Accounting Notes
Accounting Notes
Week 1
CHAPTER 1
|--------------------SEC -------------------|
Input (Expense/Cost) ---> Business (Profit = Revenue – Expense) ---> Output (Revenue)
Understanding Business and its Transactions
Quick Notes
- Common Stock is similar to a receipt that you give to a person that invests in your business
- Revenue – Expense = Earnings
- Positive net income increases retained earnings
- Dividends reduces retained earnings, which is called earned capital
Week 2 – Journal entries, T Accounts, Trial Balance
Assets
Liabilities
Stockholders’ Equity
- Dividends
- Fees Earned(revenue)
- Wages Expenses
- Rent Expenses
- Supplies Expenses
- Utilities Expenses
- Misc. Expenses
Income Statement
Revenue
Expense
Steps for Analyzing Transactions
- Identify the accounts affects (must be at least TWO accounts) and classify each account as an
asset (A), liability (L), or stockholder’s equity (SE)
- Determine the effect (increase or decrease) on each account
- What is the impact on the accounting equation? (Assets = Liabilities + Stockholder’s Equity must
always be in balance)
A = L + SE
- DC
o Debit (DR) : left side of an account
o Credit (CR): right side of an account
o Left-handed Drs. Are Rightly Credible
- ADE: an increase is Debit (decrease is opposite, Credit)
- LSER: an increase is Credit (decrease is opposite, Debit)
How to create, its contents, and why we use it
FORMAT/LAYOUT
WHY
The ending balances for some accounts are outdated at the time of preparing financial statements
- Why outdated?
o Some revenues and expenses may be unrecorded d at the time of preparing financial
statements
Accruals
Deferrals
Depreciation
- 2 of 4 principles
o Recognize revenue when performance obligation to customers Is fulfilled, not when
cash is received
o Recognize expense in the same period as the related revenue, not when cash is paid
(i.e. matching principle) Profit
When do office supplies contribute to revenue generation?
When they are used because they are not idle. They are contributing to
the success of the business. When used, not when paid for.
Purchased office supplies are assets not expenses
Purchased office supplied become expenses when used.
Immediate recognition if costs incurred do not generate future revenue
Adjusting Entries
- Accruals
o Record revenue or expense before receiving or paying cash
Accounts Receivable an asset account
Accounts Payable is a liability account
A (+500) = L + SE (+500)
- How will financial statements be affected if the adjusting entry is not made on Dec 31?
o Balance sheet: A understated by 500, RE and SE understated by 500
o Income Statement: R understated by 500, Net Income understated by 500
- Deferrals
o Record revenue or expense after receiving or paying cash
o Unearned Revenue in a liability account
o Prepaid Expense is an asset account
- On Dec 1, NetSolutions leased its warehouse and received $360 in rent payment from its
tenants for the upcoming months of Dec, Jan, and Feb
o Liability effected, UNEARNED rent is its title
Dec 1 Dr Cash (+A) 360
Cr Unearned Rent (+L) 360 (defer recognizing rent revenue till fulfilling its
obligation of providing warehouse space for Dec, Jan, Fev)
A (+360) = L (+360) + SE
- What adjusting entry should NetSolutions make on Dec 31 (when financial statement are due)?
Dec 31 Dr Unearned Rent (-L) 120 (360/3, fulfilled the obligation for Dec)
A = L (120) + SE (+120)
- On Dec 1, NetSolutions paid $2,400 for a 12-month auto insurance. The insurance is effective
starting on Dec 1. Dec 31 is the F/S report date.
- What entry should NetSolutions make on Dec 1?
Dr. Prepaid Insurance (_A) 2,400 (will bring future benefits)
Cr. Cash (-A) 2,400
- What adjusting entry should NetSolutions make on Dec 31 (when financial statements are due)?
Dr. Insurance Expense (+E) 200 (2,400/12) (defer recognizing expense till insurance is
used to support related revenue, match)
Cr. Prepaid Insurance (-A) 200 (expiration/use of insurance)
- Depreciation
o Expense the cost of equipment as you use it
PPE or fixed assets: property, plant, and equipment
Buildings, land, airplanes, train, that have a long life (>1 year)
o Similar to deferred (prepaid) expense (life<1 year)
o Initial Purchase
Dr. Supplied (+A)
Cr. Cash (-A)
o Using supplied to help generate related revenue (matching
Dr. Supplied Expense (+E)
Cr. Supplies (-A)
Accumulated Depreciation
Activity 2
A Dr Dr
L Cr Permanent Accounts Cr
SE Cr Cr
D Dr 0
R Cr Closing Entries 0
E Dr 0
Accruals and Deferrals
EXAMPLES:
Adjusting Entries
- We received dollars before the action of earning the revenue (we OWE clients)
Accrual Basis of Accounting: Revenue is recognized as its earned and expenses are recorded as they
are incurred
Equations
So…
And therefore…
SO…
dividends + expenses + assets = Liabilities + equity + revenue
DEA=LER
Trial Balance
TB – an accounting report showing the closing balances of all general ledger accounts at a point in time
- Checks for errors and make sure both accounts are balances
- Debit and credit totals being equal does NOT mean our trial balance is error free
An easier way to do it to ensure no mistakes, create columns horizontally to represent each journal
entry the problem wants you to make, having a total column on the bottom of each column and at the
end. This will ensure there is equal balance in all aspects.
Overview: (Review for Midterm)
Chapter 4: Cycle (Current Period closing (R,E,D) next period, Temporary Accounts (BB needs to
reset) and Permanent Accounts (Ending Balance carries over as BB)
Perpetual inventory
- The revenue and the cost recognition happens in medium when a company makes a
purchase or sale
- Purchases and sales are recorded immediately through computerized point-of-sale
systems
Perpetual (computerized point of sale) system
- Record costs immediately at the time of sales
- Used by large retail businesses
-
Freight (shipping terms)
PERPETUAL
Purchase goods (cost) Sell goods (revenue)
- Cash Purchases - Cash Sales
BUYER SELLER
Dr. Inventory (+A) Dr. Accounts receivable (+A)
Cr. Accounts Payable (+L) Cr. Sales (+R)
To determine if a business does well, its best to look at the Operating Income
Chapter 6 - Periodic (manual) system
Beginning Inventory ($40,000) + Purchases ($55,000) – Goods available for sale ($95,000)
So… 40,000 + 55,000 – 35,000 = 60,000
Goods available for sale – Inventory Remaining = Inventory sold
($95,000) -- Ending Inventory ($35,000). = Cost of Goods sold ($60,000)
Ending Inventory
- Determined by physical inventory count that takes place at period end when financial
statements are due
Inventory sold
- Calculated manually at period end
- Record at period end
Specific Identification
- Cost flow assumptions are NOT needed when we can identify the cost of each item in
ending inventory
- Specific Identification: used when inventory items can be clearly differentiates, have
high value and low sales volume
Appendix D: Investments
Chapter 8
Classification of Receivables
- Receivables represent all money claims against other entities, including people,
companies, and other organizations Assets
o Accounts (trade) receivable claims against customers
Normally collected within 30 or 60 days Current assets
o Note receivable: more formal than accounts receivable (A/R)
A customers written promise to pay merchandise or service with a
specified amount, due date, and interest rate
Credit periods of more than 60 days
o Other receivables: reported separately on the balance sheet
Can be current (expected to be collected < 1 year) or non-current
E.g., interest receivable
- Actual write-off: Decker’s later found out for the sales made last year, a $4,200 account
receivable from D.L. Ross will be uncollectible
o Dr. ADA (-XA, +A) 4200
Cr. A/R – D.L. Ross (-A) 4200
o B/S: A (4200+4200) = L + SE, no impact on A
- Recovery: D.L. Ross paid $2,000 for the receivables that were previously written off
($4,200)
o Reverse prior write off for the amount received
Dr. A/R – D.L Ross (+A) 2000, reinstating A/R
Cr. ADA (+XA, -A) 2000
o Record the receipt of payment
Dr. Cash (+A) 2000
Cr. A/R – D.L. Ross (-A0 2000
The Allowance Method: Estimating Uncollectible
- Estimate Bad Debt Expense as an adjusting entry at the end of the accounting period
o Dr. Bad debt expense (+E, -SE)
Cr. Allowance for doubtful account (+XA, =A)
- Three methods
o Percent of sales method
The percentage of credit sales method bases bad debt expense on the
historical percentage of credit sales that ultimately result in bad debts
o Analysis of receivables method
Uses the balance sheet, column: Accounts Receivable
Notes Receivable
- A promissory note is a written promise to pay the face amount, usually with interest, on
demand or at a date in the future
o Face amount (principal amount) $2000
o The interest rate (annual rate): 10% (over 360 days)
o The term of a note: due date-issue date = June 12 – March 16 = 90 days
o Payment due on June 14:2000 (principal) + 50 (interest = 10%x2000x90/360)