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17 views15 pages

EWD_GT_lecture 03 (1)

Uploaded by

Bishwanath Das
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Letter writing

Task 1

1
Briefly give reasons
First paragraph
for writing a letter.

Issue 1
Write about each
Middle Issue 2 issue you were
given in a task.
Issue 3

Write a polite letter


Last paragraph
closing.

2
How to start and end the letter?
Formal letter Informal letter
When you don't know the recipient’s name: When you are writing to a good friend
o Dear Sir … Yours faithfully, • Hello John … Best wishes/ Warm Wishes
Dristi Paul Dristi
o Dear Madam … Yours faithfully • Hi John … See you/ Missing you/ Love
o Dear Sir or Madam … Yours faithfully When you are writing to someone you love:
When the recipient’s name is known: o Dear Mary … Yours always/ Lots of love
o Dear Mr Green … Yours sincerely Dristi
Dristi Paul

o Dear Mrs Green … Yours sincerely


Semi-formal letter
o Dear Miss Green … Yours sincerely
When you are writing to a good friend or colleague:
o Dear Ms Green … Yours sincerely
o Dear Mr. Khan … Best wishes/ Best regards
Dristi Paul
o Dear Ms. Khan ... Many thanks 3
Letter openings
The letter's first paragraph is letter opening. In your first paragraph you
should:
introduce yourself
state the purpose of the letter.
Examples of formal/SEMI-FORMAL letter openings: Examples of informal letter openings:
 Hi! My name is Noah and I've been assigned your
 I am writing to enquire about …
drama coach…
 I am writing to request ...
 Hello, my name is Julia and I'm volunteer
 I am writing to explain why ... conducting student excursions…
 I am writing to express interest in ...  Hi there, I hope you're enjoying your holidays/ trip/
 I am writing to inform you that/about… college year/ honeymoon…
 Hello, thank you very much for asking me to visit
 I am writing to complain about (the fact that I) …
you ...
 After having seen your advertisement in … , I would like to…
 After having received your address from …, I …
 Thank you for your letter regarding/about …
 In reply to your letter of 18 June, …
4
Letter closings
You may need a letter closing to express gratitude, to repeat
an apology, to offer help etc.
Examples of formal/semi-formal letter closings:
 If you require any further information, feel free to contact
me.
 I look forward to your reply. Examples of informal letter closings:

 I look forward to hearing from you.  Anyway, I‛ve got to go now. Write again if
you need any more information.
 Once again, I apologise for any inconvenience.
 Well, let me finish here. I am eagerly waiting
 I would appreciate your immediate attention to this for your reply to this letter.
matter.
 Can’t wait for your reply. Write to me soon.
 I would deeply appreciate it if you could ...
 Thank you in advance!
 Thanking you for your assistance in advance, I look
forward to hearing from you.

5
Formal letter

 The style should be formal, so you can not use any contractions (don’t),
short words, phrasal verbs, personal phrases.

 Formal letter begins with ‘Dear Sir/Madam’, ‘Dear Sir’, ‘Dear Madam’ or the
recipient’s surname.

 sign off with your full name.

 sign off with “sincerely, faithfully’’

 Do not use ‘exclamatory’ or ‘interrogative’ sentence

 greetings are not allowed


6
Formal letter

You are living in a University residence, and you have a problem with
the high levels of noise from a new campus restaurant which is open
late at night. Write a letter to the governor of the University. In your
letter,

● Complain about the situation


● Say why this is a problem
● And propose ways to reduce the noise

7
First paragraph

Dear Mr Smith,

I am writing regarding the amount of noise coming from the new


canteen which has just opened near my University residence.
Although I am pleased that we have this facility, the restaurant remains
open up to midnight each night, and as a result there is considerable
talking, shouting and the sound of motorbikes continuing until about
12.30 each night.

8
Middle

This causes me and my neighbours in the residence a serious problem,


because at that time we are either trying to sleep, or in some cases trying to
study in our bedrooms. In both cases, the noise and commotion disturbs us,
making us tired in the mornings or affecting the progress of our studies. I am
sure you will appreciate that this is a very worrying situation for us all.

I would like to suggest that the campus authorities restrict the canteen’s
opening to 11pm at the latest on weekdays, leaving it at midnight during the
weekend. I propose that we also put up some signs reminding users to be
considerate and to keep their noise to an absolute minimum. These are simple
steps which would make us all very grateful indeed.

9
Last paragraph/Closing

Thank you for your attention to this important matter.

Yours Faithfully/ Yours Sincerely

(206 words)

10
Semi-formal letter

 The style should be Semi-formal, so you can not use any contractions (don’t), short
words, phrasal verbs, personal phrases.

 Style should be semi - formal letter, and you know the name of the recipient, you
should begin ‘Dear Mr Smith’ or ‘Dear Mrs Smith’ or ‘Dear Ms Smith.’

 In this situation, you would certainly not begin ‘Dear Sir or Madam,’ because it would
be rude not to know the surname.

 sign off with your full name.

 Do not use ‘exclamatory’ sentence

 greetings are not allowed


11
Semi-formal letter

You are experiencing financial problems and want to ask your


landlord if you can pay your rent late. Write a letter to your
landlord.
In your letter explain:

 Why you cannot pay the rent


 When you will pay the rent.
 How you will ensure you can pay your rent in the future

12
First paragraph

Dear Mr Khan,
I am writing to you to request that you allow me to pay my
rent late this month. This is a sudden situation and I am
openly stating the context here.

13
Middle

The reason is that I am having a few financial problems at the moment. Last month, I was
made redundant from my job due to the fact that the company I work for is closing down.
Because I have not worked at the company for long, I have not received a redundancy
payment, therefore leaving me short of money this month.

I can assure you that I will be able to pay the rent on the 15th of next month. I have now found
another job, and they have kindly agreed to give me an advance on my wages, but they are
unable to arrange this until next week.

I can assure you that I will be able to continue to pay rent at the full rate and on time in the
future. As I mentioned, I have a new job and this is on a long-term contract, meaning that I will
have a secure and timely income. I may also set up a direct debit so the payment goes to your
automatically each month.

14
closing

I hope this will be acceptable to you, but please contact me if it is a


problem.

Yours sincerely,
Dristi Paul

15

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