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PROJECT WORK For Students in EXIM Documentation

The document outlines a series of project tasks for students in EXIM documentation, including creating a Bill of Lading, checklists for cargo preparations, performance evaluation reports, tracking log templates, and a glossary of key terms. Each project focuses on different aspects of export and import documentation, ensuring students understand regulatory requirements and best practices. The tasks aim to enhance students' practical knowledge and skills in managing cargo and documentation processes.

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jasminetitus2004
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54 views6 pages

PROJECT WORK For Students in EXIM Documentation

The document outlines a series of project tasks for students in EXIM documentation, including creating a Bill of Lading, checklists for cargo preparations, performance evaluation reports, tracking log templates, and a glossary of key terms. Each project focuses on different aspects of export and import documentation, ensuring students understand regulatory requirements and best practices. The tasks aim to enhance students' practical knowledge and skills in managing cargo and documentation processes.

Uploaded by

jasminetitus2004
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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PROJECT WORK for

students in EXIM
Documentation
EXIM Documentation - Project 1
This template serves as a foundational structure for a Bill of Lading. The students should fill
the Bill of Lading (Model) related to regulatory requirements governing the goods tracking.

Shipper Details
Name:
Address:
Contact Information:
Receiver Details
Name:
Address:
Contact Information:
Carrier Information
Carrier Name:
Carrier Contact:
Carrier Address:
Shipment Details
Shipment Reference/Tracking Number:
Date of Shipment:
Description of Goods:
Quantity:
Weight:
Dimensions:
Origin and Destination Details
Origin (City, State, Country):
Destination (City, State, Country):
Mode of Transport (e.g., Ship, Air, Truck):
Additional information (if any)
(Special Instructions, Packaging Type,
Freight Charges, Terms of Shipment)
Signatures:
Shipper's Signature:
Carrier's Signature:
Date:
EXIM Documentation - Project 2
Students Should create detailed checklists to ensure the completeness and accuracy of Cargo
preparations. These checklists should cover all essential elements required before initiating
tracking.

Cargo Details
Reference ID Number:
Sender's Name and Contact Information:
Receiver's Name and Contact Information:
Cargo Contents Description:
Documentation
Cargo Invoice:
Packing List:
Certificate of Origin (if applicable):
Export/Import Declarations:
Bills of Lading:
Insurance Certificates:
Regulatory Compliance
Ensure Compliance with Country-Specific
Regulations:
Verify Permits and Licenses:
Check for Compliance with International
Standards:
Logistics Preparation
Secure Packaging and Labelling:
Documentation Insertion within Cargo:
Coordinate Pickup/Delivery Schedule:
Notify Carriers/Shippers:
Communication, Reporting and Quality
Assurance
Notify Receiver of Consignment Details:
Communicate Tracking Information:
Create Tracking Reports and Records:
Document Any Changes or Amendments:
Perform Quality Checks before Cargo Dispatch:
Post-Delivery Follow-up and Confirmation:
EXIM Documentation - Project 3
The students should create standardized Cargo post-tracking performance evaluation
reports

Cargo Details:
Tracking Number:
Sender's Information:
Receiver's Information:
Consignment Description:
Performance Metrics:
Timeliness
Actual Delivery Time vs. Estimated Time Delays or Early Deliveries (if any)

Accuracy
Cargo Condition upon Arrival Accuracy of Tracking Updates

Communication
Timeliness and Clarity of Tracking Updates Responsiveness to Inquiries or Concerns

Efficiency
Overall Efficiency in Tracking Process Any Bottlenecks or Improvement Areas

Customer Satisfaction
Feedback from Receiver (if available) Overall Satisfaction Level

Observations and Recommendations:


Strengths Areas for Improvement Recommendations

Summary and Conclusion:


Overall Evaluation Summary. Suggestions and Future Conclusion and Key Takeaways
improvements

Evaluator's Signature,
Date and Place:
EXIM Documentation - Project 4
The students should develop a tracking log template that captures essential data points
throughout the tracking process of cargo.

Tracking Number:
Shipment Details:
Sender's Information:
Name:
Company (if applicable):
Contact Number:
Email:
Receiver's Information:
Name:
Company (if applicable):
Contact Number:
Email:
Cargo Details:
Description of Contents:
Weight:
Dimensions:
Timestamps and Location Updates:

Timestamps Location Updates

Notes / Remarks:
EXIM Documentation - Project 5
The students should write the meaning / glossary of terms (given below) used in
export and import documentation.

S.No Term Description / Meaning

1 Bill of Lading (B/L)

2 Commercial Invoice

3 Certificate of Origin

4 Customs Declaration

5 Incoterms

6 Packing List

7 Importer of Record (IOR)

8 Export License

9 Freight Forwarder

10 Tariff

11 Letter of Credit (LC)

12 Duty Drawback

13 Containerization

14 Free Trade Agreement (FTA)

15 Harmonized System (HS) Code

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