Internship Offer Letter: Meaning, Elements,

Format, and Examples

Internships help students and future job candidates gain industry level and real-time
experience needed to develop and apply their skills and knowledge in the workplace. An
Internship offer letter is a formal letter informing the candidates that they have been
selected for a particular post as an intern in your company.

As a company manager or an HR Executive, you will be responsible for writing internship

offer letters for the selected candidates. If you are a manager or an HR of the company
looking for an ready-to-use internship offer letter, you are at the right place.

Ultimate Business Systems is a leading HRMS Software offering you an HR Toolkit

containing easy-to-use customized internship offer letters and other relevant HR Letters
that will help you streamline your HR Processes and also save time. However, in this
blog, we will discuss what an Internship offer letter is, how to write this type of offer
letter, letter template, examples, and more.

Let's get started to gain more insights about Internship Offer Letters.

What is an Internship Offer Letter?

An Internship Offer Letter is a letter provided to a candidate by the company who is

hiring relevant interns for their business. This letter is a formal document used to inform
the candidates that they have been selected for a position as an intern in your company.
It contains the information regarding the internship and the job profile.

Key Elements of an Internship Offer Letter

This letter should contain several important aspects that will help the interns
understand the internship offer. Below you can see the key elements of this internship
letter.
1. Company Information
In this section of the letter, mention the details of the company and the location of the
office. Prefer writing this letter on the company’s letterhead. It would be helpful for the
intern if you add a brief description of what your company does.

2. Internship Period
Specify the start date and the end date of the internship i.e., the duration of the
internship. Also mention the number of working hours in a week.

3. Job Title and Description

Write a detailed description of the job an intern will be performing during the
internship. Convey your exact expectation for the intern, and also include the necessary
skills, responsibilities, and duties of the intern.

4. Compensation
This section includes the information about the employee’s stipend. Clearly specify
whether the internship is paid or unpaid. If the internship is paid. Clearly mention the
amount he/she will be getting for providing the services to the company.

5. Terms and Conditions

Mentioning the legal terms and conditions is one of the most important sections of an
internship offer letter. Therefore, mention the important clauses like compensation,
termination, etc., according to your business requirements.

6. Signature
This is the final section that shows the acceptance of the internship offer. Here in this
section, both the intern and the company signs the letter making it a formal agreement
between both.

If you are offering an internship to a candidate, ensure being clear about the internship
being paid or unpaid. Also, set out the internship goals and assign a supervisor to act as
a mentor to the intern. Make sure that the pressure on the intern should not be the
same as of employees.
Above were the basics of an internship offer letter that you must know before starting
to write the letter. Now let’s see the internship offer letter format and examples.

Internship Offer Letter Format

[Date]

[Name of recipient]
[Recipient's address]
[City, state and ZIP code]
[Subject line]

Re: Internship Offer

Dear [intern name]:

I am pleased to offer you this paid internship on behalf of [business name]. If you
accept this internship offer, you will begin your internship on [date] and be reporting
to [manager's name], and be expected to work [number of hours] per week,

On [date], your internship will come to an end. Your internship with the company, on
the other hand, is "at-will," which implies that either you or the employer can end it at
any moment, with or without cause and without warning.

You'll be paid [per hour] and report to [manager's name] to work on [task list]. At the
discretion of [manager's name], you will also be responsible for [list other tasks].

You will not be eligible for any benefit plans that regular employees receive, such as
[mention the benefits of a regular employee] as a temporary employee.

Thank you for visiting [business name]. Please sign below to indicate your acceptance
of this internship offer and return it to me as soon as possible [or by a given deadline].

With Respect,
[Name of the hiring manager]
Sincerely,
[Your name]
[Your professional title]

I, [intern's name], accept the aforesaid offer and will start my internship on [date].

[Signature line]
[Printed name]
[Date]

Letter for Internship Example

December 1, 2020

Serah Johnson
123, Calavia Tower
Ahmedabad, Gujarat, 380055

Re: Internship Offer

Dear Serah:
I am pleased to offer you this paid internship on behalf of XYZ Solutions Pvt. Ltd. If you
accept this internship offer, you will begin your internship as a content writer intern
with the company on January 1, 2021 and be expected to work 40 hours per week,
reporting to Mr. Karan Kohli.

On July 1, 2021, your internship will come to an end. Your internship with the
company, on the other hand, is "at-will," which implies that either you or the
employer can end it at any moment, with or without cause and without warning.

You'll be paid Rs. XX per hour and report to Mr. Karan Kohli to work on suggesting
ideas on trending blog topics, researching and writing SEO Optimized content for the
website’s blog page, writing website content for the client’s websites, and more. At
 the discretion of Mr. Kohli, you will also be responsible for writing content for social
media posts and also writing content for various guest posting and press release
websites.

You will not be eligible for any benefit plans that regular employees receive, such as
health insurance, holiday or sick pay, paid holidays, personal time off, incentives, stock
options, or participation in the company's 401[k] plan as a temporary employee.

Thank you for visiting XYZ Solutions Pvt. Ltd. Please sign below to indicate your
acceptance of this internship offer and return it to me by December 15, 2020

With Respect,
Aman Patel

Sincerely,
Ashima Jain
HR Manager

I, Serah Johnson, accept the aforesaid offer and will start my internship on January 1,
2021.

[Signature line]
Serah Johnson
December 12, 2020 [Date of signing the letter]

Conclusion

Getting hired for an internship nowhere means getting the desired compensation
amount. Most interns want to gain experience rather than compensation. Just like how
a Job Offer Letter presents an employment offer to an employee, internship offer letters
should provide fair and meaningful offers to the interns.
Get access to the Internship Offer Letter from the leading HRMS Software India - UBS.
UBS offers a toolkit offering not only the HR letters, but also the HR Forms, HR Policies,
and Job descriptions to save the time of HRs and streamline their business operations.

Meta Description: If you are hiring interns for your company, download the
customized Internship Offer Letters from UBS - an ultimate HR Toolkit for your business.

Format 1

<Date>

<Student Name>
<Name of Institute>
<Location>

Subject: Letter for Internship offer

Dear <Name>,
In reference to your application we would like to congratulate you on being selected
for an internship with <organization name> based at <location for training>. Your
internship is scheduled to start effective <start date> for a period of 6 months. All of
us at <organization name> are excited that you will be joining our team!

As such, your internship will include training/orientation and focus primarily on

learning and developing new skills and gaining a deeper understanding of concepts
through hands-on application of the knowledge you learned in your academic course.

The project details and technical platform will be shared with you on or before
commencement of the internship.

You should report at the following address:

<Organization Name>
<Address>
<Address>
Contact Person : <Name>

Again, congratulations and we look forward to working with you.

Yours sincerely,
for <Organization Name>

<Signatory Authority Name>

<Designation>

Format 2

INTERNSHIP OFFER
[EMPLOYER’S NAME]
[STREET ADDRESS]
[CITY, STATE]
[ZIP CODE]

Date: [DATE]

Dear [INTERN’S NAME],

[COMPANY NAME] is pleased to offer you an internship position with our Company in
accordance with the terms below:

I. POSITION.
● Title. [POSITION TITLE]
● Duties. [ENTER RESPONSIBILITIES]

II. TERMS.
● Supervisor. [NAME]
● Start Date. [START DATE]
● End Date. [END DATE]
● Employment. ☐ Part-Time ☐ Full-Time
 ● Expected Workdays. ☐ Mon ☐ Tue ☐ Wed ☐ Thu ☐ Fri ☐ Sat ☐ Sun
● Expected Hours. [TIME] ☐ AM ☐ PM to [TIME] ☐ AM ☐ PM
● Other. [OTHER TERMS]

III. CONDITIONS.
● Acceptance. Intern must accept this offer by [DATE].
● Background Report Required? ☐ Yes ☐ No

If the above-mentioned terms and conditions meet your qualifications for an

internship, it would be our pleasure to work with you. Please accept our offer by
contacting me at any of the following methods:
Phone: [PHONE]
E-Mail: [E-MAIL]

We happily look forward to the opportunity of working with you.

Sincerely,
____________________________, [PRINT NAME]

INTERN’S ACCEPTANCE
I, [INTERN’S NAME], hereby agree to the terms of the above offer of internship. I
understand that this offer is non-binding with a separate agreement to be written
afterward.

Intern’s Signature: ____________________________ Date: [DATE]

Print Name: [INTERN’S NAME]

Format 3

[Date]
[Candidate First and Last Name]
[Candidate Address]
[Candidate City, State, Postal Code]
Dear [Candidate Name],
We are pleased to offer you an internship at our company in the [Department Name]
department at our [Office Name] office. Your internship shall commence on [Date]
and shall end on [Date]. The terms and conditions of your internship with the
Company are set forth below:
1. Subject to your acceptance of the terms and conditions contained herein, your
project and responsibilities during the Term will be determined by the
supervisor assigned to you for the duration of the internship.
2. You are eligible for a stipend of $ [0.00] during the Term which shall be paid on
completion of the tasks assigned to you during your internship to the
satisfaction of the Company.
3. Your timings will be from [Start Time] to [End Time], Monday to Friday. Please
be sure to bring [Required Document] documents with you on your first day to
complete your profile.
4. You will sign a confidentiality agreement with the company before you
commence your internship.
5. The internship cannot be construed as an employment or an offer of
employment with [Name of Company].

Please confirm your acceptance of the terms of this offer by [Date] failing which, we
have the right to cancel the internship. We look forward to having you on our team! If
you have any questions, please feel free to reach out to us.

Sincerely, Accepted by,

Signature Signature
Name Name
Date Date