The Document a Multiple Concept
The Document a Multiple Concept
June 2016
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Recommended Citation
Roux, Sabine (2016) "The Document: A Multiple Concept," Proceedings from the Document Academy: Vol. 3 : Iss. 1 ,
Article 10.
DOI: https://doi.org/10.35492/docam/3/1/10
Available at: https://ideaexchange.uakron.edu/docam/vol3/iss1/10
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Roux: Multiple Concept
Introduction
Since Suzanne Briet (1951/2006), the notion of the document has been
considered in terms of the user.1 Indeed, we can say the use makes the document;
the document only exists as a document because a user needs it to prove or
explain something. The link between document and information gets stronger
as the number of documents increases. The definition of document moves
towards the definition of use: the use creates the document. The document is at
the same time object and sign; it exists because a user needs it to demonstrate,
explain, teach, educate, learn something. In this paper, we will attempt to show
how the concept of document gradually developed in France, particularly
through the writings of Robert Escarpit and Jean Meyriat. These French scholars
are not well known in the Anglophone literature; making them known to
English-speaking scholars can maybe improve mutual, global understanding
and progress. After Paul Otlet and Suzanne Briet (from the library world), Jean
Meyriat and Robert Escarpit2 (from the social sciences) elaborate a theory of
the document for university research in Information and Communication
Science.3 We will explore how the document evolved from a simplistic notion
to a fully-fledged concept that connotes a meaningful social construction.
1
According to Briet, the document was previously defined as “all bases of materially fixed
knowledge, and capable of being used for consultation, study and proof” (2006: 10), which Briet
expands to include “any concrete or symbolic indexical sign [indice], preserved or recorded
towards the end of representing, of reconstituting, or of proving a physical or intellectual
phenomenon” (Briet, 2006: 10). She develops the idea that every living being can be a document
from the moment it is an object of study. Then she synthesizes with one sentence the idea of
complexity of an intellectual work on the links between document and information:
“Documentary unity tends to get close to the elementary idea, to the unity of thought, while the
forms of documents grow, the amount of documents increase, and the techniques of the
documentalist craft are perfected” (Briet, 2006: 13). The more we attribute document status to
things, objects, and living beings, the more complex the notion becomes. On this view, it is the
use which makes the document.
2
Along with Roland Barthes, they created the Committee of Information and Communication
Sciences in 1972, which was the precursor of the French Society of Information Science and
Communication.
3
Meyriat and Escarpit founded Information and Communication Science as a French
university discipline in 1975.
Here, the information from the document depends on the established purposes
of its production. The document is “a way to build knowledge which assumes
that the traces remain available for a reading”6 (Escarpit, 1976: 57).
According to Robert Escarpit (1976), analyzing the content of the
document and its mode of transmission is fundamental. In order to refine the
concept of document, he rests on the operating mode of the three channels that
allow the human being to receive information: touch, sight and hearing.
Measuring the properties of these three modes of access to information in
relation to time, he notices that the hearing channel focuses on messages
registered in temporal linearity, whereas the visual channel allows the
circulation of messages registered in traces. It is writing that solves the problem
of the ephemerality of sound, allowing information to be registered, fixed and
free from the moment of its enunciation, on a physical support that allows
transportation, conservation and reproduction.
The writing produces text, the speech some discourse and the trace the
icon. Thus text reconciles the iconic, discursive and documentary functions
which lead to a stabilization of information. Then the document can be defined
as:
4
« objet informationnel visible ou touchable et doué d’une double indépendance par rapport
au temps : synchronie et stabilité »
5
« une cumulation de traces fixes et permanentes […] où les réponses données en feed-back, à
travers le temps, aux expériences antérieures, restent disponibles pour une lecture, c’est-à-dire
pour une exploration libre de toute contrainte événementielle ou chronologique, en fonction du
projet et de la stratégie destinée à le réaliser. »
6
« moyen de constitution d’un savoir, (qui) suppose que les traces restent disponibles pour une
lecture »
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Roux: Multiple Concept
7
« un objet informationnel visible ou touchable et doué d’une double indépendance par rapport
au temps :
synchronie : indépendance interne du message qui n’est plus une séquence linéaire
d’événements, mais une juxtaposition multidimensionnelle des traces,
stabilité : indépendance globale de l’objet informationnel qui n’est plus un événement
inscrit dans l’écoulement du temps, mais un support matériel de la trace qui peut être
conservé, transporté, reproduit. »
8
« tout objet peut devenir un document, c'est-à-dire l’objet d’une recherche »
9
« l’utilisateur, le récepteur du message, qui fait le document »
will of its creator may have been different”10 (Meyriat, 1981: 52). The receiver
plays a critical role in the informative function. In this definition, the document
is so fully considered in terms of its use, to the extent that it is the mode of use
that determines its status. The informative function depends on the use made of
it – or, more precisely, it depends on the user’s purposive reading, which enables
the physical object to be a document with informative content.
For Meyriat the document is seen as the result of a desire to learn or to
inform. Information is activated by the will of a receiver, which can be
considered a form of intentionality. It’s because there is intentionality to
information that information can be activated in the document. The infinity of
possible users of a document gives the information it contains an endless nature:
a multiplicity of uses induces an informational infinity, which raises the
question of meaning.
10
« La volonté d’obtenir une information est donc un élément nécessaire pour qu’un objet soit
considéré comme un document alors que la volonté de son créateur peut avoir été autre. »
11
« objet qui supporte de l'information, qui sert à la communiquer et qui est durable (la
communication peut donc être répétée) »
12
« documents par intention »
13
« documents par attribution »
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Roux: Multiple Concept
that can have several informative functions. Indeed, a single object may
“become successively several different documents”14 (Meyriat, 1978: 26).
Digital technology reopens the debate on the nature of the document in its two
aspects: document by intention and document by attribution. Taking into
account modern information technology and the supposed loss of materiality of
the document, Jean Meyriat (2006) refined his definition of the document by
intention, now considering it in light of the notion of system. A document
belongs to multiple systems at the same time.
14
« il devient successivement plusieurs documents différents. »
15
« Un document, comme tout produit de l’activité humaine, prend naissance au lieu
(immatériel) et au moment où se rencontrent les divers systèmes sociaux ou techno-sociaux dont
il est issu. Le terme « système » désigne un ensemble d’éléments de natures différentes mais
interdépendants et organisés de manière à pouvoir atteindre un objectif commun. Les systèmes
techno-sociaux sont ceux dont les éléments principaux sont d’une part des techniques et, d’autre
part, des humains, des individus ou groupes. »
16
« Une analyse systémique doit permettre de caractériser le document dans le système qui le
produit et de comprendre comment il contribue à ce que le système atteigne l’objectif qui est sa
raison d’être. »
17
« l'ère numérique, en dépit d'une redéfinition radicale de la notion de support qui passe d'un
morceau de matière à une chaîne matérielle et logicielle, le document garde cette double
fonction d'enregistrement des faits ou du discours et d'offre au questionnement du lecteur .»
Having focused on the immateriality of the digital document, the group suggests
the idea of a “redocumentarization,” which is a documentary materialization of
immaterial information circulating on networks. This “redocumentarization”
induces documentary transformations. Adapting document processing, search
tools and languages to the digital does not eliminate the necessary mediation
between the public and documents. The digital document is then defined as an
object built by authors and sometimes rebuilt by others. Thus digitization brings
out the complexity of issues regarding, for instance, the legitimacy of
documents without a traditional, fixed support.
RTP-DOC examines the digital document through the prism of
traditional issues of documentation such as storage and retrieval, knowledge
18
« Un document numérique est un document qui a pour caractéristique d’être sur un support
électronique, d’être perceptible via la technologie numérique. »
19
« un document peut être défini comme la représentation d'une vérité partagée au-delà du
chaos ( le silence et le bruit), de la cacophonie (la confusion et le sensible) et de l'oubli ( l'intime
et l'ephémère). Ainsi, les modalités anthropologiques (lisibilité-perception, forme-signe),
cognitives (intelligibilité, assimilation, texte-contenu) et sociales (sociabilité-intégration,
medium-relation) doivent non seulement être pertinentes prises chacunes séparément, mais
encore être cohérentes entre elles. S'il ne peut être ''vu'' ou repéré, ''lu'' ou compris, ''su'' ou
retenu, un document n'est d'aucune utilité. »
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20
« avec l’ordinateur […] le document en tant que prothèse humaine a fait un saut
paradigmatique. »
21
« Il se construit sous nos yeux un nouveau compromis entre une multiplicité d’acteurs, pour
réinventer des documents ou des artefacts de substitution. Dans ce processus, le numérique joue
un rôle majeur mais il n’est sûrement pas le seul phénomène en cause. […] Le document ne
saurait être qu’un vecteur de multiplication, de renouvellement et peut être un des ferments de
la transformation des conventions qui les ont instituées. »
The social value of the document seems to be at the heart of the definition of
the document. The document is primarily meaningful and active in the
development and reception process.
Viviane Couzinet insists that defining the document by the link between
document and information highlights the idea of movement of the container and
content. For her, the document is “the mold in which the information, the
content, takes shape, both on the communicational level and on the support that
allows it to circulate”23 (Couzinet, 2008: 57). According Annette Beguin-
Verbrugge the digital or analog document is essentially defined by its primary
function, which is to communicate information and thereby demonstrate the
existence of data. For her, “The document is what we keep as evidence, making
manifest information and demonstrating its existence to someone”24 (Beguin-
Verbrugge, 2008: 138). By intention or by attribution, the search for the
meaning of the document requires the consideration of the material of the
document. Understanding a document requires analyzing its support,
understood as a construction material.
Caroline Courbières is also interested in the problem of meaning,
considering the document as an informational object with communicational
purposes composed of a sign and its support. The document is part of a complex
information and communication device that acts on the meaning of the
document. So she chooses to cross semio-linguistic analysis with mediology in
order to embrace the density of the document. She proposes to define the
document as an artifact precisely to the extent that it only exists when the
receiver recognizes it as such. For her the document “shares a common destiny
22
« - le document qui apporte l’information n’est pas un simple véhicule. Il a une existence
propre, il interagit avec l’information qui lui est consubstantielle;
- le document a un auteur qu’on ne peut ignorer, et qui avait une intention de communiquer et
qui se traduit dans l’objectif assigné du document;
- cet auteur n’est pas un être désincarné, n’existant que pour produire du document; c’est un
être social, qui dans la société dans laquelle il vit tient à la fois plusieurs rôles qui peuvent
chacun lui imposer des contraintes différentes;
- tout document s’inscrit dans un système spécifique de la communication, qui vise un objectif
propre. Il est utile d’en avoir une connaissance au moins globale, comme un réferentiel pour
identification initiale et ses éventuelles déviations ultérieures. »
23
« le moule dans lequel l'information, le contenu, se met en forme sur le plan
communicationnel, et en même temps le support qui lui permet de circuler »
24
« Le document, c’est ce que l’on garde comme preuve, ce qui rend l’information manifeste et
témoigne de son existence pour quelqu’un. »
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Roux: Multiple Concept
with the sign since its identification is the result of an interpretation, not its
starting point”25 (Courbières, 2004).
The social value of the document depends on who produces it – through
use. In this light, the search for the meaning of the document cannot do without
some further grounding – more precisely, a discussion of the document as a
composite material.
Yves Jeanneret emphasizes the lexical-semantic solidarity between
document and information. He considers it indeed difficult, if not impossible,
to imagine any information detached from its material expression:
There are in the document three key dimensions that make it more than
a simple support: It is a set of signs which refers to codes or more
generally to modes of interpretation, socially instituted; it has a
25
« partage un destin commun avec le signe puisque son identification est le résultat d’une
interprétation, non son point de départ »
26
« Le document, c'est un support utilisé d'une façon particulière, qui n'est pas seulement
définie par des caractéristiques matérielles mais par des formes d'expression et des usages
culturels. C'est-à-dire qu'il n'y a pas de document sans support, mais aussi que le support n'est
pas lui-même un document. »
27
« dans les réseaux, les métiers, en tant que matière documentaire, en tant qu’objets de
pratiques artistiques qui dévoilent, illustrent ou anticipent des pratiques sociales »
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Conclusion
Initially only considered from the perspective of the user, the document has
gradually been enriched with a multiplicity of regards that helped develop the
notion into a concept. The document, whether digital or not, is multiple by
nature. This multiplicity affects its meaning, its interpretation and its social
value. Multiplicity has no roots. It is without origin, without last production.
New nodes are constantly being added, changing the apparent organization of
the whole. The document circulates in social spaces and, just like the rhizome,
it multiplies the nomadic associations which involve attribution, intention,
meaning, interpretations and social values (political, artistic, economic, etc.)
without any notion of hierarchy. The rhizome does not help to find the way it
30
http://www.teatrodelsilencio.net/spectacles/emma-darwin.html
31
For example, in his diary, starting with spring 1832, there are, with a significant frequency,
comments against slavery. All Darwin’s comments against slavery have been analyzed by
Patrick Tort (2010).
used to get lost, to enter through any point. According Deleuze and Guattari
(1987), in contrast to the tree, the rhizome is a weed growing anywhere between
everything.
References
Deleuze Gilles & Guattari Félix, 1987. A thousand plateaus: capitalism and
schizophrenia. Translation and foreword by Brian Massumi. Minneapolis:
University of Minnesota Press.
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Roux: Multiple Concept
Tort Patrick, 2010. Darwin n’est pas celui qu’on croit. Paris: Le Cavalier Bleu.