Report Writing

Report Writing
SPM PAPER 2 PART 3

What is report writing?
Purpose: To give information or analysis, or make recommendations, suggestions or
proposals.
It is a formal account of an event, project or situation.
1. Types of reports you may be required to write include:

- club/society report
- report on a school event
- report addressing a complaint/grievance
- report based on a survey
2. Remember:
- pay attention to your role and the audience (who are you and who is the report for?)
- state the aim of the report
- you may give a brief background of the situation
Format of Report Writing
To:
From:
Subject:
(Introduction)
(Body/ Content)
(Conclusion)
Reported by,
Name
Sample Question
ü Duration
ü Objectives
Your school held an English Week recently to encourage the students in
your school to use English often. As the secretary of the English
Language Society, you have been asked to write a report on the event
for your teacher advisor.
In your report, you need to include the following:

• the activities conducted
• the students’ response
• suggestions on how to improve future event
The report must be submitted to your teacher by the end of the week.
ü How to organise your essay into different paragraphs?
P1:
P2:
P3:
P4:
P5:
English Week
Duration
The event was held for one week
starting from the 1st of July until 7th of
July 2021.
Objectives
ü To build students’ confidence to use
the English language in daily
conversation.
ü To make students discover the fun of

learning English.
English Week
Activities
Students’ response
Suggestions
● (student’s answer)
Sample Answer 1
Introduction:
ü The organiser
To: The Teacher Advisor of English Language Society
ü The venue
From: Syahirah binti Zubaidi, 5 Berlian
ü The duration
Subject: The Virtual English Week Report
A Virtual English Week was organised by the English

Language Society of SMK Cochrane for the benefits of all students in
the school. The event took place virtually due to outbreak of the
Covid-19 pandemic. To maintain our physical distancing, the
committee members decided to conduct all the activities via online.
It was held for one week from the 1st of July until 7th of July 2021.
ü The objectives (1st body)
The main objective of this annual event was to develop
students’ confidence to use English language in daily conversation.
This programme was also aimed to make students discover the fun of
learning English. The English Language Society organised plenty of
virtual stimulated activities for all students to participate.
ü The activities (2nd body)
Among the activities held was the online Spelling Bee
competition which was opened to lower secondary students. It was
held via live stream and could be viewed by all residents of the
school. Besides, it was such a great surprise that many students were
enthralled with the home video contest. Most contestants produced
captivating videos about their pastime interests which attracted the
judges’ attention.
ü The students’ response (3rd body)
The costume party was the most fun and popular activity held
during the English Language Week. Students and teachers dressed up in
different movie characters and got together in Zoom calls sharing about the
attires they wore. The organiser also provided students with opportunity to
show their creativity by making scrapbooks. However, this competition was
the least favourite among all apart from essay writing competition.
ü Suggestions (Conclusion)
All in all, the English Language Week had been a great success. Most
of the students had shown positive responses towards this first virtual event
in SMK Cochrane. I would like to suggest we organise more interactive
activities that cater to all students. Moreover, the duration of the event could
be extended to encourage more participation.
Reported by,
Syahirah binti Azhar
Secretary of English Language Society
Sample Answer 2
To: The Teacher Advisor of English Language Society Introduction:

From: Syahirah binti Zubaidi, 5 Berlian ü The organiser
Subject: The Virtual English Week Report ü The duration/time
The recent English Language Week was organized by the

English Language Society of SMK Cochrane. It was held for a week
from 1 to 7 July 2023. Various activities were arranged during the
week and opened to all students based on their categories. All of
them were carried out from 7.30 a.m. until the school session ended.
ü The objectives (1st body)
The main objective of this annual event was to develop
students’ confidence to use English language in daily conversation.
This programme was also aimed to make students discover the fun of
learning English. The English Language Society organised plenty of
virtual stimulated activities for all students to participate.
ü The activities (2nd body)
The society came up with plenty of activities for students to
participate in. Among the activities are held were a singing and
speech competition and a scrabble tournament. They were opened
to all students. There was also a drama competition form form five
students. A spelling bee competition, however was opened to lower
students only.
ü The students’ response (3rd body)
I am happy to report that the majority of students
responded well to our English Week. Five out of seven form five
classes registered for the drama competition. Twenty students took
part in the singing competition and ten students in the storytelling
competition. The least popular one was the essay writing
competition with only four students joining it.
ü Suggestions (Conclusion)
Finally, it can be concluded that the English Language Week
had been a great success. I would like to suggest that we organize
more fun activities that cater to all students and extend the duration
of the event.
Reported by,
Syahirah binti Azhar
Secretary of English Language Society
Thank you.
Wish you all the best!

Report Writing

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Report Writing

SPM PAPER 2 PART 3

1. Types of reports you may be required to write include:

In your report, you need to include the following:

ü To make students discover the fun of

A Virtual English Week was organised by the English

To: The Teacher Advisor of English Language Society Introduction:

The recent English Language Week was organized by the

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