Shree Mouni Vidhyapeeth’s

Institute of Civil and Rural Engineering, Gargoti

Weekly Diary

Under The Course

Capstone Project Planning (22058)

With Title

“ENGIBOT - The Chatbot for ICRE”

Submitted by

Roll No. Names of Students

4. Patil Samiksha Shahaji

5. Chaugale Samradnyi Suresh
27. Patil Dhanashri Uday
40. Bawage Sphurti Sanjaykumar

Under the Guidance of

Mr. M. A. Pilankar

In Partial Fulfilment of

Diploma in Computer Engineering

Academic Year : 2024-25

Week No. 1 (27 Jul- 2 Aug, 2024)

Activities Planned:

 Search for some topics to select our project title.

Activities Executed:

 We visited websites which gave us many titles for our project.

1. https://essaypro.com/blog/capstone-project-ideas
2. https://www.techtarget.com/searchcustomerexperience/definition/chatbot

Reason for delay (if any):

 No delays reported.

Corrective measures adopted:

 N/A.

Remark of Signature of Guide:

Capstone Project Planning

Weekly Diary
Week No. 2 (3-9 Aug, 2024)

Activities Planned:

 Discussion about selecting project title.

Activities Executed:

 We finalized our tittle named “ENGIBOT - The Chatbot for ICRE”

Reason for delay (if any):

 No delays reported.

Corrective measures adopted:

 N/A.

Remark of Signature of Guide:

Week No. 3 (10-16 Aug, 2024)

Activities Planned:

 Collecting more information about chatbot.

Activities Executed:

 We gone through some chatbot applications like meta AI, ChatGPT,BLACKBOX.AI.

 We understood how they work in actual.

Reason for delay (if any):

 No delays reported.

Corrective measures adopted:

 N/A.

Remark of Signature of Guide:

Week No. 4 (17-23 Aug, 2024)

Activities Planned:

 Define scope and goals.

Activities Executed:

 We conducted meeting with team members and discussed about project goals.

Reason for delay (if any):

 Some team members required additional clarification on certain aspects.

Corrective measures adopted:

 Conducted a follow-up meeting to address team members' concerns and provide necessary
clarifications.

Remark of Signature of Guide:

Week No. 5 (24-30 Aug, 2024)

Activities Planned:

 Define purpose of our project.

Activities Executed:

 We determine what functionalities have to provided by our chatbot.

Reason for delay (if any):

 Delays in finalizing resource availability from some team members.

Corrective measures adopted:

 Revised resource allocation based on updated availability. Communicated changes to the team.

Remark of Signature of Guide:

Week No. 6 (31 Aug- 6 Sep, 2024)

Activities Planned:

 Schedule initial meeting for requirement gathering.

Activities Executed:

 We completed scheduled meeting and gathered requirements.

Reason for delay (if any):

 Minor delays in gathering requirements.

Corrective measures adopted:

 Expedited communication with team members to gather requirements.

Remark of Signature of Guide:

Week No. 7 (7-13 Sep, 2024)

Activities Planned:

 Finalizing requirements and analysis risks.

Activities Executed:

 We analysis risks.

Reason for delay (if any):

 No delays reported.

Corrective measures adopted:

 N/A.

Remark of Signature of Guide:

Week No. 8 (14-20 Sep, 2024)

Activities Planned:

 Decide to prepare proposal.

Activities Executed:

 We planned to make proposal.

Reason for delay (if any):

 No delays reported.

Corrective measures adopted:

 N/A

Remark of Signature of Guide:

Week No. 9 (21-27 Sep, 2024)

Activities Planned:

 To prepare the final proposal.

Activities Executed:

 We did proposal with changes according to our project.

Reason for delay (if any):

Corrective measures adopted:

Remark of Signature of Guide:

Week No. 10 (28 Sep- 4 Oct, 2024)

Activities Planned:

 Finalize the project budget. Continue exploring potential partnerships or collaborations.

Activities Executed:

 Project budget finalized. Continued exploration of potential partnerships.

Reason for delay (if any):

 Delays in finalizing the budget due to ongoing adjustments.

Corrective measures adopted:

 Conducted a budget review meeting to expedite the finalization process. Adjusted the partnership
exploration timeline to maintain overall progress.

Remark of Signature of Guide:

Week No. 11 (5-11 Oct, 2024)

Activities Planned:

 Refine the communication plan. Initiate discussions on potential technology stack and tools.

Activities Executed:

 Communication plan refined. Initial discussions on the technology stack and tools initiated.

Reason for delay (if any):

 Some delays in communication plan refinement due to prolonged feedback loops.

Corrective measures adopted:

 Scheduled more frequent feedback sessions and streamlined the communication plan revision process.
Adjusted the timeline for technology stack discussions to maintain overall progress.

Remark of Signature of Guide:

Week No. 12 (12-18 Oct, 2024)

Activities Planned:

 Finalize the communication plan. Conduct a detailed analysis of technology options and
tools.

Activities Executed:

 Communication plan refined. Initial discussions on the technology stack and tools initiated.

Reason for delay (if any):

 Extended discussions on technology options led to a slight delay.

Corrective measures adopted:

 Structured technology discussions with predefined objectives and timelines. Adjusted subsequent
planning activities to accommodate the delay.

Remark of Signature of Guide:

Week No. 13 (19-25 Oct, 2024)

Activities Planned:

 Continue with the technology analysis. Initiate discussions on potential training requirements.

Activities Executed:

 Technology analysis ongoing. Initial discussions on training requirements initiated.

Reason for delay (if any):

 Delays in technology analysis due to unforeseen challenges.

Corrective measures adopted:

 Dedicated additional resources to address technical challenges. Adjusted the training requirements
discussion timeline to ensure alignment with the overall project plan.

Remark of Signature of Guide:

Week No. 14 (26 Oct- 1 Nov, 2024)

Activities Planned:

 Conclude the technology analysis. Begin outlining a draft of the project schedule.

Activities Executed:

 Technology analysis concluded. Draft of the project schedule outlined.

Reason for delay (if any):

 Delays in technology analysis due to unforeseen challenges.

Corrective measures adopted:

 Conducted additional testing to expedite the analysis. Adjusted the project schedule drafting process
to maintain overall progress.

Remark of Signature of Guide:

Week No. 15 (2-8 Nov, 2024)

Activities Planned:

 Finalize the project schedule. Initiate discussions on potential legal and compliance
considerations.

Activities Executed:

 Project schedule finalized. Initial discussions on legal and compliance considerations

initiated.

Reason for delay (if any):

 Minor delays in finalizing the project schedule due to last-minute adjustments.

Corrective measures adopted:

 Conducted a project schedule review meeting to address adjustments promptly. Adjusted the legal and
compliance discussions to maintain overall progress.

Remark of Signature of Guide:

Week No. 16 (9-15 Nov, 2024)

Activities Planned:

 Conduct a comprehensive review of the entire planning phase. Prepare for the transition to
the next project phase.

Activities Executed:

 Comprehensive review of the planning phase conducted. Transition preparations underway.

Reason for delay (if any):

 Minor delays in the review process due to the need for additional clarifications.

Corrective measures adopted:

 Held a focused review session to address outstanding clarifications. Adjusted the transition
preparations to ensure a smooth handover to the next project phase.

Remark of Signature of Guide: