photo_upload_guide

“Annexure - I”
Guidelines for Scanning and Uploading of Photograph, Signature, thumb

impression and hand written declaration
Before applying online, a candidate will be required to have a scanned (digital)

image of his/her photograph, signature, left thumb impression and Hand written
declaration as per the specifications given below.
1) Photograph Image (4.5cm x 3.5cm):

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured,
preferably white, background.
 Look straight at the camera with a relaxed face
 If the picture is taken on a sunny day, have the sun behind you, or place
yourself in the shade, so that you are not squinting and there are no harsh
shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can
be clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is
allowed but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20kb–50 kb
 Ensure that the size of the scanned image is not more than 50kb. If the size
of the file is more than 50 kb, then adjust the settings of the scanner such
as the DPI resolution, no. of colours etc., during the process of scanning.
2) Signature, Left Thumb Impression and Hand-written declaration Image:
 The applicant has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
 Size of file should be between 10kb – 20kb
 Ensure that the size of the scanned image is not more than 20kb
 The applicant has to put his left thumb impression on white paper with black
or blue ink.
 File Type : jpg/jpeg
 Dimensions 240 x 240 pixels in 200 DPI (preferred for required quality)
i.e 3cm x 3cm (Width x Height)
 The applicant has to write the declaration in English clearly on white paper
with black ink.
 File Type : jpg/jpeg
 Dimensions 800 x 400 pixels in 200 DPI (preferred for required quality)
i.e 10cm x 5cm (Width x Height)
The text for the hand written declaration is as follows –
“I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the
application form is correct, true and valid. I will present the supporting documents as and when
required.”
 The signature, left thumb impression and hand written declaration should
be of the applicant and not by any other person.
 If the applicant signature on the attendance sheet, call later, signed at the of
the examination, doesn’t match with the signature uploaded, the applicant
will be disqualified.
 Signature/ Hand written declaration in CAPITAL LETTERS shall NOT be
accepted.
3) Scanning the photograph, signature, thumb impression and hand written

declaration :
 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Set Colour to True Colour
 File Size as specified above
 Crop the image in the scanner to the edge of the
photograph/signature/Document, then use the upload editor to crop the
image to the final size (as specified above).
 The image file should be JPG or JPEG format. An example file name is :
image01.jpg or image01.jpeg Image dimensions can be checked by listing
the folder files or moving the mouse over the file image icon.
 Candidates using MS Windows/MS Office can easily obtain photo,
signature and document in .jpeg format by using MS Paint or MS Office
Picture Manager. Scanned photograph, signature and document in any
format can be saved in .jpg/.jpeg format by using Save As option in the File
menu and size can be adjust by using crop and then resize option.
4) Procedure for Uploading the Photograph, Signature, thumb impression and
hand written declaration :
 While filling in Online Application Form the candidate will be provided
separate link for uploading photograph, signature, left thumb impression
and hand written declaration.
 Click on the respective link “Upload Photograph / Signature/Left Thumb
Impression/Hand Written Declaration”
 Browse and Select the location where the Scanned
Photograph/Signature/Left Thumb Impression/Hand Written Declaration
has been saved.
 Select the file by clicking on it.
 Click the “Open/Upload” button.
 If the file size and format are not as prescribed, an error message will be
displayed.
 Preview of the uploaded image will help to see the quality of image. In case
of unclear/smudged, the same may be re-uploaded to the expected
clarity/quality.
Your Online Application will not be registered unless you upload your
photograph, signature, Left Thumb Impression, Hand Written
Declaration as specified.
Note:
1) In case, the face in the photograph or signature or left thumb impression or hand
written declaration is unclear/smudged, the candidate’s application may be
rejected.
2) After uploading the Photograph / signature / left thumb impression / hand written
declaration in the online application form candidates should check that the images
are clear and have been uploaded correctly. In case the photograph or signature or
left thumb impression or the hand written declaration is not prominently visible,
the candidate may edit his/ her application and re-upload his/ her photograph or
signature or left thumb impression or the hand written declaration, prior to
submitting the form.
3) Candidate should also ensure that Photo is uploaded at the place of Photo and
Signature at the place of signature. If Photo in place of photo and Signature in
place of Signature is not uploaded properly, candidate will not be allowed to
appear for the exam.
4) Candidate must ensure that Photo to be uploaded is of required size and the face
should be clearly visible.
5) If the photo is not uploaded at the place of Photo Admission for Examination
will be rejected/denied. Candidate him/herself will be responsible for the same.
6) Candidates should ensure that the signature uploaded is clearly visible
After registering online candidates are advised to take a printout of their system
generated online application forms.

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“Annexure - I”

Guidelines for Scanning and Uploading of Photograph, Signature, thumb

Before applying online, a candidate will be required to have a scanned (digital)

1) Photograph Image (4.5cm x 3.5cm):

3) Scanning the photograph, signature, thumb impression and hand written

6) Candidates should ensure that the signature uploaded is clearly visible

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