfill the following conditions:

1. Not more than 8 years should have elapsed since a student passed the examination qualifying
him/her for the first admission to a degree or diploma course of a University or college
affiliated with a University.
I. The eight-year eligibility period mentioned above shall be distributed as mentioned below:
i. Not more than 5 years while pursuing graduate studies.
ii. Not more than 3 years while pursuing postgraduate studies. The Associations of Indian
Universities (AIU) have issued eligibility rules for participation in the National Games for the
year 2020-21 onwards. Following compliance with a court's judgment, the AIU decided to
allow students aged from 17 to 25 years in All-India Inter-University Championships.

Foreign students are eligible to participate only in national inter-University tournaments.

However, the total number of foreign players in a team should not be more than 10% of the team.
However, for a small team, where the total number of players is less than ten, one foreign student
can be allowed.
Ph.D., M.Phil., Compartment, etc., students will be eligible to participate only if in terms of the
concerned University rules they are regarded the bonafide students and fulfilled other conditions
laid down on this behalf.
Cultural Activities at UPES
The University focuses on all-round personality development of students. Cultural activities are
an integral part of personality development. UPES under the aegis of Office of Student
Engagement & Experience organizes numerous activities which gives a platform to students to
showcase their talents. The major activities planned are WOW Wednesday, Fresher’s Party and
the Annual Cultural Festival – UURJA.
WOW Wednesday
Wow Wednesday is a midweek recreational activity that allows students to display their cultural
talents with a free mind and without being judged. Every week new themes/genres/activities are
organized for students across the University.

34
Fresher's Party
The Fresher's Party is to officially welcome the first-year students to UPES. These parties are
organized by School Cultural Convener under the super- vision of the office of Dean of Student
Welfare. All such parties will only be organized between 1000 and 1700 hours at UPES campus
only. Only the students registered for the semester will be permitted to perform during the
Fresher's Party. No outside performances are permitted.
Organizing private freshers’ parties outside the campus by students is not permitted. It is treated
as a violation of discipline code of conduct. These private parties may involve intervention of the
local administrative bodies like police. Students are strictly advised to refrain from organizing/
attending such parties.
UURJA - The Annual Cultural Festival
The Annual Cultural Festival – Uurja is celebrated for two days at UPES campus. It is organized by
the Office of Dean of Student Welfare. The events are organized in social, cultural and fun
categories. Day one of the function is more oriented towards events related to dance, music and
games with a celebrity DJ in the evening whereas day two is more of theatre and fun events with
performance of a band/guest Celebrity in the evening. The function can only be organized till
2000 hours. All students to follow the University code of conduct during the two days of the
event. This event is only for the students of UPES. No unauthorized person will be allowed to
enter the campus during the two days of the event.
Farewell Parties
Farewell parties are held to officially bid farewell to the final-year students. These are hosted by
pre-final year students, organized by Course Coordinator under the supervision of HOD, on
approval of the School Head. Itinerary is shared with the Office of Dean of Student Welfare.
All the formal joint functions/parties should be organized inside the campus using available
catering facilities.
Cultural Events during Co-Curricular/ Chapter Events
Organizers need to seek permission through mail which should have all the details at least 07
working days prior to the event. Any such events are organized by seeking special permission
from the Vice-Chancellor on recommendation of Dean of Student Welfare forwarded/by
proposed by School Cultural Convener on request of the event organizer - faculty in-charge
through Email. The activity is organized only for the participants of the event organized by that
particular Club/Chapter/Society/Committee under supervision/audition/by Cultural Convener of
respective school. Only the winners of UURJA - official band/dance group theatre group or the
winners of individual events during UURJA perform in all such events.
Members of that club can also show-case their talents after the auditions and clearance by
Cultural Convener. Winding up time is 6 p.m. No DJ, etc., is allowed.
Social Events
Annual voluntary blood camp is organized on the campus every year under controlled supervision
of the Dean of Student Welfare. Students are advised not to donate blood elsewhere and make
themselves vulnerable to infection.
Events Outside the Campus
UPES does not support students organizing outside events on their own keeping in mind the
student safety parameters.

35
Student’s Welfare
The aim is to raise awareness among students about “staying safe and keeping
others safe”.
Major activities can broadly be categorized under following heads:
▪ Road Traffic Safety Initiatives (RTSI)
▪ Medical insurance support
▪ Substance abuse prevention
▪ Workshops and webinars Wellbeing and Mental Health
▪ Satisfactory functioning of facilities
Road Safety Initiative
Extensive road safety awareness programs for the students are put in place to make them aware.
Awareness is spread through various activities such as:

▪ Lectures/talk by the subject expert

▪ Poster Painting Competitions
▪ Debate
▪ Quiz
▪ Videos and documentary films.
▪ Carry out checks related to road safety compliance
▪ Counselling of defaulters and communicating with their parents. Initiating disciplinary action
if required.
▪ Communication via SMS/emails, Face book page; UPES Lives for wider dissemination

Medical Insurance Services

▪ Medical insurance service is provided to the students by a third-party-insurance company
▪ Students are also educated on this service via series of emails and one-on-one basis to some
of the needy students.
▪ Facilitation of insurance claim as and when required
Substance Abuse Prevention
▪ Awareness is spread through various activities such as:
▪ Lectures/talk by the subject expert
▪ Poster Painting Competitions
▪ Debate
▪ Quiz
▪ Support counselling of those students who volunteer for rehabilitation
▪ Initiating the disciplinary action against defaulters as per the provision. UPES has zero
tolerance policy in this regard.
▪ Communication via SMS/e-mails/Facebook page; UPES Lives also helps in further percolation
among the students.
Functioning of Facilities
▪ Carry out an oversight of various facilities
▪ Take feedback from the concerned students
▪ Process with concerned department where improvement is required

36
Dress Code – Boys & Girls
On all official events of the University (i.e., convocation, academic workshops, Placement
interviews, seminars by industry experts and if any, as advised by University authorities)
the dress code to be followed is Smart Formals (as detailed below):
▪ For Boys – Formal Trousers and Shirt (Any Colour)
▪ For Girls – Western Formals/Saree/ Salwar Suit (Any Colour)
▪ UPES Tie
▪ UPES Blazer
▪ Formal Footwear – Any Colour

Dress Regulation for All Sports and Cultural Ceremonies

On all ceremonies pertaining to sports and cultural events (On Campus and Out of Campus), the
University Blazer is highly recommended. For all sports ceremonies, the
UPES T-Shirt is mandatory.

Dress Regulations for All Other Days

▪ On all working days other than as mentioned above, the students need to be dressed in
“Smart Casuals”
▪ The new re-branded Blazer and Tie will be essential for all first-year students. The others
may continue using their existing University Blazers in case they do not wish to purchase the
new one
▪ The University Blazer and Tie can be procured from the Uniform Store at UPES campus
▪ Please note that non-compliance of the above regulations will be treated as 'Disciplinary
Misconduct' and will attract disciplinary proceedings as per the Student Code of Conduct
▪ Regulations Governing Maintenance of Discipline among Students, 2009, refer to
Annexure-D
▪ Regulations Governing Grievance Redressal Mechanism for Students, 2010, refer to
Annexure-E
▪ UPES Policy on Prevention of Sexual Harassment against Women - Salient Features, refer to
Annexure-F
▪ UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions,
2009, as Adopted by University of Petroleum & Engineering Studies, refer to Annexure-G

37
ANNEXURE A
FEE STRUCTURE
Fee for Regular Programs
School of Business
BBA FEE STRUCTURE (In Rs.)
Programs
BBA Oil & Gas Marketing/BBA Aviation Management*/BBA Logistics Management/BBA Foreign
Trade/BBA Human Resource Management/Marketing Management/Finance Management/
Operations Management/BBA Analytics and Big Data/BBA Digital Business/BBA Green Energy
Sustainability/BBA Events, Public Relations, and Corporate Communications and BBA Global

BBA* Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 125,000 125,000 132,000 132,000 141,250 141,250

Academic
Service 41,000 41,000 44,000 44,000 47,000 47,000
Fee

Total Fees 1,66,000 1,66,000 1,76,000 1,76,000 1,88,250 1,88,250

*In addition, IATA (International Air Transport Association) course fee (approx. Rs. 40,000/- or as applicable#) is
payable at the time of registration). Qualifying for the IATA Certification Program is mandatory for the award of BBA
(Aviation Management) degree. It is also mandatory for these students to have a valid passport. Students not having
a passport can apply and must submit a copy of the passport to the office by 31st Oct 2024.
# based on the current exchange rate as prescribed by IATA.

B.Com (Hons) (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 61,000 61,000 65,000 65,000 67,565 67,565

Academic
Service 20,000 20,000 21,000 21,000 23,000 23,000
Fee

Total Fees 81,000 81,000 86,000 86,000 90,565 90,565

Integrated BBA - MBA (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 124,000 124,000 1,32,000 1,32,000 142,000 142,000 3,74,890 3,74,890
Academic
Service 41,000 41,000 44,000 44,000 47,000 47,000 1,26,000 1,26,000
Fee
Total Fees 1,65,000 1,65,000 1,76,000 1,76,000 1,89,000 1,89,000 5,00,890 5,00,890

Integrated B.Com (Hons.) - MBA (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 58,000 58,000 63,000 63,000 67,000 67,000 3,80,150 3,80,150
Academic
Service 19,000 19,000 21,000 21,000 23,000 23,000 1,28,000 1,28,000
Fee
Total Fees 77,000 77,000 84,000 84,000 90,000 90,000 5,08,150 5,08,150

38
 MBA FEE STRUCTURE (In Rs.)

Programs
MBA Power Management /MBA International Business/MBA Aviation Management/MBA
Business Analytics in Collaboration with KPMG/MBA Human Resources Management/Marketing
Management/Finance Management/Operations Management/MBA Digital Business

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 3,01,000 3,01,000 3,03,400 3,03,400

Academic
Service 1,00,000 1,00,000 106,000 106,000
Fee

Total Fees 4,01,000 4,01,000 4,24,300 4,24,300

MBA Oil & Gas Management Strategy & MBA Logistics & Supply Chain Management

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 3,03,000 3,03,000 322,160 3,22,160

Academic
Service 101,000 101,000 1,07,000 1,07,000
Fee

Total Fees 40,4000 40,4000 429,160 429,160

MBA Business Analytics & MBA Strategy & Consulting in collaboration with KPMG

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 3,38,000 3,38,000 359,242 359,242

Academic
Service 1,12,000 1,12,000 1,19,000 1,19,000
Fee

Total Fees 4.50,000 4.50,000 4,78,242 4,78,242

MBA in Metaverse & Web 3.0

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 3,01,000 3,01,000 318,300 318,300

Academic
Service 100,000 100,000 106,000 106,000
Fee

Total Fees 4,01,000 4,01,000 4,24,300 4,24,300

39
 School of Computer Science Fee Structure (In Rs.)
Programs
B. Tech Computer Science & Engineering with specialization in Cloud Computing and
Visualization Technology/B.Tech. Computer Science & Engineering with specialization in Cyber
Security and Digital Forensics/B.Tech. Computer Science & Engineering with specialization in
Data Science/B.Tech. Computer Science & Engineering with specialization in DevOps /B.Tech.
Computer Science & Engineering with specialization in Artificial Intelligence and Machine
Learning/B.Tech Computer Science & Engineering with specialization in Graphics & Gaming/ B.
Tech Computer Science & Engineering with specialization in Internet of Things/ B. Tech
Computer Science & Engineering with specialization in Full Stack Development/ B. Tech
Computer Science & Engineering with specialization in Bigdata

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,37,000 1,37,000 1,45,000 1,45,000 1,54,000 1,54,000 1,62,744 1,62,744
Academic
Service 91,000 91,000 97,000 97,000 102,000 102,000 1,09,000 1,09,000
Fee
Total Fees 2,28,000 2,28,000 2,42,000 2,42,000 2,56,000 2,56,000 2,71,744 2,71,744

Bachelor of Computer Application (BCA) AI & ML/ Cyber Security and

Digital Forensics/ Data Science

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 66,000 60,000 69,000 69,000 73,396 73,396
Academic
Service 22,000 20,000 24,000 24,000 25,000 25,000
Fee
Total Fees 88,000 88,000 93,000 93,000 98,396 98,396

B.Sc. AI & ML/ Cyber Security and Digital Forensics/ Data Science

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 76,000 76,000 80,000 80,000 84,150 84,150
Academic
Service 25,000 25,000 26,000 26,000 27,000 27,000
Fee
Total Fees 10,1000 10,1000 106,000 106,000 111,150 111,150

M.Tech. (Computer Science Engineering) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 1,32,000 1,32,000 1,40,825 1,40,825
Academic
Service 44,000 44,000 47,000 47,000
Fee
Total Fees 1,76,000 1,76,000 1,87,825 1,87,825

40
MCA (Masters of Computer Application) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 82,600 82,600 87,600 87,600

Academic
Service 28,300 28,300 30,000 30,000
Fee
Total Fees 110,900 110,900 117,600 117,600

MCA (Master of Computer Application) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 89,000 89,000 94,780 94,780

Academic
Service 31,000 31,000 32,000 32,000
Fee
Total Fees 12,0000 12,0000 12,6780 12,6780

41
 School of Advanced Engineering FEE STRUCTURE (In Rs.)

B. Tech Applied Petroleum Engineering

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,23,000 1,23,000 1,32,000 1,32,000 1,42,000 1,42,000 1,52,000 1,52,000
Academic
Service 82,000 82,000 88,000 88,000 95,000 95,000 1,02,000 1,02,000
Fee
Total Fees 2,05,000 2,05,000 2,20,000 2,20,000 2,37,000 2,37,000 2,54,000 2,54,000

B. Tech Aerospace Engineering

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,06,000 1,06,000 1,14,000 1,14,000 1,22,000 1,22,000 1,31,000 1,31,000
Academic
Service 70,000 70,000 75,000 75,000 81,000 81,000 87,000 87,000
Fee
Total Fees 1,76,000 1,76,000 1,89,000 1,89,000 2,03,000 2,03,000 2,18,000 2,18,000

Programs: - B.Tech. Fire and Safety Engineering/ B. Tech Electronics and Computer
Engineering/ B. Tech Sustainability Engineering/ B. Tech Automotive Engineering/ B. Tech
Chemical Engineering/ B. Tech Electrical Engineering/ B. Tech Civil Engineering/ B. Tech
Mechanical Engineering

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 8,1000 8,1000 8,7000 8,7000 9,3000 9,3000 1,00,500 1,00,500
Academic
Service 5,3000 5,3000 57,000 57,000 6,2000 6,2000 66,000 66,000
Fee
Total Fees 1,34,000 1,34,000 1,44,000 1,44,000 1,55,000 1,55,000 1,66,500 1,66,500

42
 B.Sc. (Hons.) Physics/ B.Sc. (Hons.) Geology/ B.Sc. (Hons.) Chemistry/ B.Sc. (Hons.)
Mathematics

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 47,000 47,000 50,000 50,000 53,975 53,975
Academic
Service 15,000 15,000 16,000 16,000 17,000 17,000
Fee
Total Fees 62,000 62,000 66,000 66,000 70,975 70,975

M.Sc. Applied Geology

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 35,000 35,000 36,750 36,750
Academic
Service 15,000 15,000 15,750 15,750
Fee
Total Fees 50,000 50,000 52,500 52,500

M.Sc. Petroleum Geosciences/M.Sc. Physics / M.Sc. Mathematics /M.Sc. Chemistry

(Integrated with Optional PhD)

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 38,000 38,000 39,000 39,000
Academic
Service 13,000 13,000 13,000 13,000
Fee
Total Fees 51,000 51,000 52,000 52,000

43
 M. Tech. FEE STRUCTURE (In Rs.)
Programs
M.Tech. Health, Safety & Environment/ M. Tech Chemical Engineering / M. Tech Robotics
Engineering /M.Tech. Computational Fluid Dynamics/ /M.Tech. Renewable Energy
Engineering/M.Tech. Petroleum Engineering /M.Tech. Sustainability Engineering/ M.Tech
Renewable Energy/ M.Tech (Construction Technology and Management)

M.Tech. (Other than HSE) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 56,000 56,000 5,95,00 5,95,00
Academic
Service 19,000 19,000 20,000 20,000
Fee
Total Fees 75,000 75,000 79,500 79,500

M.Tech (Health, Safety and Environment) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 94,000 94,000 99,500 99,500
Academic
Service 31,000 31,000 33,000 33,000
Fee
Total Fees 1,25,000 1,25,000 1,32,500 1,32,500

44
 School of Design

Bachelor of Design (B.Des.) (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,49,000 1,49,000 1,58,000 1,58,000 1,67,000 1,67,000 1,76,762 1,76,762
Academic
Service 98,000 98,000 1,03,000 1,03,000 110,000 110,000 117,000 117,000
Fee
Total Fees 2,47,000 2,47,000 261,000 261,000 2,77,000 2,77,000 2,93,762 2,93,762

M.Tech. (Other than HSE) Fee Structure

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 2,27,000 2,27,000 2,43,000 2,43,000
Academic
Service 75,000 75,000 81,000 81,000
Fee
Total Fees 3,02,000 3,02,000 3,24,000 3,24,000

45
 School of Law
LL.M. FEE STRUCTURE (In Rs.)

Program: - LL.M. 1-Year Full-Time Program

Semester 1 Semester 2
Tuition Fees 1,04,536 Tuition Fees 1,04,536
Academic Service Academic Service
35,000 35,000
Fee Fee
Total Fees 1,39,536 Total Fees 1,39,536

LL.B. Fee Structure (In Rs.)

Program: - LL.B (Hons) (3- Year)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 1,49,000 1,49,000 1,59,000 1,59,000 1,67,300 1,67,300
Academic
Service 50,000 50,000 54,000 54,000 57,000 57,000
Fee
Total Fees 1,99,000 1,99,000 213,000 213,000 224,300 224,300

BA LL. B (Hons.) (5-Year) Fee Structure (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5

Tuition Fee 109,000 109,000 1,18,000 1,18,000 1,27,000
Academic
Service 73,000 73,000 78,000 78,000 84,000
Fee
Total Fees 1,82,000 1,82,000 1,96,000 1,96,000 2,11,000

Semester 6 Semester 7 Semester 8 Semester 9 Semester 10

Tuition Fee 1,27,000 1,36,000 1,36,000 1,45,448 1,45,448
Academic
Service 84,000 92,000 92,000 97,000 97,000
Fee
Total Fees 2,11,000 2,28,000 2,28,000 2,42,448 2,42,448

B.Com. LL. B (Hons.) / BBA LL. B (Hons.) (5-Year) Fee Structure (In Rs.)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5

Tuition Fee 1,04,000 1,04,000 1,11,000 1,11,000 1,20,000
Academic
Service 70,000 70,000 75,000 75,000 80,000
Fee
Total Fees 1,74,000 1,74,000 1,86,000 1,86,000 2,00,000

46
 Semester 6 Semester 7 Semester 8 Semester 9 Semester 10
Tuition Fee 1,20,000 1,29,000 1,29,000 1,37,928 1,37,928
Academic
Service 80,000 86,000 86,000 94,000 94,000
Fee
Total Fees 2,00,000 2,15,000 2,15,000 2,31,928 2,31,928

47
 School of Health Sciences & Technology

Program:- Bachelor of Pharmacy

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 65,000 65,000 69,000 69,000 73,000 73,000 77,075 77,075
Academic
Service 43,000 43,000 46,000 46,000 49,000 49,000 52,000 52,000
Fee
Total Fees 1,08,000 1,08,000 1,15,000 1,15,000 1,22,000 1,22,000 1,29,075 1,29,075

Program: - B.Tech. Food Technology/B.Tech. Biotechnology/B.Tech (Biomedical Engineering)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,16,000 1,16,000 1,23,000 1,23,000 1,31,000 1,31,000 1,38,500 1,38,500
Academic
Service 77,000 77,000 81,000 81,000 86,000 86,000 91,000 91,000
Fee
Total Fees 1,93,000 1,93,000 2,04,000 2,04,000 2,17,000 2,17,000 2,29,500 2,29,500

Program: - M.Sc. Nutrition & Dietetics

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 77,000 77,000 79,525 79,525
Academic
Service 26,000 26,000 28,000 28,000
Fee
Total Fees 103,000 103,000 1,07,525 1,07,525

Program: - M.Sc. Microbiology

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 65,000 65,000 69,450 69,450
Academic
Service 21,000 21,000 22,000 22,000
Fee
Total Fees 86,000 86,000 91,450 91,450

48
 School of Liberal Studies & Media

Program: - BA Journalism & Mass Communication (Digital)/ Digital & Mass Media
(Broadcasting)

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 82,000 82,000 87,000 87,000 93,038 93,038
Academic
Service 27,000 27,000 29,000 29,000 31,000 31,000
Fee
Total Fees 1,09,000 1,09,000 1,16,000 1,16,000 1,24,038 1,24,038

Program: - MA Journalism & Mass Communication (Digital)/ Digital & Mass Media
(Broadcasting)

Semester 1 Semester 2 Semester 3 Semester 4

Tuition Fee 98,000 98,000 10,18,00 10,18,00
Academic
Service 33,000 33,000 35,000 35,000
Fee
Total Fees 1,31,000 1,31,000 1,36,800 1,36,800

Program: - BA (Hons) English/ BA (Hons) Political Science/ BA (Hons) History

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

Tuition Fee 24,420 24,420 77,700 77,700 81,585 81,585
Academic
Service 74,000 74,000 25,641 25,641 26,923 26,923
Fee
Total Fees 98,420 98,420 1,03,341 1,03,341 1,08,508 1,08,508

Program: - BA (Hons.) / B.Sc. (Hons.) (Liberal Studies) - for 4 year program

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6 Semester 7 Semester 8

Tuition Fees 1,37,000 1,37,000 1,45,000 1,45,000 1,54,000 1,54,000 1,65,000 1,65,000
Academic
Service 46,000 46,000 48,000 48,000 51,000 51,000 54,000 54,000
Fee
Total Fees 1,83,000 1,83,000 1,93,000 1,93,000 2,05,200 2,05,200 2,19,000 2,19,000

49
OTHER
FEES
Training & Certification: To give real-life exposure to students & to make them industry-ready
professionals, short-duration industrial tours/training and/or online training shall be organized for
all students of full-time programs, except for Engineering PG, Law UG & PG, B.Sc. and B.
Pharmacy students. The training may lead to certification in all programs except for BBA where
it will be a credited course. A charge of Rs. 28,000/- (one-time) is to be paid in 2nd semester in
case of PG students, 3rd semester in case of 3-year UG programs & 5th semester in rest of the
cases. In case travel of industrial tour by air is necessitated, additional charges, if any, would be
intimated to the students concerned for payment prior to commencement of the tour.

Professional Development Charges: To improve communication & soft skills and placement
selection chances, it is mandatory for all the students to attend the Professional Development
Program organized by UPES. Professional Development fee of Rs. 8,000/- payable at the time
of admission in case of PG students. Professional Development fee for UG programs is Rs.
21,000/- (except B.Sc), out of which half is payable at the time of admission and balance half in
penultimate (second last) semester.

Refundable Security: Refundable (interest- free) security amount of Rs. 20,000/- is also payable
at the time of registration.

Convocation Fee: Student will be charged Rs. 2,000 as convocation fee to be paid in
penultimate semester (Second Last). Since, LLM is one-year duration course, this fee is payable at
the time of registration.

Technology & Online Support Fee: Technology fee for the year 2024-25 is Rs. 3,400/- per
semester. The Technology fee includes IT support and internet bandwidth for the entire duration
of the program. For subsequent years, the amount shall be communicated to students along with
semester fee.

Consumable Fee: Studio Raw Materials & Consumable fee for B. Des students is Rs. 10,500/- per
year. Alumni Fee: Alumni fee of Rs. 2,000/- is also payable at the time of registration. Hostel
security: Rs. 10,000/-

Transport Fees: Rs. 26,250/-

GPP (Global Pathway) one time: 30,000/-

Late Re-registration Fine

All students will be required to re-register at commencement of each semester on the payment
of semester fee as notified in the Invoice. Delay due to any reason (Lose of attendance, internal
assessment weightage, examination and other academic activities) will be students’
responsibility. Also delay in fee payment will be penalize as mentioned below:

Particular Fee Days/Fine

1. Rs 200 per day (1– 30 calendar days post the last date of fee submission)
2. Flat 10,000/- (31 days till the last date of Re-registration)
Late Fee Fine 3. Post mentioned registration date (notified in the registration email) will not
be permitted and the name of all such students will be struck off from the
university.

50
OTHER PRESCRIBED
FEES
Supplementary Examination Rs. 5,000/- per subject
Re-evaluation of answer sheet Rs. 500/- per subject
Note: - In case error is found fee shall be refunded
Duplicate Grade Card/Transcript Fee Rs. 2000/- per set
Duplicate Degree Rs. 5000/-
Directed Reading Rs. 2,000/- per subject
Summer Semester Rs. 5,000/ - per subject (mandatory for Debarred,
Absentee and fail)

Percentage conversion certificate Rs. 250/- per set

Overdue Charge (books) Rs. 10/- per day

Class attendance fee by year-back Rs. 3,000/- per subject

students
Duplicate ID Card Rs. 500/-

Medical Insurance Fee: In order to cover medical expenses, students are covered through
annual group medical health insurance policy. An amount of Rs. 500/- shall be charged from
students at the time of registration. For subsequent years, the amount shall be
communicated to students along with semester fee.

Fee Payment Schedule for those admitted in Academic Year 2024-25

Semester 1 Semester 2 Semester 3 Semester 4 Semester 5 Semester 6

by 10th by 10th by 10th

At the time of by 2nd January, by 10th July,
January, July, January,
admission 2025 2025
2026 2026 2027

Semester 7 Semester 8 Semester 9 Semester 10 Semester 11 Semester 12

by 10th by 10th by 10th by 10th by 10th by 10th

July, January, July, January, July, January,
2027 2028 2028 2029 2029 2030

Mandatory Requirement:
It is mandatory for all students seeking admission to provide following documents:
1. Aadhaar Card Number at the time of Registration
2. Permanent Account Number (PAN) (students/Parent)
3. Student academic record/personal record will be verified at the time of admission through
the original documents. Students will only submit the self-attested copy of required
documents for admission. Students are not supposed to submit any original document.
51
 For Undergraduates For Postgraduates

Sr. Documents Sr. Documents

No. No.
01. 10th Marksheet (Photocopy) 01. 10th Marksheet (Photocopy)

02. 12th Marksheet (Photocopy) 02. 10th Marksheet (Photocopy)

03. School Leaving Certificates 03. Graduation Mark sheet (Photocopy)
TC (Photocopy)

04. Migration Certificates 04. Graduation Degree

(Photocopy) (Photocopy)/ Provisional Degree (Photocopy)

05. AIEEE/EMCET/CCB Letter/ CLAT Score 05. Graduation Migration Certificate (Photocopy)
Card/any other entrance score

06. Common Undertaking 06. EMCET/CCB Letter/MAT/CAT/CMAT Score Card

(Medical/Attendance/Driving) (Photocopy)/any other entrance score

07. Anti-Ragging Undertaking 07. Common Undertaking (Medical/Attendance/Driving)

08. Domicile Certificate 08. Anti-Ragging Undertaking

(if Applicable) (Photocopy) for
Uttarakhand Resident

09. Income Proof (if Applicable) (Photocopy) 09. Domicile Certificate

for Uttarakhand Resident (if Applicable) (Photocopy) for Uttarakhand Resident

10. Passport-Size Photographs (4 Copies) 10. Income Proof (if Applicable) (Photocopy) for
Uttarakhand Resident

11. Offer Letter (Photocopy Mandatory) 11. Passport-Size Photographs (4 Copies)

12. CYOD (Carry your own Device) 12. Offer Letter (Photocopy Mandatory)

13. CYOD (Carry your own Device)

Levies & Taxes: In case any taxes/levies on fee are charged by the Central/State/Local
Authorities/Overseas Authorities from time to time, the same shall also be borne by the students,
as applicable.
Computing Device (Laptop): It is mandatory for each incoming student to be equipped with a
laptop conforming to the minimum specifications of UPES details available on the UPES website
www.upes.ac.in

52
HOSTEL FACILITIES &
FEE STRUCTURE
Hostel facility is available with limited seats for boys and girls on triple sharing basis. Hostels
provide all the basic facilities with hygienic and nutritious meals served in the messes. The other
facilities include hot water during winters in the bathrooms, Wi-Fi connection, TV, sports and
basic-need shops within the campus. Bus facility to cit y and back on every Saturday/ Sunday. The
campus has an infirmary t o provide first-aid facilities. A doctor is available during day in the
infirmary and a medical assistant during night in the hostel.
A student registered in the hostel (on-campus) and withdrawing from the same at any point of
time during the academic year will not be entitled to hostel fee refund. In case, the seat is filled
up by another boarder, proportionate refund may be considered on the prorate basis.
Students availing hostel facility will have to abide by the hostel rules and regulations. Hostel
facility is available for one academic year on first-cum-first-serve basis and also contingent on
meeting the laid down criteria in the hostel rules.
Residential blocks have been earmarked for limited on-campus accommodation (on
first-come-first-serve basis) separately for boys and girls on triple sharing-basis.
Students wishing to avail hostel facility (on-campus) will need to deposit:
The fee indicated below is for academic session 2023-24 only and is on triple-sharing basis

Hostel Fee (For Domestic Students):

Name of Course Seat Type Hostel Fee Hostel Security

Triple Sharing CW 1,74,000/- 10,000
Bidholi-Boys- Hostel
Triple Sharing CW & AC 1,94,000/- 10,000

Triple Sharing CW 1,74,000/- 10,000

Bidholi-Girls-Hostel Double Sharing AW 2,21,000/- 10,000
Double Sharing AW & AC 2,41,000/- 10,000

Triple Sharing CW 1,74,000/- 10,000

Triple Sharing CW & AC 1,94,000/- 10,000
Kandoli-Boys-Hostel
Double Sharing AW 2,21,000/- 10,000
Double Sharing AW & AC 2,41,000/- 10,000

Triple Sharing CW 1,74,000/- 10,000

Triple Sharing CW & AC 1,94,000/- 10,000

Kandoli-Girls-Hostel Double Sharing CW 1,99,500/- 10,000

Triple Sharing AW 1,89,000/- 10,000
Triple Sharing AW & AC 2,09,500/- 10,000

53
Hostel Fee (For International Students):

Name of Course Seat Type Fees USD After fee Increase (Final)
Bidholi (Boys) Triple Sharing Common Washroom USD 2320 USD 2320
Triple Sharing Common Washroom USD 2320 USD 2320
Bidholi (Girls) Double Sharing Attached Washroom USD 2910 USD 2910
Double Sharing AC With Attached Washroom USD 3040 USD 3175
Triple Sharing Common Washroom USD 2320 USD 2320
Triple Sharing AC With Common Washroom USD 2440 USD 2575
Kandoli (Boys)
Double Sharing Attached Washroom USD 2910 USD 2910
Double Sharing AC With Attached Washroom USD 3040 USD 3175
Triple Sharing Common Washroom USD 2320 USD 2320
Triple Sharing Attached Washroom USD 2510 USD 2510
Kandoli (Girls) Triple Sharing AC With Attached Washroom USD 2640 USD 2775
Triple Sharing AC With common Washroom USD 2440 USD 2575
Double Sharing with common Washroom USD 2640 USD 2640

Note: - Hostel Refund: There will be no refund of hostel fee in case of withdrawal except Mess
Charges.

Note: - Students desirous of availing the campus hostel facility should submit the following
documents along with the requisite hostel fee without fail.
• Medical Certificate
• Police Verification Report (from their respective city/town)

54
PROGRAM FEE STRUCTURE FOR
INTERNATIONAL STUDENTS
(IN USD PER ANNUM):

Name Program Level Degree Years Total Fees$

B.Com (Hons.) UG B.Com 3 8043
BBA UG BBA 3 15511
BBA (Analytics and Big Data) UG BBA 3 15511
BBA (Digital Business) UG BBA 3 15511
BBA (Aviation Management) UG BBA 3 15511
BBA (Green Energy and Sustainability) UG BBA 3 15511
BBA (Global Program) 2+1 2 Year in UPES UG BBA 3 15872
Campus + 1 Year in Overseas University

BBA (Logistics Management) UG BBA 3 15511

BBA (Foreign Trade) UG BBA 3 15511
BBA (Oil and Gas Marketing) UG BBA 3 15511
Integrated (B.Com (Hons.)) – (MBA) Integrated Integrated (B.Com (Hons.)) – (MBA) 4 21386
Integrated (BBA) – (MBA) Integrated Integrated (BBA) – (MBA) 4 28241
MBA (Power Management) PG MBA 2 22717
MBA (Global Program) 1+1 1 Year in PG MBA 2 23077
UPES Campus + 1 Year in Overseas
University
MBA (Business Analytics in collaboration PG MBA 2 25314
with KPMG)

MBA PG MBA 2 22717

MBA (International Business) PG MBA 2 22717
MBA (Oil and Gas Management) PG MBA 2 22915
MBA (Digital Business) PG MBA 2 22717
MBA (Logistics and Supply Chain PG MBA 2 22915
Management)

MBA (Aviation Management) PG MBA 2 22717

MBA (Strategy & Consulting in PG MBA 2 25314
collaboration with KPMG)

MBA (Metaverse and Web 3.0) PG MBA 2 22717

B.Sc. (Computer Science) UG B.Sc 3 9572
B.Tech Computer Science and UG B.Tech 4 27387
Engineering/ B.Tech (Hons.) Computer
Science and Engineering #

B.Tech (Computer Science) Global UG B.Tech 4 27748

Program - 2 Years in Dehradun Campus +
2 Years in Overseas Campus

55
Name Program Level Degree Years Total Fees$

Bachelor of Computer Application (BCA) UG BCA 3 9183

M.Tech (Computer Science and

Engineering)

Master of Computer Application (MCA) PG M.Tech 2 10739

B.Des (Global Program) 2+2 2 Year in PG MCA 2 8122

UPES Campus + 2 Years in Overseas
University

B.Des UG B.Des 4 30296

M.Des UG B.Des 4 29936

B.Sc. (Hons.) Physics PG M.Des 2 17941

B.Sc. (Hons.) Geology UG B.Sc 3 6565

B.Sc. (Hons.) Chemistry UG B.Sc 3 6565

B.Sc. (Hons.) Mathematics UG B.Sc 3 6565

B.Tech (Aerospace Engineering) UG B.Sc 3 6565

B.Tech (Applied Petroleum Engineering) UG B.Tech 4 22045

B.Tech (Fire and Safety Engineering) UG B.Tech 4 25325

B.Tech (Electronics and Computer UG B.Tech 4 17340

Engineering)

B.Tech (Applied Petroleum Engineering) UG B.Tech 4 17340

Global Program - 2 Years in UPES Campus
+2 Years in Overseas Campus

B.Tech (Sustainability Engineering) UG B.Tech 4 25685

B.Tech (Automotive Engineering) UG B.Tech 4 17340

B.Tech (Chemical Engineering) UG B.Tech 4 17340

B.Tech (Electrical Engineering) Global UG B.Tech 4 17340

Program - 2 Years in UPES Campus +2
Years in Overseas Campus

B.Tech (Civil Engineering) UG B.Tech 4 17701

B.Tech (Chemical Engineering) Global UG B.Tech 4 17340

Program - 2 Years in UPES Campus +2
Years in Overseas Campus

B.Tech (Electrical Engineering) UG B.Tech 4 17701

B.Tech (Civil Engineering) Global Program UG B.Tech 4 17340

- 2 Years in UPES Campus +2 Years in
Overseas Campus

B.Tech (Mechanical Engineering) UG B.Tech 4 17701

56
Name Program Level Degree Years Total Fees$
B.Tech (Mechanical Engineering) Global UG B.Tech 4 17701
Program - 2 Years in UPES Campus +2
Years in Overseas Campus

M.Sc. (Petroleum Geosciences) PG M.Sc 2 4158

(Integrated with Optional PhD)

M.Sc. (Physics) (Integrated with Optional PG M.Sc 2 4158

PhD)

M.Sc. (Mathematics) (Integrated with PG M.Sc 2 4158

Optional PhD)

M.Sc. (Chemistry) (Integrated with PG M.Sc 2 4158

Optional PhD)

M.Tech (Robotics Engineering) PG M.Tech 2 5458

M.Tech (Health, Safety and Environment) PG M.Tech 2 8056

M.Tech (Chemical Engineering) PG M.Tech 2 5458

(Integrated with Optional PhD)

M.Tech (Petroleum Engineering) PG M.Tech 2 5458

(Integrated with Optional PhD)

M.Tech (Computational Mechanics) PG M.Tech 2 5458

(Integrated with Optional PhD)

M.Tech (Construction Technology and PG M.Tech 2 5458

Management)

M.Tech (Sustainability Engineering) PG M.Tech 2 5458

(Integrated with Optional PhD)

M.Tech (Renewable Energy) (Integrated PG M.Tech 2 5458

with Optional PhD)

M.Tech (E-Mobility) PG M.Tech 2 5458

B.Pharmacy UG B.Pharma 4 14176

B.Sc. (Microbiology) UG B.Sc 3 8014

B.Sc. (Clinical Research) UG B.Sc 3 8014

B.Sc. (Food, Nutrition and Dietetics) UG B.Sc 3 8014

B.Tech (Biotechnology) UG B.Tech 4 23496

B.Tech (Food Technology) UG B.Tech 4 23496

B.Tech (Biomedical Engineering) UG B.Tech 4 23496

M.Sc. (Microbiology) PG M.Sc 2 6373

M.Sc. (Nutrition and Dietetics) PG M.Sc 2 7207

LL.B. * UG LLB-3 Year 3 17850

57
Name Program Level Degree Years Total Fees$

B.Com. LL.B (Hons.) UG LLB-5 Year 5 27364

BBA LL.B (Hons.) UG LLB-5 Year 5 27364

BA LL.B (Hons.) UG LLB-5 Year 5 28689

LL.M. PG LLM 1 4998

B.Sc. Liberal Studies (3 + 1 years)* UG B.Sc. Liberal Studies 4 21812

BA Liberal Studies (3 + 1 years)* UG BA Liberal Studies 4 22401

BA Digital and Mass Media (Broadcasting) UG BA 3 10940

BA Journalism and Mass Communication UG BA 3 10940

(Digital)

BBA (Events, Public Relations and UG BBA 3 15511

Corporate Communications)

MA Journalism and Mass Communication PG MA 2 8652

(Digital)

MA Digital and Mass Media PG MA 2 8652

(Broadcasting)

BA (Hons) English, Political Science, UG BA (Hons) 3 9962

History

M.Sc Applied Geology PG M.Sc 2 4482

58
FEES PAYMENT OPTIONS:
1. Online through payment gateway available on student portal
https://myupes-beta.upes.ac.in/oneportal/app/auth/login
2. NEFT/RTGS/IMPS in Yes Bank Account as per below detail:
Name of Beneficiary UPES

Bank Name/Branch YES BANK LTD./ IFC 8th Floor SP Marg Mumbai

Account Type Savings Account

Bank Account No: UPESUKXXXXXXXXX [Please note First 6 Digits are Bank ID
and Last 9 Digits are student Global ID]

IFSC/RTGS Code YESB0CMSNOC

3. Demand Draft drawn in favor of 'UPES' payable at Dehradun Please mention your Name,
Global ID, program and contact number on the back of DD.
4. DDs shall be received only at Finance Dept., UPES Campus, Energy Acre, P.O Bidholi,Via
Prem Nagar, Dehradun-248007. Any other address shall not be entertained. DD should be
sent through Speed Post/Registered Post only. (Please do not use private courier)
5. Payments made to any other account, other than mentioned above, by any mode will not be
considered as payments made and will attract an administrative charge of Rs 1,000.

6. For further details you may contact Bidholi-Sandeep Rawat (E-mail: srawat@ddn.upes.ac.in,
Ashish Sati (Email: ashishsati@ddn.upes.ac.in,call at 7409945666.For Kandoli - njain(E-mail:
njain@ddn.upes.ac.in)

59
ANNEXURE B
FEE CONCESSION: SCHOLARSHIPS
TYPE OF SCHOLARSHIPS / FREE SHIPS
1. Entry Level Scholarship- On the basis of Board Merit/ JEE/ CUET score
2. Domicile Scholarship – To provide support to the student of Uttarakhand
3. Scholarship Program for MBA
4. Free ships – To provide quality education to the students from economically weaker section
5. Sports Scholarship – To further strengthen the culture of sports and fitness
6. Fellowships for M.Tech. & M.Des. Programs – To encourage research and higher education
7. Scholarship based on Academic Performance – For Second Year Onwards - For meritorious
students
8. Student Financial Support – We Care initiative by UPES
9. Alumni Scholarships – Providing support for lifelong learning
10. Employee Ward Scholarship
11. Employee Sibling Ward Scholarship

Disclaimer:
Notwithstanding anything under this Scholarship scheme, UPES’s Management has sole
discretion to edit, modify, change, update, continue or abandon above mentioned Scholarship
going forward at any given point in time, without any prior written intimation. The Vice
Chancellor will be the final deciding authority for all scholarship decisions as stated in this
specific disclaimer.
There is no concept of automatic renewal for next semester. The Scholarship Committee shall
decide every semester on a case-to-case basis, subject to the Scholarship Scheme, if prevailing
at the relevant time.
Please note that this communication is without prejudice to any rights of UPES and this
communication should not be considered as waiver of any rights of UPES in applicants’ favour.

Terms and Conditions:

The terms and conditions outlined herein (“Terms and Conditions”), shall govern the
SCHOLARSHIP PROGRAM at “UPES” (erstwhile known as UPES”).
By participating in the scholarship program, the student concerned (User) agrees as follows: -

Who will get Scholarship?

All students who have taken 12th CBSE Board / ICSE Board or any State Board exam
(mentioned under “COBSE”) shall be eligible for consideration for this scholarship. However,
this Scholarship shall be awarded only to those students who have complied with below defined
Scholarship Criteria for first year and subsequent renewal, if applicable. Scholarship will be
available for limited seats only.

60
1. Entry Level Scholarship - On the Basis of Board Merit/ JEE/ CUET Score
Who will get Scholarship?
a. All students who have applied for admission for Undergraduate (UG) programs except
Global Pathway Program (GPP) and have taken 12th CBSE Board / ICSE Board or any
State Board exam (mentioned under “COBSE”) shall be eligible for consideration for this
scholarship. However, this Scholarship shall be awarded only to those students who have
complied with below defined Scholarship Criteria for first year and subsequent renewal, if
applicable. Scholarship will be available for limited seats only.
b. 25 seats will be reserved for the ward of Armed forces including Paramilitary personnels.
(Serving and Retired).

Scholarship Criteria
Scholarship will be awarded up to 30% of tuition fees only if the acceptance fee is
deposited within the given timeline (as mentioned in the admission offer letter).

The scholarship is only available for the students who have taken admission in regular
programs and not in Global Pathway Programs, in case a student takes admission in regular
UG / PG program and later on shifts to Global Pathway programs, the scholarship awarded
at the time of admission will be reversed and the change of program will only be permitted
post submission of the scholarship amount.

However, if any student takes admission in Global Pathway Program and then later on
decides to shifts to regular program, the student will not be eligible to get the scholarship
based on the Board merit / entry level scholarship.

On the basis of Class 12th result or JEE score or CUET score. Scholarship is applicable
for 1st year only

Category Scholarship 12th Overall Marks JEE score CUET score

30% >=95% >=95% >=95%

25% 90.01-94.99%

Girl Students 20% 85.01-90% 90.01-94.99% 90.01-94.99%

15% 75.01-85%

10% 60-75% 80-90% 80-90%

Category Scholarship 12th Overall Marks JEE score CUET score

30% >=95% >=95% >=95%

25% 90.01-94.99%

Boy Students 20% 90.01-94.99% 90.01-94.99%

15% 80.01 to 90%

10% 75-80% 80-90% 80-90%

61
 For Example: if a student scores 80.7% or 80.9% in class 12th his/her percentage will be
rounded off to 80% and will get a said scholarship on tuition fee for 1st year only.

Total number of scholarships

1. Total number of scholarships available are up to 2700 (out of these all girl students who
scores more than 60% in class 12th, will get scholarships).
2. Scholarship will be given in the order of Merit

Scholarship Benefits
Scholarship will be awarded in range from 10% to 30% on tuition fees of 1st & 2nd semester
only.

2. DOMICILE SCHOLARSHIP
Domicile – 30% of tuition fees for entire duration of course (subject to submission of ITR
and any other required document every year on / before the date communicated to student
through email). Students in Global Pathway Programs are also eligible for Domicile
Scholarship.
1. Sthai / Mool / Adhiwas Niwas Praman Patra certificate, along with the admission form.
2. Income Certificate/ Income tax return of both the parents indicating that gross family
income is not more than Rs. 12 Lakh per annum.
3. No disciplinary action initiated/ sanctioned against the student under student handbook
or compliance to norms as prescribed by the University.
4. Compliance with all other norms as prescribed by the University from time to time
5. No acts or omission which results into unlawful behavior, with malafide intention
maligning the University brand in digital, print, or social media, promoting, supporting
or sharing any content which is against University brand
6. Scholarship will be awarded in the form of Fee Concession; Fee Discount; Fee Waiver
on tuition fees only.
7. It is the responsibility of the applicants to check their eligibility before submitting their
applications. In case the applicant is found non-eligible at any stage, his/her submission
or scholarship will be disqualified.
8. The decision of the Scholarship Committee shall be final applicants and cannot be
challenged.
9. The Result shall be communicated to all shortlisted applicant though Email/SMS.
10. If scholarship selected student choose to decline the course offer, said students’
scholarship shall become void ab-initio.
11. The Scholarship amount will be adjusted against tuition fees. Awarded scholarships
can’t be exchanged for cash/ cheque or transferred to any other course or campus or
academic year/semester etc.
12. Applicant/student shall not be eligible to apply for any future year/semester
scholarship/concession under this category, if in any semester applicant/student fails to
comply with Renewal Criteria.
13. A student/applicant will be eligible only one type of Scholarship/concession in a given

62
 Academic semester or year. If Student is awarded a particular scholarship/concession
but also meet the criteria for one or more than one scholarship/ concession at UPES
including Domicile (As mandated by regulation), Student shall receive the highest of the
scholarship/concession offered but not both. Further, for clarity purposes, Domicile or
any other scholarship/concession not opted shall be deemed to be waived by the
student. Said student shall have no claim on Domicile or other scholarship/concession
so waived against UPES.” student/applicant will be eligible for award of only one type /
scheme of Scholarship/concession in a given Academic semester/year. If Student is
awarded a particular scholarship/concession but also meet the criteria for one or more
one scholarship/ concession at UPES, Student shall receive the highest of the
scholarship/concession offers but not both. (Not applicable in case the student is
eligible for Academic Performance scholarship from 2nd year onwards)

3. SCHOLARSHIP PROGRAM FOR MBA

Who will get Scholarship?

All students who have applied for admission to UPES MBA courses (regular) except Global
Pathway Program (GPP) and have done graduation from any recognized university exam
(mentioned under AIU) shall be eligible for consideration for this scholarship. However, this
Scholarship shall be awarded only to those students who have complied with below defined
Scholarship Criteria for the first year. There is no subsequent renewal. The scholarship will
be available for limited seats.

Scholarship Criteria
Scholarship will be awarded 20% of tuition fees for the first & second semesters and
awarded only if acceptance fees are deposited within timelines (mentioned in the offer
letter).

Category Eligibility– Graduation Scholarship per Applicable for

overall marks semester in tuition fee

minimum 80% marks in 20%

All students 1st year only
graduation or CAT
score 85 percentile and
above or NMAT score
>200

Total number of scholarships

The total number of scholarships available is up to 75 seats. The scholarship will be awarded
as 20% on tuition fees of 1st & 2nd semesters only.

Scholarship Renewal Criteria

There is no renewal as it is applicable for 1st year only.FREE SHIPS

With the objective of access of quality education to all UPES is providing scholarship to the
student who come from the economically weaker section but with high aspiration, commitment
and caliber.

63
Terms and Conditions/Eligibility Criteria-
• Total number of 51 seats only for regular program on the merit basis.
• Upper age limit for UG and PG programs- 20 and 25 years respectively (On the date of
Registration).
• Minimum academic eligibility for the respective program at the time of admission should be
met, as mentioned in the admission prospectus.
• EWS certificate to be submitted which is issued by District Magistrate (DM) /Additional
District Magistrate (ADM) / Collector/ Deputy Commissioner/ Additional Deputy
Commissioner/ First Class Stipendiary/ Magistrate/ Sub-Divisional Magistrate / Executive
Magistrate/ Taluka Magistrate/ Extra Assistant Commissioner.
• Family income under EWS category not more then Rs.8 lakhs per annum from all sources.
• Since the Free ship is only for one year therefore renewal of free ships in subsequent
semester will be based on:-
o The candidate should have clearly passed & obtained a minimum of 6.0 SGPA/CGPA
score in the last exam. However, in the eventuality of his/her failing to achieve this
criterion, the decision shall be taken by the Registrar on case-to-case basis, which shall
be final and binding.
o No disciplinary case registered or reported
o Submission of renewed EWS certificate and Income certificate before the start of each
academic year.
o Maintenance of 75% attendance in entire semester in all subjects and cumulative

4. SPORTS SCHOLARSHIPS
With the objective of developing a sports culture within the University, UPES introduces a new
scheme of providing scholarships for talented sports person.

Scholarship/ Level of Achievements Organizing Body Remarks

Free ships representation

100% International Medal holders International Olympic 100% free ship on

(Gold/Silver/Bronze) at the Committee / Common complete tuition
International Level (Repre- Wealth fees and hostel
senting the country)

75% International Participating at the International Olympic 75% on Tuition fees

International Level Committee / Common
Wealth

50% National Medal holders National association / 50% on Tuition fees

(Gold/Silver/Bronze in Federations / AIU / IOA /
team game and fourth School Games federa-
place in individual sport) tion of India

35% National Participation at the National association / 35% on Tuition fees

National Level Federations / AIU / IOA /
School Games federa-
tion of India

64
Seats

S.No. Sport / Game Number of seats under scholarship scheme

1 Football 6
2 Cricket 8
3 Basketball 5
4 Volleyball 5
5 Table Tennis 5
6 Badminton 5
7 Shooting 5
8 Chess 5
9 Athletics 6

Terms & Conditions / Eligibility

New Enrollments
• Scholarship will be awarded as per the seats mentioned above against each game /sport.
These seats can be transferred to other games if required after approval of Vice Chancellor /
Registrar.
• Minimum academic eligibility for the respective program at the time of admission should be
met, as mentioned in the Admission prospectus.

• The scholarship will be applicable only if the student continues the sport as a part of the UPES
team.

• The University would verify the documents submitted by the student and conduct personal
interview with the expert panel.
• The participation/achievement at National/International level should not be more than two
years from the date of registration.
• The candidate seeking admission under any of the above categories of sports shall be
required to produce the relevant documents of proof of his/her participation and Medal Won.
Scholarship Committee will take the final decision regarding Scholarship.
• The scholarship under this category shall be given in the first year only and its continuation
shall be decided by Scholarship Committee.
Existing Students
• In case of an existing student all the current dues should be cleared before availing the
scholarships
• 75% overall attendance is mandatory
• No case of indiscipline as per the University records
• No existing backlog in the exams appeared at UPES

65
New and Existing Students
• All such students will have to ensure that they practice regularly / seek expert advice /
participate in coaching camps to maintain / improve their standard and performance.
• The scholarship awarded is for one year and is renewable from year to year, provided the
awardees improve/maintain the proficiency in the game concerned.
• The scholarship can be withdrawn if the student is found involved in any act of indiscipline
(within or outside the campus) is not able to clear his / her academic assessments or any other
academic requirement as per the university student bulletin.
• The Scholarship is applicable only on the Tuition Fee and does not apply to any other head
like Admission fee, Examination fee, Transport fee, Hostel Fee, or any other fee / expense
which may occur from time to time.
• Scholarship Committee will reserve the rights to increase / decrease / approve / deny the
amount of scholarship.

5. FELLOWSHIP FOR M.TECH & M.DES STUDENTS

GATE Scholarship:
Students admitted to M. Tech program in the academic session 2024-25 with valid GATE
score of 75 percentile and above will be considered for scholarship UPTO Rs. 12,400/- per
month during their permissible period of registration with the University.

Research Grant:
All Students will also be eligible to avail a grant up to a sum of Rs. 50,000/- towards
outcome-based research as per rules and regulations framed for the purpose by the
University.

M.Des. Program:
Teaching Assistantship of upto Rs. 3000/- is available for students pursuing M. Des Program.

Eligibility Criteria for Fellowship for M.Tech & M.Des Students

1. Minimum SGPA / CGPA 8.5 in first Semester and subsequent semesters/ year.
2. Passed every semester in first attempt without any supplementary or improvement exam.
3. Minimum of 75% attendance in the entire semester.
4. No disciplinary action initiated/ awarded against the student.
5. Exemplary behavior and compliance with all other norms as prescribed by the University.
6. Such students must not be getting any kind of financial assistance / support e.g.,
fellowship/scholarship/fee waiver etc. from any other source public or private.

6. SCHOLARSHIPS BASED ON ACADEMIC PERFORMANCE – For Second Year Onwards

The Academic scholarship policy will be applicable for both undergraduate, postgraduate
and global pathway programs. The scholarship will be awarded to 10% of the total students
enrolled in each of the program or 1 student whichever is higher. The 10% will be rounded off

66
 to the nearest next number. The Scholarship policy w.e.f. year 2024 based on meritorious
performance of the students in the academic year 2024-25 as under:

Order of Merit Extent of Scholarships

1st 20% of the tuition fees
2nd 15% of the tuition fees
Rest of the eligible students 10% of the tuition fees

In case of tie, the CGPA will be calculated up to third decimal points.

Scholarship Renewal Criteria-

The scholarships will be disbursed at the end of the each semester as per terms and conditions
listed below:
1. Minimum CGPA of 8.5

2. Passed every semester at first attempt without any supplementary or improvement exam. If
student fails to score minimum of 8.5 SGPA in any semester, the scholarship will be
discontinued and can only be renewed in next semester subject to student meeting the
attendance and CGPA criteria.
3. Maintenance of 75% attendance in entire semester in all subjects and cumulative
4. Scholarship will only be awarded till pre final semester.
5. No disciplinary action initiated/ sanctioned against the student under student hand book or
compliance to norms as prescribed by the University
6. Compliance with all other norms as prescribed by the University from time to time.
7. No acts or omission which results into unlawful behavior, with malafide intention maligning
the University brand in digital, print, or social media, promoting, supporting or sharing any
content which is against University brand.
8. Scholarship will be awarded on the basis of academic grades and attendance therefore all
such scholarships shall be awarded post declaration of results of each semester. For example,
scholarship for 3rd Semester, if eligible shall reflect in the fee invoice of 4th semester and so
on. As a result student will have to pay full fees for 3rd semester and the benefit of the
scholarship will reflect from 4th Semester onwards.
9. Scholarship will be awarded in form of Fee Concession; Fee Discount; Fee Waiver on tuition
fees only.
10. Academic Performance scholarship can be clubbed with Domicile scholarship.
11. The decision of the Scholarship Committee shall be final applicants and cannot be
challenged.

7. STUDENT FINANCIAL SUPPORT

The University has extended special financial support to the students who are unable to pay the

67
tuition fee on account of having loss any of the earning parents after taking admission at UPES
and after submitting full fees for at least one semester.

Amount Given as Support:

• The financial support extended by the University is a relaxation of Rs 50,000/- towards their
tuition fee per semester till the last qualifying semester.

Eligibility Criteria:
• The student should maintain / improve their academic performance every semester.
• The students applying for relaxation should not have any NC (Not Clear) or Backlog in any
semester. However, the scholarship committee can use its discretion can recommend the Vice
Chancellor for approval without using this as a precedent for future cases of the same nature
if any.
• He/ She should also have a clear record on discipline background.
• This relaxation is applicable only for the upcoming semester.

Applicable Conditions:
• The above relaxation is only for one semester.
• Students desirous for the extension in next semester will be required to submit fresh
application along with the grade card of last exam passed once a communication is circulated
by the department of Department of Student Welfare (DSW).
• The Committee reserves the final right to approve an application received from the students.

8. ALUMNI SCHOLARSHIP

Eligibility Criteria:
• Applicable to all Alumni graduated from 2019 onwards. For any Alumni graduated before
2019, department of alumni relations will present the case to the scholarship committee for
special approval.
• Alumni have to meet the notified eligibility criteria for AY 2024-25 for the respective
programs.
• Should not been awarded grade F or improvement in any of the course/paper in any of the
semesters.

Admission Criteria:
• Alumni have to directly apply online and have to email his/her academic details along with
application number.
• Alumni have to go through the admission process of the applied program as per the notified
selection process for AY 2024-25.
• Alumni will have to clear the selection process.

Offered Scholarship:
• Applicable on only 50% tuition fee waiver for the full duration of the program. Rest all fee

68
 components to be charged as per the notification of AY 2024-25.
• No other scholarship will be offered or clubbed with this Scholarship.
• No Alumni fee to be charged.
• Renewal of the scholarship for the subsequent year will be only based on attaining minimum
8 SGPA /CGPA with no back log and no disciplinary cases registered or reported against the
student.
• In case of refund applied after admissions – refund policy will be applicable for AY 2024-25.

9. EMPLOYEE WARD SCHOLARSHIP

Eligibility Criteria:
• All regular and confirmed UPES employees (Faculty & Non-Faculty)
• All employees on the allied services roll (Including employees on the rolls of HERS/ISPE/M-
Power/any other group of company)

Admission Criteria:
• The fee concession will be provided to the wards of employees after meeting the eligibility
criteria of the program.
• The wards will go through the selection process as defined by the University and qualify for
admission.

Offered Scholarship:
• The employee will be eligible to get the fee concession for 2 children.
• The fee concession will be given for an amount equivalent to 75% of the Semester Fee
(Inclusive of Tuition and Academics Service fee) of the program for the first year. All other
component of the fee will be paid directly by the employee.
• For continuing 75% of fee concession of the fee in the subsequent years to the ward of the
employee, the ward shall ensure that he/she is not involved in any disciplinary case and will
have to abide with all the rules and regulations of the University.
• The Employee shall continue in service with the University for the period his/her ward is
registered in the program with the University. If the employee resigns or is terminated from
the services, the ward of the employee shall be liable to pay the full amount of fee payable
to the University post his/her exit from the University.

10. EMPLOYEE SIBLING WARD SCHOLARSHIP

Eligibility Criteria:
• All regular and confirmed UPES employees (Faculty & Non-Faculty)
• All employees on the allied services roll (Including employees on the rolls of HERS/ISPE/M-
Power/any other group of company)

Admission Criteria:
• The fee concession will be provided to the wards of employee sibling after meeting the

69
 eligibility criteria to the program applied for.
• The wards will go through the selection process as defined by the University and qualify for
admission.

Offered Scholarship:
• The sibling of the employee will be eligible to get the fee concession for 2 children.
• The fee concession will be given for an amount equivalent to 50% of the Semester Fee
(Inclusive of Tuition and Academics Service fee) of the program for the first year. All other
components of the fee will be paid directly by the sibling of the employee.
• For continuing 50% of fee concession in the subsequent years, the ward shall ensure he/she
is not involved in any disciplinary case and will have to abide with all the rules and regulations
of the University.
• If the employee resigns or is terminated from the services, the ward of the sibling shall be
liable to pay the full amount of fee payable to the University post his/her exit from the
University.

70
ANNEXURE C
SOP FOR PROGRAM – SPECIALISATION CHANGE PROCESS FLOW
The policy outlines the process and conditions for students who wish to change their program
of study. Students are allowed to change their program within school / interschool till the end of
the first semester only, subject to the following process, terms and conditions:
Student need to raise a service request through MYUPES portal.
Pre-requisite for the same:

1) Within School

Apply for Recommen Acceptance Upload of

program dation from from Committee program
to check Decision
change course Program change
eligility and conveyed
through coordinator Coordinat or form in the
mapping of to student
application of current of the host service
form program program subjects request

2) Interschool

Apply for Upload of

Program Recommen Committee program
Acceptance
Change dation from to check change Decision
from Dean
through Dean of eligility and form in the conveyed
of the host
application current mapping of service to student
school
form school subjects request

Terms and Condition:

1. Program change is allowed in the first 45 calendar days or before the commencement of
mid semester examination (whichever is earlier) of the first semester.
2. Program change depends on the subject of availability of seats in other program.
3. Registrar / Vice Chancellor will be the final approving authority for change in program.

DE-REGISTRATION / NAME STRIKE OFF PROCESS

If the student is de-registered from the enrolled Programme, He/she will not be able to avail
any university facilities, attend classes, or appear in examinations.

The process of De-registration will be under the following conditions:

1) If a student is not registered in a semester till the given date notified during through email.
2) If student have not given end semester examination and not registered for next semester.
3) If student have not submitted the fees for a semester without prior approval (with or
without registration).

71
Process of De-registration:
1. Student Records department will send the two reminder emails mentioning the last date of
registration
2. After the last date of registration, the student will be de-registered, and name strike off
letter will be issued.

Terms and Condition:

1. Student need to re-register every semester after payment of fee as per the invoice.
2. In-case of medical / family or any other unintentional circumstances, student need to inform
his/her course coordinator, cluster head and Dean of school, and take prior approval over
email for not been registered.
3. If student is unable to pay the semester fees, then he/she need to take prior approval and
clear his/her dues before the last date of registration.
4. Appearing in examination is subject to completing the eligibility criteria

LATERAL ENTRY PROCESS

Lateral Entry endeavors to provide opportunities to candidates for their professional growth
and career improvement who has a valid diploma in a relevant field from the Universities /
Institution affiliated/ recognized by UGC / AICTE / PCI / BCI or by any other regulatory bodies,
he /she can take admission in 2nd year (third semester) of the corresponding program.
Lateral Entry is only applicable for undergraduate programs, subjected to the following process,
terms and conditions:

Apply for Screening of Equivalence

Lateral Registrar/
Application of courses
Entry Vice Decision
by by the
through Chancellor conveyed
Admission admission
application for final to student
supervision supervision
form approval
commitee committee

Terms and Condition:

1. There will be no lateral entry at postgraduate level. Admission through Lateral Entry
depend on vacant seats available in the Discipline / Program in the Department in which
lateral entry admission is being sought.
2. The selected candidates may have to go through the special course –Lateral Entry program
designed to make up for any deficiencies in courses.
3. The candidate with any active backlog will not be considered for later admission entry.
4. The courses studied must be equivalent to the courses offered in UPES with a similarity
index of at least 70%
5. Decision of committee will be conveyed to Registrar / Vice Chancellor for final approval

72
MIGRATION ENTRY PROCESS
UPES shall allow students coming from Universities / Institutes established/ recognized by UGC
/ AICTE / PCI / BCI or other Regulatory Bodies. Candidates who wish to migrate from other
recognized Universities / Institutions can seek admission to UPES in 2nd or consecutive years
(odd semesters) of the corresponding program as per NEP 2020. Students need to complete a
minimum of 50% credit in the degree awarding university.
Migration is applicable for undergraduate and postgraduate programs, subject to the following
process, terms and conditions:

Screening of
Equivalence
Apply for Application Registrar/
of courses
Migration by School Vice Decision
by
through level Chancellor conveyed
Academic
application Academic for final to student
Equivalence
form Equivalence approval
commitee
commitee

Terms and Condition:

1. Admission through Migration depends vacant seat available in the Discipline / Program in
the Department under the concern School in which Migration is sought.
2. The candidate must have passed all the courses of the previous semester of the University
from where he / she is migrating.
3. The candidate has to pass all those courses which are not mapped.
4. The candidate with backlog will not be considered for migration.
5. The courses studied must be equivalent to the courses offered in UPES with a similarity
index of at least 70 per cent
6. Percentage of credit transfer will be allowed as per the decision of the committee.
7. Decision of committee will be conveyed to Registrar / Vice Chancellor for final approval.

73
ANNEXURE D
REGULATIONS GOVERNING MAINTENANCE OF DISCIPLINE AMONG STUDENTS, 2009
(As amended in 2010 and following years)

Regulations Governing Maintenance of Discipline among Students, 2009 (as amended in

2010 and following years)

These Regulations have been framed by the UPES, in exercise of the powers conferred by and
in discharge of the duties assigned under sections 30 (h) read with section 33(2) of the
University of Petroleum and Energy Studies Act, 2003; articles 2.2.3(ii) & 6.1 of the First
Statutes; and clause 10(1) of the First Rules of the University.

1. Title & Commencement

These Regulations shall be called “The UPES Regulations Governing Maintenance of Discipline
among Students, 2009” (as amended in 2010 and following years)

2. Applicability
These Regulations shall apply to all students at the University, whether admitted before the
date of notification of these rules or afterwards.

3. Definitions
a) “Deputy Head Student Discipline & Conduct” shall mean the Deputy Head Student
Discipline & Conduct of the University
b) “Chancellor” shall mean the Chancellor of the University
c) “Chief Proctor” shall mean the Chief Proctor of the University
d) “Deputy Chief Proctor” shall mean the Deputy Chief Proctor of the University
e) “Director-Legal” shall mean the Director-Legal of the University
f) “Executive” shall mean any executive/manager or employee of the University vested with
supervisory role.
g) “Pro-Vice Chancellor” shall mean the Pro-Vice Chancellor of the University (PVC)
h) “Registrar” shall mean Registrar of the University
i) “Student” shall mean a Student registered in the University.
j) “Teaching Faculty” shall mean the faculty of the University
k) “University” shall mean UPES, Dehradun
l) “UPES Counsellor” shall mean the Counsellor of the University
m) “Vice Chancellor” shall mean the Vice Chancellor of the University (VC)

4. Code of Conduct
The code of conduct for students shall include:
a) Observance of good conduct and orderly behavior within or outside the Campus.
b) Emulating healthy traditions of the University and developing as responsible students of the
University.
c) Giving undivided attention to their academic work and maintaining healthy and congenial

74
 academic environment in the University.

5. Acts of Indiscipline and Misconduct

Any act of misconduct committed by a student inside or outside the campus, which is formally
reported, shall be construed as violation of discipline of the University. Without prejudice to the
generality of these provisions, violations of the discipline shall include:

a) Misconduct in Classroom
i. Creating disturbance and not maintaining classroom decorum
ii. Disobeying instructions of the faculty or officer of the University.
iii. Rude behavior with faculty or employee of the University.
iv. In-attentiveness in the class.
v. Unauthorized use of mobile phone inside the class
vi. Damaging or tampering University property e.g. LCD/LED/QLAD, Presentation Systems,
Screens, Microphones, etc.
vii. Attempting or committing “Proxy” in attendance

b) Minor Acts of Indiscipline /General Misconduct on the Campus

i. Violating the prescribed dress code (partially or completely) and or not carrying student
identity card issued by the University.
ii. Refusing to produce or surrender the identity card as and when directed by any member of
the Disciplinary committee, Dy Chief Proctor/Deputy Head Student Discipline & Conduct or
any other executives of the University.
iii. Negligence or indifference towards the work assigned.
iv. Disobeying the instructions of teachers or other authorities including failure to meet the
proctorial board members/ other authorities at the given time without intimation and
cogent reason.
v. Smoking in the Campus (and within 100 meters outside the campus);
vi. Violation of vehicle usage and traffic rules including misuse of UPES vehicle and buses.
vii. Display of affection in public; indecent/ obscene/ abusive behavior affecting the sensitivity
of others. This includes other public areas outside campus like villages and vicinity / picnic
spots etc.
viii. Venturing out in the jungles thus putting own safety at risk due to wildlife or unsocial
elements.
ix. Creating loud noise/ talking in loud voices thus causing disturbance in the ongoing academic
activity and tranquility of the surroundings.

c) Major Acts of Indiscipline

i. Non-compliance of any of the Library/Lab rules and/or willfully damaging books/RFID tags/
book/ printed material/lab equipment, etc.;
ii. Non-compliance of any of the hostel rules as prescribed under the Hostel Rules.
iii. Improper rendering of accounts for money drawn from or through any office of the
University.
iv. Causing or abetting disruption in teaching, examinations, extra classes, curricular or

75
 extra-curricular activities, administrative work, including any attempt to prevent any
member of the University, its staff or its outsourced agencies from carrying out their work;
and any act likely to cause disruption also including disruption of residential life in the
hostels where the University students are residing.
v. Disobedience or non-compliance of instructions while on Off-Campus activities like
Industrial tours, Excursions, Internships, Seminars, Public functions, etc.
vi. Damaging or defacing University property or the property of employees or of other
students at the University or any other property inside or outside the University Campus.
vii. Pasting posters or distributing pamphlets, handbills, etc. of an objectionable nature or
writing on walls or disfiguring/defacing property/equipment of the University.
viii. Engaging in any attempt of wrongful confinement of the University faculty/staff/employee
or students inside or outside the Campus.
ix. Use of abusive, insolent, impertinent, impertinent, un-parliamentary, derogatory or
intimidatory slogans or language or incitement of violence or any act calculated to further
the same.
x. Any act of sexual harassment to the students/faculty/staff considered indecent and
unacceptable and in violation of the provisions of the “The Sexual harassment of women at
workplace (Prevention, Prohibition and Redressal) Act 2013 and “the University Grants
Commission (prevention, Prohibition and redressal of sexual harassment of women
employees and students in higher educational institutions) Regulation, 2015”;
xi. “Ragging in any form inside or outside the University Campus and hostel premises (covers
campus / private / P.G. / outside areas) is strictly prohibited. Ragging is a cognizable offence
and means doing an act which causes or is likely to cause insult or annoyance or fear or
apprehension or threat or intimidation or outrage of modesty or injury to a student.

Acts amounting to ragging could be

a. Teasing, Embarrassing and Humiliating.
b. Assaulting or using Criminal Force or Criminal intimidation.
c. Wrongfully restraining or confining or causing hurt; Taking “introduction” is also an act
amounting to ragging
d. Causing grievous hurt, kidnapping or rape or committing unnatural offence; and
e. Causing death or abetting suicide
f. Violation of the status, dignity and honor of the fellow students including those
belonging to a Scheduled Caste or a Scheduled Tribe, Other Backward Classes or
Handicapped / Challenged or any kind of discriminatory behavior on grounds of gender,
race, color, religion, region and caste, physical features / appearance etc.
All students will abide by the Regulations on Curbing the Menace of Ragging in the
University of Petroleum & Energy Studies, as given in Student Bulletin and displayed on the
notice boards and other communications sent by UPES.
xii. Indulging in acts of violence, threat, intimidation or assault or harassment or extortion or
theft towards fellow students, teaching faculty and employees of the University within or
outside the Campus.
xiii. Causing or colluding in the unauthorized entry of himself/herself or any other person

76
 into the campus or in the residential premises where the students are residing; or
colluding with and involving outside elements to engage in any sort of verbal or physical
violence inside or outside the Campus.
xiv. Committing forgery, tampering with or misuse of the University documents or records,
identification cards, etc.
xv. Furnishing false certificates or information to any office or authority under control and
jurisdiction of the University.
xvi. Consuming or possessing alcoholic drinks, drugs and or intoxicants in the Campus and
the residential premises where the University students reside in/or outside the Campus.
xvii. Indulging in acts of gambling on the Campus and the residential premises where the
University students are residing.
xviii. Possessing or using any weapon such as knives, lathis, iron rods, chains, sticks or any
other weapon, explosives and firearms (licensed or unlicensed) in the Campus and the
residential premises where the University students are residing.
xix. Arousing disturbance through communal, caste, religious or gender related feelings or
creating disharmony among students within or outside the campus.
xx. Misconduct or misbehavior of any nature during examinations, as specified in the
Examination Regulations of the University.
xxi. Violation of the status, dignity and honor of the fellow students including those
belonging to Scheduled Caste, Scheduled Tribe, Other Backward Classes or
Handicapped / Challenged or any kind of discriminatory behavior on grounds of gender,
race, color, religion, region and caste, physical features / appearance etc.
xxii. Holding public meetings, organizing functions within the University campus without
getting prior permission in writing from the Vice Chancellor or Registrar of the
University.
xxiii. Any attempt or involvement in the hacking of university websites/mails/online
attendance or any other system, or any violation of laws relating to cyber-crimes or IT.
This will include misconduct / misuse involving internet/ intranet facilities of the
University also.
xxiv. Any attempt or involvement in tampering or hacking of ATMs installed at Campus or
Off-Campus.
xxv. Any other act, which may be considered as violation of discipline by the competent
authorities, including involvement of any nature in any criminal offence inside or outside
the Campus.
xxvi. Involvement in Dharna, Protests, Agitations, Protest March on or off Campus including
colluding with non-UPES persons in internal matters of the University.
xxvii. Defaming / Maligning the name and image of the University or its Office Bearers or
Authorities by any means whatsoever.
xxviii. Instigating or Involving in Mass Bunks / Boycott of Examination / Assignments.
xxix. Verbal threats / Attempt to hurt oneself on or off campus
xxx. Infringing on the property / documents / computers of university officials
xxxi. Involvement in making audio / video clippings of fellow colleagues / University Officials
without their consent and knowledge.
77
xxxii. Contravening the provisions of POSH Act 2013 read with extant UGC Regulations on
prevention of sexual harassment, and the provisions of the social media Policy in the
succeeding Paragraphs 14 and 15.
xxxiii. Writing anonymous or pseudonymous letters, posts or communications, or associating
onself in writing such letters or posts in social media or by any other means.
xxxiv. Refusal to accept warning/notice/show-cause notice or any other communication issued
by the Management.
xxxv. Interference or tempering with any safety device installed in the campus or hostel
premises. Any deliberate violation/bypassing of laid down safety norms,
practices/equipment.
xxxvi. Collection without permission of the University authorities of any money within the
campus or hostel premises except as sanctioned by any law of the land for the time
being in force or rules of the University.
xxxvii. Any act or omission punishable under the Law of the land
xxxviii. Breach of any rule of the University
xxxix. Abetment of or attempt at abetment of any act, which amounts to misconduct.
xl. Any act unbecoming of a student at the University.

[A Student who is on discipline probation / suspension from attending classes, when fails to
report to the Proctor concerned / designated officer, will have committed a major act of
indiscipline.]

6. Power To Take Disciplinary Actions

6.1 There will be one Proctorial Board and the number of Proctors shall be as per the student’s
strength of their respective schools. The names of Proctors will be initially recommended by the
Deans of the respective Schools. However, the final nomination & selection will be done by the
Vice Chancellor. The Proctorial Board will be chaired by the Chief Proctor of the University. The
Disciplinary Committee architecture/policy will be as per the Student Bulletin. The DC shall
function as the Disciplinary Authority for all minor and major penalty cases.
d) Without prejudice to the powers of the Vice Chancellor under Section 14.6 of the UPES Act,
2003 and Article 6.1 of the First Statutes; the following shall be authorized to initiate/take
disciplinary action against students indulging in any omission or commission of acts of mis-
behavior or indiscipline in or outside the University Campuses:
i. Registrar
ii. Chief Proctor
iii. Proctorial Board Disciplinary Committee
iv. Teaching faculty (for classroom misconduct, and in conjunction with any of the above
officers for other acts of indiscipline)
v. Any other Officer authorized by the Vice Chancellor
b) Provided that no major penalties shall be awarded without referring the matter to the UPES
Proctorial Board Disciplinary Committee.
c) The report of the Internal Complaints Committee (ICC) dealing with cases of sexual harass-
ment and of the Anti-Ragging Committee (ARC); shall be considered as a report of the
Disciplinary Committee under these regulations.
d) Informa-
78
 tion about all actions taken by any of the above-mentioned authorities shall be intimated to
the Deputy Chief Proctor and in her absence to the Deputy Head Student Discipline &
Conduct for records.

6.1 Appointment, Duties and Functions of the ‘Proctorial Board’ and ‘Proctorial Board
Disciplinary Committee’
a) The Vice Chancellor will be patron of all Disciplinary Committees.
b) The Proctorial Board shall administer matters pertaining to all kinds of acts of indiscipline.
The Board shall be primarily responsible for ensuring that the students, in letter and spirit,
follow rules and regulations framed by the University. Some illustrative responsibilities of the
Proctorial Board are as follows: to maintain discipline within the University; Monitor compli-
ance with the rules of the University; Monitor the general ethical behavior of students; To
prevent the students from indulging in any political activities in the University; To maintain
the discipline and order during various celebrations, events and other activities where a
large gathering of students is common. The Proctorial Board shall take cognizance of all
matters relating to breach of conduct/discipline and acts of misbehavior by the students of
the University, and shall have the powers to initiate major penalty disciplinary proceedings
or proceedings in respect of repeat offenders, and recommend appropriate punishment as it
may deem appropriate. The Chief Proctor shall be the Chairperson of the Proctorial Board
Disciplinary Committee, who shall co-opt four members (including one Member Secretary)
from among the Board Members, which shall enter into investigation, followed by inquiry, if
required, observing principle of natural justice, recommend appropriate action to be taken
against those found guilty.
c) The Powers to approve the recommendations of the Proctorial Board Disciplinary Commit-
tee for Major Penalty shall vest in the Chief Proctor.
d) The Proctorial Board shall comprise of The Chief Proctor (Ex-Officio Chairman), Proctors,
which shall be nominated by Chief Proctor from amongst the Teachers /Senior Executives of
the University (not below the level of Asst. Professor or equivalent level), with the concur-
rence of the Dean of the School and as may be approved by the Vice Chancellor; from
different Schools in the number, as follows: two each from SOLS and SOCS, and one each
from SOB, SOE, SOHS,SOD and SOLSM.
e) The Chief Proctor or in his absence the Dy. Chief Proctor/Deputy Head Student Discipline &
Conduct shall have the power to take cognizance of any breach of discipline, and if the
circumstances so require, to initiate/ take immediate disciplinary action as the situation may
warrant.
f) In the event of a perceived threat of grave nature due to student indiscipline, the Chief
Proctor or in his absence the Dy. Chief Proctor/Deputy Head Student Discipline & Conduct
can seek the help of local police for maintaining law and order. However, the police will only
be called with the permission of Vice Chancellor / Chancellor. Requisition for calling police
will be vetted by Director-Legal and signed by the Chief Proctor or in his absence by the Dy.
Chief Proctor or Deputy Head Student Discipline & Conduct, as Authorized Signatory.
g) The Chief Proctor, in discharge of his duties, shall report to the Vice Chancellor and through
him to the Chancellor.

6.2 Rules of Business

79
a) Faculty Members nominated to the Disciplinary Committee shall hold office for a period of
One year. Any vacancy occurring shall be filled for the residual period of the term. The Chief
Proctor will nominate faculty member after VCs approval (The Chief Proctor with approval of
the VC, will make nomination of faculty / staff member to the Proctorial Board.
b) Three members of the Committee shall constitute a quorum for the meeting.
c) The Committees shall meet as often as required.

7. Penalties
Classroom Misconduct (No inquiry is required):
7.1 Punishment for classroom misconduct shall be imposed by the respective teacher. Such
punishment may include:
a) Verbal
b) Admonishment
c) Written
d) Warning
e) Assigning him/her additional assignments / tasks
f) Change of seat of a student
g) Sending a student out of the classroom
h) Debarring a student from attending his/her classes up to 5 working days

8. General Misconduct
The penalty for general misconduct inside the campus may summarily be imposed by the Chi
Proctor:
Such punishment may include:
a) Verbal admonishment Written
b) warning
a. Assigning him/her additional assignments / tasks
b. Confiscating student's mobile for a period up to 03 days (only for cases of unauthorized use
of mobile)
c. Debarring a student from attending all classes up to 03 working days (Chief Proctor/
Dean-School may debar up to 05 working days).
d. Penalty for classroom misconduct and General misconduct will be processed through
respective Proctors. It will be implemented only after confirmation by the Chief Proctor.
Proper record of such punishment awarded will be maintained by the Dy Chief Proctor,
Deputy Head Student Discipline & Conduct. The defaulting student will be given a chance
to be heard, before awarding punishment.

9. Minor / Major Penalties / Disciplinary Probation

The penalties for other minor and major acts of indiscipline or misconduct or for sufficient
reasons, shall be imposed on a student as under.

80
 Minor Penalties * Major Penalties
Fine up to Rs. 5,000 Fine above Rs. 5,000
Recovery of pecuniary loss caused Debarred from availing services of
to University property library upto a period of 03 months.
Recovery of pecuniary loss caused to
University property including library
Books
Written warning and information to Debarment from classes/hostels
the parent/guardian Debarring from an examination
Withholding scholarship (if entitled
to)
Submission of written Undertaking Non issue of Migration Certificate
Imposing a period of Disciplinary
Probation
*/Counseling up to six months
Debarring from participation in Disqualifying from further studies, or
academic activity prohibition of further admission or
re-admission

Disqualifying from holding any Rustication from the University.

representative position
Suspension up to seven working Expulsion from the University.
days from any academic activity
Debarring from assistance being Imposing a period of Disciplinary
rendered by the University in Probation
summer internship, campus place- */Counseling exceeding six months
ments with the prior approval from
Director/Dean (AD&I)
Assignments for social service up to Suspension up to a period exceeding
15 days seven working days from any aca-
demic activity

* Committing three minor offences will constitute a major act of indiscipline and will attract
major penalty.
Note - A student without intimation / valid reason, failing to meet the Proctorial Board Disci-
plinary Committee member or any other authority as per the instructions given to him / her, is
liable to be suspended from attending the class till such time he reports to the Proctorial Board
Disciplinary Committee member / authority concerned. The Proctorial Board member dealing
with the case, after obtaining concurrence from the Chief Proctor will initiate the mail to IT /
Course Coordinator to block him on the attendance portal. Intimation regarding this action will
also be shared with the parents / guardian and a record of the same shall be maintained. Sus-
pension will be revoked when student reports to the proctorial board member concerned.

81
10. Student on Disciplinary Probation

10.1 Invocation of Disciplinary Probation

The Chief Proctor may put a student on disciplinary probation for a period up to six months on
recommendation of the Proctorial Board Disciplinary Committee or as one of the penalty
awarded consequent to the DC proceedings. Disciplinary Probation is a severe reprimand
awarded to a student for an established act of misconduct for a specified duration; or
The Chief Proctor with the approval of the Vice Chancellor may put a student on disciplinary
probation for a period exceeding six months on recommendation of the Proctorial Board Disci-
plinary Committee or as one of the penalty awarded by the DC proceedings. Disciplinary Proba-
tion is a severe reprimand awarded to a student for an established act of misconduct for a
specified duration.

10.2 Implications
Disciplinary Probation puts a student on notice that his or her conduct gives a considerable
cause of concern, and his/her conduct is under observation. In addition to the acts of indisci-
pline already listed, behaviour socially unacceptable to UPES fraternity and/or lowering its
image will also be covered under the disciplinary probation. Examples of such behaviour (but
not restricted to these only) are;
a) Consuming alcohol in public place.
b) Display of affection in the campus/ public place.
c) Making noise in the classrooms/ corridors.
d) Using abusive language in the campus.
e) Deriding UPES or UPES authorities on social media etc.
f) Carrying of eatables / coffee etc. in the class rooms / corridors.
g) Using / found in washrooms that are not meant to be used by the student.
h) Misconduct during industrial tours / educational visits or tours / internships / co-curricular
/ extracurricular / sports visits.
i) Any other act that qualifies gross misconduct as per the Regulations Governing Mainte-
nance of Discipline among Students listed in the UPES Students Bulletin (as amended
from time to time).This will include the acts of indiscipline committed outside the
campus.
Such student is expected to pay a very close attention to his or her conduct, both during and
after the probation. During Probation Period: -
a) The conduct of the student will be closely monitored by Proctor and The Course Coordi-
nator. Parents will be informed; they may also be requested to meet the UPES authority
in person.
b) The student will be allowed to attend classes and being marked as “Present”.
c) The student will not be allowed to participate in any co-curricular, extra-curricular, and
cultural event without the written permission of The School Discipline Controller. This
includes Industrial Visits.

DA. Disciplinary Committee

There will be one Proctorial Board and the number of Proctors shall be as per the student’s
82
strength of their respective schools. The names of Proctors will be recommended by the Deans
of the respective Schools. However, the final nomination will be done by the Vice Chancellor.
The Proctorial Board will be chaired by the Chief Proctor of the University. The Disciplinary
Committee architecture/policy will be as per the Student Bulletin. The DC shall function as the
Disciplinary Authority for all minor and major penalty cases.

Appellate Authority
Appeals of Students against the orders passed by the Proctorial Board/DC will be heard by
Appellate Authority. The Appellate Authority shall have the powers to issue the final & binding
orders. The Appellate Authority shall be a committee having following composition:
1. Registrar - Chairperson
2. Dr. Nidhi Chauhan (Faculty, SOHST) - Vice Chairperson
3. Mr. Ashutosh Tripathi (Faculty, SOL)
4. Dr. Shilpi Agarwal (Faculty, SOAE)
5. Director-Legal
The quorum of the Committee will be a minimum of 03 members including the Chairperson.
The Registrar will be the es-officio Chairperson of the committee. However, in the absence of
the Registrar, the Vice chairperson shall assume the position of Chairperson to form the
quorum. The orders passed by committee must be reasoned & self-speaking.

B. Officers of the Disciplinary Committee and Reporting

1. Discipline vertical shall be an independent formation reporting directly to the Vice Chan
cellor of the university.
2. The Chief Proctor shall be assisted by the Deputy-Chief Proctor/Deputy Head Student
Discipline & Conduct, who shall assume the office of the Chief Proctor in his/her absence.
3. Core members of the team, including the Deputy Chief Proctor, Deputy Head Student
Discipline & Conduct, etc. will report to the Chief Proctor. The Chief Proctor will report to
the Vice Chancellor.

C. Other Matters
1. All disciplinary matters (including the Campus Hostel matters) will now be referred to the
Proctorial Board.
2. The University will follow a ‘Zero Tolerance Policy’ to disciplinary matters as under:
a) Ragging
b) Sexual Harassment including creation and or circulation of MMS.
c) Drug-peddling
d) Storage of Drugs
e) Misconduct with University Employees (Faculty, Stagg & Support Staff)
f) Fights and Brawls (Between Students & with University Employees)
g) Consumption of Alcohol
(The list of such cases is illustrative and not exhaustive, which shall be subject to review from
time to time, by the Vice Chancellor)

83
Social Media Policy
The use of social media platforms is becoming common for the University community, students
and employees, and these communications tools have the potential to create a significant
impact on organizational and professional reputations. The University of Petroleum & Energy
Studies (UPES) has developed a policy to properly portray, promote and protect the institution
and to assist UPES entities in creating and managing their social media accounts. The following
policy also provides suggestions on how to protect personal and professional reputations while
using social media. This policy requires that:
Officially recognized UPES social media accounts and web pages be reviewed and approved
through an application process.
Each social media account will have responsible administrators assigned – which may be
outsourced.
Each officially approved account must include a disclaimer statement, in the prescribed form,
regarding content and opinions contained on the site.
Inappropriate, offensive, injurious and illegal content may be removed by account administrators
or at the direction of University Academic Administrators or Central IT Services.
Best practices for social media accounts should be considered.
Enterprise social networks (including Yammer or other equivalent) come under into the
applicability of this policy.

1) Application of Policy
This policy will apply to social media accounts created by University employees for the official
business purposes of the University, including UPES faculty, groups, departments, programs,
entities, etc. It will therefore impact students, faculty, and staff who utilize various social media for
communication in conjunction with representing the University. Some examples of the various
communication media included under this policy are Yammer, Facebook, Twitter, LinkedIn, Flickr,
Docstock and YouTube. Student organizations that wish to create social media accounts that will
be officially recognizedby the University must be registered through the University's Corporate
Communication / Central IT services departments

2) Exemptions
This policy will apply only to social media accounts created for the express purpose of officially
representing University groups, departments, programs, entities, etc. and will not apply to private
social media accounts. University employees acting in an individual capacity should exercise
caution to communicate clearly that they are not acting in a representative capacity, or expressing
the views of the University.

84
3) Definitions
Poster or User: A person submitting content to any social media site that is officially recognized by
UPES. Social Media: Social media is media designed to be disseminated through social interaction
using highly accessible and scalable publishing techniques. Social media uses Internet and
web-based technologies to transform how people communicate with one another and receive
news, information and entertainment. Social media has transformed people from content
consumers to content producers. Types of social media include networks like Facebook, YouTube
and Yammer but also include blogs and podcasts.

Social Media Accounts: These are accounts or profiles created in social media outlets such as
Facebook, Twitter, YouTube, Flickr, and LinkedIn.
Social Media Best Practices: These consist of widely recognized guidelines, ethical considerations,
and conventions for creating successful social media campaigns and accounts.
Social media Staff: Members of the Social media staff are from the Corporate communication
department of the University

The purpose of these staff is to help UPES create, manage and succeed in using social media
outlets to further their academic mission. The Social Media Staff will identify individuals and
groups that currently manage social media accounts for UPES entities, advise them on the policy,
and encourage those who have not done so to apply for official recognition status. The staff will
provide occasional training sessions regarding social media use and its role at UPES.
Social Media Terms and Conditions: The terms and conditions imposed by the social media
website in which the User is participating.
University's best interest: To represent the University in a fair, accurate and legal manner while
protecting the brand and reputation of the institution.

3) Procedures and Responsibilities

A. Use of Social Media Sites for General Business, Marketing and Communications
1. The Director – Marketing and Corporate Communication department will be responsible for
administering this policy.
2. The Social Media Policy Staff will manage the day-to-day application process and update the
UPES website web page and account directory as needed.
3. All social media accounts officially recognized by UPES must have at least two UPES
employees as administrators at all times to ensure adherence to this policy.
4. Should a UPES employee administrator of an account leave the University for any reason or
no longer wishes to be an account administrator, it is the Director - Marketing / Corporate
Commnications department's responsibility to designate another employee to be an account
administrator and remove the former employee's administrative permissions to the site.
Whenever possible, a department should appoint two individuals to act concurrently as
account administrators for a social media site representing UPES.
5. If two employees are not available to serve as account administrators, a member of the
Social Media Staff may serve in that capacity.

85
Employees / students identified as administrators of accounts are responsible for managing and
monitoring content of their social media accounts. Administrators are responsible to remove
content that may violate the University Acceptable IT Policies or the Terms and Conditions of use.
1) Guidelines for Content:
a) Users are expected to adhere to same standards of conduct online as they would in the
workplace. Laws and policies respecting contracting and conflict of interest, as well as
applicable policies and guidelines for interacting with students, parents, alumni, media and
all other University constituents apply online and in the social media context just as they do in
personal interactions. Users are fully responsible forwhat they post to social media sites.
b) Use good judgment about content and respect privacy laws. Do not include confidential
information about the University, its staff, or its students.
Post only content that is not threatening, obscene, a violation of intellectual property rights or
privacy laws, or otherwise injurious or illegal.
f) When using or posting online material that includes direct or paraphrased quotes, thoughts,
ideas, photos, or videos, always include citations. Provide a link to the original material if
applicable.
g) Refrain from using information and conducting activities that may violate University or
Government rules and regulations.
h) If you also maintain your own personal social media accounts, you should avoid creating
confusion over whether or not the account is associated with UPES. If you identify yourself as a
University student, faculty or staff member online, it should be clear that the views expressed
on your site are not those of the University and you are not acting in your capacity as a UPES
employee or student. While not a requirement, UPES employees may consider adding the
following disclaimer to personal social media accounts.“While I am an employee / student at
the University of Petroleum & Energy Studies, comments made on this account are my own and
not those of the University.”

Enforcement
i. Users found violating this policy may be denied access to University computing resources
and may be subject to other penalties and disciplinary action, including possible expulsion
or dismissal.
ii. Alleged violations will be handled through the University disciplinary procedures
applicable to the user.
iii. The University may suspend, block or restrict access to an account, independent of such
procedures, when it reasonably appears necessary to do so in order to protect the
integrity, security, or functionality of University or other computing resources or to
protect the University from liability.
iv. The University may also refer suspected violations of applicable law to appropriate law
enforcement agencies.

86
Best Practices for Social Media
In addition, the following general guidelines apply for social media usage to all users in the
University: Sharing University news, events or promoting faculty and student work through social
media tools is a excellent, low-cost way to engage the community and build our brand.
Employees and students are encouraged to repost and share information with their family and
friends that is available to the public (press releases, articles in the University record, etc.). The
best way to share University news is to link to the original source. When sharing information that
is not a matter of public record, please follow the below guidelines.
In addition, the following general guidelines apply for social media usage to all users in the
University: Sharing University news, events or promoting faculty and student work through social
media tools is aexcellent, low-cost way to engage the community and build our brand. Employees
and students are encouraged to repost and share information with their family and friends that is
available to the public (press releases, articles in the University record, etc.). The best way to share
University news is to link to the original source. When sharing information that is not a matter of
public record, please follow the below guidelines.
Maintain Confidentiality
Do not post confidential or proprietary information about the University, its students, its alumni or
your fellow employees. Use good ethical judgment and follow University policies.
Maintain Privacy
Do not discuss a situation involving named or pictured individuals on a social media site without
their permission. As a guideline, do not post anything that you would not present in any public
forum.
Respect University Time and Property

87
It's appropriate to post at work if your comments are directly related to accomplishing work
goals, such as seeking sources for information or working with others to resolve a problem. You
should participate in personal social media conversations on your own time.

Do No Harm
Let your Internet social networking do no harm to the University or to yourself whether you're
navigating those networks on the job or off.

Understand Your Personal Responsibility

University employees and students are personally responsible for the content they publish on
blogs, Facebook, Twitter or any other form of user-generated content. Be mindful that what you
publish will be public for a long time— protect your privacy.

Be Aware of Liability
You are responsible for what you post on your own site and on the sites of others. Individual
bloggers have been held liable for commentary deemed to be copyright infringement,
defamatory, proprietary, libelous or obscene (as defined by the courts). Increasingly, employers
are conducting Web searches on job candidates before extending offers. Be sure that what you
post today will not come back to haunt you.

Maintain Transparency
The line between professional and personal business is sometimes blurred: Be thoughtful about
your posting as content and potential audiences. Be honest about your identity. In personal
posts, you may identify yourself as a University faculty or staff member. However, please be clear
that you are sharing your views as an individual, not as a representative of the University of
Petroleum & Energy Studies.

Correct Mistakes
If you make a mistake, admit it. Be upfront and be quick with your correction. If you're posting
to a blog, you may choose to modify an earlier post—just make it clear that you have done so
Respect
Others You are more likely to achieve your goals or sway others to your beliefs if you are
constructive and respectful while discussing a bad experience or disagreeing with a concept or
person.

Be a Valued Member
If you join a social network, make sure you are contributing valuable insights. Don't hijack the
discussion and redirect by posting self/organizational promoting information. Self-promoting
behavior is viewed negatively and can lead to you being banned from Websites or groups.

88
There's no such thing as a “private” social media site. Search engines can turn up posts and
pictures years after the publication date. Comments can be forwarded or copied. Archival
systems save information even if you delete a post. If you feel angry or passionate about a
subject, it's wise to delay posting until you are calm and clear-headed. Post only pictures that you
would be comfortable sharing with the gener- al public (current and future peers, employers,
etc.).

SOCIAL MEDIA GUIDELINES WHEN POSTING AS AN INDIVIDUAL

UPES uses social media to supplement traditional press and marketing efforts. Employees are
encouraged to share University news and events, which are a matter of public record, with their
family and friends. Linking straight to the information source is an effective way to help promote
the mission of the University and build community. When you might be perceived online as an
agent/expert of UPES, you need to make sure it is clear to the audience that you are not repre-
senting the position of UPES or UPES policy. While the guidelines below apply only to those
instances where there is the potential for confusion about your role as a UPES agent/expert
versus personal opinion, they are good to keep in mind for all social media interactions. When
posting to a social media site you should:

Be Authentic
Be honest about your identity. In personal posts, you may identify yourself as a UPES faculty or
staff member. However, please be clear that you are sharing your personal views and are not
speaking as a formal representative of UPES. If you identify yourself as a member of the UPES
community, ensure your profile and related content are consistent with how you wish to present
yourself to colleagues.

Use a Disclaimer
If you publish content to any website outside of UPES and it has something to do with the work
you do or subjects associated with UPES, use a disclaimer such as this: “The postings on this site
are my own and do not represent UPES's positions, strategies or opinions.”

Don't Use the UPES Logo or Make Endorsements

Do not use the University logo or any other marks or images on your personal online sites. Do
not use UPES's name to promote or endorse any product, cause or political party or candidate.
Take the High Ground.

If you identify your affiliation with UPES in your comments, readers may associate you with the
University, even with the disclaimer that your views are your own. Remember that you're most
likely to build a high-quality following if you discuss ideas and situations civilly. Don't Use
Pseudonyms.

89
Never pretend to be someone else. Tracking tools enable supposedly anonymous posts to be
traced back to their authors.

Protect Your Identity

While you should be honest about yourself, don't provide personal information that scam artists
or identity thieves could use. Don't list your home address or telephone number. It is a good idea
to create a separate e-mail address that is used only with social media sites.

Does it Pass the Publicity Test

content of your message would not be acceptable for face-to-face conversation, over the tele-
phone, or in another medium, it will not be acceptable for a social networking site. Ask yourself,
would I want to see this published in the newspaper or posted on a hoarding tomorrow or ten
years from now?

Respect Your Audience

Don't use slurs, personal insults, obscenity, or engage in any conduct that would not be accept-
able in the UPES community. You should also show proper consideration for others' privacy and
for topics that may be considered sensitive —such as politics and religion.
Monitor Comments

Most people who maintain social media sites welcome comments— it builds credibility and
community. However, you may be able to set your site so that you can review and approve com-
ments before they appear. This allows you to respond in a timely way to comments. It also allows
you to delete spam com- ments and to block any individuals who repeatedly post offensive or
frivolous comments. A common practice among individuals who write about the industry in
which they work is to include a disclaimer on their site, usually on their “About Me” page. If you
discuss higher education on your own social media site, we suggest you include a sentence simi-
lar to this: “The views expressed on this [blog, Web site] are mine alone and do not necessarily
reflect the views of the University.” This is particularly important if you could be perceived to be
in a leadership role at UPES.

SOCIAL MEDIA GUIDELINES WHEN POSTING ON BEHALF OF THE UPES

Online collaboration tools provide low-cost communication methods which Seek Approval

90
Any messages that might act as the “voice” or position of the university or a university entity
must be approved by the university or the Dean/Director/Head of function of that entity or their
delegate.

Be Accurate
Make sure that you have all the facts before you post. It's better to verify information with a
source first than to have to post a correction or retraction later. Cite and link to your sources
whenever possible, that's how you build community.

Be Transparent
If you participate in or maintain a social media site on behalf of the university, clearly state your
role and goals. Keep in mind that if you are posting with a university username, other users do
not know you personally. They view what you post as coming from the university. Be careful and
be respectful. What you say directly reflects on the university. Discuss with your supervisor the
circumstances in which you are empowered to respond directly to users and when you may need
approval.

Be Timely
Assign an administrator who can regularly monitor postings and content. Aim for standard times
for postings and updates. The recommended minimum frequency is once to twice a week. But
be sure not to overload your updates. Followers will stop paying attention if you overload them
with information.

Be Responsible
What you write is ultimately your responsibility. Participation in social computing on behalf of
UPES is not a right but an opportunity, so please treat it seriously and with respect. If you want
to participate on behalf of the university, be sure to abide by its standard practice guidelines.

Respect Others
Users are free to discuss topics and disagree with one another, but please be respectful of
others' opin- ions. You are more likely to achieve your goals if you are constructive and respectful
while discussing a bad experience or disagreeing with a concept or person.

Be a Valued Member
If you join a social network like a Facebook group or comment on someone's blog, make sure
you are contributing valuable insights. Post information about topics like UPES events or a book
you've authored only when you are sure it will be of interest to readers. In some forums, self-pro-
moting behavior is viewed negatively and can lead to you being banned from websites or
groups.

91
SAFETY & PRIVACY TIPS FOR SOCIAL MEDIA NETWORKING
The internet is open to a worldwide audience. When using social media channels, ask yourself:
1. Did I set my privacy setting to help control who can look at my profile, personal information
and photos? You can limit access somewhat but not completely, and you have no control over
what someone else may share.
2. How much information do I want strangers to know about me? If I give them my cell phone
number, address, e-mail, class schedule, a list of possessions (such as my CD collection) how
might they use it? With whom will they share it? Not everyone will respect your personal or
physical space.
3. Is the image I'm projecting by my materials and photos the one I want my current and future
friends to know me by? What does my profile say to potential faculty members/advisors?
Future graduate school/internship interviewers? Potential employers? Neighbors? Family?
Parents? Which doors am I opening and which am I closing?
4. What if I change my mind about what I post? For instance, what if I want to remove something
I posted as a joke or to make a point? Have I read the social networking site's privacy and cach-
ing statements? Removing material from network caches can be difficult. Posted material can
remain accessible on the internet until you've completed the prescribed process for removing
information from the caching technology of one or multiple (potentially unknown) search
engines.
5. Have I asked permission to post someone else's image or information? Am I infringing on their
privacy? Could I be hurting someone? Could I be subject to defamation suits? Am I violating
network use policy?
6. Does my equipment have spyware and virus protections installed? Some sites collect profile
information to SPAM you. Others contain links that can infect your equipment with viruses that
potentially can destroy data and infect others with whom you communicate. Remember to
back up your work on an external source in case of destructive attacks.
Amplification note to the Social Media Policy and Code of Conduct for Students/introduction at
UPES, we realize that part of 21st-century learning is adapting to changing methods of communi-
cation. The importance of faculty members, students and parents engag- ing, collaborating,
learning, and sharing in these digital environments is a part of 21st-century learning. In recogni-
tion of this, UPES has developed the following policy to provide direction for the UPES students,
staff, alumni and parent community when participating in online social media activities.
Due to the plethora of new social media tools available to students, student's intellect produce
and documents have the potential to reach audiences far beyond the classroom. This translates
into the need for a greater level of awareness, responsibility, and accountability for all users.
Below are the guidelines for UPES students to follow when using social media.

92
A. Guiding Parameters (Merriam-Webster Online)
Forms of electronic communication (as Web sites for social networking and microblogging)
through which users create online communities to share information, ideas, personal messag-
es, and other content (as videos).

Common examples of such social media forums include Facebook, LinkedIn, Twitter, My Space,
YouTube, Google, WhatsApp, Watts Chat, etc., and the list grows steadily.Key Principle

Interacting with each other online is no different than interacting face-to-face. We are required to
main- tain the principles of respect, dignity, prudence, concern for and protection of others, and
safety in all interactions.
Activities which are inappropriate, unethical, illegal, or which cause undue discomfort for mem-
bers of the UPES community (including students, employees, parents, or others) should be judi-
ciously avoided in written communications, and cyberspace. Students who participate in online
interactions must remember that their posts reflect on the entire UPES community and to the
world at large, are subject to the same behavioral standards set forth in the Student Code of Con-
duct as given in the Student Bulletin.
B. Code of Conduct
Every type of online interactions, using any electronic media, i.e., mobile phones, i-pads, and
computing devices will be covered under Code of Conduct laid down herewith.

1. Be aware of what you post online. Social media venues are very public. What you contribute
leaves a permanent digital footprint for all to see. Do not post anything you would not want
friends, enemies, parents, teachers, or a future employer to see, as you cannot control posted
data once it is on the Web.
2. How you represent yourself online is an extension of yourself. Do not misrepresent yourself by
using someone else's identity.

3. “Common E-Mail Ids” (CEI) – CEIs are email ids whose password is shared by a large number
of students/faculty members. There is no mechanism to identify and control the password pos-
session and spread of these mail IDs. Therefore, finding out / fixing the ownership of e-mailed
material of the actual person who sends mails using CEIs is impossible.

UPES policies and systems in place do not mandate creation of such CEIs.The creation and
operation of CEIs is by individuals, and UPES is not liable for any harm/damage caused to
anyone through mail sent using these mail ids. Therefore, students will not create CEIs, and
dismantle them if already created. Members of faculty and staff are required not to use com-
munication with students. For communication between a member of faculty and student’s per-
sonal/official email IDs is recommended that specifically identifies the student and faculty.
Also, for all academic purposes effective and comprehensive usage of LMS is strictly recom-
mended. Usage/creation of CEIs is an offence covered under the aforesaid regulations.

4. As an amplification of cyber laws / IT Policy of UPES, following acts of omission and commis-
sion by students are forbidden. Implicit or explicit indulgence in such acts will constitute viola-
tion of UPES IT Policy and Regulation 5 (c ) xxiii of UPES Regulations Governing Maintenance
of Discipline Among Students wherein the following would be included as major acts of indis-
cipline:-

93
• Creating or getting created digital video recordings/ photographs of UPES community mem-
bers either on-campus or at off-campus UPES events for online publication or distribution
without their consent/ authorization.

• Using social media sites to publish abusive, disparaging or harassing remarks about UPES
students, staff, and faculty members, athletic or academic contest rivals, etc.

• Using social media for instigating, initiating, and furtherance of student unrest in forms of
bunking of classes, collecting students at a location, strike, demonstrations, and slogans
against UPES.

• Using inappropriate abusive, loose and degrading language on social media forums.

• Posting/uploading teaching material – notes, power point presentations, copy of case studies,
student advisory, caution letter, penalty letter, etc., provided to them by faculty members /
University on internet without the authorization from respective faculty members/ UPES
authorities.

• Starting public pages, groups on social networking forums that include University’s Name, and
Logo without the permission of UPES authorities.

• Using the UPES name, logo, uniform, photos or other intellectual property (documents pro-
duced by the University or students) when creating independent groups, Fan pages, or on
one's own site, without first obtaining permission from the University.

• In cases of students anonymously posting contents on social media, mails, Web pages and
other online forums, the University reserves the right to technologically investigate using
Cyber Law Enforcement Agencies to find out Internet Protocol (IP) addresses of such anony-
mous users, and fix the responsibility of content posted by them.

• Failure to abide by this policy, as with other policies at UPES, will result in disciplinary action
as described in the Student Bulletin, or as determined by the University Administration.
• The use of social media (Facebook, Myspace, Twitter, etc.) is not permitted during class time
unless specifically authorized by the faculty member.

While investigating the cases involving alleged or reported violation of cyber laws/ social
media policy, or code of conduct of UPES students, the UPES authority – The Registrar or
her/his representative, and the School Proctors are empowered to confiscate the communica-
tion devise from the student, and examine it. Refusal on part of the student to surrender
his/her communication devise, or altering its contents before surrendering it will be deemed
to be gross violation of Code of Conduct.

C. Privacy

1. Exercise care with privacy settings and personal profile content, to ensure that posted content
does not reflect poorly on the UPES in any way or otherwise create a conflict of interest. Con-
tent should be placed thoughtfully and periodically reviewed.

2. On most sites, privacy settings can be changed at any time to limit access to profiles and
searchability, and changes should be made when necessary.

94
3. To make it difficult for others to access information about your private life, make certain that
yourpersonal social networking profile is set to "private" and that personal information is not
available to "friends of friends" or other peripheral contacts.

4. Be safe online. Never give out personal information, including, but not limited to, last names,
phone numbers, addresses, exact birth dates, and pictures. Do not share your password with
anyone including your friends, teachers and parents.

5. Always respect the privacy of others.

D. Content

1. Due to the fact that social media sites are increasingly inter connected, you should be aware
that any content posted online may eventually (or immediately) show up on other sites. Not
posting inappropriate content in the first place is the only way to completely protect against
this possibility.

2. Follow the UPES Code of Conduct when writing online. It is acceptable to disagree with some-
one else's opinions; however, do it in a respectful way. Make sure that criticism is constructive
and not hurtful. What is inappropriate in the classroom is inappropriate online.

3. Linking to other websites to support your thoughts and ideas is recommended. However, be
sure to read the entire article prior to linking to ensure that all information is appropriate for a
school setting.

4. Do your own work! Do not use other people's intellectual property without their permission.
It is a violation of copyright law to copy and paste other's thoughts. When paraphrasing some-
one else's idea(s) be sure to cite your source with the URL. It is good practice to hyperlink to
your sources.

5. Students who choose to post editorial content to websites or other forms of online media
including online queries by prospective students or employers must ensure that their submis-
sion does not reflect poorly upon the University.

6. Be aware that pictures may also be protected under copyright laws. Verify you have permis-
sion to use the image or it is under Creative Commons attribution.

7. Blog and wiki posts should be well written. Follow writing conventions including proper gram-
mar, capitalization, and punctuation. If you edit someone else's work be sure it is in the spirit
of improving the writing.

Students who do not abide by these terms and conditions may lose their access to online tools
and be subject to further disciplinary action.

95
ANNEXURE E
UPES POLICY ON PREVENTION OF SEXUAL HARASSMENT AGAINST
WOMEN - SALIENT FEATURES

In exercise of the provision under Article 3.3.7(xvi) of the First Statutes of the University
Constitution of Internal Complaints Committee under University Grants Commission (Prevention,
prohibition and redressal of Sexual Harassment of Women employees and students in higher edu-
cational institutions) Regulations, 2015 - UPES, Dehradun Campuses.and 'his/her', respectively

ICC opposition was circulated vide our communication No. UPES/VC/POSH-2021-22 dated
01/10/2021for the period starting from 01st October 2021 to 30th September 2024, the "Internal
Complaints Committee as per University Grants Commission (Prevention, prohibition and redres-
sal of Sexual Harassment of Women employees and students in higher educational institutions)
Regulations, 2015 for the UPES.

Amendment to above Office Communication was circulated vide UPES/VC/POSH-2021-22:

dated 11/03/2022 and 20/07/2022 vide which Committee Composition was updated.

The updated composition for 2023-24 is being circulated as follows:

Chairperson Post-Graduation level:

Faculty Members Dr. Aparna Singh, Professor, asingh@ddn.upes.ac.in
(required 2 as per
Dr. Neelu Jyoti Ahuja, Professor, neelu@ddn.upes.ac.in
guidelines)
Ms. Jharna Joshi, Associate Professor, j.joshi@ddn.upes.ac.in
Dr. Nunna Prasanthi, Associate Professor, prasanthi@ddn.upes.ac.in
Non-Teaching Mr. Ravi S. Kumar, Deputy Director HR, ravi.kumar@upes.ac.in
Members
Col Rajendra Singh Dhami, Chief Proctor,
(required 2 as per
rajendrasingh.dhami@ddn.upes.ac.in
guidelines)
Mr. Jatin Rawal, Senior Director, Legal, jatin.rawal@upes.ac.in
Mr. Ashutosh Dora, Manager, ashutosh@ddn.upes.ac.in
One NGO Ms. Sunita Motwani Kukreja, School of Life Foundation, Head of
Member Programs, hridi.k@gmail.com

Further to that three students, are being nominated at the Undergraduate, Master's and
Research Scholar levels respectively on the ICC who shall participate if the matter involves
students.

Under Graduation level: Post-Graduation level: PhD Scholar

Name: Kavya Garg Name: Ashi Jain Name: Soumya Singh

Course: BBA-LLB (Corp Law) Course: MBA Course: PhD – Health Science
Year: 4th Year Year: 1st Year SAP ID: 500099843
SAP ID: 500084769 SAP ID: 500123544 Email ID:
Email ID: Email ID: 500099843@stu.upes.ac.in
500084769@stu.upes.ac.in Aashi.123544@stu.upes.ac.in

96
The ICC will ensure the following at workplace:
• Development and Implementation of policy - In letter and spirit - on sexual harassment,
thereby ensuring an environment free of any kind of gender-based discrimination;
• Awareness on sexual harassment in its various form;
• Creation of a secure physical and social environment to deter any act of sexual harassment.
• Evolution of a permanent mechanism for the prevention and redressal of sexual harassment
cases and other acts of gender-based discrimination

97
ANNEXURE F
UGC REGULATIONS ON CURBING THE MENACE OF RAGGING IN HIGHER EDUCATIONAL
INSTITUTIONS, 2009, AS ADOPTED BY UNIVERSITY OF PETROLEUM & ENGINEERING
STUDIES

(Under Section 26 (1) (g) of the University Grants Commission Act, 1956)
Preamble
In view of the directions of the Hon'ble Supreme Court in the matter of “University of Kerala v/s.
Council, Principals, Colleges and others” in SLP No. 24295 of 2006 dated 16.05.2007 and that
dated 8.05.2009 in Civil Appeal number 887 of 2009, and in consideration of the determination
of the Central Government and the University Grants Commission to prohibit, prevent and elimi-
nate the scourge of ragging includ- ing any conduct by any student or students whether by
words spoken or written or by an act which has the effect of teasing, treating or handling with
rudeness a fresher or any other student, or indulging in rowdy or undisciplined activities by any
student or students which causes or is likely to cause annoyance, hardship or psychological harm
or to raise fear or apprehension thereof in any fresher or any other student or asking any student
to do any act which such student will not in the ordinary course do and which has the effect of
causing or generating a sense of shame, or torment or embarrassment so as to adversely affect
the physique or psyche of such fresher or any other student, with or without an intent to derive
a sadistic pleasure or showing off power, authority or superiority by a student over any fresher
or any other student, in all higher education institutions in the country, and thereby, to provide
for the healthy development, physically and psychologically, of all students, the University Grants
Commission, in consultation with the Councils, brings forth this Regulation.

In exercise of the powers conferred by Clause (g) of sub-section (1) of Section 26 of the
University Grants Commission Act, 1956, the University Grants Commission hereby makes the
following Regulations, namely:

1. Title, commencement and applicability

a) These regulations shall be called the“UGC Regulations on Curbing the Menace of Ragging
in Higher Educational Institutions, 2009”.

b) They shall come into force from the date of their publication in the Official Gazette.

c) They shall apply to all the institutions coming within the definition of an University under
sub-section (f) of section (2) of the University Grants Commission Act, 1956, and to all
institutions deemed to be a University under Section 3 of the University Grants Commission
Act, 1956, to all other higher educational institutions, or elements of such universities or
institutions, including its departments, constituent units and all the premises, whether being
academic, residential, playgrounds, canteen, or other such premises of such universities,
deemed universities and higher educational institutions, whether located within the campus
or outside, and to all means of transportation of students, whether public or private,
accessed by students for the pursuit of studies in such universities, deemed universities and
higher educational institutions.

98
2. Objectives
To prohibit any conduct by any student or students whether by words spoken or written or by an
act which has the effect of teasing, treating or handling with rudeness a fresher or any other
student, or indulging in rowdy or indiscipline activities by any student or students which causes
or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension
thereof in any fresher or any other student or asking any student to do any act which such
student will not in the ordinary course do and which has the effect of causing or generating a
sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche
of such fresher or any other student, with or without an intent to derive a sadistic pleasure or
showing off power, authority or superiority by a student over any fresher or any other student;
and, thereby, to eliminate ragging in all its forms from universities, deemed univer- sities and
other higher educational institutions in the country by prohibiting it under these Regulations,
preventing its occurrence and punishing those who indulge in ragging as provided for in these
Regula- tions and the appropriate law in force.

3. What Constitutes Ragging:-

Ragging constitutes one or more of any of the following acts:

a) Any conduct by any student or students whether by words spoken or written or by an act
which has the effect of teasing, treating or handling with rudeness a fresher or any other
student;

b) Indulging in rowdy or undisciplined activities by any student or students which causes or is

likely to cause annoyance, hardship, physical or psychological harm or to raise fear or
apprehension thereof in any fresher or any other student;

c) Asking any student to do any act which such student will not in the ordinary course do and
which has the effect of causing or generating a sense of shame, or torment or
embarrassment so as to adversely affect the physique or psyche of such fresher or any other
student;

d) Any act by a senior student that prevents, disrupts or disturbs the regular academic activity
of any other student or a fresher;

e) Exploiting the services of a fresher or any other student for completing the academic tasks
assigned to an individual or a group of students.

f) Any act of financial extortion or forceful expenditure burden put on a fresher or any other
student by students;

g) Any act of physical abuse including all variants of it: sexual abuse, homosexual assaults,
stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger
to health or person;

h) Any act or abuse by spoken words, emails, post, public insults which would also include
deriving perverted pleasure, vicarious or sadistic thrill from actively or passively
participating in the discomfiture to fresher or any other student ;

99
i) Any act that affects the mental health and self-confidence of a fresher or any other student;
with or without an intent to derive a sadistic pleasure or showing off power, authority or
superiority by a student over any fresher or any other student.

j) Violation of the status, dignity and honour of the fellow students including those belonging
to a Scheduled Caste or a Scheduled Tribe, Other Backward Classes or Handicapped /
Challenged or any kind of discriminatory behavior on grounds of race, colour, religion,
region and caste, physical features / appearance etc.;

4. Definitions
In these regulations unless the context otherwise requires:-

a. “Act” means, the University Grants Commission Act, 1956 (3 of 1956);

b. “Academic year” means the period from the commencement of admission of students in
any Program of study in the institution up to the completion of academic requirements for
that particular year.

c. “Anti-Ragging Helpline” means the Helpline established under clause (a) of Regulation 8.1
of these Regulations.

d. “Commission” means the University Grants Commission;

e. “Council” means a body so constituted by an Act of Parliament or an Act of any State Legis
lature for setting, or coordinating or maintaining standards in the relevant areas of higher
education, such as the All India Council for Technical Education (AICTE), the Bar Council of
India (BCI), the Dental Council of India (DCI), the Distance Education Council (DEC), the
Indian Council of Agricultural Research (ICAR), the Indian Nursing Council (INC), the Medical
Council of India (MCI), the National Council for Teacher Education (NCTE), the Pharmacy
Council of India (PCI), etc., and the State Higher Education Councils.

f. “District Level Anti-Ragging Committee” means the Committee, headed by the District
Magistrate, constituted by the State Government, for the control and elimination of ragging
in institutions within the jurisdiction of the district.

g. “Head of the institution” means the Vice-Chancellor in case of a university or a deemed to

be university, the Principal or the Director or such other designation as the executive head
of the institution or the college is referred.

h. “Fresher” means a student who has been admitted to an institution and who is undergoing
his/her first year of study in such institution.

i. “Institution” means a higher educational institution including, but not limited to an

university, a deemed to be university, a college, an institute, an institution of national
importance set up by an Act of Parliament or a constituent unit of such institution, imparting
higher education beyond 12 years of schooling leading to, but not necessarily culminating
in, a degree (graduate, postgraduate and/or higher level) and/or to a university diploma.

100
j. “NAAC” means the National Academic and Accreditation Council established by the Com
mission under section 12(ccc) of the Act;

k. “State Level Monitoring Cell” means the body constituted by the State Government for the
control and elimination of ragging in institutions within the jurisdiction of the State,
established under a State Law or on the advice of the Central Government, as the case may
be. (2) Words and expressions used and not defined herein but defined in the Act or in the
General Clauses Act, 1897, shall have the meanings respectively assigned to them in the Act
or in the General Clauses Act, 1897, as the case may be.

l. Words and expressions used and not defined herein but defined in the Act or in the General
Act, 1897, shall have the meanings respectively assigned to them in the Act or in the
General Clause Act, 1897, as the case may be.

5. Measures for prohibition of ragging at the institution level

a) No institution or any part of it thereof, including its elements, including, but not limited to,
the departments, constituent units, colleges, centres of studies and all its premises, of
transportation of students, whether public or private, accessed by students for the pursuit
of studies in such institutions, shall permit or condone any reported incident of ragging in
any form; and all institutions shall take all necessary and required measures, including but
not limited to the provisions of these Regulations, to achieve the objective of eliminating
ragging within the institution or outside,

b) All institutions shall take action in accordance with these Regulations against those found
guilty of ragging and/or abetting ragging, actively or passively, or being part of a conspiracy
to promote ragging.

6. Measures for prevention of ragging at the institution level

6.1 An institution shall take the following steps in regard to admission or registration of
students; namely,
a. Every public declaration of intent by any institution, in any electronic, audio-visual or print or
any other media, for admission of students to any program of study shall expressly provide
that ragging is totally prohibited in the institution, and anyone found guilty of ragging
and/or abetting ragging, whether actively or passively, or being a part of a conspiracy to
promote ragging, is liable to be punished in accordance with these Regulations as well as
under the provisions of any penal law for the time being in force.

b. The brochure of admission/instruction booklet or the prospectus, whether in print or

electronic format, shall prominently print these Regulations in full. Provided that the
institution shall also draw attention to any law concerning ragging and its consequences, as
may be applicable to the institution publishing such brochure of admission/instruction
booklet or the prospectus.

Provided further that the telephone numbers of the Anti-Ragging Helpline and all the
important functionaries in the institution, including but not limited to the Head of the

101
 institution, faculty members, members of the Anti-Ragging Committees and Anti-Ragging
Squads, District and Sub-Divisional auities, Wardens of hostels, and other functionaries or
authorities where relevant, shall be published in the brochure of admission/instruction
booklet or the prospectus.

c. Where an institution is affiliated to a university and publishes a brochure of admission/

instruction booklet or a prospectus, the affiliating university shall ensure that the affiliated
institution shall comply with the provisions of clause (a) and clause (b) of Regulation 6.1 of
these Regulations.

d. The application form for admission, enrolment or registration shall contain an affidavit,
mandatorily in English and in Hindi and/or in one of the regional languages known to the
applicant, as provided in the English language in Annexure I to these Regulations, to be
filled up and signed by the applicant to the effect that he/she has read and understood the
provisions of these Regulations as well as the provisions of any other law for the time being
in force, and is aware of the prohibition of ragging and the punishments prescribed, both
under penal laws as well as under these Regulations and also affirm to the effect that he/she
has not been expelled and/or debarred by any institution and further aver that he/she would
not indulge, actively or passively, in the act or abet the act of ragging and if found guilty of
ragging and/or abetting ragging, is liable to be proceeded against under these Regulations
or under any penal law or any other law for the time being in force and such action would
include but is not limited to debarment or expulsion of such student.

e) The application form for admission, enrolment or registration shall contain an affidavit,
mandatorily in English and in Hindi and/or in one of the regional languages known to the
parents/guardians of the applicant, as provided in the English language in Annexure I to
these Regulations, to be filled up and signed by the parents/guardians of the applicant to
the effect that he/she has read and understood the provisions of these Regulations as well
as the provisions of any other law for the time being in force, and is aware of the prohibition
of ragging and the punishments prescribed, both under penal laws as well as under these
Regulations and also affirm to the effect that his/her ward has not been expelled and/or
debarred by any institution and further aver that his/her ward would not indulge, actively or
passively, in the act or abet the act of ragging and if found guilty of ragging and/or abetting
ragging, his/her ward is liable to be proceeded against under these Regulations or under
any penal law or any other law for the time being in force and such action would include but
is not limited to debarment or expulsion of his/her ward.

f) The application for admission shall be accompanied by a document in the form of, or
annexed to, the School Leaving Certificate/Transfer Certificate/Migration Certificate/
Character Certificate reporting on the interpersonal/social behavioural pattern of the
applicant, to be issued by the school or institution last attended by the applicant, so that the
institution can thereafter keep watch on the applicant, if admitted, whose behaviour has
been commented in such document.

g) A student seeking admission to a hostel forming part of the institution, or seeking to reside
in any temporary premises not forming part of the institution, including a private
commercially managed lodge or hostel, shall have to submit additional affidavits counter
signed by his/her parents/guardians in the form prescribed in Annexure I and Annexure II to
these Regulations respectively along with his/her application.

102
h) Before the commencement of the academic session in any institution, the Head of the
Institution shall convene and address a meeting of various functionaries/agencies, such as
Hostel Wardens, representatives of students, parents/guardians, faculty, district
administration including the police, to discuss the measures to be taken to prevent ragging
in the institution and steps to be taken to identify those indulging in or abetting ragging and
punish them.

i) The institution shall, to make the community at large and the students in particular aware of
the dehumanizing effect of ragging, and the approach of the institution towards those
indulging in ragging, prominently display posters depicting the provisions of penal law
applicable to incidents of ragging, and the provisions of these Regulations and also any
other law for the time being in force, and the punishments thereof, shall be prominently
displayed on Notice Boards of all departments, hostels and other buildings as well as at
places, where students normally gather and at places, known to be vulnerable to
occurrences of ragging incidents.

j) The institution shall request the media to give adequate publicity to the law prohibiting rag-
ging and the negative aspects of ragging and the institution's resolve to ban ragging and
punish those found guilty without fear or favor.

k) The institution shall identify, properly illuminate and keep a close watch on all locations
known to be vulnerable to occurrences of ragging incidents.

l) The institution shall tighten security in its premises, especially at vulnerable places and
intense policing by Anti-Ragging Squad, referred to in these Regulations and volunteers, if
any, shall be resorted to at such points at odd hours during the first few months of the
academic session.
m) The institution shall utilize the vacation period before the start of the new academic year to
launch a publicity campaign against ragging through posters, leaflets and such other means,
as may be desirable or required, to promote the objectives of these Regulations.

n) The faculties/departments/units of the institution shall have induction arrangements, includ-

ing those which anticipate, identify and plan to meet any special needs of any specific
section of students, in place well in advance of the beginning of the academic year with an
aim to promote the objectives of this Regulation.

o) Every institution shall engage or seek the assistance of professional counsellors before the
commencement of the academic session, to be available when required by the institution,
for the purposes of offering counselling to freshers and to other students after the com-
mencement of the academic year. Arrival of senior students two to three weeks after the
junior students have arrived will be scheduled as a confidencebuilding measure.

p) The head of the institution shall provide information to the local police and local authorities,
the details of every privately commercially managed hostels or lodges used for residential
purposes by students enrolled in the institution and the head of the institution shall also
ensure that the Anti-Ragging Squad shall ensure vigil in such locations to prevent the
occurrence of ragging therein.

103
6.2 An institution shall, on admission or enrolment or registration of students, take the following
steps, namely;

a. Every fresh student admitted to the institution shall be given a printed leaflet detailing to
whom he/she has to turn to for help and guidance for various purposes including addresses
and telephone numbers, so as to enable the student to contact the concerned person at any
time, if and when required, of the Anti-Ragging Helpline referred to in these Regulations,
Wardens, Head of the institution, all members of the anti-ragging squads and committees,
relevant district and police authorities.

b. The institution, through the leaflet specified in clause (a) of Regulation 6.2 of these
Regulations shall explain to the freshers, the arrangements made for their induction and
orientation which promote efficient and effective means of integrating them fully as
students with those already admitted the institution in earlier years.

c. The leaflet specified in clause (a) of Regulation 6.2 of these Regulations shall inform the
freshers about their rights as bonafide students of the institution and clearly instructing
them that they should desist from doing anything, with or will, even if ordered to by the
senior students, and that any attempt of ragging shall be promptly reported to the
Anti-ragging Squad or to the Warden or to the Head of the institution, as the case may be.

d. The leaflet specified in clause (a) of Regulation 6.2 of these Regulations shall contain a calen-
dar of events and activities laid down by the institution to facilitate and complement famil-
iarization of freshers with the academic environment of the institution.

e. The institution shall, on the arrival of senior students, after the first week or after the second
week, as the case may be, schedule orientation programs as follows, namely:

(i) joint sensitization program and counselling of both freshers and senior students by a
professional counsellor, referred to in clause (o) of Regulation 6.1 of these Regulations;

(ii) joint orientation program of freshers and seniors to be addressed by the Head of the
institution and the anti-ragging committee;

(iii) organization on a large scale of cultural, sports and other activities to provide a platform for
the freshers and seniors to interact in the presence of faculty members;

(iv) in the hostel, the warden should address all students; and may request two junior colleagues
from the college faculty to assist the warden by becoming resident tutors for a temporary
duration. (v) as far as possible faculty members should dine with the hostel residents in their
respective hostels to instil a feeling of confidence among the freshers.

f. The institution shall set up appropriate committees, including the course-in-charge, student
advisor, Wardens and some senior students as its members, to actively monitor, promote
and regulate healthy interaction between the freshers, junior students and senior students.

g. Freshers or any other student(s), whether being victims, or witnesses, in any incident of rag-
ging, shall be encouraged to report such occurrence, and the identity of such informants
shall be protected and shall not be subject to any adverse consequence only for the reason
for having reported such incidents.

104
h. Each batch of freshers, on arrival at the institution, shall be divided into small groups and
each such group shall be assigned to a member of the faculty, who shall interact individually
with each member of the group every day for ascertaining the problems or difficulties, if any,
faced by the fresher in the institution and shall extend necessary help to the fresher in
overcoming the same.

i. It shall be the responsibility of the member of the faculty assigned to the group of freshers,
to coordinate with the Wardens of the hostels and to make surprise visits to the rooms in
such hostels, where a member or members of the group are lodged; and such member of
faculty shall maintain a diary of his/her interaction with the freshers under his/her charge.

j. Freshers shall be lodged, as far as may be, in a separate hostel block, and where such
facilities are not available, the institution shall ensure that access of seniors to
accommodation allotted to freshers is strictly monitored by wardens, security guards and
other staff of the institution.

k. A round-the-clock vigil against ragging in the hostel premises, in order to prevent ragging in
the hostels after the classes are over, shall be ensured by the institution.
l. It shall be the responsibility of the parents/guardians of freshers to promptly bring any
instance of ragging to the notice of the Head of the Institution.

m. Every student studying in the institution and his/her parents/guardians shall provide the
specific affidavits required under clauses (d), (e) and (g) of Regulation 6.1 of these
Regulations at the time of admission or registration, as the case may be, during each
academic year.

n. Every institution shall obtain the affidavit from every student as referred to above in clause
(m) of Regulation 6.2 and maintain a proper record of the same and to ensure its safe upkeep
thereof, including maintaining the copies of the affidavit in an electronic form, to be
accessed easily when required either by the Commission or any of the Councils or by the
institution or by the affiliating University or by any other person or organization authorized
to do so.

o. Every student at the time of his/her registration shall inform the institution about his/her
place of residence while pursuing the program of study, and in case the student has not
decided his/her place of residence or intends to change the same, the details of his place of
residence shall be provided immediately on deciding the same; and specifically in regard to
a private commercially managed lodge or hostel where he/she has taken up residence.

p. The Head of the institution shall, on the basis of the information provided by the student
under clause (o) of Regulation 6.2, apportion sectors to be assigned to members of the
faculty, so that such member of faculty can maintain vigil and report any incident of ragging
outside the campus or en route while commuting to the institution using any means of trans-
portation of students, whether public or private.

q. The Head of the institution shall, at the end of each academic year, send a letter to the
parents/ guardians of the students who are completing their first year in the institution,
informing them about these Regulations and any law for the time being in force prohibiting
ragging and the punishments thereof as well as punishments prescribed under the penal
laws, and appealing to them to impress.

105
 upon their wards to desist from indulging in ragging on their return to the institution at the
beginning of the academic session next.

6.3 Every institution shall constitute the following bodies, namely,

a. Every institution shall constitute a Committee to be known as the Anti-Ragging Committee

to be nominated and headed by the Head of the institution, and consisting of representa-
tives of civil and police administration, local media, Non-Government Organizations
involved in youth activities, representatives of faculty members, representatives of parents,
representatives of students belonging to the fresher's category as well as senior students,
non-teaching staff; and shall have a diverse mix of membership in terms of levels as well as
gender.

b. It shall be the duty of the Anti-Ragging Committee to ensure compliance with the provisions
of these Regulations as well as the provisions of any law for the time being in force
concerning ragging; and also to monitor and oversee the performance of the Anti-Ragging
Squad in prevention of ragging in the institution.

c. Every institution shall also constitute a smaller body to be known as the Anti-Ragging Squad
to be nominated by the Head of the Institution with such representation as may be
considered necessary for maintaining vigil, oversight and patrolling functions and shall
remain mobile, alert and active at all times.

d. Provided that the Anti-Ragging Squad shall have representation of various members of the
campus community and shall have no outside representation.

e. It shall be the duty of the Anti-Ragging Squad to be called upon to make surprise raids on
hostels, and other places vulnerable to incidents of, and having the potential of, ragging and
shall be empowered to inspect such places.

f. It shall also be the duty of the Anti-Ragging Squad to conduct an on-the-spot enquiry into
any incident of ragging referred to it by the Head of the institution or any member of the
faculty or any member of the staff or any student or any parent or guardian or any employee
of a service provider or by any other person, as the case may be; and the enquiry report
along with recommendations shall be submitted to the Anti-Ragging Committee for action
under clause (a) of Regulation 9.1.

g. Provided that the Anti-Ragging Squad shall conduct such enquiry observing a fair and
transparent procedure and the principles of natural justice and after giving adequate
opportunity to the student or students accused of ragging and other witnesses to place
before it the facts, documents and views concerning the incident of ragging, and
considering such other relevant information as may be required.

h. Every institution shall, at the end of each academic year, in order to promote the objectives
of these Regulations, constitute a Mentoring Cell consisting of students volunteering to be
Mentors for freshers, in the succeeding academic year; and there shall be as many levels or
tiers of Mentors as the number of batches in the institution, at the rate of one Mentor for six
freshers and one Mentor of a higher level for six Mentors of the lower level.

106
i. Every University shall constitute a body to be known as Monitoring Cell on Ragging, which
shall coordinate with the affiliated colleges and institutions under the domain of the
University to achieve the objectives of these Regulations; and the Monitoring Cell shall call
for reports from the Heads of institutions in regard to the activities of the Anti-Ragging
Committees, Anti-Ragging Squads, and the Mentoring Cells at the institutions, and it shall
also keep itself abreast of the decisions of the District-level Anti-Ragging Committee
headed by the District Magistrate.

j. The Monitoring Cell shall also review the efforts made by institutions to publicize
anti-ragging measures, soliciting of affidavits from parents/guardians and from students,
each academic year, to abstain from ragging activities or willingness to be penalized for
violations; and shall function as the prime mover for initiating action on the part of the
appropriate authorities of the university for amending the Statutes or Ordinances or
Bye-laws to facilitate the implementation of anti-ragging measures at the level of the
institution.

6.4 Every institution shall take the following other measures, namely,

a. Each hostel or a place where groups of students reside, forming part of the institution, shall
have a full-time Warden, to be appointed by the institution as per the eligibility criteria laid
down for the post reflecting both the command and control aspects of maintaining
discipline and preventing incidents of ragging within the hostel, as well as the softer skills of
counselling and communicating with the youth outside the class room situation; and who
shall reside within the hostel, or at the very least, in the close vicinity thereof.

b. The Warden shall be accessible at all hours and be available on telephone and other modes
of communication, and for the purpose the Warden shall be provided with a mobile phone
by the institution, the number of which shall be publicized among all students residing in the
hostel.

c. The institution shall review and suitably enhance the powers of Wardens; and the security
personnel posted in hostels shall be under the direct control of the Warden and their
performance shall be assessed by them.

d. The professional counsellors referred to under clause (o) of Regulation 6.1 of these
Regulations shall, at the time of admission, counsel freshers and/or any other student(s)
desiring counselling, in order to prepare them for the life ahead, particularly in regard to the
life in hostels and to the extent possible, also involve parents and teachers in the counselling
sessions.

e. The institution shall undertake measures for extensive publicity against ragging by means of
audiovisual aids, counselling sessions, workshops, painting and design competitions among
students and such other measures as it may deem fit.

f. In order to enable a student or any person to communicate with the Anti-Ragging Helpline,
every institution shall permit unrestricted access to mobile phones and public phones in
hostels and campuses, other than in class-rooms, seminar halls, library, and in such other
places that the institution may deem it necessary to restrict the use of phones.

107
g. The faculty of the institution and its non-teaching staff, which includes but is not limited to
the administrative staff, contract employees, security guards and employees of service
providers providing services within the institution, shall be sensitized towards the ills of
ragging, its prevention and the consequences thereof.

h. The institution shall obtain an undertaking from every employee of the institution including
all teaching and non-teaching members of staff, contract labour employed in the premises
either for running canteen or as watch and ward staff or for cleaning or maintenance of the
buildings/lawns and employees of service providers providing services within the institution,
that he/she would report promptly any case of ragging which comes to his/her notice.

i. The institution shall make a provision in the service rules of its employees for issuing certifi-
cates of appreciation to such members of the staff who report incidents of ragging, which
will form part of their service record.

j. The institution shall give necessary instructions to the employees of the canteens and
messing, whether that of the institution or that of a service provider providing this service,
or their employers, as the case may be, to keep a strict vigil in the area of their work and to
report the incidents of ragging to the Head of the institution or members of the
Anti-Ragging Squad or members of the Anti-Ragging Committee or the Wardens, as may be
required.

k. All universities awarding a degree in education at any level, shall be required to ensure that
institutions imparting instruction in such courses or conducting training Program for
teachers include inputs relating to anti-ragging and the appreciation of the relevant human
rights, as well as inputs on topics regarding sensitization against corporal punishments and
checking of bullying amongst students, so that every teacher is equipped to handle at least
the rudiments of the counselling approach.

l. Discreet random surveys shall be conducted amongst the freshers every fortnight during the
first three months of the academic year to verify and cross-check whether the institution is
indeed free of ragging or not and for the purpose the institution may design its own
methodology of conducting such surveys.

m. The institution shall cause to have an entry, apart from those relating to general conduct and
behavior, made in the Migration/Transfer Certificate issued to the student while leaving the
institution, as to whether the student has been punished for committing or abetting an act
of ragging, as also whether the student has displayed persistent violent or aggressive
behavior or any inclination to harm others, during his program of study in the institution.

n. Notwithstanding anything contained in these Regulations with regard to obligations and

responsibilities pertaining to the authorities or members of bodies prescribed above, it shall
be the general collective responsibility of all levels and sections of authorities or
functionaries including members of the faculty and employees of the institution, whether
regular or temporary, and employees of service providers providing service within the
institution, to prevent or to act promptly against the occurrence of ragging or any incident
of ragging which comes to their notice.

108
o. The Heads of institutions affiliated to a University or a constituent of the University, as the
case may be, shall, during the first three months of an academic year, submit a weekly report
on the status of compliance with anti-ragging measures under these Regulations, and a
monthly report on such status thereafter, to the Vice-Chancellor of the University to which
the institution is affiliated to or recognized by.

p. The Vice-Chancellor of each University shall submit fortnightly reports of the University,
including those of the Monitoring Cell on Ragging in case of an affiliating university, to the
State Level Monitoring Cell.

7. Action to be taken by the Head of the institution

On receipt of the recommendation of the Anti-Ragging Squad or on receipt of any informa-

tion concerning any reported incident of ragging, the Head of institution shall immediately
determine if a case under the penal laws is made out and, if so, either on his own or through
a member of the Anti-Ragging Committee authorised by him in this behalf, proceed to file a
First Information Report (FIR), within twenty-four hours of receipt of such information or
recommendation, with the police and local authorities, under the appropriate penal provi-
sions relating to one or more of the following, namely,

Abetment to ragging; Criminal conspiracy to rag;

Unlawful assembly and rioting while ragging; Public nuisance created during ragging;
Violation of decency and morals through ragging; Injury to body, causing hurt or grievous
hurt; Wrongful restraint;

Wrongful confinement; Use of criminal force;

Assault as well as sexual offences or unnatural offences;

Extortion; Criminal trespass;

Offences against property; Criminal intimidation;

Attempts to commit any or all of the abovementioned offences against the victim(s); Threat
to commit any or all of the abovementioned offences against the victim(s); Physical or
psychological humiliation;

All other offences following from the definition of “Ragging”.

Provided that the Head of the institution shall forthwith report the occurrence of the incident
of ragging to the District Level Anti-Ragging Committee and the Nodal officer of the
affiliating University, if the institution is an affiliated institution.

109
Provided further that the institution shall also continue with its own enquiry initiated under
clause 9 of these Regulations and other measures without waiting for action on the part of the
police/local authorities and such remedial action shall be initiated and completed immediately
and in no case later than a period of seven days of the reported occurrence of the incident of
ragging.

8. Duties and Responsibilities of the Commission and the Councils

8.1 The Commission shall, with regard to providing facilitating communication of information
regarding incidents of ragging in any institution, take the following steps, namely:
a. The Commission shall establish, fund and operate, a toll-free Anti-Ragging Helpline,
operational round the clock, which could be accessed by students in distress owing to
ragging related incidents.

b. Any distress message received at the Anti-Ragging Helpline shall be simultaneously relayed
to the Head of the Institution, the Warden of the Hostels, the Nodal Officer of the affiliating
University, if the incident reported has taken place in an institution affiliated to a University,
the concerned District authorities and, if so required, the District Magistrate, and the
Superintendent of Police, and shall also be web enabled so as to be in the public domain
simultaneously for the media and citizens to access it.

c. The Head of the institution shall be obliged to act immediately in response to the
information received from the Anti-Ragging Helpline as at sub-clause (b) of this clause.

d. The telephone numbers of the Anti-Ragging Helpline and all the important functionaries in
every institution, Heads of institutions, faculty members, members of the anti-ragging
committees and antiragging squads, district and sub-divisional authorities and state
authorities, Wardens of hostels, and other functionaries or authorities where relevant, shall
be widely disseminated for access or to seek help in emergencies.

e. The Commission shall maintain an appropriate database to be created out of affidavits,

affirmed by each student and his/her parents/guardians and stored electronically by the
institution, either on its or through an agency to be designated by it; and such database shall
also function as a record of ragging complaints received, and the status of the action taken
thereon.

f. The Commission shall make available the database to a non-governmental agency to be

nominated by the Central Government, to build confidence in the public and also to provide
information of non-compliance with these Regulations to the Councils and to such bodies as
may be authorised by the Commission or by the Central Government.

8.2 The Commission shall take the following regulatory steps, namely:

a. The Commission shall make it mandatory for the institutions to incorporate in their
prospectus, the directions of the Central Government or the State Level Monitoring
Committee with regard to prohibition and consequences of ragging, and that
non-compliance with these Regulations and directions so provided, shall be considered as
lowering of academic standards by the institution, therefore making it liable for appropriate
action.

110
b. The Commission shall verify that the institutions strictly comply with the requirement of get-
ting the affidavits from the students and their parents/guardians as envisaged under these
Regulations.

c. The Commission shall include a specific condition in the Utilization Certificate, in respect of
any financial assistance or grants-in-aid to any institution under any of the general or special
schemes of the Commission that the institution has complied with the anti-ragging
measures.

d. Any incident of ragging in an institution shall adversely affect its accreditation, ranking or
grading by NAAC or by any other authorized accreditation agencies while assessing the
institution for accreditation, ranking or grading purposes.

e. The Commission may accord priority in financial grants-in-aid to those institutions, otherwise
eligible to receive grants under section 12B of the Act, which report a blemishless record in
terms of there being no reported incident of ragging.

f. The Commission shall constitute an Inter-Council Committee, consisting of representatives

of the various Councils, the non-Governmental agency responsible for monitoring the
database maintained by the Commission under clause (g) of Regulation 8.1 and such other
bodies in higher education, to coordinate and monitor the anti-ragging measures in
institutions across the country and to make recommendations from time to time; and shall
meet at least once in six months each year.

g. The Commission shall institute an Anti-Ragging Cell within the Commission as an

institutional mechanism to provide secretarial support for collection of information and
monitoring, and to coordinate with the State Level Monitoring Cell and University level
Committees for effective implementation of anti-ragging measures, and the Cell shall also
coordinate with the non-Governmental agency responsible for monitoring the database
maintained by the Commission appointed under clause of Regulation 8.1.

9. Administrative action in the event of ragging

9.1 The institution shall punish a student found guilty of ragging after following the procedure
and in the manner prescribed here in under:

a. The Anti-Ragging Committee of the institution shall take an appropriate decision in regard
to punishment or otherwise, depending on the facts of each incident of ragging and nature
and gravity of the incident of ragging established in the recommendations of the
Anti-Ragging Squad.

b. The Anti-Ragging Committee may, depending on the nature and gravity of the guilt estab-
lished by the Anti-Ragging Squad, award to those found guilty, one or more of the following
punishments, namely:

111
i. Suspension from attending classes and academic privileges.

ii. Withholding/withdrawing scholarship/fellowship and other benefits.

iii. Debarring from appearing in any test/examination or other evaluation process.

iv. Withholding results.

v. Debarring from representing the institution in any regional, national or international meet,
tournament, youth festival, etc. Suspension/expulsion from the hostel.

vi. Cancellation of admission. Rustication from the institution for period ranging from one to
four semesters.

vii. Expulsion from the institution and consequent debarring from admission to any other
institution for a specified period. Provided that where the persons committing or abetting
the act of ragging are not identified, the institution shall resort to collective punishment.

c. An appeal against the order of punishment by the Anti-Ragging Committee shall lie

i. in case of an order of an institution, affiliated to or constituent part, of a University, to the

Vice-Chancellor of the University;

ii. in case of an order of a University to its Chancellor.

iii. in case of an institution of national importance created by an Act of Parliament, to the Chair
man or Chancellor of the institution, as the case may be.

9.2 Where an institution, being constituent of, affiliated to or recognized by a University, fails to
comply with any of the provisions of these Regulations or fails to curb ragging effectively,
such University may take any one or more of the following actions, namely:

i. Withdrawal of affiliation/recognition or other privileges conferred.

ii. Prohibiting such institution from presenting any student or students then undergoing any
program of study therein for the award of any degree/diploma of the University.

Provided that where an institution is prohibited from presenting its student or students, the
Commission shall make suitable arrangements for the other students so as to ensure that
such students are able to pursue their academic studies.

iii. Withholding grants allocated to it by the University if any

iv. Withholding any grants channelized through the University to the institution.

v. Any other appropriate penalty within the powers of the University.

112
9.3 Where in the opinion of the appointing authority, a lapse is attributable to any member of
the faculty or staff of the institution, in the matter of reporting or taking prompt action to
prevent an incident of ragging or who display an apathetic or insensitive attitude towards
complaints of ragging, or who fail to take timely steps, whether required under these
Regulations or otherwise, to prevent an incident or incidents of ragging, then such authority
shall initiate departmental disciplinary action, in accordance with the prescribed procedure
of the institution, against such member of the faculty or staff.

Provided that where such lapse is attributable to the Head of the institution, the authority
designated to appoint such Head shall take such departmental disciplinary action; and such action
shall be without prejudice to any action that may be taken under the penal laws for abetment of
ragging for failure to take timely steps in the prevention of ragging or punishing any student
found guilty of ragging.

9.4 The Commission shall, in respect of any institution that fails to take adequate steps to
prevent ragging or fails to act in accordance with these Regulations or fails to punish
perpetrators or incidents of ragging suitably, take one or more of the following measures,
namely:

i. Withdrawal of declaration of fitness to receive grants under section 12B of the Act.

ii. Withholding any grant allocated.

iii. Declaring the institution ineligible for consideration for any assistance under any of the
geeral or special assistance programs of the Commission.

iv. Informing the general public, including potential candidates for admission, through a notice
displayed prominently in the newspapers or other suitable media and posted on the website
of the Commission, declaring that the institution does not possess the minimum academic
standards.

v. Taking such other action within its powers as it may deem fit and impose such other penalties
as may be provided in the Act for such duration of time as the institution complies with the
provisions of these Regulations.

Provided that the action taken under this clause by the Commission against any institution shall
be shared with all Councils.

113
Disclaimer
This handbook is intended as a general guide for UPES students. While every effort has been
made to ensure accuracy in this document, the University retains the right to make changes in
the academic programs as well as operating procedures at any time. This document should not
be construed as constituting a formal contract, expressed or implied, between the University and
any person or group of people. All such changes will be effective at times deemed appropriate
by competent University authorities and may apply to enrolled as well as prospective students.

114
Knowledge Acres : Kandoli via Prem Nagar, Dehradun-248007 (Uttarakhand), India
Energy Acres : Bidholi via-Prem Nagar, Dehradun (Uttarakhand), India