FYBMS-Division a, FOA Assignment Group No. 5
FYBMS-Division a, FOA Assignment Group No. 5
FINANCIAL ACCOUNTING
Group 5, FYBMS A (41-50)
At its core, financial accounting involves the preparation of key financial statements that
encapsulate a company's financial performance and position. The most commonly used
financial statements include the balance sheet, income statement, and cash flow statement.
The balance sheet offers a snapshot of a company's assets, liabilities, and equity at a specific
point in time, allowing stakeholders to assess the company’s financial stability. The income
statement, on the other hand, summarizes revenue and expenses over a certain period, thus
indicating the company’s profitability. Meanwhile, the cash flow statement tracks the flow of
cash in and out of the business, providing insights into its liquidity and operational efficiency.
Financial accounting serves both internal and external reporting purposes. For internal
stakeholders, such as management, these financial reports are crucial for decision-making and
strategic planning. They enable managers to evaluate operational performance and make
informed choices regarding budgeting and investments. For external stakeholders, financial
accounting ensures transparency and trust, as it adheres to established accounting principles
and standards, such as Generally Accepted Accounting Principles (GAAP) or International
Financial Reporting Standards (IFRS). This adherence is essential for maintaining investor
confidence and fulfilling regulatory requirements, ultimately supporting the sustainability and
growth of the business.
The primary purposes of financial accounting extend beyond mere number-crunching; they
are integral to the effective functioning of a business. At its core, financial accounting aims to
provide accurate and timely financial information to various stakeholders, including
investors, creditors, management, and regulatory agencies. This information is pivotal for
informed decision-making and assessing the financial health of an organization.
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For investors, financial accounting serves as a critical tool to evaluate the viability and
profitability of potential investments. By analyzing financial statements, investors can gauge
a company's performance over time, understand its revenue-generating capabilities, and
assess risks associated with their investments. For instance, a consistent upward trend in
revenue reported on the income statement may attract more investors, whereas persistent
losses could deter them.
Creditors also rely heavily on financial accounting to assess a company’s creditworthiness.
By scrutinizing a business's balance sheet, lenders can determine its ability to repay debts. A
strong equity position and manageable debt levels, for example, may lead to favorable
lending terms.
Management uses financial accounting data to guide strategic planning and operational
decisions. By reviewing cash flow statements, managers can identify periods of cash surplus
or shortfall, enabling them to plan for investments or cost-cutting measures effectively. For
example, if cash flow projections indicate a seasonal dip in revenues, management may
decide to scale back on expenditures during that period.
Moreover, compliance with legal obligations is another significant purpose of financial
accounting. Organizations must adhere to regulations set forth by governing bodies, and
financial accounting provides the necessary documentation and transparency to meet these
requirements. This compliance not only fosters trust with stakeholders but also mitigates the
risk of legal penalties.
In summary, the purposes of financial accounting are foundational to the sustainability and
growth of businesses. By providing essential financial insights, it facilitates informed
decision-making, ensures compliance, and ultimately supports strategic business operations.
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The principles of accruals base, consistency, prudence, and going concern have a direct
contribution towards the accuracy of the financial statements prepared at a company. It all
starts with understanding how these concepts help the overall situations of the company:
Accrual Basis: While many businesses prepare financial statements based on cash
accounting, this principle focuses on preparing statements on an accrual basis. It is essential
for all transactions’ impact to be reflected in the correct accounting period. Implementation of
this principle increases the level of transparency in the financial reporting process, which
enables stakeholders to make informed decisions.
Consistency: This principle ensures that the same accounting policies have been implemented
within the set duration, and that period financial statements are comparable. This is important
when it comes to analyzing data and predicting future results because if this principle is
disregarded, financial statements would discredit anyway. Investors and other stakeholders
become more informed due to the transparency of the reports and information provided in the
financial statements.
Prudence: The absence of caution and moderation in policies leads to the implementation of
the prudence principle. This principle is aimed at ensuring that financial statements and
reports are prepared within the limits obtainable and does not lead to the overestimation of
assets or income and the underestimation of expenses or liabilities. This principle aids in
protecting stakeholders from overly sanguine or dubious interpretations of the financial
statements, maintaining honesty in the financial statements and preventing potential
economic abuse.
Going Concern: The foundation of going concern is that a business is expected to continue its
operations in the foreseeable future. This fact helps to enable correct presentation of financial
statements and reports. Even so, allows for adequate control of long term assets and liabilities
such as amortization and depreciation, which positively serves the financial status of the firm.
If the going concern assumption is not met (or the business is going to be closed soon), it is
key that this information is communicated in order to heighten the exposure of the risks
involved to the stakeholders. Such moves help to preserve some degree of openness and
fidelity in the reporting.
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In summary, these principles are co-existing as they are all designed to ensure fairness,
accuracy and trust among investors, creditors, regulators and other relevant parties. Financial
integrity is described as the capacity of the financial statements of a given firm to portray
accurately the state of its economy. These principles are the one that makes it happen.
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The accounting cycle is a process whereby organizations record and manage transactions in
an orderly fashion, providing the eventual picture of their financial well-
being. Without it, there would be an exact degree of incompleteness in the reporting
of financial information, and, consequently, financial activities would not be
recorded in due course or proper organization. The accounting cycle makes compliance
with generally accepted accounting standards feasible, in addition to internal decision-making
and strategic planning.
3. Posting to Ledgers: After journalizing, the journal entries are posted to the respective
accounts in the general ledger. This helps categorize and summarize transactions for easy
reference.
4. Preparing Trial Balances: A trial balance is then prepared to ensure that total debits equal
total credits. This step serves as a preliminary check of the accuracy of the ledger accounts.
5.Accruing and Deferring Adjustments: All those items, which have occurred but not account
ed for, accruals or deferred, call for adjustment entry. This enables the revenues and
expenses to get reflected in appropriate accounting periods.
6.Preparation of Final
Accounts: Final accounts prepared at the completion of the accounting cycle include an inco
me statement, a balance sheet, and a statement of cash flow.
These present the summary of financial performance and position of the business entity.
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RECORDING TRANSACTIONS
Debit and Credit Rules for Transaction Recording In a double-entry accounting system, one
of the most important instruments for accurate accounting is the debit and credit rules. The
debit and credit balances are kept balanced on financial statements for every transaction that
involves a minimum of two accounts.
1. Resources and Costs: Debit: Raises the value of an asset or expense. Credit: lowers a cost
or asset.
2. Revenues and Liabilities: Credit: raises revenue or liability accounts. Debit: reduces
revenue or liability balances.
3. Equity or Capital: Credit: raises equity or capital. Debit reduces equity or capital. Accuracy
in the financial records that accountants are expected to handle is achieved by mastering these
rules.
According to the Golden Rules of Accounting, there are at least three conventional rules that
apply differently depending on the kind of account.
1. Personal Account:
- Rule: Debit the receiver and credit the giver.
- Example: If payment is made to a seller, debit the seller’s account and credit the coins or
bank account.
2. Real Account:
- Rule: Debit what comes in and credit what is going out.
- Example: When fixtures is bought, debit the furnishings account and credit score the coins
account.
3. Nominal Account:
- Rule: Debit all prices and losses, credit all incomes and profits.
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- Example: For income fee, debit the profits account and credit score the cash account.
Common Journal Entries
1. Sales Transactions:
- For coins income:
Debit: Cash Account
Credit: Sales Account
2. Purchase Transactions:
- For purchases paid in coins:
Debit: Purchases Account
Credit: Cash Account
3. Expense Transactions:
- For fees paid straight away:
Debit: Expense Account (e.G., Rent, Utilities)
Credit: Cash Account
Asset Transactions
When a set asset is purchased (e.G., machinery):
Debit: Machinery Account
Credit: Cash/Bank Account
Bank Transactions
When cash is deposited into the bank:
Debit: Bank Account
Credit: Cash Account
To sum up, recording transactions is a crucial part of accounting that helps businesses stay
organized and manage their finances effectively. By carefully documenting each financial
event, companies can maintain transparency, make informed decisions, and meet legal
requirements. Good record-keeping allows businesses to track their income, expenses, and
overall financial health, while also identifying trends or problems early on. In the end, this
practice supports the smooth running of a business and plays a key role in its growth and
stability.
Adjustments
Adjustments are changes made in the books of accounts to show a clearer as well as true
picture of the financial position of the business. They also help show expenses and revenues
in the correct time period and also help in complying with the accrual basis of accounting.
Advantages of Adjustments
● Helps show a clearer picture of the firm’s financial standing.
● Helps in complying with accounting principles.
● Helps management make better informed decisions.
● Minimizes errors and misstatements.
Types of Adjustments
There are many types of adjustments like:
1. Accrued revenues –revenues earned but not yet received. For example, adding interest
receivable to assets as well as interest as it has been earned.
2. Accrued expenses –expenses payable but not yet paid. For example, adding salaries
payable to liabilities as well as salaries as it has been incurred.
3. Prepaid expenses –expenses paid for in advance. For example, adding rent paid in
advance to assets as well as deducting it from rent as it has been paid for next period.
4. Revenues received in advance –revenues received but not yet earned. For example,
adding subscription fees received in advance to liabilities as well as subtracting it
from subscription as it has not been earned yet.
5. Depreciation-it is the cost that a fixed asset might have lost to its value for the use
over the period. For example, the subtraction of depreciation on machinery from
machinery and adding to debit side of P&L.
6. Bad debts –it is the amount that is irrecoverable from the debtors due to insolvency or
any other issue. For example, subtracting of bad debts from creditors as well as
provision for doubtful debtors.
7. Provision -provision made for expenses that might occur in future. For example,
subtracting of provision for doubtful debtors from debtors and putting provision for
doubtful debtors on debit side of P&L.
8. Amortization-it is the cost that a intangible asset might have lost to its value over the
period. For example, the subtraction of amortization of patent from patent and adding
to debit side of P&L.
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9. Revaluation of assets –adjusting the value of assets to show the current market price
of the asset. For example, adding to machinery account for the raise in market price of
machinery adding it to the credit side of P&L.
10. Inventory adjustments –adjustment made to show the correct value of the inventory
remaining with the business at the end of the accounting period. For example, putting
of closing stock in the assets side of the balance sheet.
Closing Statements
Closing statements are financial summaries made at the end of the period to show the
financial standing of the business as well as prepare for the next period.
Components
● Income Statement – sums up the final expenses as well
as revenues of the business for the period
● Balance Sheet – shows all the assets, liabilities and
equity present in the business on the last day of the
period.
● Cash Flow Statement- shows all the cash inflows and
outflows of the business.
Purpose
● Bring all the temporary accounts back to zero for the next accounting period.
● Transferring the net income or loss from temporary
account to permanent account.
Process of Closing Statements
1. Closing all the revenue accounts and transferring to the
income summary. For example, if a company has total
of 10000 sales it is credited to income summary.
2. Closing all the expense accounts and transferring to the
income summary. For example, if a company has total
of 5000 purchases it is debited to income summary.
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Depreciation is the process of allocating the cost of a tangible asset, such as machinery,
equipment, or buildings, over its useful life. This method accounts for the wear and tear,
aging, or obsolescence of the asset as time passes.
Amortization, on the other hand, involves spreading the cost of an intangible asset, like
patents, copyrights, or trademarks, over its useful life. While it shares similarities with
depreciation, it specifically pertains to non-physical assets.
Methods
Depreciation Methods
1. Straight-Line Method
• Formula:
• This method allocates an equal expense each year throughout the asset’s useful life.
• It is straightforward and widely used.
Amortization Methods
1. Straight-Line Method
• Similar to depreciation, this method allocates the cost of the intangible asset evenly over
its useful life.
• Formula:
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Both depreciation and amortization enable businesses to recognize the cost of utilizing their
assets over time, aligning expenses with revenue generation in accordance with the matching
principle of accounting.
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Accounting standards are essential for maintaining clarity and uniformity in how financial
information is presented. These are basically a set of rules and guidelines that companies
follow while preparing their financial statements. Without these standards, it would be really
difficult to compare the financial performance of different companies or even understand
their financial health properly.
In India, we use Indian Accounting Standards (Ind AS), which are largely based on
International Financial Reporting Standards (IFRS). These standards are important for several
reasons:
1. Transparency:
Accounting standards ensure that financial statements are not misleading and present a true
picture of a companyâs finances. For example, they ensure that profits and losses are reported
honestly, which builds trust among investors and other stakeholders.
2. Consistency:
When all companies follow the same rules, it becomes easier to track their performance over
time. For instance, you can easily see whether a companyâs profits are improving or
declining if the same standards are applied every year.
3. Comparability:
If two companies, say a manufacturing company and an IT firm, follow the same accounting
standards, itâs easier to compare their performance. This is especially useful for investors
trying to decide where to put their money
4. Legal Compliance:
Following accounting standards also helps companies stay on the right side of the law, as
non-compliance can lead to fines or penalties.
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To make sure these accounting standards are properly followed, India has several regulatory
bodies. Each of these plays a specific role in maintaining order and fairness in financial
reporting.
1. Institute of Chartered Accountants of India (ICAI):
ICAI is the main body that designs and updates accounting standards in India. It also ensures
that these standards suit Indian businesses while keeping them aligned with international
norms.
2. Securities and Exchange Board of India (SEBI):
SEBI regulates the stock markets in India. It ensures that all listed companies follow proper
accounting and disclosure practices so that investors can make informed decisions.
3. Reserve Bank of India (RBI):
RBI is responsible for overseeing financial institutions like banks and NBFCs. It ensures they
stick to accounting standards and maintain financial discipline.
4. Ministry of Corporate Affairs (MCA):
MCA plays a key role in enforcing corporate laws in India, including those related to
accounting standards under the Companies Act, 2013.
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Conclusion
Accounting standards and regulatory frameworks are like the backbone of our financial
system. They make sure everything runs smoothly, from financial reporting to investor
protection. In India, bodies like ICAI, SEBI, RBI, and MCA work together to enforce these
rules and keep our economy stable.
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• Self-dealing: Instances where accountants work for the benefit of themselves or the
organization at the expense of ethics.
• Aids in earning trust from stakeholders such as investors, staff, and law and regulation
enforcers.
• Compliances with applicable legal provisions such as IFRS or GAAP are observed.
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• Engaged special purpose entities (SPEs) to mask debts and augment profits.
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The role of accounting standards (eg IFRS and GAAP) and regulatory frameworks were also
analyzed. These frameworks ensure uniformity and easy comparability in financial
accountings. Lastly, the ethical dilemmas that accountants face and the importance of
ensuring transparency and integrity were discussed. This emphasized the ethical dimension of
the profession.
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By following these recommendations, businesses can maintain accurate, reliable, and ethical
financial accounting practices that support long-term success. Through collaboration,
adherence to standards, and a commitment to integrity, organizations can build trust with
stakeholders and navigate the complex financial landscape effectively.
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