NAAN

MUDHALVAN
MICROSOFT
DIGITAL
SKILLS
BY ARAVINDHAN.R
 MICROSOFT
OFFICE EXCEL
• Change the currency to US Dollars
• First select all the columns that have
Indian currency value in them.
• Then select the Dollar sign in the
Number section in Home Ribbon
• Menu Select Currency from the
J
dialog box
• Choose the American Dollar
currency
• All the column will have the dollar
currency

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• Insert a Pivot Table:
• Highlight the range of your

data.
• Go to the "Insert" tab and select

"PivotTable."
• In the dialog box, choose

where you want the Pivot

Table to be placed (new
worksheet or existing
worksheet), then click
"OK."

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• Add Borders:
• While the desired cells are

selected, go to the "Home" tab,

click on the "Borders" drop-
down in the Font group.
• Choose your preferred

border style (e.g., "All

Borders" or "Outside
Borders") to apply borders
around the selected cells.

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• Change the currency to US
Dollars
• First select all the columns that
have Indian currency value in
them.
• Then select the Dollar sign in
the Number section in Home
Ribbon Menu
• Select Currency from the
dialog box
• Choose the American Dollar
currency

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 MICROSOFT WORD
DOCUMENT
1. Click the Start button to open MS Word.
2. After that add the paragraph given in
assignment to start working with it.
3. Now, to add images in your Word
document you can add with help of
Insert ribbon menu on the top left
corner of your document. In Insert
menu you can find Pictures.
• Select Insert > Pictures > This Device for a
picture on your PC.

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o To change the page
orientation to
landscape, select
Layout ribbon menu.
o In the Layout ribbon menu,

you’ll find Orientation.

o Select Landscape from

Orientation tab.

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1. To add table of figures first you
need to add captions to the images
or tables in your document.
2. Select the image then go to
References, there you’ll find Insert
Caption menu shown in the image
below
3. Now, to add Table of Figures
click on to the start of
document where you want to add
table of figures.
4. Then go to the Insert > Insert Table of
Figures menu.

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o Go to Home > Replace.
o Enter the *,* symbol to find.

o Then enter *:* symbol under

replace.
oAfter that you can see all the
*,* are replaced to *:*

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o Select the position where you want
to place the video.
o On the Insert tab of the ribbon,
select Object.
o In the Object menu click on
create from file and then
browse the video that you
want to add to your document.

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MICROSOFT
OFFICE POWER
POINT
o Open the slide you want to insert an
image on.
o On the Insert menu, point at Picture,
and then select Picture from file.
o In the dialogue box that opens,
browse to the picture that you want
to insert, select the picture, and
then click Insert.

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o To arrange the objects, select the
objects you want to arrange. Press
shift to select multiple objects.
o Select Picture Format > Align and select
how you want to align them.
o To group the objects, press and hold Ctrl
while you select each object.
o Select Shape Format > Group.
o Now, format or move the grouped object
however you want.

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 • B:Insert a chart with a small data
set of the number of people in
your office
•
1. Click Insert > Chart.

2. Click the chart type and then

select the chart you want for your

presentation.

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 o Use SmartArt to show different
departments in the office.
o
o On the Insert tab, in the Illustrations

group, click SmartArt.

o In the Choose a SmartArt Graphic

dialog box, click the type and layout

that you want.
o Then enter your text.
o And your SmartArt is ready to
place in presentation.

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• Select the heading of the
presentation where you want to
change the color by using
eyedropper
• Now click on to the Eyedropper
tool and take it to that part of
image from where you want to
add color to heading.

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MICROSOFT TEAMS
o From the dropdown menu, select
“Add member” or "Manage
team", then click "Add
member."
o Enter the name, email address, or
username of the person you want
to add.
o Select them from the suggested list
and click Add.

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o send a message introducing the
new members. You can use
@mentions to ensure they are
notified directly.
o Introduce the Team/Channel
Purpose: Post a brief about the
purpose of the team or specific
channels to help the new members
understand their role and what to
expect.

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o The benefits of a Microsoft Teams
channels :
o Microsoft Teams channels help
organize conversations by topic or
project, making it easier for team
members to collaborate, share
files, and stay focused on relevant
discussions.

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 o Enhanced Collaboration: Teams
enables real-time communication
and collaboration on files, projects,
and tasks in one place.
o Streamlined Communication:
Offers chat, audio, and video
calling features to keep team
members connected easily.
o Centralized Workspace: Combines
chats, files, meetings, and apps,
reducing the need to switch between
tools.
o

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oRequest your teams to
send you approvals with
the help of Approvals on
Team

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MICROSOFT
SHAREPOINT
o Navigate to SharePoint Start Page

o Open your web browser and go to

the SharePoint start page. Click on
the + New button on the middle
panel and choose Site from the drop-
down menu.

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 Select either a Team site or a
Communication site based on
your needs.
• As we discussed in the
previous section, a team site
is ideal for smaller groups
working on projects and
comes with built-in tools for
collaboration, like shared
calendars and task lists

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• Provide the name and
optionally a description for
your site. For our
demonstration, we opted
for a communication site.
Click Finish once you’re
done.

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• Customize Your SharePoint Site

• By now, your SharePoint site

will be created and ready for use!
For the final step, you’ll be
prompted to start designing your
site.

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• For our example, we chose
the Brand central theme,
which is designed to
provide “a centralized
location for brand assets
and guidelines

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MICROSOFT
ONEDRIVE
1. Sign in to OneDrive, or create an account.Go to
https://www.onedrive.com/.
•
• If you already have a OneDrive account,
click Sign in and enter your Microsoft 365
email and password to log in.
• If you don't have a OneDrive account, click Sign up
for free and follow the on-screen instructions to sign
up for a free Microsoft 365 account. Free accounts
get up to 5 GB of cloud storage

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1. Find the navigation pane.The navigation pane is on the left-
hand side of the screen, and has links to the various locations of
your OneDrive.

• My Files: The de facto "home" page of your OneDrive

that holds all of your files and folders.

• Recent: Displays the files you worked on last in

reverse chronological order.

• Photos: Opens OneDrive photos, where you can manage

your uploaded photos and videos.

• Shared: Shows the files that you have shared with others,
and that others have shared with you.
• Recycle bin: All deleted files and folders will be found here.

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1. Find the toolbar.The toolbar is across the top
of the screen, and houses a number of buttons
and options to help you use OneDrive.

• New & Upload: Allows you to create a new

file or upload an existing one to your
OneDrive.
• Sort: Changes how your files are sorted in the
current view.

• View: Changes your OneDrive view

between List, Compact List, and Tiles.
• Details: Shows your recent OneDrive activity.

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• Find the search bar.The
search bar is located at the
top of the screen. Enter
keywords or tags to search
for files and folders in your
OneDrive.

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MICROSOFT
OUTLOOK
• If you have Microsoft Office installed on
your computer, you can easily launch
Microsoft Outlook
• Click on the search bar on the taskbar
• Type in Outlook
• Click on the Outlook app

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• Linking Email Accounts to
Microsoft Outlook

• If you have an email account,

you can easily link it to your
Microsoft Outlook account. To do
so, follow the steps –
• Go to File

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• Outlook Data Files can be used to:
• Archive old messages and files that
aren’t being used regularly.
• Clear your mailbox by exporting
items to Outlook Data files.
•

To access the data file, you can right-

click on your email address and go to
Open File Location.

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• Composing an Email in
Microsoft Outlook

• Let’s understand how to

compose and send a new email
to someone in Outlook. To begin,
click on the New Email button
on the top left corner of your
screen or press Ctrl + N.

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• The New Message window will contain
the following fields :
• To – Type the email address of the
person you’re sending the message
to

• Cc – Type the email address of

people to whom you want to send
a copy of this message
• Subject – Type a brief description of
your email

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•
• Using Microsoft Outlook Calendar

• Microsoft Calendar is a great way to

schedule events or appointments,
create group tasks or organize
meetings. Microsoft Outlook
provides lots of different views for
the calendar –
•

Day – View the current day

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• Double click on the date you
want to add the reminder and
add the following details:
• Type Car Inspection as title
• Uncheck all day and select a
particular time
• Hit Save & Close

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• Once you have your
contacts added in outlook,
you can easily use them
when sending emails or
meeting invites. While
writing an email, click on
To to get the entire contact
list displayed

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