PolyU Step-By-Step Guide on Online Application Submission

Steps for…
A. Creating an Online Account via eAdmission
B. Selecting Programme / Scheme Choice(s)
C. Completing High School Details and Other Qualifications
D. Inputting Multiple Results of GCE A-level and International Advanced Level
E. Uploading Curriculum / Qualification that are Not Listed in eAdmission /
Study@PolyU
F. Completing “Other Experiences and Achievements” (optional)
G. Completing “Special Talents Admission and Recognition Scheme (STARS)” (optional)
H. Settling the Application Fee
I. Amending Data after Submission of Application
J. Amending “Main Qualification for Admission”

Important Points to Note

1. After submitting your application and settling the application fee, the choice status
will automatically be changed to “Application being considered” in your online
application. The programme offering departments will then consider your
application based on your academic merits and non-academic achievements.

2. You will be notified by email if you are shortlisted for an interview/test. We will
invite applicants to interviews (if any), consider applications and announce results on
a regular basis.

3. If you are given an offer or a conditional offer, you will be informed via email/SMS.
You may also login to your eAdmission account from time to time to check the
progress of your application.

4. If there is no news by mid-July, you should assume that your application is

unsuccessful. No separate notification will be sent for unsuccessful cases.

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A. Creating an Online Account via eAdmission
1. Create an account by selecting “Sign Me Up!”.

2. Enter your email address and confirm password.

• This email address will be used for disseminating admission-related information and
announcing application results. Please ensure that the email address entered is
correct and check your mailbox constantly.
• The password should contain at least 8 alphanumeric characters

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3. This question will determine your local/ non-local status while studying at our University.

• Local (non-JUPAS) student generally refers to those holding a Hong Kong Permanent
Identity Card, or those with a dependant visa that was first issued when they were
under 18 years old, and applying with international qualifications.
• If you require a student visa to study in Hong Kong or have a dependant visa that was
issued after you turned 18 years old, you are regarded as a non-local applicant.
• The IANG (Immigration Arrangement for Non-local Graduates) entry permit is only
applicable to students who have graduated with a Bachelor or above in Hong Kong.
Please do not select this category if you are applying for Undergraduate
programmes.
4. Input personal particulars and check the box to confirm the statements. After that, click
“Sign Up”.

• Please insert your name as displayed on your HKID card or passport.

• For Nationality, please select the country/region as shown on your passport or travel
document. Only select Hong Kong if you possess a valid HK Permanent ID/ HKSAR
passport. If you are a dependant visa/ IANG/ student visa holder, please select the
country of your passport used for applying such visa.

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5. A system-generated email with verification code will be sent to your email address.

6. Enter the “Verification code” to activate your account.

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B. Selecting Programme / Scheme Choice(s)
1. Click “Start a new application” to proceed with your application.

2. Click “Bachelor’s Degree” and select your programme/scheme choice(s). You must also
choose the main qualification you attained/will attain for applying to our
programmes/schemes.

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3. Each applicant can submit ONE application with up to two programme/scheme choices.
Upon submission of application, the programme/scheme choice(s) cannot be changed.

4. If you wish to change your programme/scheme choice(s) before submitting your

application, please click “Edit”.

• Once you have changed your programme/scheme choice(s), all application data
entered and documents uploaded earlier may be removed. Please add them back
accordingly.

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C. Completing High School Details and Other Qualifications
1. Please enter the corresponding details in your online application. Click the “High school
details required” panel to add your high school details (Entering high school details is
mandatory. ).

2. If your final results are not yet released at the time you complete the application, please
update the result announcement date of the examination/qualification. Upon the release of
result, please return to this section and update it and upload the transcript/supporting
document.

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3. Click the “… Exam result required” panel under “Qualification” to add details of other
qualification(s) or high school/post-secondary qualification(s). For example, if the “Main
Qualification for Application” you selected is “GCE A-level”, please enter GCE A-level/AS
level results under this panel.

4. If you select Higher Diploma, Associate Degree, Bachelor’s Degree or Other Post-
Secondary Qualification as your “Main Qualification for Application”, you are required to fill
in post-secondary details and upload relevant documents apart from your high school
qualification.
The “Level of programme” under “Post-secondary details” section should match the one
selected for “Main Qualification for Application”.

• International Baccalaureate (IB Diploma) and GCE A-level / International A-level are
treated as high school qualifications only and not post-secondary qualifications.

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5. If you have additional qualification(s) other than “Main Qualification for Application”,
please click “+ Add” button and supplement the information.

6. You may also add your English language test results such as IELTS or TOEFL by clicking “+
Add” button.

• Upon adding the proficiency test results, please upload a clear copy of the full score
report for our verification.The test date of TOEFL iBT and IELTS should be within 2
years for the results to be considered valid.
7. While academic scholarship will be automatically considered based on your uploaded
academic documents and interview performance, if you wish to be considered for the
Special Talents Admission and Recognition Scheme (STARS) scholarship, please select “Yes”
under the “Other Experiences and Achievements” section and upload the required
documents before submitting your application.

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8. Uploading ID and Visa Document
All applicants are required to upload at least one identity document (e.g. HK Permanent ID,
Mainland ID, or Passport), and any visa or entry permit issued by the Immigration
Department for residing in Hong Kong before submitting the applications.

9. Continue to complete the remaining parts of the online application and click the “Review
and Submit” button to check all data entered.

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10. Go through declarations and statements and then check the boxes before clicking
“Submit Application”.

If you have engaged an education agent to assist you with your application, please input the agent
name, contact person, email address and the website and click “Submit Application”. If not, you may
submit the application after choosing “No”.

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D. Inputting Multiple Results of GCE A-level and International
Advanced Level
1. Please select “GCE Advanced Level and International Advanced Level” Under “Main
Qualification for Application” if you obtained / will obtain GCE AL / IAL results offered by
different examination providers such as Pearson Edexcel, AQA or Cambridge Assessment
International etc. Please insert A-Level and AS Level subjects and results separately, do not
include AS Level results when filling in the summary table under “GCE Advanced Level” and/or
“International Advanced Level” heading.

2. Input the examination results separately by clicking different panels.

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3. Please select the examination body and enter subjects taken and results attained. If the
results are not yet announced, select the result announcement date under “I will update
result by” and input predicted results. If your predicted results are not yet available, please
leave the column “Predicted Result” blank and refer to the procedures in “Remarks” to
provide us with the A-level predicted results.

Remarks:

• Please request your school to send us the predicted public examination results for our
preliminary assessment by one of the following ways: (1) Fill in the "Academic Referee"
section under eAdmission. A system-generated email will then be sent to your designated
school counselor or referee. They are able to provide the predicted scores via the online
system; or (2) Ask them to send us the relevant documents by email (ar.intl@polyu.edu.hk)
or by post (Academic Registry, The Hong Kong Polytechnic University, Kowloon, Hong Kong).
• Once the results are available, please update the relevant sections of the online application
form and upload the document(s) indicating your latest results.

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E. Uploading Curriculum/Qualification that are Not Listed in
eAdmission/Study@PolyU
1. If you have difficulty finding a qualification under “Main Qualification for Application” that
could suitably describe the one you currently hold/will hold, please select “Other countries
– High School Graduation Diploma”.

2. Fill in your high school details under the “Qualification” section. You are also required to
provide other qualification/curriculum/examination. If you do not have other qualifications
or have not taken other examinations,, please click on the “Other Curriculum Exam results
required” panel and fill in your high school results.

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3. If your results are not yet available upon submission of your application, please select “No”
under “Exam result announced?” and indicate the result announcement date once they become
available. After submission of your application, please login to your online account and upload
the transcript/score report directly if you have obtained new qualifications or academic results.

4. Once you enter details for “Curriculum Details”, “Country/Region”, “Examination” and
“Examination Year” in “Other Curriculum Exam results required” panel and then click “Save”,
the information entered can’t be changed.

5. If you wish to remove the qualification entered, please click “x” and then select “Delete”.
After that, please click on the “Other Curriculum Exam results required” panel and enter the
qualification details again.

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6. If you wish to include your non-academic achievements in the application, please add
them under “Other Experiences and Achievements”. You may find more details about this
section in parts F and G.

7. Add additional document under “Additional Document(s)” section.

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• The maximum uploading capacity is 10 MB in total. Please click here for necessary
additional documents required for your selected programme(s)/scheme(s). You are
strongly advised not to submit documents more than required.

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8. Upon completion, please click “Review and Submit” to check all information and
qualifications are entered correctly and documents uploaded before submitting your
application.

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9. To understand our applicants better, please complete the survey and then click “submit”.

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F. Completing “Other Experiences and Achievements” (optional)
1. If you wish to add any competition/activity before submitting your application, please
click “+ Add” button beside “Other Experiences and Achievements”.

• You are allowed to fill in a maximum of 5 records for this part.

2. Select the appropriate competition/activity (Please select “Other” if you cannot find from
the list provided) and fill in all the information as below.

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3. Upload relevant document(s) of the competition/activity for verification purpose and click
“Yes” if you would like to join the Special Talents Admission and Recognition Scheme
(STARS).

4. If applicants choose “Yes”, please select the relevant STARS area (you may select more
than one area if appropriate) and input the Activity Official Website.

• For those who have chosen “Sports” as the STARS area, they should also fill in
“Sports Talent”.

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G. Completing “Special Talents Admission and Recognition Scheme
(STARS)” (optional)
1. For those who have chosen to join Special Talents Admission and Recognition Scheme
(STARS), they are also required to complete information at the part under “Other
Experiences and Achievements”, including (i) STARS self-description and (ii) STARS
referee(s).

2. Relevant applicants are required to fill in STARS self-description within 300-500 words in
English. Guideline is provided for how to write the self-description.

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3. Please enter the corresponding details about the referee and upload relevant
document(s) for verification purpose in your online application.

4. Please click “+ Add” button beside “Special Talents Admission and Recognition Scheme
(STARS)” if you would like to add more than one referee.

• You are allowed to fill in a maximum of 3 records for this part.

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H. Settling the Application Fee (final step to confirm your
submission)
1. Please mark down your unique application number for future communication with PolyU and
click “Go to Payment Page”.

2. Refer to your debit note for payment methods and settle the application fee (HK$450) before
the payment deadline. Please note that your application will only be processed AFTER the
application fee is received.

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• We strongly advise applicants to settle the payment by credit card (Visa/
Mastercard/ UnionPay). It normally takes around 5-7 days to update the payment
status if you pay the fee by other payment methods such as telegraphic transfer,
flywire or bank draft.

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I. Amending Data after Submission of Application
Updating your Personal Particulars

1. Click the icon on the upper right-hand corner of the page, then press “Update Personal
Details”.

2. Update personal information such as address, phone number or change password.

• Some particulars input earlier cannot be changed including name, email address,
date of birth, identity number and nationality. Please write to us via email at
ar.intl@polyu.edu.hk if you wish to update any of the details.

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3. Upon completion, please click “change” and then press “Yes” to confirm submission.

4. The personal particulars have been saved.

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Updating Academic/Non-academic Qualifications and Other Details
5. Login to your online account via eAdmission (www.polyu.edu.hk/admission) and click on
the panel.

6. Click the icon on the upper right-hand corner of the page, then press “Application
Overview”.

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7. You would be able to click on the “panel” to update data or press “+ Add” button to add
new qualifications.

8. Upon completion, please click “Review” to final check the updated details.

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 9. If any of the input data needs to beamended, please click “Edit”.

10. The updated data automatically be saved after logging out the system.

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J. Amending “Main Qualification for Application”
1. Before submitting an application, you may change the “Main Qualification for Applicatio”
by clicking “Edit” under “Programme Choice” section.

2. Unselect the incorrect qualification and choose the right one under “Main Qualification
for Application”.

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3. All application data you entered earlier may be removed after clicking “Save”.

4. The main qualification has been updated. Please input all data and upload supporting
documents again.

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