Basic Configuration for MM & SD

Contents
Basic FI configuration for MM & SD ......................................................................................................3
Define Company code ......................................................................................................................3
Define Fiscal year variants ................................................................................................................3
Assign Company Code to a Fiscal Year Variant ...................................................................................3
Define Posting Period Variant ...........................................................................................................4
Assign Posting Period Variant to Company Code ................................................................................4
Open and close posting Periods ........................................................................................................4
Define Number Range ......................................................................................................................6
Define chart of accounts ..................................................................................................................7
Assign chart of accounts to company code ........................................................................................8
Define Account Group ......................................................................................................................9
Define retained earning Account ..................................................................................................... 10
Define field status variant............................................................................................................... 10
Assign company code to filed status variant .................................................................................... 11
Define tolerance group for employees ............................................................................................. 12
Define tolerance group for G/L Accounts ......................................................................................... 13
Deactivate document splitting for co code ....................................................................................... 13
Create G/L Account (FS00) ............................................................................................................. 14
Post Journal Entry (FB50) ............................................................................................................... 17
Basic CO Configuration for MM and SD ............................................................................................... 18
Maintain Controlling Area ............................................................................................................... 18
Assign company code to controlling area ......................................................................................... 18
Maintain Controlling Area ............................................................................................................... 18
Maintain Number Ranges for Controlling Documents ........................................................................ 18
Create Cost Center ........................................................................................................................ 18
Create Cost Element ...................................................................................................................... 19
Basic MM Configuration for SD ........................................................................................................... 19
Define Plant .................................................................................................................................. 19
Define Storage Location ................................................................................................................. 19
Assign Plant to Co Code ................................................................................................................. 19
Maintain Company Codes for Materials Management ........................................................................ 19
Month end close for MM posting period ........................................................................................... 19
Material Types ............................................................................................................................... 19
Plant Parameters ........................................................................................................................... 19
Define Number Assignment for Material and Phys. Inv. Docs ............................................................ 19
Configure Automatic Postings ......................................................................................................... 19
Post Initial entry of stock ............................................................................................................... 20
Basic FI configuration for MM & SD

Define Company code

OX02 Enterprise Structure  Definition>Financial Accounting  Edit, Copy, Delete, Check Company Code

➢ If access via menu then select “Edit Company Code Data”

➢ Click on New Entries on the application toolbar

Note: Must fill all the fields even not mandatory.

The system prompt for the address, enter the address and save.

Define Fiscal year variants

Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 

OB29 Fiscal Year and Posting Periods  Maintain Fiscal Year Variant (Maintain Shortened Fisc.
Year)

We can use the existing fiscal year variant K4 (Calendar period with 4 special period)

Assign Company Code to a Fiscal Year Variant

Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 

OB37
Fiscal Year and Posting Periods  Assign Company Code to a Fiscal Year Variant

Assign fiscal year variant K4 to your co code

Define Posting Period Variant

Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 

OBBO Fiscal Year and Posting Periods  Posting Periods  Define Variants for Open Posting
Periods

Click on New Entries on the application toolbar

Note: Create the new posting period variant same as your co code

Save the entry.

Assign Posting Period Variant to Company Code

Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 

OBBP
Fiscal Year and Posting Periods  Posting Periods  Assign Variants to Company Code

Assign Posting period variant to your company code

Open and close posting Periods

 Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 
OB52
Fiscal Year and Posting Periods  Posting Periods  Open and Close Posting Periods

➢ Select existing variant entry (6 line items) for 1000 and copy them

Change the value to suit your requirement

Note : Change the value

➢ From period = 1
➢ From year = current year
➢ To period = 12
➢ To year = current year
➢ From period 2 = 13
➢ From year = current year
➢ To period 2 = 16 (depends upon your special period limit)
➢ To year = current year
Save the entry.

Note:
➢ A-asset related accounts
➢ D-Customer accounts
 ➢ K-Vendore
➢ M-Material
➢ S-General Ledger
➢ +- others
Define Number Range

Financial Accounting (New)  Financial Accounting Global Settings (New)  Document 

FBN1
Document Number Ranges  Define Document Number Ranges for Entry View

Enter Company code and click Change Interval (below one with pencil icon)

Click on the Interval button to add new interval

Save the entry.

You need to create number range for the below numbers for MM & SD

Note:
➢ Year = your current financial year. Here 2015 is the current financial year
➢ From Number = No + 0000
➢ To Number = No + 9999

No Year From Number To Number Purpose

01 2015 10000 19999 General ledger documents
14 2015 140000 149999
49 2015 490000 499999
50 2015 500000 509999
51 2015 510000 519999

Define chart of accounts

Financial Accounting (New)  General Ledger Accounting (New)  Master Data  G/L
OB13
Accounts  Preparations  Edit Chart of Accounts List

Click on New Entries on the application toolbar

➢ For easy entry, maintain the GL account length is 3. You can create 999 GL accounts
Save the entry.

Assign chart of accounts to company code

Financial Accounting (New)  General Ledger Accounting (New)  Master Data  G/L
OB62
Accounts  Preparations  Assign Company Code to Chart of Accounts

Select TT01 company code and double click

give chart of accounts and save the entry

Define Account Group

Financial Accounting (New)  General Ledger Accounting (New)  Master Data>G/L

OBD4
Accounts  Preparations  Define Account Group

Click on New Entries on the application toolbar and add the entries.

➢ For easy use, create one entry for all GL accounts

Save the entry.

Define retained earning Account

Financial Accounting (New)  General Ledger Accounting (New)  Master Data  G/L
OB53
Accounts  Preparations  Define Retained Earnings Account

➢ Enter your Chart of account

➢ Enter P&L statmt acc type : X and save the entry.

Note : The system issue an warning message for account number is blank, press enter to proceed

Define field status variant

Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 

OBC4
Fields  Define Field Status Variants

Click on New Entries on the application toolbar

 ➢ Enter the field status variant (same as your co code)

Select the filed status variant entry and double click Field Status Group
Click on New Entries on the application toolbar

➢ Enter the fields status group (Same as your co code)

➢ Note: The system set optional for all the items as default. You can use that.

Save the entry.

Assign company code to filed status variant

 Financial Accounting (New)  Financial Accounting Global Settings (New)  Ledgers 
OBC5
Fields  Assign Company Code to Field Status Variants

➢ Assign the field status variant to your co code

Save the entry.

Define tolerance group for employees

Financial Accounting (New)  General Ledger Accounting (New)  Business Transactions

OBA4
 Open Item Clearing  Clearing Differences  Define Tolerance Groups for Employees

Click on New Entries on the application toolbar

➢ Leave the Group is empty
➢ Enter the co code
➢ Enter the below amount

Save the entry.

Define tolerance group for G/L Accounts

Financial Accounting (New)  General Ledger Accounting (New)  Business Transactions

OBA0
 Open Item Clearing  Clearing Differences  Define Tolerance Groups for G/L Accounts

Click on New Entries on the application toolbar

➢ Enter the Co code

➢ Leave the Tolerance group is empty
➢ Enter the below tolerance values

Save the entry.

Deactivate document splitting for co code

Financial Accounting (New)  General Ledger Accounting (New)  Business Transactions

 Document Splitting  Activate Document Splitting

➢ Double click on Deactivate Per Company code option

 ➢ Check the inactive indicator for your co code

Save the entry.

Create G/L Account (FS00)

FS00 Easy Access

Go to Control Data tab and check the account currency.

Go to Create/bank/interest tab
Save the entry

You need to create the below GL accounts for your MM & SD process.

Type/Description Tab Control Data Tab Bank Tab

GL Co C AG PL BS Description AC TC PT Rec Ac OI LI FSG PA

100 AS00 AS00 X Share Capital SGD AS00

101 AS00 AS00 X Cash SGD AS00

102 AS00 AS00 X Vendor Recon SGD Vendor X AS00

103 AS00 AS00 X Customer Recon SGD Customer X AS00

201 AS00 AS00 X OBYC-BSX-FERT SGD X X AS00 X

202 AS00 AS00 X OBYC-BSX-HALB SGD X X AS00 X

203 AS00 AS00 X OBYC-BSX-ROH SGD X X AS00 X

204 AS00 AS00 X OBYC-WRX SGD X X X X AS00 X

205 AS00 AS00 X OBYC-PRD SGD X X AS00

 206 AS00 AS00 X OBYC-GBB-VBR SGD X X AS00

207 AS00 AS00 X OBYC-GBB-VAX SGD X X AS00

208 AS00 AS00 X OBYC-GBB-BSA SGD X X AS00 X

209 AS00 AS00 X OBYC-GBB-VBO SGD X X AS00

210 AS00 AS00 X OBYC-BSV SGD X X AS00

211 AS00 AS00 X OBYC-FRL SGD X X AS00

300 AS00 AS00 X VKOA-ERL SGD X X AS00

➢ GL : GL account number
➢ Co C : Company code
➢ AG : Account group
➢ PL : P&L statement account indicator
➢ BS : Balance sheet account indicator
➢ AC : Account currency (Your co code currency)
➢ TC : Tax category
➢ PT : Posting without Tax allowed indicator
➢ Rec Ac : Recon account for acct type
➢ OI : Open item management indicator
➢ LI : Line item display indicator
➢ FSG : Field status group
➢ PA : Post automatically

Post Journal Entry (FB50)

FB50 Easy Access

➢ Click on the Company Code button to set your co code

Basic CO Configuration for MM and SD

Maintain Controlling Area

OX06 Enterprise Structure  Definition  Controlling  Maintain Controlling Area

Assign company code to controlling area

OKKP Enterprise Structure  Assignment  Controlling  Assign company code to controlling area

Maintain Controlling Area

OKKP Controlling  General Controlling  Organization  Maintain Controlling Area

Maintain Number Ranges for Controlling Documents

Controlling  General Controlling  Organization  Maintain Number Ranges for Controlling

KANK
Documents

Create Cost Center

KS01 SAP Easy Access

Create Cost Element

KA01 SAP Easy Access

Basic MM Configuration for SD

Define Plant

OX10 Enterprise Structure  Definition  Logistics - General  Define, copy, delete, check plant

Define Storage Location

OX09 Enterprise Structure  Definition  Materials Management  Maintain storage location

Assign Plant to Co Code

OX18 Enterprise Structure  Assignment  Logistics - General  Assign plant to company code

Maintain Company Codes for Materials Management

Logistics – General  Material Master  Basic Settings  Maintain Company Codes for Materials
OMSY
Management

Month end close for MM posting period

MMPV

Material Types

OMS2 Logistics – General  Material Master  Basic Settings  Material Types

Plant Parameters

OMS2 Materials Management  Inventory Management and Physical Inventory  Plant Parameters

Define Number Assignment for Material and Phys. Inv. Docs

Materials Management  Inventory Management and Physical Inventory  Number Assignment 

OMBT
Define Number Assignment for Material and Phys. Inv. Docs

Configure Automatic Postings

 Materials Management  Valuation and Account Assignment  Account Determination  Account
OBYC
Determination Without Wizard  Configure Automatic Postings

Rules for transactions

Key Description Valuation class General Modifier

BSX Stock Posting X
GBB Offset posting X X

Post Initial entry of stock

MB1C SAP Easy Access