Csc_Intro to excel
Csc_Intro to excel
~ Introduction to Excel
L£ARNING OUTCOMES
The student wtll be att tn•
O
t} Features of Excel
❖ Formulas are mainly used for performing simple and complex mathematical calculations.
❖ Functions are the built-in formulas used for calculating percentage, interest, average, etc.
❖ Formatting features improve the appearance of data.
❖ The data is automatically recalculated in the entire worksheet if any change is made
in a single cell.
❖ The data can be searched quickly and 1f required replaced instantly.
❖ Quick data entry can be done in a large series of cells by using the Auto Fill option.
❖ The data can be viewed in a graphical form, such as charts, which help to understand,
analyse, and compare data in an effective manner.
These advanced features have made Microsoft Excel the first choice for professionals to
quickly perform lengthy accounting and financial tasks, that help in taking prompt actions.
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Figure 7. 1: Starting Excel 2019
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When you open Excel 2019, the Start Screen appears. Select the
th
stank workbook umbnail from the screen. A new blank workbook
will open on your screen. Fact File
holds a single worksheet, named Sheet1. You can add any number
of worksheets in a workbook according to the limits of memory
available on a computer.
[ Range~
;e Components of a Worksheet
jor components of a wor ksheet are discussed below:
ell E h
. of a column an d row in a worksheet . ac.
t.ell is an intersect10n d row number, which 1s
1. l mn letter an
l ;s identified by ts co u AS refers to the cell at the You can use the Ctrl + Fl
key combination to hide
as Cell address. For ex;~P:~ell is used to store data, such and display the ribbon c. s
tion of column A and ro ·. tc A cell can have up t o per the requirernt>nt
l funct10ns, e ·
' numbers, formu as,
aracters.
81
Quest
Active Cell . .
nd it which d1fferent1ates it
When you click on a cell, a thick black border appear s arou '. ter It indicates that
. ll d a Cel 1 pom .
from the rest of the cells. This highlig hted box 1s ca e . ll
l · the act1Ve ce ·
the current cell is active. Data can be entered on Y m
Range
. h h pe of a rectan gle. It can be
A range is a group of contiguous cells, wh1ch form t e s a .
• k h t You can spec1fy a range by
as small as a single cell or as big as an ent1re wor s ee · th ted by a
writing the starting cell address followed by the ending cell address, bo separa
th e C1 cell address and
colon (:). For example, C1 :C1 O indicates a range startin g from
ending in the C10 cell address.
Column Headings
Letters across the top border of each worksheet are called Column headin
gs. These
headings identif y columns with letters A to Z, AA ..... AZ, BA ..... BZ, •· · .XAA. · · .XFD.
Every
Row Headings
r of the
Row headings are the numbers marked from 1 to 1,048, 576 along the left borde
worksheet to represent each row of it.
Name Box
window.
The Name box is locate d just above the column headings on the left side of the
This area displays the location of the cell pointer.
Status Bar
ion about
The Status bar is located at the bottom of the Excel window. It gives you i nf ormat
the curren t selection.
Tit le Bar
Jt displays the name of the presentation on which you are curren t ly working.
8 Moving Around the Spreadsheet
oput data in a works_heet, you have to move t he cell poi nter from one cell to another
help of the vanous keys defined in the given table.
Keys
Function
Moves_one column right
Moves one~-;;~;n le~f;:-t- - - - - - - - - - - - - - Quick View
t Moves one row up You c.n 1txpand or
t} Entering Data
Follow the given steps to enter data in a worksheet:
❖ Open a new workbook by selecting the Blank workbook thumbnail
from the Start Screen.
H3
f~ :83+C3+o3+E3+F3-+<,3
A B C
I D G , H
WEEKLY EXPENSES
To open a workbook, click
; j ltems Monday Tuesday Wednesday Thursday Friday saturday Total on the Open option lJ
9 Eatables 10 10L_jzj on the File tab or
5 0 5 7
4 •cold ~Ink 10 0 0 0 10 0 press the Ctrl + 0 key
1
5 , MIik 0 10 0 10 0 10 combination.
6 Trannsport 5 5 5 5 5 5
7 Stationary 2 0 15 15 20 5
8 Gift 0 25 0 0 15 O
I_ Others 0 5 15 15 0 0
10 TotalExpenses
..
Figure 7.3: Entering Data
~) Types of Data
In Excel, different types of data can be entered, such as:
• Numbers • Text • Formulas
Numbers
Numbers are values that consist of numerals from O to 9 and characters, like +, -, I, @,
S, %, ", &, etc. They can be used in calculations. In addition to actual numbers, Excel
also stores date and time as numbers. By default, numbers are right-aligned in a cell.
Text
Text data has letters, numbers, spaces, and special characters. It is not used in calculations.
By default, the text data is left-aligned in a cell. Most often, text entries are used for
worksheet headings, names, and identifying columns of data.
Formulas
Formulas are mathematical equations involving number values, operators, and cell
addresses used for performing calculations on a worksheet. They can range from basic
mathematical operations to complex calculations. Formulas begin with an equal to (=)
sign.
~} Performing Calculations
Excel has a powerful feature to 5UM -:-r- "- v' f, 1 lll• Cl •Dl ♦ I lol ltO)
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perform calculations on the data. You WHKI V fXPt'N!-.l._
can perform addition, subtraction, 2 ll f llll Mo_odiJy rhit•\tlfly W tttlHt'lel,,y lh\lt,cl•r_ ~ , .1111,,t.,y , .. ,. ,
1 l 1tl11hlt1•
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multiplication, and division of • tu lilllrlnk
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10 o o o 10 n
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0
,
10 0 10 O 111
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numbers, either by formulas or
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To calculate the total expense in H3, type • 83 ·•· C3 + D3 1- E3 ➔ r3 ,. G3 (;1s shown fn
Figure 7.4) and press the Enter key. The sum of the values in cells B3 to GJ h cl,lrnl,1tcd
and displayed fn the cell H3.
Example
(• You can use either uppercase or lowercase letters while entC'ring the cell t1dclrcss in a
formula.
+ Excel also provides a quicker and easier way of performing calculations. Click on the
AutoSum button l: present either on the Formulas tab or Home tab. Excel su~qests
a range, which you can either accept or select cl different ran ge.
Excel also provides special built-in mathematical functions, such as SUM, AVERAGE, COUNT,
etc. Instead of typing such a long formula (= B3+C3+D3+E3+F3+G3) the SUM function can be
used to calculate the total expense. For example =SUM (B3:G3) and press the Enter key.
Similarly, you can use the AVERAGE, COUNT, MAX, and MIN functions.
Renaming a Worksheet
❖ To rename a worksheet, double-click on the Sheet tab that you want to rename or
right-click on it and select the Rename option. The Sheet tab will be highlighted. Type
a new name and press the Enter key.
❖ Right-click on the Sheet tab and select the Insert option. The Insert dialog box appears
with the Worksheet option selected. Click on OK. You will notice that a new worksheet
gets inserted before the selected worksheet. Or
Click on the New Sheet icon (B present next to the Sheet tab. A new worksheet will
be added. Or
Select the Insert > Insert Sheet option in the Cells group on the Home tab.
Removing a Worksheet
♦ Place the mouse pointer on the Sheet tab that you want to delete.
~lect the Delete > Delete Sheet option in the Cells group on the Home tab.
tp) Saving a Workbook
II To save a workbook, follow the given steps:
❖
❖
Click on the File tab and select the Save op~ion.
The Save As pane will appear.
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on the Save button.
The file will be saved with the extension
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Excel 2016
In Excel 2016, adding, removing, renaming, switching, and saving of worksheet requires the
same steps as used in Excel 2019.
'
1. By default, a workbook contains a ..........~.1..1 ......... worksheet.
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2. The .1.u ..~.--~ ··••-.-······ button places the content in the center of the cells across a number
of columns/ rows.
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3. Letters A to Zand AA to AZ are row headings.
4. The Status bar provides the information about the current selection.
5. The F12 key can be used to save the Excel file. IT]
C. Select the correct option.
1. In Microsoft Excel, the ..................... button is used to perform the addition of a range in a
cell.
a. Sum b. AutoSum c. Addition ✓
2. By default, the text data is ..................... aligned in a cell.
a. Left ✓ b. Center · c. Right
3. In a worksheet, there are ..................... rows.
a. 16384 b. 104850 C. 1048576 ✓
◄. The ..................... box shows the address of an active cell.
a. Cell ~ b. Name c. Formula
............................... ················································································................................................. .
................ ..... ...... ·····································································································································..
...... ..... ... ... ·················································································································································
4. How many types of data can be entered in an Excel sheet? Explain each type briefly.
······························································································································································•·"
··································································································································································
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Pertectton Through Practice
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101 Anju 75 78 80
+ Similarly, type the rest of the '
6 102 Manju 65 70 76
90
headings as shown in the image. 7 103 Ran)ana 80 85
80 65
8 104 Kirti 71
69
+ Now, select all the headings and 9 105 Hemant 82
94
78
86 90
10 106 Kunal
cent er align them . 11 107 Ankita 87 67 97
u 108 Askash 85 76 82
+ Click on the cell A5 and type 101. 13 109 Shruti 63 89 78
14 110 Adarsh 88 75 65
♦ Press the Down arro w key and type
102 in cell A6.
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Using Creativity
th_e_r-in_ m_a-in_t_a-in-in_g_t_h_e_h_o_u_
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Create an Excel sheet, include all the necessary columns, and calculate the
expenses by using the AutoSum feature.