UNIT 1: DIGITAL DOCUMENTATION (ADVANCED)

2. INSERT AND USE IMAGES

Inserting Images:
Images can be added to a document in several ways: by inserting an image
file, directly from a graphics program or a scanner, or from the OOo Gallery.
Different ways to Inserting an image file
When the image is in a file stored on the computer, you can insert it into an OOo
document using either of the following methods:

➢ Drag and drop

1.Open a file browser window and locate the image you want to insert.

2. Drag the image into the Writer document and drop it where you want it to
appear. A faint vertical line marks where the image will be dropped.
(This method embeds the image file in the Writer document. To link the file
instead of embedding it, hold down the Control+Shift keys while dragging the
image.
Embedding - saves a copy.

Linking - Source and destination image is linked. so that if we make any changes
to the source image destination image will also be affected)

➢ Insert Picture dialog

1. Click in the OOo document where you want the image to appear.

2. Choose Insert > Picture > From File from the menu bar.

3. On the Insert Picture dialog, navigate to the file to be inserted, select it, and click
Open. At the bottom of the dialog there are two options, Preview and Link checkbox.
Select Preview to view a thumbnail of the selected image. Link checkbox is used to
link the image to the document.

➢ Inserting an Image from the Clipboard

1. Open both the source document and the target document. From the source
document, select the image (ctrl+c / edit → copy). In the target document paste it
(ctrl+v / edit → paste) to insert the image.

Note : If the application from which the graphic was copied is closed before the
graphic is pasted into the target, the image stored on the clipboard could be lost.

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➢ Inserting an Image Using A Scanner
We can insert image from scanner if a scanner device is connected to our
computer. To do so Insert > Picture > Scan > Select Source.
This method is useful when we want to insert high-quality image of the correct size.

➢ Inserting an Image From The Gallery

Different ways to access gallery

1. Icon in the standard toolbar
2. Tools → gallery
3. Icon in the object bar

Navigate through the Gallery to find the desired picture. To insert the picture, click
and drag it from the Gallery into the Writer document. or right-click on the picture
and choose Insert > Copy. By default, the Gallery is docked above the Writer
workspace.

Modifying an image
After inserting an image, we can modify the image by using the Picture toolbar, resizing,
cropping, and rotating a picture.

➢ Using the Picture toolbar

To modify the picture using

picture toolbar, click on View >
Toolbars > Picture. Color
Filter Transparency
Graphics Mode
Flip
Graphics mode :change color images to
grayscale by selecting the image and
then selecting Grayscale from the
Graphics mode list.
Flip vertically or horizontally: To flip the
image,select the image, and then click
the relevant icon.
Colour: This toolbar is used to modify the
individual RGB(red, green, blue) colour
components of the image as well as the
brightness, contrast and gamma of the
image.
Transparency: Modify the percentage value in
the Transparency box on the Picture
toolbar to make the image more
transparent. This is useful when
creating a watermark or when wrapping
the image in the background.
Filters : List of filter options and their effects are given in the table.

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➢ Using The Formatting Toolbar And Picture Dialog
After inserting image to a document, we can customize some aspects of its appearance
using the tools available on the Formatting toolbar as well as in the dialog box that is
shown by right-clicking on the image and selecting Picture.

Cropping Images :
Cropping: Cropping is the
removal of unwanted outer
areas from image.

To crop the image, right

click on it and select Picture
from the pop-up menu. In
the Picture dialog box, select
the Crop page.

In the Crop page, you can control the following parameters:

Keep scale / Keep image size

• When Keep scale is selected (default), cropping the image does not change the
scale of the picture.
• When Keep image size is selected, cropping produces enlargement (for positive
cropping values), shrinking (for negative cropping values), or distortion of the
image so that the image size remains constant.
Left, Right, Top, and Bottom
• When Keep scale is selected, the size of the image also changes
• When Keep image size is selected, the remaining part of the image is enlarged
(when you enter positive values for cropping) or shrunk (when you enter negative
values for cropping) so that the width and height of the image remains unchanged.
Width and Height
The Width and Height fields under either Scale or Image size change as you enter
values in the Left, Right, Top, and Bottom fields. Use the thumbnail next to these
fields to determine the correct amount by which to crop.
➢ Resizing an Image
STEPS :
1. Click the picture,to show the green resizing handles.
2. Position the pointer over one of the green resizing handles. The pointer changes
shape giving a graphical representation of the direction of the resizing. Click and
drag to resize the picture.

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 The corner handles resize both the width and the height of the graphic object
simultaneously, while the other four handles only resize one dimension at a time.

To retain the original proportions of the graphic, Shift+click one of the corner
handles,then drag.
Original size button: when clicked, restores the image to its original size.
➢ Rotating a Picture

Writer does not provide a tool for rotating a picture. To rotate a picture,
1. Open a new Draw or Impress document

2. Insert the image you want to rotate.

3. Select the image, using Rotate icon rotate the image. By default the picture
rotates around its center
4. After rotating,copy the picture to the writer document

Creating Drawing Objects

Drawing tools are present in drawing toolbar. To access drawing toolbar,
View > Toolbars > Drawing.

To use a drawing tool:

o Select the tool from the Drawing toolbar. The mouse pointer changes to a
drawing- functions pointer
o Then the object can be drawn.
o To cancel the selected drawing function, press the Esc key or click on the Select
icon (the arrow) on the Drawing toolbar.

We can now change the properties (fill color, line type and weight, anchoring, and
others) of the drawing object using either the Drawing Object Properties toolbar or
the choices and dialog boxes reached by right-clicking on the drawing object.

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Set or Change Properties For Drawing Objects (before drawing):
1. On the Drawing toolbar, click the Select tool.
2. On the Drawing Object Properties toolbar, click on the icon for each property and
select the value you want for that property.
3. For more control, or to define new attributes, you can click on the Area or Line
icons on the toolbar to display detailed dialog boxes.
To change the properties for an existing drawing object:
Select the object. On the Drawing Object Properties toolbar, click on the icon for each
property and select the value you want for that property.

We can also specify the position and size, rotation, and slant and corner radius
properties of the drawing object:

➢ Right-click on the drawing object and then click Position and Size from the popup
menu. The Position and Size dialog box is displayed and change the properties in
it.

Resizing a Drawing Object

➢ click on one of the eight handles around it and drag it to its new position. For a
scaled resizing, select one of the corner handles and keep the Shift key pressed
while dragging the handle to its new position.(same as resizing images)

one more way of resizing object is,

➢ Select Format > Object > Position and Size from the menu bar.
➢ Use the Position and Size dialog box to set the width and height independently.
➢ If the Keep ratio option is selected, then the two dimensions change so that the
proportion is maintained, allowing for a scaled resizing.

Grouping Drawing Objects

To group drawing objects:
1. Select one object, then hold down the Shift key and select the others objects to
include in the group.
2. choose Format > Group > Group from the menu bar or right-click and choose
Group > Group from the pop-up menu.

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Positioning image/graphics within the text
When you add a graphic to a text document, you need to choose how to position it
with respect to the text and other graphics.

Positioning of a graphic is controlled by four settings:

1. Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the
text.
2. Alignment refers to the vertical or horizontal placement of a graphic in relation to
the chosen anchor point.
3. Anchoring refers to the reference point for the graphics. This point could be the
page, or frame where the object is, a paragraph, or even a character. An image
always has an anchor point.
4. Text wrapping refers to the relation of graphics to the surrounding text, which
may wrap around the graphic on one or both sides, be overprinted behind or in front
of the graphic, or treat the graphic as a separate paragraph or character.

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