CONTROLLING SAP (FICO)

BASIC SETTINGS OF CONTROLLING

1. Maintain Controlling Area

2. Define Number Ranges for Controlling Documents
3. Maintain Versions

Step 1: Maintain Controlling Area (OKKP)

SPRO – Controlling – General Controlling – Organization – Maintain Controlling Area –

Maintain Controlling Area – New Entries

Controlling Area = RLIF

Name = Controlling Area for RLIF
Person Responsible =

Assignment Control
Company Code - > Controlling Area = Controlling Area same as Company Code

Currency Settings
Currency Type = 10
Currency = INR

Other Settings
Chart of Accounts = RLIF
Fiscal Year Variant = V3
Cost Center Standard Hierarchy = RLIF_HIER (Define a Hierarchy here)

SAVE

Double Click Activate Components / Control Indicators

Controlling Area = RLIF

Fiscal Year = 2004 to 9999

Activate Components
Cost Centers = Component Active
 AA: Activity Type
Order Management = Component Active
 Profit Center

SAVE
CONTROLLING SAP (FICO)

Double Click Assignment of Company Code(s)

Select NEW ENTRIES Icon

Company Code Company Name

RLIF Reliance Infocomm

SAVE
CONTROLLING SAP (FICO)

Step 2: Define Number Ranges for Controlling Documents (KANK)

SPRO – Controlling – General Controlling – Organization – Maintain Number Ranges

for Controlling Documents

Controlling Area = RLIF

Select MAINTAIN GROUPS Icon

Note: To create a New Number Range, follow the below process.

Main Menu – Group – Insert

Text = Number Ranges for Controlling Area RLIF

From Number To Number

1 100000

Note: To Assign a particular Transaction Type to the above-defined Number Range,

Keep the cursor / select the 4 digit character under Not Assigned Column, then follow
the below procedure.

For Example, Select the first one i.e., COIN and follow the below procedure.

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 Number Range for Controlling Area RLIF

(Select the above Check Box)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK
CONTROLLING SAP (FICO)

Step 3: Maintain Versions

SPRO – Controlling – General Controlling – Organization – Maintain Versions

Select the below line

Version Name Plan Actual WIP/RA Variance Exclusive

Plan /
0 Actual     0
Version

Double Click Controlling Area Settings

Controlling Area = RLIF  (Press Enter Key)

Select the below Line

Version Valuation
Version Plan Actual WIP/RA Variance
Description View
Plan/Act – Legal
0    
Version Valuation

Double Click Setting for Each Fiscal Year

Select NEW ENTRIES Icon

Controlling Area = RLIF

Version = 0
Fiscal Year = 2004

Planning Tab

General Indicators

 Copying Allowed

Currency Translation
Exchange Rate Type = M

SAVE
CONTROLLING SAP (FICO)

COST CENTER ACCOUNTING

COST ELEMENT ACCOUNTING

1. Creation of Primary Cost Element at FI Level

2. Creation of Primary Cost Element at CO Level
3. Make Cost Center Field as Required Entry in Field Status Variant
4. Change the Field Status Group of Expenses Accounts
5. Creation of Cost Centers
6. Creation of Cost Center Groups
7. FI Expenses Document Posting
8. Display Cost Center wise Details

Step 1: Creation of Primary Cost Element at FI Level (FS00)

Accounting – Financial Accounting – General Ledger – Master Records – Individual

Processing – Centrally

GL Account No. = 400200 (Salaries A/c)

Company Code = RLIF

Main Menu – GL Account – Change

Select EDIT COST ELEMENT Icon

Cost Element = 400200

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Basic Data Tab

Name = Salaries A/c

Description = Salaries Account

Cost Element Category = 1

SAVE

Note: Repeat the above process for all the Expenses Accounts, which requires a Cost
Element.
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 2: Creation of Primary Cost Element at CO Level (KA01)

Accounting – Controlling – Cost Element Accounting – Master Data – Cost Element –

Individual Processing – Create Primary

Cost Element = 400201

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Basic Data Tab

Name = Rent A/c

Description = Rent Account

Cost Element Category = 1

SAVE
CONTROLLING SAP (FICO)

Note: Repeat the above process for all the Expenses Accounts, which requires a Cost
Element.

Note: Creation of a Primary Cost Element can be done either at FI Level or at CO Level
as explained in the above 2 steps for any Expenses Account.

EX:
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

2A. To display Cost Elements: ……………..KA03

CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 3: Make Cost Center Field as Required Entry in Field Status Variant

SPRO – Financial Accounting – Financial Accounting Global Settings – Document –

Line Item – Controls – Maintain Field Status Variants – Position

Select FSV RLIF Line

Double Click Field Status Groups

Select the below Field Status Group Line

Field Status Group Text

G004 Cost Accounts

Select FIELD STATUS Icon

Double Click General Data

Text – Required Entry

BACK
CONTROLLING SAP (FICO)

Double Click Additional Account Assignments

Cost Center – Required Entry

Business Area – Required Entry

BACK

SAVE
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 4: Change the Field Status Group of Expenses Accounts (FS00)

Accounting – Financial Accounting – General Ledger – Master Records – Individual

Processing – Centrally

GL Account No. = 400200 (Salaries A/c)

Company Code = RLIF

Main Menu – GL Account – Change

Select Create / Bank / Interest Tab

Field Status Group = G004 (Cost Accounts)

SAVE

Note: Change the Field Status Group from G001 to G004

Note: Repeat the above step for all the Expenses Accounts, which requires a Cost
Element.
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 5: Creation of Cost Centers (KS01)

Accounting – Controlling – Cost Center Accounting – Master Data – Cost Center –

Individual Processing – Create

Cost Center = PROD_A

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Production ‘A’

Description = Production ‘A’ Cost Center

Person Responsible = User 3

Cost Center Category = F
Hierarchy Area = RLIF_HIER
Business Area = RBLR
Currency = INR

SAVE
CONTROLLING SAP (FICO)

NEXT ENTRY

Cost Center = PROD_B

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Production ‘B’

Description = Production ‘B’ Cost Center

Person Responsible = User 3

Cost Center Category = F
Hierarchy Area = RLIF_HIER
Business Area = RBLR
Currency = INR

SAVE

NEXT ENTRY

Cost Center = SERV_C

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Service ‘C’

Description = Service ‘C’ Cost Center

Person Responsible = User 3

Cost Center Category = H
Hierarchy Area = RLIF_HIER
Business Area = RBLR
Currency = INR

SAVE

NEXT ENTRY

Cost Center = SERV_D

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

CONTROLLING SAP (FICO)

Name = Service ‘D’

Description = Service ‘D’ Cost Center

Person Responsible = User 3

Cost Center Category = H
Hierarchy Area = RLIF_HIER
Business Area = RBLR
Currency = INR

SAVE

Note: We can create any number of Cost Centers in the above procedure as per the
requirement.
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

5A. To display List of Cost Centers

CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 6: Creation of Cost Center Groups (KSH1)

Accounting – Controlling – Cost Center Accounting – Master Data – Cost Center Group
– Create

Controlling Area = RLIF

Cost Center Group = PRODUCTION  (Press Enter Key)

PRODUCTION = PRODUCTION COST CENTER GROUP

Select COST CENTER Icon

PRODUCTION = PRODUCTION COST CENTER GROUP

PROD_A
PROD_B  (Press Enter Key)

SAVE
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

Step 7: FI Expenses Document Posting (F-02)

Accounting – Financial Accounting – General Ledger – Document Entry – General

Posting

Document Date = 30.01.2005 16.06.2013

Posting Date = 30.01.2005 16.06.2013

Posting Key = 40 Account = 400200 400201  (Press Enter Key)

Amount = 10000
Business Area = RBLR
Cost Center = PROD_A
Text = Payment of Salary

Posting Key = 40 Account = 400201 400202  (Press Enter Key)

Amount = 5000
Business Area = RBLR
Cost Center = PROD_B
Text = Rent Payment

Posting Key = 50 Account = 200100 (Cash A/c)  (Press Enter Key)

Amount = *
Business Area = RBLR
Text = Salary & Rent Payment

Overview

SAVE

Salary A/c Dr.

Rent A/c Dr.
To Cash A/c

PROD_A PROD_B SERV_C

Salary A/c 10000 - -
Rent A/c - 5000 -

Note: Document No. 33 was posted in Company Code RLIF (This Doc. No. is Important
which is being used at the time of Repost CO Line Items)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

 Document 105 was posted in company code RLIF

Step 8: Display Cost Center wise Details (KSB1)

Accounting – Controlling – Cost Center Accounting – Information Systems – Reports for

Cost Center Accounting – Line Items – Cost Centers: Actual Line Items

Cost Center = PROD_A

EXECUTE

Note: Repeat the above process for various Cost Centers existing to know the details
according to the respective Cost Center.
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

8A. To View Controlling Document………………KSB1

CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)
CONTROLLING SAP (FICO)

REPOST CO LINE ITEMS (Using FI Document)

1. Maintain Number Ranges for Controlling Documents for Business Transactions

2. Repost CO Line Items
3. Display Cost Center wise Details

Step 1: Maintain Number Ranges for Controlling Documents for Business

Transactions (KANK)

SPRO – Controlling – General Controlling – Organization – Maintain Number Ranges

for Controlling Documents

Controlling Area = RLIF

Select MAINTAIN GROUPS Icon

CONTROLLING SAP (FICO)

Select RKU3: Repost CO Line Items

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 Number Range for Controlling Area RLIF

(Select the above Check Box)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK

Step 2: Repost CO Line Items (KB61)

Accounting – Controlling – Cost Center Accounting – Actual Postings – Repost Line

Items – Enter

Document Number = 33 (Note: Enter the respective document number)

Company Code = RLIF

Fiscal Year = 2004

Value Transaction Transaction Oty Account

Currency Currency Assignment 1
2000 INR CTR SERV_C
1000 INR CTR SERV_D
CONTROLLING SAP (FICO)

SAVE

Step 3: Display Cost Center wise Details (KSB1)

Accounting – Controlling – Cost Center Accounting – Information Systems – Reports for

Cost Center Accounting – Line Items – Cost Centers: Actual Line Items

Cost Center = PROD_A

EXECUTE

Note: Repeat the above process for various Cost Centers existing to know the details
according to respective Cost Center.

REPOST COSTS

1. Maintain Number Ranges for Controlling Documents for Business Transaction

Repost Costs (Without using FI Document)
2. Repost Costs
3. Display Cost Center wise Details

Step 1: Maintain Number Ranges for Controlling Documents for Business

Transactions Repost Costs (KANK)

SPRO – Controlling – General Controlling – Organization – Maintain Number Ranges

for Controlling Documents

Controlling Area = RLIF

CONTROLLING SAP (FICO)

Select MAINTAIN GROUPS Icon

Select RKU1: Repost Costs

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 Number Range for Controlling Area RLIF

(Select the above Check Box)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK

Step 2: Repost Costs (KB11N)

Accounting – Controlling – Cost Center Accounting – Actual Postings – Manual

Reposting of Costs - Enter

Document Date = 30.01.2005

Posting Date = 30.01.2005

Document Text = Reposts Costs

Item No. Cost Center Cost Amount Currency Cost Center

(Old) Element (New)
0000 PROD_A 400200 1000 INR SERV_C
0000 PROD_B 400201 500 INR SERV_D
CONTROLLING SAP (FICO)

SAVE

Step 3: Display Cost Center wise Details (KSB1)

Accounting – Controlling – Cost Center Accounting – Information Systems – Reports for

Cost Center Accounting – Line Items – Cost Centers: Actual Line Items

Cost Center = PROD_A

EXECUTE

Note: Repeat the above process for various Cost Centers existing to know the details
according to respective Cost Center.

PLANNING PRIMARY COSTS

1. Maintain Number Ranges for Controlling Documents for Business Transactions

Planning Primary Costs
2. Planning Primary Costs
3. Variance Report Analysis

1: Maintain Number Ranges for Controlling Documents for Business Transactions

Planning Primary Costs (KANK)

SPRO – Controlling – General Controlling – Organization – Maintain Number Ranges

for Controlling Documents

Controlling Area = RLIF

Select MAINTAIN GROUPS Icon

CONTROLLING SAP (FICO)

Select RKP1: Planning Primary Costs

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 Number Range for Controlling Area RLIF

(Select the above Check Box)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK

Step 2: Planning Primary Costs (KP06)

Accounting – Controlling – Cost Center Accounting – Planning – Cost & Activity Inputs
– Change

Version = 0
From Period = 1
To Period = 12
Fiscal Year = 2004

Cost Center Group = PRODUCTION

Cost Element = 400000

To = 499999

Entry
 Form Based
CONTROLLING SAP (FICO)

Select OVERVIEW Icon

Cost Element Plan Fixed Costs Distribution Key

400200 120000 1
400201 60000 1

Select Next Combination Icon

Cost Element Plan Fixed Costs Distribution Key

400200 120000 1
400201 60000 1

SAVE

Note: To check whether system is distributing the amount equally, follow the below
process.

Main Menu – Go To – Period Screen

BACK

Step 3: Variance Report Analysis (S_ALR_87013611)

Accounting – Controlling – Cost Center Accounting – Information System – Reports for

Cost Center Accounting – Plan / Actual Comparisons – Cost Centers: Actual / Plan /
Variance

Controlling Area = RLIF

Fiscal Year = 2004
From Period = 10
To = 10

Cost Center Value(s) = PROD_A

EXECUTE
CONTROLLING SAP (FICO)

Note: Repeat the above process for different Cost Center Value(s) as well as Cost Center
Group

ASSESSMENT

1. Maintain Number Ranges for Controlling Documents for Business Transactions

Actual Assessment
2. Creation of Secondary Cost Element
3. Creation of Assessment Cycle
4. Run Assessment Cycle
5. Display Cost Center wise Details

Step 1: Maintain Number Ranges for Controlling Documents for Business

Transactions Actual Assessment (KANK)

SPRO – Controlling – General Controlling – Organization – Maintain Number Ranges

for Controlling Documents
CONTROLLING SAP (FICO)

Controlling Area = RLIF

Select MAINTAIN GROUPS

Select RKIU: Actual Assessment

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 Number Range for Controlling Area RLIF

(Select the above Check Box)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK

Step 2: Creation of Secondary Cost Element (KA06)

Accounting – Controlling – Cost Element Accounting – Master Data – Cost Element –

Individual Processing – Create Secondary

Cost Element = 2000000

Valid From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Service to Production

Description = Service to Production

Cost Element Category = 42

CONTROLLING SAP (FICO)

SAVE

Step 3: Creation of Assessment Cycle (S_ALR_87005742)

Accounting – Controlling – Cost Center Accounting – Period End Closing – Current

Settings – Define Assessment – Create Actual Assessment

Cycle = RLIF1
Start Date = 01.04.2004  (Press Enter Key)

Controlling Area = RLIF

Cycle = RLIF1
Start Date = 01.04.2004 to 31.03.2005
Text = Service to Production

Indicators
CONTROLLING SAP (FICO)

 Iterative

Select ATTACH SEGMENT Icon

Segment Name = RLIF1 Service to Production

Segment Header Tab

Assessment Cost Element = 2000000

Sender Rule = Posted Amounts
Share in % = 100 %

 Actual Value Origin

Receiver Rule = Fixed Percentages

Select Sender/Receiver Tab

From To Group
Sender
Cost Center SERV_C - -

Receiver
Cost Center - - PRODUCTION

Select Sender Values Tab

Share in % = 100

 Actual Value Origin

Version = 0

Select Receiver Tracing Factor Tab

PROD_A = 60%
PROD_B = 40%

SAVE

BACK
CONTROLLING SAP (FICO)

BACK

SAVE

Step 4: Run Assessment Cycle (KSU5)

Accounting – Controlling – Cost Center Accounting – Period End Closing – Single

Functions – Allocations – Assessment

Parameters

Period = 10 to 10
Fiscal Year = 2004

Processing

 Test Run
 Detail Lists

Cycle Start Date

CONTROLLING SAP (FICO)

RLIF1 01.04.2004

EXECUTE

Note: Once all the details found correct, deselect TESTRUN and EXECUTE

Step 5: Display Cost Center wise Details (KSB1)

Accounting – Controlling – Cost Center Accounting – Information Systems – Reports for

Cost Center Accounting – Line Items – Cost Centers: Actual Line Items

Cost Center = PROD_A

EXECUTE

Note: Repeat the above process for various Cost Centers existing to know the details
according to respective Cost Center.

INTERNAL ORDERS

1. Define Order Types

2. Maintain Number Ranges for Orders
3. Creation of Internal Order (Master Record)
4. Make Internal Order Field as Required Entry in Field Status Variant
5. Creation of GL Account
a. Fuel Account & also make this account as Primary Cost Element
6. FI Expenses Document Posting
7. Display Internal Order wise Details
8. Planning Internal Orders
9. Variance Report Analysis

Step 1: Define Order Types (KOT2_FUNCAREA)

SPRO – Controlling – Internal Orders – Order Master Data – Define Order Types – New
Entries
CONTROLLING SAP (FICO)

Order Category = 01  (Press Enter Key)

Order Type = BIKE Vehicle Order Type for Bike

General Parameters

Planning Profile = 000001

Object Class = Overhead Costs

Status Management

Status Profile = 00000002

 Release Immediately

SAVE

Step 2: Maintain Number Ranges for Orders (KOMK)

SPRO – Controlling – Internal Orders – Order Master Data – Maintain Number Ranges
for Orders

Select MAINTAIN GROUPS Icon

Select BIKE: Vehicle Order Type for Bike

Main Menu – Edit – Select Element (F2)

Note: The selected character color will turn into BLUE color.

 External Number Range Assignment

(Select the above Check Box)
CONTROLLING SAP (FICO)

Main Menu – Edit – Assign Element Group (F5)

SAVE

BACK

Step 3: Creation of Internal Orders (KO01)

Accounting – Controlling – Internal Orders – Master Data – Special Functions – Order –

Create

Order Type = BIKE

Select MASTER DATA Icon

Controlling Area = RLIF  (Press Enter Key)

Order = FIERO-F2
Text = Fiero-F2 Power Bike

Assignments Tab
CONTROLLING SAP (FICO)

Company Code = RLIF

Business Area = RBLR
Object Class = Overhead

Control Data Tab

Currency = INR
 Statistical Order

SAVE

Step 4: Make Internal Order Field as Required Entry in Field Status Variant

SPRO – Financial Accounting – Financial Accounting Global Settings – Document –

Line Item – Controls – Maintain Field Status Variant – Position

Select FSV RLIF Line

Double Click Field Status Groups

Select the below Field Status Group Line

Field Status Group Text

G004 Cost Accounts

Select COPY AS Icon

Rename the FSG as G002

CONTROLLING SAP (FICO)

Field Status Group Text

G002 Cost Accounts (Internal Order Mandatory)

Select the above FSG being created

Select FIELD STATUS Icon

Double Click Additional Account Assignments

CO/PP Order – Required Entry

BACK

SAVE

Step 5: Creation of GL Account (FS00)

Accounting – Financial Accounting – General Ledger – Master Records – Individual

Processing – Centrally

(a) Fuel Charges Account

GL Account No. = 400205

Company Code = RLIF

Main Menu – G/L Account – Create

Account Group = Administrative Expenses

 P&L Account

Short Text = Fuel Charges A/c

CONTROLLING SAP (FICO)

Long text = Fuel Charges Account

 Only Balances in Local Currency

 Line Item Display

Sort Key = 001 (Posting Date)

Field Status Group = G002 (Cost Accounts – Internal Order Mandatory)

SAVE

Select EDIT COST ELEMENT Icon

Cost Element = 400205

From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Fuel Charges A/c

Description = Fuel Charges Account
Cost Element Category = 1

SAVE

Step 6: FI Expenses Document Posting (F-02)

Accounting – Financial Accounting – General Ledger – Document Entry – General

Posting

Document Date = 30.01.2005

Posting Date = 30.01.2005

Posting Key = 40 Account = 400205  (Press Enter Key)

Amount = 500
Business Area = RBLR
Cost Center = PROD_A Order = Fiero-F2
Text = Fuel Charges for Fiero-F2

Posting Key = 50 Account = 200100  (Press Enter Key)

Amount = *
CONTROLLING SAP (FICO)

Business Area = RBLR

Text = +

Overview

SAVE

Fuel Charges A/c Dr.

To Cash A/c

Step 7: Display Internal Order wise Details (KOB1)

Accounting – Controlling – Internal Orders – Information System – Reports for Internal

Orders – Line Items – Orders: Actual Line Items

Order = Fiero-F2

EXECUTE

Step 8: Planning Internal Orders (KPF6)

Accounting – Controlling – Internal Orders – Planning – Cost & Activity Inputs –

Change

Variables
CONTROLLING SAP (FICO)

Version = 0
From Period = 1
To Period = 12
Fiscal Year = 2004

Order = Fiero-F2

Cost Element = 400000

To = 499999

Entry
 Form Based

Select OVERVIEW Icon

Cost Element Total Plan Costs Distribution Key

400205 Fuel Charges A/c 12000 2

SAVE

Step 9: Variance Report Analysis (S_ALR_87012993)

Accounting – Controlling – Internal Orders – Information System – Reports for Internal

Orders – Plan / Actual Comparisons – Orders: Actual / Plan / Variance

Controlling Area = RLIF

Fiscal Year = 2004
From Period = 10
To Period = 10
Plan Version = 0

Order Values = Fiero-F2

EXECUTE
CONTROLLING SAP (FICO)

PROFIT CENTER ACCOUNTING

1. Maintain Controlling Area Settings

2. Define Dummy Profit Center
3. Set Control Parameters for Actual Data
4. Maintain Plan Versions
5. Maintain Document Types
6. Define Number Ranges for Local Documents
7. Creation of Profit Center
8. Creation of Profit Center Group
9. Assignment of Profit Center in Cost Center Master Record
10. Make Profit Center as Optional Field in Field Status Variant
11. Make Sales Account as Revenue Cost Element & also Change the Field Status
Group of Sales Account
12. Prepare or Maintain Automatic Account Assignment of Revenue Elements
13. FI Revenue Document Posting
14. Display Profit Center wise Details
15. FI Expense Document Posting
16. Display Profit Center wise Details
CONTROLLING SAP (FICO)

Step 1: Maintain Controlling Area Settings (0KE5)

SPRO – Controlling – Profit Center Accounting – Basic Settings – Controlling Area

Settings – Maintain Controlling Area Settings

Controlling Area = RLIF

Controlling Area Settings

Standard Hierarchy = RLIF_HIER

 Elimination of Int. Business Volume

Profit Center Local Currency Type = 20

 Store Transaction Currency

Valuation View = Legal Valuation

ALE Distribution Method = No distribution to other systems

SAVE

Step 2: Creation of Dummy Profit Center (KE59)

SPRO – Controlling – Profit Center Accounting – Master Data – Profit Center – Create
Dummy Profit Center – Create Dummy Profit Center

Dummy Profit Center = RLIF_DUMMY

Select BASIC DATA Icon

Basic Data Tab

Name = Dummy Profit Center

Description = Dummy Profit Center for RLIF

Profit Center Group = RLIF_HIER

CONTROLLING SAP (FICO)

SAVE

Step 3: Set Control Parameters for Actual Data (1KEF)

SPRO – Controlling – Profit Center Accounting – Basic Settings – Controlling Area

Settings – Activate Direct Postings – Set Control Parameters for Actual Data – New
Entries

From Year Locked Line Items Online Transfer

2004  

SAVE

Step 4: Maintain Plan Versions

SPRO – Controlling – Profit Center Accounting – Basic Settings – Controlling Area

Settings – Activate Direct Postings – Plan Versions – Maintain Plan Versions

Exclusive
Version Name Plan Actual WIP/RA Variance
Use
0 Plan/Actual     0

Select the above Version

Double Click Settings for Profit Center Accounting

Exchange
Online Version Line Value Variant
Year Rate
Transfer Locked Items Date for TP
Type
2004   M
CONTROLLING SAP (FICO)

SAVE

Step 5: Maintain Document Types (GCBX)

SPRO – Controlling – Profit Center Accounting – Actual Postings – Basic Settings:

Actual – Maintain Document Types

Note: This step is just for display purpose.

Step 6: Define Number Ranges for Local Documents (GB02)

SPRO – Controlling – Profit Center Accounting – Actual Postings – Basic Settings:

Actual – Define Number Ranges for Local Documents

Select MAINTAIN GROUPS Icon

 Document Type OC

(Select the above Check box)

Main Menu – Interval – Maintain

Company Code = RLIF  (Press Enter Key)

Select INTERVAL Icon

CONTROLLING SAP (FICO)

Year From Number To Number

2004 100001 200000

SAVE

NEXT

 Document Type GI

(Select the above Check box)

Main Menu – Interval – Maintain

Company Code = RLIF  (Press Enter Key)

Select INTERVAL Icon

Year From Number To Number

2004 200001 300000

SAVE

Step 7: Creation of Profit Center (KE51)

Accounting – Controlling – Profit Center Accounting – Master Data – Profit Center –

Individual Processing – Create

Profit Center = PROFCTR1

Select MASTER DATA Icon

Analysis Period = 01.04.2005 to 31.12.9999

Name = Profit Center 1

Long Text = Profit Center 1
Person Responsible = User 3
Profit Center Group = RLIF_HIER

Select ACTIVATE Icon

CONTROLLING SAP (FICO)

SAVE

NEXT ENTRY

Profit Center = PROFCTR2

Select MASTER DATA Icon

Analysis Period = 01.04.2005 to 31.12.9999

Name = Profit Center 2

Long Text = Profit Center 2
Person Responsible = User 3
Profit Center Group = RLIF_HIER

Select ACTIVATE Icon

SAVE

Step 8: Creation of Profit Center Groups (KCH1)

Accounting – Controlling – Profit Center Accounting – Master Data – Profit Center

Group – Create

Profit Center Group = PROFCTRGR  (Press Enter Key)

PROFCTRGR PROFIT CENTER GROUP

Select PROFIT CENTER Icon

PROFCTRGR PROFIT CENTER GROUP

PROFCTR1
PROFCTR2  (Press Enter Key)
CONTROLLING SAP (FICO)

SAVE

Step 9: Assignment of Profit Centers in Cost Center Master Record (KS02)

Accounting – Controlling – Cost Center Accounting – Master Data – Cost Center –

Individual Processing – Change

Cost Center = PROD_A

Select MASTER DATA Icon

Basic Data Tab

Profit Center = PROFCTR1

SAVE

Cost Center = PROD_B

Select MASTER DATA Icon

Basic Data Tab

CONTROLLING SAP (FICO)

Profit Center = PROFCTR1

SAVE

Cost Center = SERV_C

Select MASTER DATA Icon

Basic Data Tab

Profit Center = PROFCTR2

SAVE

Cost Center = SERV_D

Select MASTER DATA Icon

Basic Data Tab

Profit Center = PROFCTR2

SAVE

Step 10: Make Profit Center as Optional Entry in Field Status Variant

SPRO – Financial Accounting – Financial Accounting Global Settings – Document –

Line Item – Controls – Maintain Field Status Variant – Position

Select FSV RLIF Line

Double Click Field Status Groups

Select the below Field Status Group Line

Field Status Group Text

G001 General (with Text, allocation)

Select COPY AS Icon

Rename the FSG as G010

Field Status Group Text

CONTROLLING SAP (FICO)

G010 Profit Center Optional

Select the above FSG being created

Select FIELD STATUS Icon

Double Click Additional Account Assignments

Profit Center – Optional Entry

BACK

SAVE

Step 11: Make Sales Account as Revenue Cost Element & also Change the Field
Status Group (FS00)

Accounting – Financial Accounting – General Ledger – Master Records – Individual

Processing - Centrally

GL Account = 300000
Company Code = RLIF

Main Menu – GL Account – Change

Select Create/Bank/Interest Tab

Field Status Group = G010

SAVE
CONTROLLING SAP (FICO)

Select EDIT COST ELEMENT Icon

Cost Element = 300000

From = 01.04.2004 to 31.12.9999

Select MASTER DATA Icon

Name = Sales A/c

Description = Sales Account

Cost Element Category = 11

SAVE

Step 12: Prepare / Maintain Automatic Account Assignment of Revenue Elements

(OKB9)

SPRO – Controlling – Profit Center Accounting – Actual Postings – Maintain Automatic

Account Assignment of Revenue Elements – New Entries

Company Cost Cost Profit Profit

B Arln Order
Code Element Center Segment Center
RLIF 300000 PROFCTR1

SAVE

Step 13: FI Revenue Document Posting (F-02)

Accounting – Financial Accounting – General Ledger – Document Entry – General

Posting

Document Date = 30.01.2005

CONTROLLING SAP (FICO)

Posting Date = 30.01.2005

Posting Key = 40 Account = 200100 (Cash A/c)  (Press Enter Key)

Amount = 12,000
Business Area = RBLR
Text = Cash Sales

Posting Key = 50 Account = 300000 (Sales A/c)  (Press Enter Key)

Amount = *
Business Area = RBLR
Profit Center = PROFCTR1
Value Date = 30.01.2005
Text = +  (Press Enter Key)

Overview

SAVE

Cash A/c Dr.

To Sales A/c

Step 14: Display Profit Center wise Details (KE5Z)

Accounting – Controlling – Profit Center Accounting – Information System – Reports for

Profit Center Accounting – Line Item Reports – Profit Center: Actual Line Items

Record Type = 0
Version = 0
Controlling Area = RLIF
Company Code = RLIF
Posting Period = 10
Fiscal Year = 2004
Profit Center = PROFCTR1

EXECUTE

Step 15: FI Expenses Document Posting (F-02)

Accounting – Financial Accounting – General Ledger – Document Entry – General

Posting
CONTROLLING SAP (FICO)

Document Date = 30.01.2005

Posting Date = 30.01.2005

Posting Key = 40 Account = 400200 (Salary A/c)  (Press Enter Key)

Amount = 10,000
Business Area = RBLR
Text = Cash Sales

Posting Key = 50 Account = 200100 (Cash A/c)  (Press Enter Key)

Amount = *
Business Area = RBLR
Profit Center = PROFCTR1
Value Date = 30.01.2005
Text = +  (Press Enter Key)

Overview

SAVE

Salary A/c Dr.

To Cash A/c

Step 16: Display Profit Center wise Details (KE5Z)

Accounting – Controlling – Profit Center Accounting – Information System – Reports for

Profit Center Accounting – Line Item Reports – Profit Center: Actual Line Items

Record Type = 0
Version = 0
Controlling Area = RLIF
Company Code = RLIF
Posting Period = 10
Fiscal Year = 2004
Profit Center = PROFCTR1

EXECUTE
CONTROLLING SAP (FICO)

PLANNING

1. Planning P&L Items

2. Variance Report Analysis
3. Planning Balance Sheet Items
4. Variance Report Analysis

Step 1: Planning P&L Items (7KE1)

Accounting – Controlling – Profit Center Accounting – Planning – Costs / Revenues –

Change

Version = 0
From Period = 1
To = 12
Fiscal Year = 2004
Company Code = RLIF

Account No. = 300000

CONTROLLING SAP (FICO)

To = 499999

Entry

 Form Based

OVERVIEW

Distribution Key
Sales Account 180000 1
Salary Account 120000 1

SAVE

Step 2: Variance Report Analysis (S_ALR_87013340)

Accounting – Controlling – Profit Center Accounting – Information System – Reports for

Profit Center Accounting – List Oriented Reports – Profit Center Group: Plan / Actual /
Variance

Controlling Area = RLIF

Fiscal Year = 2004
From Period = 1
To Period = 12
Plan Version = 0

Profit Center Value(s) = PROFCTR1

EXECUTE

Step 3: Planning Balance Sheet Items (7KE3)

CONTROLLING SAP (FICO)

Accounting – Controlling – Profit Center Accounting – Planning – Balance Sheet

Accounts – Change

Version = 0
From Period = 1
To = 12
Fiscal Year = 2004
Company Code = RLIF

Profit Center = PROFCTR1

Account No. = 100000

To = 299999

Entry

 Form Based

OVERVIEW

Profit Center Distribution Key

Cash Account 6000000 1

SAVE

Step 4: Variance Report Analysis (S_ALR_87013336)

Accounting – Controlling – Profit Center Accounting – Information System – Reports for

Profit Center Accounting – Interactive Reporting – Profit Center Group: Balance Sheet
Accounts Plan / Actual

Controlling Area = RLIF

Fiscal Year = 2004
From Period = 1
To Period = 12
Plan Version = 0

Profit Center Value(s) = PROFCTRGR

EXECUTE
CONTROLLING SAP (FICO)