Fertilizer and Pesticide Authority

(FPA)
FPA Trade System
User’s Manual

InterCommerce Network Services Inc. December 2023 - Private and Confidential 0| P a g e

Table of Contents

Section 1 – Introduction………………………………………………………………………………..……………..……...2
System Requirements…………………………………………………………………………………….….2

Section 2 – Getting Started………………………………………………………………………………..…….……..…....3

Online Registration………………………………………………………………………………….……...…3
Logging in to the FPA Trade system Website……………………………………….……….…….8
FPA Trade system Dashboard…………………………………………………………………………….9

Section 3 - Preparing License Application….………………………………………………………..…….…….…10

Company Information…………………………………………………………………………….………...11
Document Attachments…………………………………………………………………………….……...13
Consent to Process and Share Data ………………………………………….……………………….14

Section 4 – Monitoring of Status………………………………………………………………………………...……….16

Section 5 – Printing of License Certificate.................................................................................................24

InterCommerce Network Services Inc. December 2023 - Private and Confidential 1| P a g e

Section 1 – Introduction
The FPA Trade System stands as an autonomous platform designed to streamline the submission
process for License and Accreditation applications, facilitating a seamless review, approval, and
issuance of the corresponding Certificate. Additionally, this system offers a streamlined avenue for
stakeholders to apply for the issuance of the Certificate of Product Registration, as well as manage
the importer's application for an Import Permit/Clearance.

Key features of the FPA Trade System include:

Effortless Application Processing:

Users can efficiently prepare, submit, and print the License and Accreditation Certificate through a
user-friendly interface.

Comprehensive Product Registration:

The system incorporates modules dedicated to the application and registration of products, ensuring
a thorough and organized approach to this critical aspect.

Seamless Import Permit/Clearance Management:

Stakeholders can easily prepare, submit, and print Import Permit/Clearance applications, simplifying
the often complex process associated with importing goods.
Centralized Information Management:

The FPA Trade System provides a centralized hub to manage system information, enhancing
accessibility and control over relevant data.
The FPA Trade System empowers stakeholders with a suite of tools to navigate licensing,
accreditation, product registration, and import permit processes efficiently. Through its intuitive
interface and robust functionalities, the system aims to enhance the overall experience of users
involved in these crucial aspects of trade regulation.

System Requirement

 Computer with stable internet access (1024x768 recommended screen resolution)

 Internet Explorer 5.5 or higher; Mozilla Firefox 2.0 or higher; Google Chrome; Safari
 Flash Player (per browser plug-in)
 Microsoft Excel (Optional for reports)
 Microsoft compatible printer / PDF compatible printer

InterCommerce Network Services Inc. December 2023 - Private and Confidential 2| P a g e

Section 2 – Getting Started
Online Registration
FPA Trade system account.
a. To register an account, go to https://fpa.intercommerce.com.ph/

b. Select Register Here

InterCommerce Network Services Inc. December 2023 - Private and Confidential 3| P a g e

 c. Input the preferred username and password of the account and click the Next
button.

d. Input the Company Details and click the Next button

InterCommerce Network Services Inc. December 2023 - Private and Confidential 4| P a g e

 e. Input the Company address and click the Next button.

f. Uploading of the document requirements needed for the activation of the account
and click Submit.

InterCommerce Network Services Inc. December 2023 - Private and Confidential 5| P a g e

 g. After submission, a confirmation code will be sent to the company email, and the
alternative email address registered. This is to ensure that the registered email
addresses are active and existing. Input the confirmation code received and click the
Send button

InterCommerce Network Services Inc. December 2023 - Private and Confidential 6| P a g e

 h. After indicating the confirmation code, the system will send an email notification
about the confirmation of the registration.

Note: After the submission of the registration, an email notification will be sent to
the registered email addresses if the account has been activated or rejected. If the
account has been rejected, the client should register again and comply with the
reason for the rejection.

InterCommerce Network Services Inc. December 2023 - Private and Confidential 7| P a g e

Logging in to the FPA Trade System Website:

In the address bar, enter https://fpa.intercommerce.com.ph/

Enter registered username and password

For security reason, FPA trade system will be automatically log-off after ten (10) minutes of
inactivity. Saving your work from time to time is encouraged. To continue working once logged-out,
just close the browser and repeat log in procedures.

InterCommerce Network Services Inc. December 2023 - Private and Confidential 8| P a g e

 FPA Trade System Dashboard:

The remaining InterCommerce Select Profile to view details

Cash Advance is reflected in this of the account. You may also
button. update the details of the
account through this button.

.Click “FEES” Select Create Application to Select View Application to Select Approved Application
to check the create new applications. View all created applications. to View approved applications.
schedule of
fees for each
type of Select Submitted Application Select Rejected Application Select Draft Application to
application and to View submitted applications. to View rejected applications. View draft applications.
transaction.

InterCommerce Network Services Inc. December 2023 - Private and Confidential 9| P a g e

Resetting Passwords
To initiate a password reset, log in to your account and access the User profile. Enter both the
current and new passwords, then click the "Save changes" button. A confirmation email will be sent
to the registered email addresses if the password has been successfully changed

Password Security
To protect the account owner from unauthorized use, proper precautions should be followed when
accessing your account, especially from publicly used computers (ie. internet cafes, offices, and
shared computers). Unauthorized use of your account might put your license at risk!
 Memorize your Password. Do not write it anywhere.
 If you need to share your account with another person, update the password immediately
afterward.
 Always select NO when being asked by Windows about saving password options.

Section 3 - Preparing License Application

In the FPA dashboard, select Create Application.

Click Create Application

InterCommerce Network Services Inc. December 2023 - Private and Confidential 10| P a g e
Step 1 Company Information: Fill up the necessary information then click the Next button

You may choose which of the below Business Types you will apply for the License
Certificate.

Manufacturer National Distributor

Exporter Importer
Importer End-User Institutional User
Indentor Formulator
Processor Bulk Blender
Bulk Handler Repacker

InterCommerce Network Services Inc. December 2023 - Private and Confidential 11| P a g e
These are the conditions of this page:

1. You CAN’T apply if there is an already existing application, however, if the said
application has been tagged as Rejected then you may apply for new/renewal.
2. You cannot print unless it is “Approved”
3. If it’s rejected you can re-apply by “create from existing application (copying the
Rejected or expired application in a new form)

New – If you are a new Client

Renewal – If you are applying for a renewal then indicate the License Number and FPA
Control Number previously issued by FPA.

InterCommerce Network Services Inc- Private and Confidential December 2023 12 |P a g e

Amendment – If the application has an approved status and there is an amendment in the
details. Indicate the License Number and FPA Control Number.

Step 2 Document Attachments: Attach the necessary documents then click the Next
button.

InterCommerce Network Services Inc- Private and Confidential December 2023 13 |P a g e

Step 3 Consent to Process and Share Data: Click the I agree button and click Finish.

Step 4 Checking the status once the application has been submitted – the status of your
application should be “Submitted”. It means that the application is with the FPA Officers for
review.

You can click the view button to check the details of your application.

InterCommerce Network Services Inc- Private and Confidential December 2023 14 |P a g e

This will be the preview of the application once you click the View Button.

InterCommerce Network Services Inc- Private and Confidential December 2023 15 |P a g e

Section 4: Monitoring of Status:
Every status of your application has an email notification. You can monitor the status of your
application through email or through your account

Status 1: Submitted - if the application is sent for processing

Status 2: Endorsed for Order of Payment (OP) - if the application has been reviewed by FPA
Agriculturist I and has issued Bill Form to the Cashier.

InterCommerce Network Services Inc- Private and Confidential December 2023 16 |P a g e

Aside from monitoring to the account, you will also receive an email notification that application
has been Reviewed.

Status 3: Pending payment- if the application will be reviewed by the Cashier

InterCommerce Network Services Inc- Private and Confidential December 2023 17 |P a g e

You will also receive an email notification for the payment instruction for your application

Status 4: Processing - if the proof of payment has been uploaded and application will be sent to
Cashier for the confirmation of the Payment.

InterCommerce Network Services Inc- Private and Confidential December 2023 18 |P a g e

Status 5: For Review - if the proof of payment has been confirmed by the Cashier and has been
endorsed to Senior Agriculturist for further review

An email notification will be received indicating that payment has been approved and has been
endorsed for further review.

Status 6: For Review - if the application has been reviewed by Senior Agriculturist and endorsed
to Deputy Officer for further review.

InterCommerce Network Services Inc- Private and Confidential December 2023 19 |P a g e

An email notification will be received indicating that the application has been reviewed and
endorsed for further review.

Status 7: Endorsed- if the application has been endorsed by the Deputy Officer to the Executive
Director for approval.

An email notification will be received indicating that the application has been endorsed for
approval.

InterCommerce Network Services Inc- Private and Confidential December 2023 20 |P a g e

Status 8: Approved - Once the FPA Executive Director has conducted the final review and
approval of the application.

An email notification will be received indicating that the application has been Approved.

InterCommerce Network Services Inc- Private and Confidential December 2023 21 |P a g e

Status 9: Pending (For Compliance) – if the FPA reviewer requests to comply with additional
information or documents in your application.

An email notification will be received indicating the information or document to be complied.

Status 10: Complied – if the request to compliance has been submitted.

InterCommerce Network Services Inc- Private and Confidential December 2023 22 |P a g e

Status 11: Rejected – If your application does not comply with the procedure set by FPA.

An email notification will be received indicating the reason for rejection.

InterCommerce Network Services Inc- Private and Confidential December 2023 23 |P a g e

Section 5: Printing of License Certificate
Click the Print Button to view and Print the License Certificate.

InterCommerce Network Services Inc- Private and Confidential December 2023 24 |P a g e

InterCommerce Network Services Helpdesk Support

Ronalyn G. Palo
+63 918-902-4269 / +63 917-566-4362
rpalo@intercommerce.com.ph

Roquelyn B. Atim
+63 917-893-2792
rbatim@intercommerce.com.ph

Jhon Yverson R. Corpuz

+63 917-804-3799
jcorpuz@intercommerce.com.ph

Helpdesk Support
+63 8888-4674
+63 917-552-1188/ +63 998-964-7909 / +63 943-233-7437
helpdesk@intercommerce.com.ph

InterCommerce Network Services Inc- Private and Confidential December 2023 25 |P a g e