Indraprastha INTERNATIONAL SCHOOL

Sector 10, Dwarka, New Delhi – 110075

Session: 2024-25
Class X
Information Technology (402)
DIGITAL DOCUMENTATION (ADVANCED)
REVISION NOTES

CREATE AND APPLY STYLE IN THE DOCUMENT

Style refers to a pre-defined set of formatting
attributes that can be applied to text, paragraphs,
pages, and other elements of a document. Styles help
to ensure consistency in formatting throughout the
document and make it easier to manage and modify
the document’s formatting.

Advantages of Style
 Provides consistency throughout the document
 Saves time and increases efficiency
 Allows for easy updates and modifications
 Makes document management simpler and more organized
 Enhances accessibility for readers who use assistive technologies.

There are several types of styles in Libre Office, including:

 Character styles: These are used to apply formatting to specific characters or words
within a paragraph.
 Paragraph styles: These are used to apply formatting to entire paragraphs, including text
alignment, spacing, and indentation.
 Page styles: These are used to define the layout and formatting of individual pages,
including margins, headers, and footers.
 List styles: These are used to define the formatting of bulleted or numbered lists.
 Frame styles: These are used to define the formatting of frames, which are used to hold
graphics or other elements within a document.
 Table styles: These are used to define the formatting of tables, including cell borders,
backgrounds, and text alignment.
 Graphics styles: These are used to define the formatting of graphics or images within a
document, including borders, backgrounds, and text wrapping.

How to Apply Style in Libre Office

Step 1 : Select the text, paragraph, or other element where you want to apply the style.
Step 2 : Click Format > Style and Formatting or press F11
Step 3 : Select any one of the style (e.g., Paragraph, Character, etc.)

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Fill Format Mode
Fill Format Mode allows you to copy the formatting from one element of a document and
apply it to another element. This can be useful when you want to quickly apply consistent
formatting to multiple elements within a document.
How to apply Fill Format Mode
Step 1 : Select the element that contains the formatting you want to copy.
Step 2 : Click on the “Fill Format mode” icon in the Style and Formatting window.
Step 3 : Select the element or elements that you want to apply the formatting to.
Step 4 : Click on the element that you want to apply the formatting.

Creating New Custom Style in Libre Office

There are two diffierent ways to create a Style:
1. Creating a new Style from a selection
2. Dragging and Dropping to Create A Style

Create New Style from Selection

This new style will only be applied to this document and will not be saved in the template.

Step 1 : Select the formatted text or paragraph.

Step 2 : From the top menu, select “Styles” > “New Style” (or press F11).
Step 3 : In the New Style window, enter a name for the new style and select the type of
style you want to create.
Step 4 : Make any required changes to the style options.
Step 5 : Click “OK” to save the new style.
Drag and Drop to create New Style
You can drag and drop a text selection into the Styles and Formatting window to create a
new style.
Step 1 : Open the Styles and Formatting window.
Step 2 : Select text and drag it to the Styles and Formatting window.
Step 3 : In the Create Style dialog box, type a name for the new style. Click OK to save the
new style.
Modifying Custom or Pre defined Styles
There are two different ways to modify Style in Libre Office:
 Updating a style from a selection
 Load or copy styles from another document or template

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Updating a Style from a selection
To update a style from a selection:
Step 1 : Open the Styles and Formatting window.
Step 2 : In the document, select an item that has the format.
Step 3 : Select the style you want to update, then click on the arrow next to the New Style
from Selection icon and click on Update Style.

Load or copy styles from another document or template

You can copy styles by loading them from a template or another document:
Step 1 : Open the document into which you wish to paste styles.
Step 2 : Click on the arrow next to the New Style from Selection symbol in the Styles and
Formatting window, and then select Load Styles.
Step 3 : Choose the template you wish to copy styles from, on the Load Styles box.
Step 4 : Decide which style categories should be duplicated.
Step 5 : Click OK to copy the styles.

How to Insert and use Image in Digital Document

There are various ways to insert images into a document:
1. Drag and Drop
2. Insert Image from Dialog Box
3. Insert Image from Clipboard
4. Insert Image from Gallery
5. Insert Image from Scanner

Drag and Drop

Step 1 : Open a File browser window and locate the image you want to insert.
Step 2 : Drag the image into the Writer document and drop it where you want.

Insert Image from Dialog Box

Step 1: Click on the place where you want to insert the image in the document.
Step 2: Select Insert menu > Picture > From File option.
Step 3: In the Insert Picture box, select the image that needs to be inserted, and click Open.

Insert Image from Clipboard

Step 1 : Copy the image by pressing “Ctrl+C” or right click and select “Copy”.
Step 2 : Place the cursor where you want the image to be inserted.
Step 3 : Press “Ctrl+V” or right-click and select “Paste” to insert the image from clipboard.

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Insert Image from Gallery
Step 1 : Open the document in which you want to insert the image.
Step 2 : From the top menu, select “View” > “Gallery” (or press F6).
Step 3 : In the Gallery window, find the image you want to insert from the categories.
Step 4 : Click on the image to select it.
Step 5 : Click and drag the selected image into the document where you want it to appear.

Insert Image from Scanner

If your computer has a scanner attached, the scanned item can be inserted as an image into
the document. To insert image click the area where the image to be placed.
Select Insert > Picture > Scan > Select Source.

Picture Toolbar
To edit an image we can use the Picture toolbar. The Picture toolbar displays when you insert
a picture.
To set the Picture toolbar always visible, click on View menu > Toolbars > Picture.

Graphics mode
We can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.

Flip vertically or horizontally

Select the image, then click the corresponding icon to turn it vertically or horizontally.

Filters
The various image filters and their effects are as follows:

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Transparency
To make a picture more transparent, change the percentage value in the Transparency box.
When making a water mark or enclosing the image in the background.

Using The Formatting Toolbar And Picture Dialog box

a. Cropping Images
Cropping refers to removing the unwanted portion of the image from any of its side.
b. Keep scale / Keep image size
When the Keep scale option is used, cropping an image does not alter its scale.
When the Keep Image Size option is used, cropping results in either an increase in
image size, a decrease in image size, or an image distortion.
c. Resizing an Image
Resizing refers to changing the height or width of an image in Writer.
d. Rotating a Picture
Rotation refers to changing the angle of the image.
e. Stretching a Picture
Stretching refers to changes an image's horizontal and vertical dimensions non-
proportionally.
f. Skewing a Picture
Skewing refers to slanting an image by a specified degree.

CREATE AND USE TEMPLATE

A template is a pre-designed sample document which can be used to create new document.

Creating a Template
You can create your own templates in two ways:
1. from a document
2. using a wizard

Creating A Template From A Document

Step 1 : Open a new or existing document from which you want to create a template.
Step 2 : Add the content and styles that you want.
Step 3 : From the main menu, choose File > Templates > Save.

Creating A Template Using A Wizard

Step 1 : Choose File > Wizards >[type of template required]
Step 2 : Follow the instructions on the pages of the wizard.
Step 3 : Specify the name and location for saving t he template.
Step 4 : Finally, you have the option of creating a new document from your template
immediately.

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CREATE AND CUSTOMIZE TABLE OF CONTENTS
A table of contents (TOC) is a list of the main sections or chapters in a document, a table
of contents gives readers a quick summary of the document’s content and to quickly search
for a specific piece of information within it. The table of contents typically includes
section or chapter titles and the corresponding page numbers.

Advantages of Table of Content

 Provides quick navigation
 Efficient organization
 Improved comprehension
 Professional appearance
 Accessibility for readers with disabilities

What is the purpose of Table of Content

1. It provides users with a summary of the contents and structure of the document.
2. It enables users to jump right to a certain area of a document.

How to Insert Table of Content in the document

To insert the Table of Content in a document click on:
Insert > Indexes and Tables > Indexes and Tables.

Changing the Number of Levels

When creating the table of contents, Writer by default considers 10 levels of headings. Enter
the required number in the “Evaluate up to level” spin box to adjust the number of levels
examined.

Using The Entries Tab

Entries table help to customize the formatting of the TOC entries. This tab allows you to
specify how the headings and subheadings in the document should appear in the TOC,
including the font, style, indentation, and page number formatting.
Buttons available under the Entries tab are as follows:
 E# – The chapter number is indicated by the E# button.
 E – The entered text is represented by the E button.
 T – A tab stop is represented by the T button.
 # – The page number is indicated by the # button.
 LS – The start of a hyperlink is indicated by the LS button.
 LE – The end of a hyperlink

Using The Background Tab

To add colour or a graphic to the table backdrop, use the Background tab.

Saving The Table Of Contents

Click OK to save the table of contents and have it display in your document. The table of
contents is displayed in your document once the Insert Index/Table window closes.

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