INTRODUCTION

The Student Manual provides information on the

policies, rules and guidelines of the school for any courses of
action and decisions made by students. As with the previous
editions, this Manual remains faithful to the aim of being an
indispensable companion of administrators, faculty and
students of Saint Joseph Institute of Technology. It
endeavors to continually be an aid to the operations of SJIT
as an educational institution in accordance with the rules and
regulations of the Commission on Higher Education (CHED)
as it judiciously defines and clarifies the relationship among
and between the administration, faculty and students.

The Manual also includes information about the

school’s services and facilities, which the students can use.
Through this Manual, the students will be properly guided
and made aware of their responsibilities, accountabilities and
obligations as well as understand their commitment to the
school for their well-being.

To effectively and efficiently respond to the

challenges faced by the school and in keeping with the
incessant evolution of law and jurisprudence, this edition
contains the most recent issuances relative to legal
education as it contains annotations of the Manual of
Regulations for Private Higher Education issued by the
Commission on Higher Education.

To the freshmen students and transferees, welcome

to SJIT. We expect you to make use of the learning
opportunities that our school offers to make you competent,
accountable, socially and environmentally responsible
individuals.
Student Manual 2025 Page 1
 It is hoped that this Manual would pave the way
towards a more reasonable implementation of the academic
policies, guidelines and procedures of the institute and will
equally be of great benefit to the school administration,
faculty, staff, and students.

ARTICLE I. POLICY AND APPLICATION

Section 1. Title. This Manual shall be known as the

Student Manual 2025 Edition.

Section 2. Policy. Saint Joseph Institute of Technology,

an educational institution in the Caraga region, Philippines,
maintains a standard that supports a complete, adequate,
and integrated system of education relevant to the needs of
the people and industries. Toward this end, the school shall
ensure, within the context of its life purpose, vision, mission
and core values, maximum contribution of the educational
system to the attainment of goals of the Caraga region and,
the national and international development.

Section 3. Application. The provisions of this Manual shall

be applied in order to attain the quality objectives of SJIT, to
give meaning to academic freedom, to institute reasonable
supervision and regulation, and to accelerate the
development of the school. All doubts in the implementation
and interpretation of the provisions of this Manual shall be
resolved in favor of the institution.

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Article II. THE SJIT CORPORATE PROFILE

Section 1. History and Creation

Education is the core value of Philippine society and

family life, and it plays a major role in human and national
development. Born out of the mist of a beautiful dream, the
founder and first president, Dr. Nicomedes A. Salas (NAS),
deep in his heart, sought ways to nurture and preserve the
school in order to withstand against all odds to help the
needy and deserving youth in the region. The passion and
legacy of NAS was "SJIT MUST CONTINUE TO GROW AS
TIME MARCHES ON” - the key that opens the door towards
progress and quality life to the least of the people in the
region.

SJIT, from a humble beginning, is a story of a

school that, even out of scarcity, started in 1971 in a rented
two-storey building made of wood and equipped with old few
typewriters and old sewing machines that NAS out of small
savings bought in Surigao City. Included was a set of basic
furniture for a classroom which became the learning hub of
the first 130 students enrolled in two semesters for
vocational/ technical skills, a working faculty complement of
(3) three who started the tinkering and learning basic
livelihood skills.

In three years, the vocational-technical school grew

and became a college, opening its doors to technical and
professional programs with expanding enrolment.
Determined to meet the increasing needs of the student
population and faculty, NAS and his administration acquired
the old, rented building in 1974, which was later renovated.
The institute acquired additional properties where the four-
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storey structure made of wood was slowly built and
completed in 1978. A five-storey concrete building was
completed in November 1980 where the sister company
Northern Mindanao Broadcasting System was housed on the
fifth floor. To meet the expansion program of the school, a
Prefabricated 12 - classroom building was constructed and
completed in 1985. Afterwards, a five-storey concrete
NICOMEDES A. SALAS (NAS) building was constructed
and completed in 1993 followed by the LETICIA C. SALAS
(LCS) Engineering building completed in 1996. A modern
building conceptualized by architects and engineers from
Manila became the latest addition to the main campus of
Saint Joseph Institute of Technology, a 6-storey NICOLE
JOY C. SALAS building, an edifice symbolizing growth and
expansion.

Within a span of a decade after its small beginnings,

SJIT enjoyed a flourishing hub of learning activities for
students and faculty. The program offerings expanded from
just the vocational-technical skills-based training to
professional – technical courses to include marine
engineering, marine transportation, engineering courses as
well as humanities and liberal arts, commerce, education
and management. With the starting enrolment of 130
students in 1971 and 500 in 1974 when the college opened,
SJIT reached a student population to around 3800 in 1989
with a rate of growth that rolled six to seven times over.

Then, by the stroke of fate and at the point of a gun,

the life of NAS, founder/president of SJIT was taken away on
August 5, 1989. While this event could have toppled and
crushed the life of a flourishing school dedicated to
"Education at its best," the turn and twist of events proved
otherwise. The leadership/management of the school was
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taken over by the Vice-President and wife of the fallen
founder. The dream of the founder never faded with his
untimely death; instead it became compelling, brighter and
clearer, empowering the new President, Dr. Leticia C. Salas,
to steer the institution to meet the challenges and to greater
heights of growth and success.

Amidst the agony of loss, the excruciating legal

processes in the trial of the murder cases filed and the
counter cases filed to settle the issue of ownership by the
siblings of the fallen founder, the new President anchored her
faith in God and deeply committed herself to the cause of
education by her departed life partner, focused her own
passion and talent with resoluteness to make SJIT different
from its small beginnings.

In barely a span of 2 decades, the enrollment of SJIT

hit the 5000 mark. Its program expanded to include Master’s
and Doctorate programs and the complete basic education
curriculum. Determined and tenacious as ever, she obtained
her master’s degree at Silliman University in Dumaguete City
and her doctorate degree at Southeast Asia Interdisciplinary
Development Institute (SAIDI) and sent her eldest son to
acquire a Master’s Degree in Management from Asian Institute
of Management (AIM). These strategic moves for leadership
and management development are part of a plan to ensure
succession leadership for the sustainable growth of SJIT.
Concomitant to this change "from scarce beginnings to
sustainable growth,” SJIT has expanded its infrastructure to
what is now the most imposing and impressive Maritime
school campus in Cubi-cubi, Agusan del Norte, Caraga
region.

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 With economic pinch, the competitiveness of the
service industry, the stringent demands of the "global village"
with the complexity and facility of information communication
and technology (ICT), SJIT has soared and steered through
the waves and winds of change to where it is today, enjoying
the blessing, and the grace of God. With the ISO
CERTIFICATIONS from well-known international certifying
bodies - DET NORSKE VERITAS from Norway and TUV
Rheinland from Germany, and two national accrediting bodies
namely: Philippine Association of Colleges and Universities
Committee on Accreditation (PACUCOA) and Association of
Christian Schools, Colleges and Universities- Accrediting
Agency Inc. (ACSCU-AAI), SJIT, like an eagle, soars high,
flapping its wings to make a difference by responding to global
trends through quality education and training.

Section 2. SJIT Logo

Every educational institution has a logo. The SJIT logo is

circular in form and the name and address of the institution are
printed around the outer portion of the circle which is bounded
by scallops. In the innermost part of the logo is a picture of a
lighted oil lamp which is on top of a pedestal. Right below the
pedestal is the year when the institution was founded. The
color of the logo is white and green.

The lighted oil lamp symbolizes knowledge. This light

signifies man's unending search for growth and development
through education. The pedestal symbolizes the dream of the
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founder to provide the highest quality of education to the
society it serves. This is his response to man's unquenchable
thirst for knowledge, thus assuring him of a better future. The
scallops signify the turbulence that the school must conquer in
its march towards attaining its mission of enhancing the
education of the youth. But in every storm that comes along, a
renewed spirit to pursue what has been started prevails. The
white color stands for purity in heart and sincerity of service for
the benefit of the clientele while the color green stands for the
happiness and contentment once students exit from the portals
of the institution now ready to face their place under the sun.

Section 3.Life Purpose, Vision, Mission and Core Values

of SJIT.
Life Purpose
Leading and Enabling Holistic Human
Transformation

Vision
A prime private institution of learning and change
committed to transforming students to become leaders in the
development of the Caraga region and beyond.

Mission
As a learning community, we are committed to:
● Provide quality education through proactive
leadership and effective management.
● Ensure compliance to national and international
standards in curriculum and instruction.
● Apply creativity and resourcefulness, guided by
principles of integrity and prudence.

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 ● Inculcate the culture of excellence to produce
globally competent graduates.

Core Values
We demonstrate:
Love for God, country and people with
Commitment and integrity for excellence in the
Service to humanity.

Section 4: Institutional Intended Learning Outcomes

Anchored on the vision, mission and core values of
the institution, graduates of SJIT shall possess the following
attributes and learning outcomes:

Graduate Intended Learning Outcomes

Attributes
Competence Demonstrate competence in the
practice of their respective
professions
Express ideas effectively both in
Communication oral and written communication
Manifest willingness and ability
Lifelong-Learning
to pursue lifelong skills
Critical thinking Exercise critical thinking, sound
and sound judgment in decision-making and
judgment values formation
Socio-cultural Respect and accept social and
diversity cultural differences
Demonstrate and practice good
Citizenship citizenship and ethical and social
responsibility

Section 5. Quality Policy and Guiding Principles

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 Quality Policy
Saint Joseph Institute of Technology, an
educational institution in Caraga Region, Philippines,
maintains a quality management system (QMS) in
compliance with the local, national and international quality
standards. The Maritime Academy has its noteworthy
contribution to the global maritime community. It has been
certified by Not Norske Veritas (DNV), an international
certifying body for ISO from 1999 to present. The school
commits to providing training, growth and development for
both internal and external customers that meet the
requirements and exceed their expectations. Currently the
school is transitioning to the Educational Organization
Management System (EOMS). It envisions of becoming a
dynamic and caring Higher Education Institution in the region
through the following:

❖ Quality and competitive human resources

❖ Delivery of quality instruction responsive to the training

needs of the students and industry requirements
❖ Provision of highly adequate infrastructure, training
facilities and learning resources
❖ Active involvement of students and faculty in research
and community extension services as well as in co-
curricular and extra-curricular activities
❖ Empowerment of personnel and students in their
respective functions
❖ Continual improvement of quality management system

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Guiding Principles
There are four core areas where the Quality Policy is
translated into guiding principles of SJIT as follows

1. Human Potential and Development Opportunities

a) We believe in the God given gift and latent potentials
of every person for total development through
education and lifelong learning.
b) We treat every human person with fairness,
respect and dignity.
c) As educators and professionals, we take
responsibility for our thoughts, words and deeds in
our dealings with our learners, stakeholders and the
public.
d) We provide whenever possible equity and access to
learning and education.

2. Process of Learning Development and Transformation

a) We believe in the primary life process of change
through learning, development and transformation
b) We enjoin and enable individuals to
continuously learn and grow as
individuals, teams, and organizations.
c) We strive for excellence in all processes of being,
behaving and becoming
d) We measure our successful
accomplishment through the people we serve, our
clients’, customers’ and other stakeholders'
satisfaction

3. Good Governance and Stewardship of Resources

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 a) We ensure clear direction, policies, standards,
rules and regulations that make us move in good
governance and efficient management of resources.
b) We stand to fulfil our goals and prudently
manage our costs and resources.
c) We value honesty, trustworthiness and integrity in
the management of our systems and resources
d) We perform our responsibilities in the spirit of
teamwork, perseverance, endurance and hard work.

4. Mutuality and Partnership

a) We believe in close mutuality and partnership
with various institutions in the task of human
and organizational development as well as in nation
building.
b) We engage in continuous search for knowledge and
do community service as our contribution to
educational and social development.
c) We commit and uphold the guiding principles
of the institution.
d) We take pride in our role in setting pace for
excellence, inspired by faith in God Almighty.

Section 6. Basic Commitment and Objectives

Saint Joseph Institute of Technology, as an
institution of higher learning, is committed to:
1. Upgrade and expand its academic programs
relevant to national development through continuous
and well-planned curricular reforms and teaching
strategies that will contribute to the economic and
social growth of individuals;
2. Upgrade and expand its physical plants, equipment
and facilities conducive to teaching-learning

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 activities with the end in view of providing quality
education and trainings to its clientele;
3. Provide the academic community with the necessary
recreational, social and cultural facilities to promote
desirable social values and to contribute in
strengthening national consciousness;
4. Continuously develop and implement administrative
programs, policies and professional management
scheme for effective planning, implementation and
evaluation of instruction, research and extension
services through the efficient administration of its
support services and linkages;
5. Equip the individual learner in discovering his
potentials and maximizing his involvement in the
affairs of the society as a productive and
responsible citizen through curricular and co-
curricular activities that will encourage critical and
creative thinking resulting to positive values
transformation and moral character regeneration.
6. Plan and implement a system for efficient and
effective financial management to support the
institution in long-term programs and projects.
7. Initiate projects through local, national and
international linkages for academic and financial
support on programs and projects created for the
people and the community.
8. Become the central mode for networking on specific
discipline in higher education of the region and to
serve as the resource center for curricular and
instructional skills development;
9. Organize and coordinate collaborative research on
identified areas for systematic investigation in
educational development as basic for improving
quality of life; and
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 10. Focus on the technical and professional education
and skills development programs for quality middle
and top-level manpower reservoir

Section 7. The Academic Growth of SJIT

The growth of the SJIT's academic programs is
presented in a chronological order:
Year Courses
1971 Typewriting
Stenography
Men's Tailoring
Bookkeeping
Dressmaking
1973 IBM
Piano Lessons
One year Fine Arts
1974 Nautical/AMT
Secretarial
1975 Automotive Mechanics
Beauty Culture
Hair Culture
1976 Marine Engineering
Engineering Preparatory
1977 Commerce
1978 Ballistics
1980 Liberal Arts
1981 Civil Engineering
Mechanical Engineering
1983 Criminology
Architecture
Electrical Engineering
1987 Master in Management (MM)
Master of Arts in Education (MAED)

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 BS in Computer Science
BS in Electronics & Comm. Engineering
BS in Computer Engineering
Bachelor of Elementary Education
Bachelor of Secondary Education
General Radio Communications Operator
Complete High School with Computer Education
Air-conditioned classrooms
1991 BS in Accountancy
1994 Two-year Computer Secretarial
1996 BS Hotel and Restaurant Management
Basic Seaman Training Course
1997 Master of Arts in Teaching (MAT)
1998 Doctor of Philosophy in Management (summer)
2000 One-Year Seafarer Course
2001 One-Year Certificate in Automotive Technology
2003 BS in Information Technology
2004 BS in Nursing
BS in Tourism
2009 TESDA Programs
One-Year Seafarer’s Course
One-Year (Automotive Servicing NC 2)
PC Programming NC IV
Health Care Services NC II
Housekeeping NC II
Commercial Cooking NC II
Shielded Metal Arc Welding NC II
2011 Expended Tertiary Education Equivalency and
Accreditation Program (ETEEAP)
2018 Bachelor of Library & Information Science
(BLIS)
2020 Bachelor of Science in Real Estate
Management

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Section 8. School Campus, Offices, Services and
Facilities

School Campus
Saint Joseph Institute of Technology (SJIT) is
operating in three campuses. The main campus located at
the corners of Montilla Blvd., T. Calo, Rosales, and R. Calo
St. has a land area of approximately 6,000 sq. meters. The
main campus houses school buildings, namely: the NA
Salas Bldg., the LC Salas Bldg., and the old SJIT Bldg.
holding a total of 60 classrooms and now a six-storey
modern school building with a beautiful facade and ground
landscaping which partly beautified the Montilla Blvd.
sidewalk.

The main campus operates the main library; the

laboratories for physics and chemistry; as well as the
architecture, speech laboratory, mass communication and
engineering laboratories for civil, electrical, electronic
communications and computer engineering, and two
Language laboratories. The main campus also houses the
three computer centers with 140 computers to cater to the
needs of the students.
The CEA building came to life in 2023 located at T.
Calo St.,has a land area of approximately 725 sq. meters. It
is a three-storey building with seven laboratories, one faculty
room, two drafting rooms, one AVR,eight classrooms, and
comfort rooms on every floor.
The CCJE building will soon rise, located at Montilla
St., a three-storey building. It will have one AVR, one
library, one chemistry laboratory, one defense tactics room,
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a school clinic, a cafeteria, one moot court, dean and faculty
office, guidance counselor’s office, eleven classrooms, one
crime scene room, two discussion rooms (ballistic,
fingerprint, bullet recovery) (interrogation, polygraph, dark
room), comfort rooms every floor.
The administrative center of the school where the
offices of the school officials--CEO/President, EVP, VP for
Academics, Research and Extension, Quality Assurance
Manager, Registrar, Finance Officer, Deans of Colleges and
Graduate School, heads, administrative and academic
offices are all situated in the main campus. Likewise, the air-
conditioned 300-seater Multimedia Center, new NAS Board
Room, medical and dental clinic are also located in the main
campus.

The SJIT second campus is the Basic Education

with its 3-storey building which sits on a 5,000-sq. meter lot
located at T. Calo Street, Butuan City. This is where the
grade school, high school and Hotel and Restaurant
Management Laboratory are located. The facilities available
at the Basic Education campus include the library of the
Basic Education and the air-conditioned grade school and
high school classrooms and the Covered Court.

The third campus, which stands on an eight-hectare

area, is located in Cubi-Cubi, Nasipit, Agusan del Norte. This
is where the Maritime Academy and the Maritime Training
Center are located.

A new Marine Engineering laboratory is under

construction and to be completed by July 2018, Engineering
building completed in 1996 houses the following
laboratories: mechanical, electrical, electronics and
communications engineering laboratories.
Student Manual 2025 Page 16
 In addition to its existing academic and
administrative services and facilities, which have gained
appropriate recognition by PACUCOA, also has satisfactorily
met the standards and fulfilled the requirements for Level II -
Second Re-accreditation status of some of our programs. In
its effort to provide adequate school facilities and amenities,
SJIT continues to develop its campuses.

In consonance with its Life-purpose, Vision, Mission

Statements & Quality Policy, SJIT management has made
available to the SJIT academic community, the following
offices to provide both administrative and academic services:

Offices
1. Office of the CEO /President
2. Office of Executive Vice President
3. Office of the Vice President for Academic Affairs
4. Office of Vice President for Research, and Extension
5. Office of the Quality Assurance and Accreditation
6. Graduate School
7. College of Arts & Sciences
8. College of Education
9. College of Business and Information Technology
10. College of Engineering & Architecture
11. Maritime Academy
12. College of Criminal Justice Education
13. Office of the Senior High School
14. School Registrar’s Office
15. Assessment Office
16. Finance Manager
17. Student Personnel Services
18. Human Resource Development
19. Library
20. Medical and Dental Clinic
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 21. Building Maintenance Transportation Office
22. Book Center
23. Basic Education

Services and Facilities

1. Medical and Dental Services
2. Guidance and Counseling Services
3. Community Extension Services
4. Student Affairs Services
5. Library Services
6. Student Government/Organization Services
7. Student Publication Services by Colleges
8. Canteen Services
9. Reproduction and Photocopying Services
10. Laboratories:

10.1 Civil Engineering Laboratory

10.2 Mechanical, EE & ECE Laboratories
10.3 Computer Engineering Laboratory
10.4 Physics Laboratory
10.5 Chemistry Laboratory
10.6 Psychological Laboratory
10.7 Communication Laboratory
10.8 Computer Centers
10.9 Architectural Laboratory
10.10 HRM Laboratory and Business Simulation
Center
10.11 Forensic Crime Laboratory
10.12 Multi-Media Center
10.13 SJIT Covered Court
10.14 Mock Bridge for Maritime Academy
10.15 Marine Engineering Laboratory
10.16 Olympic Size Swimming Pool
10.17 Simulators for Maritime Academy
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 10.18 Internet Facilities for Students

Section 9. Courses Offered

Undergraduate Programs
❖ AB Communication (PACUCOA Level III)

❖ AB in English Language (PACUCOA Level III)

❖ BS in Psychology

❖ Bachelor of Library & information Science

❖ Bachelor in Elementary Education

❖ Bachelor in Secondary Education

(Majors: English, Mathematics, Filipino, & Social
Studies)
❖ BS in Business Administration (PACUCOA Level III)
(Majors: Human Resource Management, Marketing
Management, Operations Management, & Financial
Management)
❖ BS in Hospitality Management

❖ BS in Real Estate

❖ BS in Tourism Management

❖ BS in Computer Science

❖ BS in Information Technology

❖ BS in Civil Engineering

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 ❖ BS in Mechanical Engineering

❖ BS in Electrical Engineering

❖ BS in Electronics & Communications Engineering

❖ BS in Computer Engineering

❖ BS in Architecture

❖ BS in Marine Transportation (PACUCOA Level II)

❖ BS in Marine Engineering (PACUCOA Level II)

❖ BS in Criminology (PACUCOA Level II)

Graduate Programs
❖ Doctor of Philosophy in Management (ACSCU-ACI
Reaccredited Level II )
❖ Master in Management (ACSCU-ACI Reaccredited
Level II)
(Majors: Business Management & Public Service
Management)
❖ Master of Arts in Education (ACSCU-ACI Reaccredited
Level II)
(Majors: Educational Management, English, Math,
Filipino, & Values Education)

Senior High School

(Main Campus) Voucher Recipient

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 ❖ Science, Technology, Engineering and Mathematics
(STEM)
❖ Accountancy, Business and Management (ABM)

❖ Humanities and Social Sciences (HUMMS)

❖ General Academic Strand (GAS)

Basic Education (Annex Campus)

❖ Preschool – Nursery, Kinder 1&2

❖ Grade School I – VI

❖ Junior High School 7 – 10 (ESC Grantee)

❖ Senior High School 11 – 12 (Voucher Recipient)

ETEEAP (Expanded Tertiary Education Equivalency

Accreditation Program)
❖ Bachelor of Science in Business Administration

❖ Bachelor of Arts in Mass Communication

❖ Bachelor of Arts in Psychology

❖ Bachelor of Science in Criminology

Section 10: Accreditation, Certification, Recognition and

Membership
Student Manual 2025 Page 21
Accreditation and Certification:
1.Philippine Association of Colleges and Universities-
Commission on Accreditation (PACUCOA)
2.Association of Christian Schools of Colleges and
Universities (ACSCU-AAI)
3.ISO Certification: 9001:2015 (EOMS)

Recognition: CHED and DepEd

Membership:
1. Association of Maritime Education & Training
Institution in Asia Pacific (AMETIAP)
2. Philippine Association of Maritime Institutions (PAMI)
3. Philippine Association of Graduate Education
(PAGE)
4. Philippine Association of Collegiate School of
Business (PACSB)
5. Philippine Association of Colleges and Universities
(PACU)
6. Association of Christian Schools , Colleges and
Universities (ACSCU)
7. Philippine Association of Technological Education
(PATE)
8. Philippine Association of Colleges and Universities
Commission on Accreditation (PACUCOA)
9. Association of Administrators of Hospitality, Hotel &
Restaurant Management Education Institution Inc.
(AAHRMEI)
10. Coordinating Council of Private Education
Institutions
11. Maritime League
12. Council of Hotel and Restaurant Educators of the
Philippines.
Student Manual 2025 Page 22
 13. Private Educational Retirement Annuity Association
(PERAA)
14. United Architects of the Philippines (UAP)
15. Philippine Educators Association for Criminology
Education (PEACE)
16. Professional Criminologists Association of the
Philippines (PCAP)
17. Philippine Association for Teacher Education
(PAFTE)
18. Philippine Society of Information Technology
Educators (PSITE)
19. Philippine Association of Educators in Office
Administration (PAEOA)
20. Philippine Association of Administrators and Student
Affairs (PAASA)
21. Center for Educational Measurement, Inc. (CEM)
22. Behavioral Dynamics, Inc. (BDI)
23. Academic Library Information Networks in Mindanao
(ALINET)
24. Provincial Career Counselor Association (PCCA)
25. Caraga Higher Education Institutions Association of
Presidents and Head (CHEIAPH)
26. Caraga Regional Association of Registrars
(CARRASSOR)
27. Mindanao Peace Games (MPG)
28. Council of Deans for Teacher Education (CODTEI)
29. Caraga Region Engineering, Architecture and
Technology Educators (CREATE)
30. Philippine Institute of Civil Engineers (PICE)
31. Philippine Association for Teacher Education
(PAFTE)
32. Caraga Health and Research Development
Consortium (CHRDC)

Student Manual 2025 Page 23

 33. Philippine Association of Institutions for Research
(PAIR)

ARTICLE III. ACADEMIC POLICIES, PROCEDURES AND

GUIDELINES

Section 1: Admission and Retention Policies

The enrollment of students in SJIT is a contractual
relationship between the students and the school. They
have to comply with the existing policies, rules and
regulations of the institution. Failure to do so empowers the
school to impose sanctions in accordance with the
Commission on Higher Education (CHED), and Department
of Education (DepEd).
New students and transferees interested to enroll at SJIT
are required to take the Admission Test to be administered
by the SPS office.

To maintain quality education, the institution adheres to a

retention policy for all admitted students, to wit:

1.1 For Maritime Programs

1.1.1 Must pass the annual physical and medical

examinations.
1.1.2 Must maintain an average grade of 2.0
(85%) in all subjects enrolled and with no
failing grade/s and dropped subject/s.
1.1.3 If the cadet-student fails in any of the
requirements of the program, he will be advised
to drop the program.

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 1.1.4 If he commits blunder and other grave
offenses, despite repeated reminders/warnings,
he will be dropped from the roll.
1.1.5 Drug Test is done every semester for both
Maritime, Criminology. A student found to be
positive in prohibited drugs is subject for a
confirmatory test at the PNP/PDEA crime
laboratory. Denial of admission if proven
positive.
1.1.6 A student must finish the BSMT or BSMAR-E
program with 3 years academic and one-year
apprenticeship training. Otherwise, the student
shall take remedial programs based on the HEi’s
Quality Standards Systems requirements.

1.2 For Other Board Programs

1.2.1 A student with no failing grade/s and dropped

subject/s and has maintained an average grade
of at least 2.0 (85%) in all subjects enrolled in
the previous semester is eligible to continue his
course. Failure to meet the required average
grade in all subjects, the concerned student will
be placed under probationary status for one
semester and shall only be allowed to continue
his desired program should he meet the required
average grade of 2.0 (85%). Otherwise, he/she
shall be advised to shift to a non-board program.
1.2.2 If the student fails or drops a subject/s due to
illness, financial constraints etc., he/she may be
referred to the College Dean for validation.

Section 2: Admission Requirement for the Tertiary

Level
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 The basic requirement for eligibility for admission
of a student to any collegiate educational program or course
shall be his completion of the Senior High School program
recognized by the DepEd.

Graduates of foreign secondary schools who may

not fully satisfy the specific requirements of certain collegiate
programs or courses may be admitted provided any
deficiency is corrected during their initial school term or
semester.\
Students who have not yet graduated from high
school but who have completed at least twelve curriculum
years in elementary and secondary education in other
countries may be favorably considered for admission to a
tertiary education program (Article XIII, Student Admission,
Education Law and the Private School, 2009 Revised
Expanded Edition, p. 398).
A graduate of any secondary or a transferee from
other colleges/universities may be granted admission to SJIT
provided he/she presents valid credentials and meets the
admission requirements of the college. All enrollees must
pass the Admission Test (OLSAT-Level G and APRO Test)
as the first step in the whole enrolment process. (Based on
CMO 20 series of 2015 and Industry requirements)

A. Admission Requirements

Maritime Cadet Officers All Other Board Programs

Program

Student Manual 2025 Page 26

 ●Grade 11 Card ●Grade 11 Card (Photocopy)
(Photocopy)
●Grade 12 Card (Original)
●Grade 12 Card (Original)
(Average grades in Math,
(Average grades in Math, English and Science
English and Science subjects should not be less
subjects should not be less than 82%).
than 85%).

●Certificate of Good ● Certificate of Good

Moral Character Moral Character

● PSA Birth Certificate ● PSA Birth Certificate

Student Manual 2025 Page 27

 ● Passed the semestral
physical exam and the
following medical tests:

(Pre-Employment Medical
Examination for Seafarers
following the
requirements under Reg.
I/9 of the STCW and DOH) (Drug test for Criminology
Program every semester)
1. ISHIHARA
2. Hepa B Screening
3. Drug Test
4. Urinalysis
5. Audiometry(Pure-
Tone Hearing
Test)
6. CBC (Complete
Blood Count)
7. Chest Radiograph
8. Blood Typing

●Obtained at least a ●Obtained at least a score

score of 27 in OLSAT of 27 in OLSAT
examination examination

Student Manual 2025 Page 28

 ● Others: ● For transferee

1. Must be 18-25 years old 1. Transcript of

upon enrolment Records
for:Evaluation
purposes (Original)
2. Certificate of
2.Transferee is allowed Transfer Credentials
(back to zero) (Original)
3. Good Moral
Certificate (Original)
4. PSA Birth Certificate
(2 photocopies)
5. Entrance
Examination Result

Must have an average grade

of at least 2.3 (82%) of
his/her academic
performance of the last
school attended and must
obtain at least passing grade
in OLSAT examination.

Graduate Studies Admission Requirements

Applicants for admission to graduate studies must
have completed the course leading to any Bachelor’s degree
and have graduated from an institution duly recognized by
the Commission on Higher Education.

Student Manual 2025 Page 29

 The admission of students for the Master’s and
Doctoral programs shall be subject to the following
conditions:
a. Undergoing interview with the program head or
Graduate School Dean
b. Submitting pertinent credentials to the Registrar’s
office

1. Master of Arts in Education (MAED)

a. Must be a graduate of any education program
b. If the student is not a graduate of any education
program, the student must have earned 24 units in
professional education.
c. Certificate of Transfer Credentials.
d. Transcript of Records.

2. Master in Management (MM)

a. Must be a graduate of any business program or
must have 12 units of management subjects or with
5 years supervisory experience.
b. Certificate of Transfer Credentials.(Original)
c. Transcript of Records.(Original)

3. Doctor of Philosophy in Management (Ph.D.)

a. Must be a graduate of any Master’s degree with a
thesis.
b. Certificate of Transfer Credentials.
c. Copy of Master Thesis Abstract and Approval Sheet.
d. Transcript of Records with Special Order.
In accordance with the Philippine Constitution,
Policies and Standards of the Commission on Higher
Education and the Life Purpose, Vision, Mission and
Objectives of Saint Joseph Institute of Technology,
students of any nationality are welcome to enroll. All
Student Manual 2025 Page 30
applicants interested to enroll at the Graduate School of SJIT
are required to take the Admission Test to be conducted by
the SPS personnel.

Re-admission and Denial

SJIT has the right to impose other rules and

regulations for the admission of students aside from the
entrance examination.
The admission of students is not only subject to the
college standards, requirements and regulations, but also to
the requisites imposed by law. The school reserves the right
to readmit only those students in good standing seeking
readmission. A student’s failure to satisfy the academic
standards set by the college shall be a ground for its refusal
for readmission.
Apart from the academic deficiency, the violation of
the school rules is another ground for denying a student’s re-
admission. Student’s enrolment may be denied due to any of
the following:
1. The closure of a program of study, or the closure of
the school itself would justify its denial of a student’s
re-admission. Diseases or health reasons are
likewise bases to deny re-admission to the college.
2. Old students whose credentials are Incomplete
after one semester will be refused admission in the
next semester.
3. First year students and transferees shall be refused
admission if he/she:
a. fails to submit complete credentials;
b. has poor academic performance;
c. for a Maritime applicant, has failed the Ishihara
test, medical exams and drug Test.

Student Manual 2025 Page 31

 d. has been refused admission by other schools
due to disciplinary action and pending cases.

A re-admitted old student who stopped schooling for three

(3) years will be evaluated based on the new curriculum of
his/her course or the curriculum has lapsed its offerings or
when the curriculum has been phased out.

Section 3: Enrolment Procedure and Guidelines

A standard enrolment procedure is set in place to

facilitate the enrolment process. All enrollees are advised to
follow religiously detailed instructions on enrolment
procedures to ensure smooth flow of the enrolment.
\

A. Freshmen
Office/Department Action
Steps
Responsible

*Present Credentials for Initial

Evaluation
1 Information Desk
- Senior High School Card
(Must have grades of at
least 85% for board
courses and 82% for
non-board programs

-Certificate of Good Moral

-Birth Cert. (NSO Copy)
-Certification of Graduation
Honors

Student Manual 2025 Page 32

 *Fill-out Student Personal
Information Sheet

*Apply for Student ID Number

2 Cashier’s Office *Pay Testing Fee

*Take Entrance Test

Note: For MA & CCJE

freshmen, after securing entrance

test results from SPS,
proceed to Book Center
and pay medical fees, then
Book Center will endorse
the students to Butuan
3 SPS Office
Health Care. Once the
result is available students
may now proceed to the
institution's clinic and
submit their medical result.
The School nurse approved
the said result, she/he will
now refer to the College
Dean for Signature

* For MA and CCJE students,

4 Book Center pay the required medical
tests (BOOK CENTER):

5 Dean’s Office *Submit the following:

Student Manual 2025 Page 33
 a) entrance and medical test
results
b) complete credentials
c) official receipts
* Submit for interview
*Fill-out EF- 1 and obtain
approval of subject loading
from Dean
6 Cashier’s Office *Pay Down Payment
* Submit complete credentials
with the approved subject
loading for further review and
recording
7 Registrar’s Office
Note: The respective colleges
will forward the complete
credentials to the Registrar’s
office.

* Present Official Receipts and

get the
8 Assessment Office
Certificate of Enrolment
(COE)

B. Transferees
Office/Department Action
Steps
Responsible

1 Information Desk *Present Credentials for Initial

Evaluation

Student Manual 2025 Page 34

 -Honorable Dismissal
- TOR or Copy of Academic
Evaluation
(Must have an average
grade of at least 85 or 82 of
the last school attended)
2. Dean’s Office Evaluation of Subjects
* Take Entrance Test
(Must obtain at least 85%)
& Secure Test Result

Note: For MA and CCJE, after

securing entrance test results
from SPS, proceed to Book
Center and pay medical fees, then
3. SPS Office Book Center will endorse the
students to Butuan Health Care.
Once the result is available
students may now proceed to the
institution's clinic and submit their
medical result. The School nurse
approved the said result, she/he
will now refer to the College Dean
for Signature

*Pay Down Payment

* For MA students, pay the
4 Cashier’s Office required medical tests
(BOOK CENTER):

5 Dean’s Office * Submit the following:

a) entrance and medical test
results

Student Manual 2025 Page 35

 b) complete credentials

* Submit complete credentials

with the approved subject
loading for further review and
recording
6 Registrar’s Office
Note: The respective colleges
will forward the complete
credentials to the Registrar’s
office.

* Present Official Receipts and get

the ff:
a) Certificate of Enrolment (COE)
7 Assessment Office
b) Copy of the Student Manual
*Process and Claim Student ID
Card

C. Old Students
Office/Department Action
Steps
Responsible

* Obtain Enrolment Form-1

1 Information Desk (EF-1) * Obtain grades
from the registrar/Dean

*Pay the following:

a) Down Payment
b) Previous Balance (if
2 Cashier’s Office any)
c) For MA students, pay the
required medical tests
(BOOK CENTER):
3 Medical Clinic * Submit for Physical & Medical

Student Manual 2025 Page 36

 Tests
Note: If a concerned student is
found to have been
inflicted with any of the
foregoing diseases, a
Medical Certificate under
treatment must be
presented.

* Submit O.R, medical test

results and prospectus with
previous grades for evaluation
4 Dean’s Office
* Accomplish EF-1 and obtain
approval of subject loading

* Submit approved priority

5 Registrar’s Office subjects for further review and
verification.
* Present Official Receipt and get
6 Assessment Office the
Certificate of Enrolment (COE)

Section 4: Policies on Adding

A student who wishes to add his/her subject load

may do so within the enrolment period. Failure to add within
the prescribed period of adding shall require payment of
such transaction.
1. Adding of subjects is only allowed a week after
classes have officially started. No student shall be
allowed to add subjects to his/her current load after

Student Manual 2025 Page 37

 the prescribed period and more than the required
number of units.
Revision of subject/s loads should not violate the
following:
● The pre-requisite subject regulation

● Dropping of PE, NSTP or back subjects.

● Dropping of subject/s that were already

enrolled.
● The paired lecture and laboratory subject
2. Endorsement from the College Dean and approval of
the Registrar must be secured. A subject added
without the Registrar’s approval shall not be
credited
3. Payment of the required fee should be transacted at
the Cashier’s Office for re-issuance of COE.

Section 5: Issuance and Wearing of Student’s School

ID Card
Every student enrolled in SJIT shall be issued an I.D
upon or after enrolling the subjects which will be secured at
the Assessment Office. Official Receipt must be presented
to the Assessment Staff as evidence that he/she is officially
enrolled. Every student shall at all times be required to wear
the official ID upon entering the school premises and for the
use of facilities and/or services; otherwise, he/she shall not
be allowed to enter the campus. All students are enjoined to
have their ID validated at the Assessment Office during the
second semester and shall be worn at all times inside the
campus.
In case of loss of School, I.D Card, concerned
student should:
Student Manual 2025 Page 38
 a. See the Student Discipline Coordinator together with
a letter of explanation regarding of the lost school ID
b. Fill up the form for re-issuance of School I.D
c. Pay at the Cashier’s for the re-issuance of new ID
d. Present I.D. re-issuance receipt of payment to the
Assessment Office for ID replacement
e. Check his/her schedule of securing the new school
I.D

Section 6: Policies on Attendance, Absences and

Tardiness
1. Students are required to attend all classes and
laboratory sessions regularly.
2. Classes missed by the students because of late
registration or enrolments are considered as
absences.
3. A student who appears in class after 15 minutes of the
regular time is marked Tardy. Three (3) tardiness is
equivalent to one (1) absence per class meeting.
4. A student’s absence from class for three (3) meetings
must secure a Warning Form on Student Absences
from the concerned College Dean.
5. Any request for consideration or special cases must be
in writing, duly signed by the concerned College Dean
before passing it on to the instructors concerned.
6. A student who has incurred more than seven (7)
absences for a full semester and five (5) absences for
term scheduling shall be dropped from the roll and be
given a grade of 9.0.

Section 7: Policy in the Use of Cellphone

The school recognizes the important use of cell

phones by the student on the campus as an immediate
Student Manual 2025 Page 39
communication device. Yet it has been observed that texting
among students aids cheating. It likewise causes
disturbance during class lectures. Hence, in every Classes,
Examinations and laboratory activities, cell phones shall be
put into silent mode.

Section 8: Institutional Policies on Speaking English

The speaking English policy is aimed at

dramatically improving the English language proficiency of
students enrolled in the school. The policy helps to address
the problem that many of the young people do not have the
English language skills required to gain employment in some
of the sectors that tend to offer the most opportunity, such as
maritime sector, travel and tourism services, and other areas
of local employment requiring proficiency in English. The
policy will significantly help students compete successfully
for jobs that require a high degree of English proficiency.
Herein are some policies for all students of SJIT to observe:

1. All areas of the school are English zones (lobby,

corridors, classrooms, laboratories, stairways,
libraries, canteen, and others).
2. Each bona fide student is required to speak English
inside the school premises, particularly in the
designated English zone to fellow students, faculty
and other personnel of SJIT.
3. Whether formal or informal approach, students
intending to talk to a certain teacher in relation to
course requirements and other relevant matters
should maximize the use of English language.

Section 9: Policies on Industry/Plant Visit/Field Trips

Student Manual 2025 Page 40

 The DepEd Order 52, Series of 2003 on field trips
and the Commission on Higher Education (CHED) Memo
Order 17, Series of 2012 not only promote local tourism
outright but also details the requirements for schools to
accomplish and highlight student safety. The Memorandum
discourages visits to TV stations and malls and other places
which may risk the lives of the students and encourages
tours to educational sites where learning of the students is
reinforced.

As such, the school allows the conduct of

Industry/Plant or site visit provided that the visit/trip
reinforces classroom learning and is reflected in the course
syllabi and course description.

Section 10: Some Important Specific Guidelines in

Industry/Plant Visit/Field Trips

1. Industry / Plant visits should be reflected in the curricula.

2. The business operations of the company/ plant should be
closely related to the course/ subject of the students
undertaking the plant visit.
3. Documentation requirements and visit arrangement with
the concerned company/ industry must be finalized at
least two (2) weeks before the trip outside Agusan del
Norte and one (1) week before the trip within Butuan City
and Agusan del Norte.
4. Trips should not disrupt classes for students and
accompanying instructor(s).
5. The plant visit and the amount incurred during the visit
must be duly approved by the students concerned.
6. In case the group wants to rent the school bus,
confirmation from the VP Administration Office is needed
and a 50% down payment must be made. This should be
Student Manual 2025 Page 41
 processed at least five (5) working days prior to the
schedule of the visit.
7. Students who cannot join the plant visit due to health and
financial reasons should be given alternative
requirements.
8. Industry/Plant visits shall never be considered as a
substitute for major examinations.

Section 11: Procedures in Industry/Plant Visit/Field

Trips:

1. The instructor will write the Dean on the intention of

the group to conduct industry/plant visit citing the
following information:
● Company information

● Schedule of Trips

● Budget (for trips outside Butuan City)

● Rationale of the industry/plant visit and the specific

knowledge/information/exposure that the students
want to gain from the company/industry.
2. The Dean recommends the conduct of the plant visit
to the VPAA.
3. Once the VPAA and SPS head recommend for
Approval the industry/plant visit, the instructor
forwards the letter to the CEO/President with
complete required documents as basis for approval.
4. All the required documents are specified in the
checklist for field trips and must be accomplished.

Within Butuan City and Agusan del Norte

Student Manual 2025 Page 42

 ● Recommended approval by the VPAA and SPS
head.
● Clear objectives of the activity and evaluation
instrument.
● Confirmation from the company/industry–one (1)
week before the visit.
● List of students enrolled in the subject

● Financial status of the students. No account.

● Parent’s consent with notarization.

● Group Insurance

Outside Agusan del Norte

● Approval from the VPAA, SPS head

● Duly signed approval form in the SPS

● Confirmation from the company/industry – one (1)

week before the visit
● List of students enrolled in the subject

● Budget

● Itinerary

● Parental consent

● Group insurance

Student Manual 2025 Page 43

 ● Certification from the Assessment Office that
students joining the plant visit have no old
accounts.

5. After the plant industry/visit, the students will submit a

narrative report to the instructor. The instructor will
submit a 2- page Executive Report to the Dean and the
VPAA.

Section 12: Policies and Procedure on Practicum and

On-the-Job Training
(Note: There are other agencies that has a different MOA
template. ) this is already changed
As an integral part of the curriculum, the student is
required to conscientiously undergo on-the job training
(OJT)/practicum in an institution/organization/industry
recognized by the school.
The student is expected to exhibit the highest degree of
professionalism in the respective host industry
demonstrating the knowledge, skills and attitude learned
from SJIT.

Procedure
this is already changed; this concept belongs to 2011; there is a

A. Preliminaries
1. The student enrolled in a Practicum/OJT course
processes the application form for such purpose.
The OJT forms will be secured from the Book
Center. The student fills up the application letter and
curriculum vitae.

Student Manual 2025 Page 44

 2. The student personally applies to the company
recommended by the Dean/Practicum Coordinator.
3. Upon acceptance, the student processes the
Memorandum of Agreement with the company, SJIT
and the trainee for proper guidance.

B. Conduct of the OJT Program

1. The student-trainee renders the required number of
hours as required for his/her course.
2. The student-trainee fills up the attendance log sheet
every time he/she renders duty in the
company/industry.
3. Every period, the trainee prepares the periodic
report noted by the supervisor.
4. He/she prepares a final narrative report after the
completion of the course.
5. The trainee requests for a performance evaluation
during the whole duration of the practicum from the
immediate supervisor.
6. The trainee requests a certificate of OJT completion
from the host industry as proof of completion of the
program.

C. Submission of Documents
1. The student-trainee complies with all the
documents and submits them to the Practicum
coordinator/ faculty one week after the training is
over.
2. The final documents include the following:
a. Application Letter
b. Curriculum Vitae
c. Memorandum of Agreement
d. Attendance Log Sheet
e. Four (4) Periodic Reports
Student Manual 2025 Page 45
 f. One (1) Narrative Report
g. Performance Appraisal
h. Certificate of Completion
i. Pictures with Captions

D. Grading System for the OJT/Practicum

1. The grading system of the OJT/Practicum course is a
combination of the industry rating and the portfolio
evaluation of the Practicum instructor. Seventy percent
(70%) of the grade will be taken from the Performance
Appraisal Report of the industry supervisor and thirty
(30%) from the practicum coordinator/faculty.

2. The Performance Appraisal Report from the industry

takes into account sixty percent (60%) knowledge,
twenty-five percent (25%) attitude/values and fifteen
percent (15%) professional relations.
3. The portfolio evaluation of the practicum
faculty/coordinator focuses on the four (4) periodic
reports and one (1) semestral narrative report. Each
report will have a credit of 20 points with a total of 100
points.
4. The practicum coordinator/faculty computes and
converts the grade into the final institutional rating
format.

Section 13: Academic Delinquencies

(For Non – Board Courses, For Board Courses
Refer to Article III - Section 1: Admission and
Retention Policies)

1. Warning: Dean issues a Warning to a student who

obtains a failing grade in one or two subjects
for a given semester or Term. The
Student Manual 2025 Page 46
 Concerned student shall be allowed a
maximum of 75% of total academic load of
the current semester
2. Probation: This is issued to a student who obtains a
failing grade in more than four subjects or
50% of the total number of academic units
within a Semester or Term. Allowed to enroll
with only 12 or 50 % of the total required
academic units for the given semester or
term.

3. Course Disqualification: This is issued to a student who

fails in any major subject three (3) times.
Concerned students shall be advised to shift
to another course.

Section 14: Recognition of Credits Earned from Other

Schools

Credits for academic work done elsewhere will be

accepted and honored at SJIT if the school where the
student came from is duly recognized by CHED and
accredited by highly recognized accrediting bodies and the
subject has a similar course description and number of units.

Section 15: Use of Married Family Names in School

Records

Submission of an authentic copy of the Marriage

Contract of a married female student to the Registrar’s Office
will suffice as a basis to effect the change in her scholastic
records from her maiden name to her husband’s surname.

Student Manual 2025 Page 47

Section 16: Evaluation of Units Earned

1. A first-year student or transferee once officially enrolled

should follow the new curriculum/prospectus and
academic rate for the year until he graduates unless
there is a need to do so.
2. A returnee student who comes back to continue his
studies will follow the new curriculum should the old
curriculum have already been phased out.
3. It is advisable for the student to have his earned units at
SJIT be evaluated regularly to determine the remaining
subjects before his graduation from the course.
4. A semester before graduation, the student must request
his College Dean for a preliminary evaluation to
determine his remaining subjects.
5. Final evaluation shall be made at the Registrar’s Office,
one (1) year before his/her graduation.

Section 17: Policy on Laboratory Hours Equivalency to

Units

A one (1) unit Laboratory subject is equivalent to

three (3) hours of laboratory time as part of CHED academic
requirements. Hence, in order to comply with the expected
number of hours per laboratory subject, the student is
required to pay the corresponding charges equivalent to
additional units. In other words, the student pays a unit
fee per hour of the laboratory subject. Likewise, the total
contact hours per week are the basis of tuition fee
computation of the student.

Student Manual 2025 Page 48

ARTICLE IV: EXAMINATIONS AND GRADING SYSTEM

Section 1: Examinations

1. Every student officially enrolled is required to take

the scheduled examinations.
2. Students under Full Semester should take four (4)
long periodic Examinations-Prelim, Midterm, Semi-
Final, and Final every semester.
3. Students under Term Schedule should take two (2)
long periodic examinations every Term within a
semester- Midterm and Final.
4. Clearance must first be obtained before taking the
final examination.
5. Every student is encouraged to take every major
Exam every term. However, in an event that a
student cannot secure his/her permit by reason of
financial constraint, he may secure a Promissory
Note from the SPS office along with a guardian’s
authorization letter and a valid ID if the student is
processing on his own and to be approved by the
office of the Executive Vice President for him/her to
be allowed to take the major examination.
6. Students are allowed to take special examinations
within a seven-day grace period after the scheduled
examination. If a student fails to take the
examination within the seven–day grace period, a
zero score will be given to the student’s performance
score for the missed examination.

Student Manual 2025 Page 49

Section 2: Basis for Grading System

The grading system of Saint Joseph Institute of

Technology shall be based on existing institutional academic
policies. The final grade or rating given to a student should
be based solely on his academic performance in any
subject. Any adjustment, addition or diminution to the final
grade for co-curricular activities, attendance or misconduct
shall not be allowed, except otherwise the adjustment is
relevant to the subject content and requirement with
objective evidence.
In some exceptional cases, there are instances when
the grade is not determined solely by academic
performance, to wit:
1) A student may be given a failing mark if he/she
incurs absences of more than 20% of the prescribed
number of classes or laboratory periods for the
school year. His/her failure here is due to academic
deficiency caused by his/her absences.
2) An addition to or reduction from the grade for
involvement in co-curricular activities, attendance, or
misconduct may be permitted when it is allowed by
the school administration and the adjustment is
relevant to the subject content and requirements.

Faculty who makes unauthorized addition or

deductions from the final grade may be liable for damages
based on Article 19 of the New Civil Code, which states:

“Every person must, in the exercise of his rights and in the

performance of his duties, act with justice, give everyone his
due, and observe honesty and good faith”

Student Manual 2025 Page 50

Section 3: Criteria for Assessment of Student Competence
or Performance

These established criteria should be adopted by the

faculty as a basis for giving the grades to students and not
how the faculty wants the grades determined or computed.
For, in performing the function of grading students, the
faculty is only acting as an employee and agent of the
school. As such, the faculty cannot be more powerful than
his/her College Dean, the school, to insist that it is he/she
who decides as to what criteria or grading system be
adopted. Faculty should abide by the existing rules and
regulations established by the institution.

With 50% passing percentage, the criteria for the

assessment of student competence or performance applies
to all programs (board and non-board programs) for all
subjects with or without laboratory.

A. For Regular Semester

Grading Criteria:

Quizzes/
Assignments : 25%

Class Activities /
Laboratory Output : 35 %

For Prelim Grade Periodic

1. Given the set of Quiz/Assignment scores of a
student, take the sum. Let’s assign the resulting
value as QAs.

Student Manual 2025 Page 51

 2. Take the sum of all Highest Possible Scores of
quizzes/assignments given. Assign the resulting
value as HPSqa.
3. Compute the student’s Percentage in
Quizzes/Assignments (say, PQA) based on the
Formula shown below:

PQA (%) = [ QAs ÷ HPSqa ] x 100%

4. For Class Activities/Laboratory Output, take the sum

of raw scores obtained by a student according to the
number of activities conducted or
laboratories/projects performed. Assign the resulting
value as CALOs.
5. Take the sum of all Highest Possible Score in the
entire activities conducted or laboratories/projects
performed. Assign the resulting value as HPScalo.
6. Compute the student’s Percentage in Class
Activities (say, PCA) using the Formula indicated
below:

PCA(%) = [CALOs ÷ HPScalo ] x 100%

Note: Obtained percent and its corresponding grade for

quizzes and class activities may be referred to
Transmutation Table presented in the subsequent
pages
7. For periodic examinations, the Percentage for Prelim
Exam (say, PPE) can easily be computed using the
same formula:

PPE(%) = [Prelim Raw Score ÷ HPSPrelim ] x 100%

Student Manual 2025 Page 52

 8. Now, to compute the student’s Overall Preliminary
Percentage as basis for Prelim Grade, the formula
runs as follows:

Overall Prelim Percent (%) =PQA (%) (0.25) + PCA (%)

(0.35) + PPE (%) (0.40)

Note: Refer to Transmutation Table of Row-Score and

Grade Equivalence for actual grade

For Midterm, Semi-Final and Final Grade

For Midterm, Semi-Final, and Final Grade, the same
procedure will apply.

To obtain the student’s overall final performance or

overall final grade in the subject, note the following:

Overall Final Grade= (20%) Prelim Grade + (20%) Midterm

Grade +(20%) Semi-Final Grade +
(40%) Final Grade
B. For Term Schedule

For Midterm Grade

1. Given the set of Quiz scores/Assignments of a

student, take the sum. Let’s assign the resulting value
as QAs.
2. Take the sum of all Highest Possible Scores of
quizzes/assignments given. Assign the resulting
value as HPSs.

Student Manual 2025 Page 53

 3. Compute the student’s Percentage in
Quizzes/Assignments (say, PQA) based on the
Formula shown below:

PQA(%) = [QAs ÷ HPSs] x 100%

4. For Class Activities/Laboratory Outputs, take the sum

of raw scores obtained by a student according to the
number of activities conducted or
laboratories/projects performed. Assign the resulting
value as CALOs.
5. Take the sum of all Highest Possible Score in the
entire activities conducted or projects assigned.
Assign the resulting value as HPScalo.
6. Compute the student’s Percentage in Class Activities
(say, PCA) using the Formula indicated below:

PCA(%) = [CALOs ÷ HPScalo ] x 100%

7. For periodic examination, the Midterm Percent (say,

MP) can easily be computed using the same formula:

MP (%) = [Midterm Raw Score ÷ HPSMid] x 100%

8. Now, to compute the student’s actual Overall Midterm

Percentage, the formula runs as follows:

Overall Midterm Percent (%) = PQA (%) (0.25) + PCA (%)

(0.35) + MP (%) (0.40)

For Final Grade

Student Manual 2025 Page 54
For Final Grade, the same procedure will apply.

To obtain the student’s overall final performance or Overall

Final Grade in the subject, note the following:

Overall Final Grade = (40%) Midterm Grade + (60%) Final

Grade

IMPORTANT REMINDERS:
1. FOR EVERY GRADING PERIOD: (for Prelim,
Midterm and Semi-Final for Full Semester, and for
midterm and final for term schedule)
1.1 No grade of 5.0
1.2 No grade lower than 3.0 (such as 3.1, 3.2, 3.3, 3.4,
3.5, 3.6 & so on).
1.3 Conditional grade for the periods before Final is
4.0
1.4 The column on remarks shall be filled up only after
the Final Examination.
2. FOR THE FINAL GRADING PERIOD: (Term
Schedule and Full Semester)
2.1 No grade of 4.0. A student shall receive either a
passing grade (1.0 to 3.0), failing grade of 5.0 or
9.0 for dropped subject/s.
2.2 Official Remarks such as the following should be
reflected:
a.9.0 - Dropped
b.5.0 - Failed
c.1.0 – 3.0 - Passed

TRANSMUTATION TABLE OF RAW SCORE-

PERCENTAGE AND GRADE EQUIVALENCE FOR BOTH
NON-BOARD AND BOARD PROGRAMS
Student Manual 2025 Page 55
 Transmuted
Range of
Percentage Equivalent Grade
Transmuted
Score at 50%
Percentage Score
passing
98-100 97.50-100.00 1.0
94-97 93.50-97.49 1.1
93 92.50-93.49 1.2
92 91.50-92.49 1.3
91 90.50-90.49 1.4
90 89.50-90.49 1.5
89 88.50-90.49 1.6
88 87.50-88.49 1.7
87 86.50-87.49 1.8
86 85.50-86.49 1.9
85 84.50-85.49 2.0
84 83.50-85.49 2.1
83 82.50-82.49 2.2
82 81.50-82.49 2.3
81 80.50-81.49 2.4
80 79.50-80.49 2.5
79 78.50-79.49 2.6
78 77.50-78.49 2.7
77 76.50-77.49 2.8
76 75.50-76.49 2.9
75 74.50-75.49 3.0
Below 75 74.49 5.0
The raw-score percent (Universal Standard) is computed
using the conventional formula for percent:

Raw-Score Percent = [Actual Score ÷ Highest Possible

Score] x 100%

Student Manual 2025 Page 56

ARTICLE V: GRADUATION

Section 1: Graduation Requirements

Upon fulfilling all the requirements as prescribed in

the curriculum, the student shall be recommended for
graduation by the Dean of the College. The following
provide some details in relation to requirements for
graduation:
1. Candidates for graduation are required to apply for
evaluation of their academic records during the
Semester Preceding Their Graduation So That
Deficiencies Can Be Determined.
2. Graduating students can only apply for graduation upon
completion of all requirements of CHED and those of
SJIT. These requirements are:
a. Passing grades in all subjects prescribed for a
particular degree.
b. Completion of NSTP program for two semesters
(CWTS 1 & 2) for two (2) consecutive semesters.
c. Submission of a research paper or its equivalent as
required by the degree course taken.
d. Completion of Practicum requirements of the
course/program
e. For board courses a Memorandum of Agreement
(MOA) between the school and a good review center
is necessary for better review preparations and high
chances of passing the board examination.
3. Full payment of previous and present school financial
obligations.
4. GRADUATING STUDENTS WHO CANNOT FULFILL
THE GRADUATION REQUIREMENTS ON THE
Student Manual 2025 Page 57
 DEADLINE CANNOT JOIN THE GRADUATION
CEREMONY EVEN IF THEY ARE QUALIFIED.
5. Graduating students should attend pre-graduation
activities like pre-Employment Seminar & Mock
Interview, graduation rehearsals, and the actual
Commencement Exercises.
6. No student who has a deficiency in any academic or non
- academic requirement will be given permission to
march during graduation. No promissory letter is
allowed.
7. Final Examination for graduating students is scheduled
one week before the regular exam schedule of non-
graduating students.
8. Grades submitted to the Registrar’s Office are final. A
student with a failing grade means no permission to join
graduation rites.
9. All professional baccalaureate degree programs require
individual or group research work as a terminal
requirement for graduation. The following are the
implementing guidelines and procedures:
a. All research outputs shall be presented before a
panel. The members of the said panel are composed
of the College Research Council.
b. Only the officially approved proposals/ problems shall
be considered for final evaluation at the end of the
terminal research course.
c. Group research is allowed. However, individual
research is encouraged. Recognition may be given to
individual research depending on the scope of the
research output. For group research, a minimum of
three (3) and a maximum of five (5) members shall be
allowed.
d. The approved institutional formats shall be used in
any research work.
Student Manual 2025 Page 58
 e. The final grade for the terminal research course shall
be computed using the formula: 50% to be given by
the faculty- adviser and 50% coming from the panel
members.
f. Research abstracts of the approved research outputs
shall be printed in the Student Research Journal.

Section 2: Recommendation for Graduation

No student shall be recommended for graduation

unless he has satisfactorily complied with all the prescribed
requirements for graduation. AT 3-4 MONTHS BEFORE
THE END OF THE LAST SEMESTER, ALL CANDIDATES
FOR GRADUATION MUST HAVE MADE UP THEIR
DEFICIENCIES AND THEIR RECORDS CLEARED.
As a matter of policy, the institute will no longer accept
promissory notes or any form of documents requesting to
defer completion of all graduation requirements.

All candidates for graduation must be present at the

pre-graduation activities, rehearsal and commencement
exercises.

Section 3: Leadership / Special Graduation Awards

1. Institutional Leadership Award

The Institutional Leadership Award is given to

students who have ably balanced their academic studies
with student activities. This award gives recognition to those
who have rendered exemplary service to the School and
student body through active leadership in student
organizations.
Student Manual 2025 Page 59
QUALIFICATIONS

To qualify, the applicant must:

1. be a student at the undergraduate level;
2. have a General Weighted Average (GWA) of at least 2.5
3. have residency of at least two (2) years at Saint Joseph
Institute of Technology;
4. be an officer / head of at least one (1) recognized
organization on campus for two (2) years, as certified by
the Student Affairs; and
5. possess good moral character and must not have
committed any major offense, as certified by the
Coordinator of student discipline.

APPLICATION

To complete the application process, the applicant

must submit the following requirements to the Honors and
Awards Committee:

1. Graduation Award Application Form

2. Testimony Form
2.1 Josephian Character (3)
2.2 Leadership Performance Testimony Form (2)
3. Certification
3.1 Coordinator of Student Affairs
3.2 Coordinator of Student Discipline
3.3 CGPA printout from the registrar

4. Information matrices

INSTRUCTIONS TO NOMINEES: STUDENT LEADERSHIP

AWARD
Student Manual 2025 Page 60
 The Graduation Award Application Form must be
submitted to the Honors and Awards Committee two (2)
months before the date of graduation, accompanied by the
following:

1. Josephian Character Testimony Form (Form #) from each

of the following:
1.1 Coordinator of a unit under Student Personnel
Services or Coordinator of Student Affairs
1.2 Faculty adviser
1.3 Faculty member of your department;
2. Leadership Performance Testimony Form (Form #) from
each of the following:
2.1 Faculty adviser of your organization
2.2 Coordinator of a unit under Student Personnel
Services or Coordinator of Student Affairs
3. Certifications from each of the following:
3.1 Director of a unit under Student Affairs (Certification of
position in recognized organization)
3.2 Coordinator of Student Discipline (Certification of good
moral character)
3.3 CGPA printout from MLS Account
4. Information Matrices (2 copies)
Nominees should accomplish the matrices for each
category. Each subheading below should be in computer
printout on a separate sheet(s); items must be arranged
chronologically from the most recent; summarize information
to show highlights only.
4.1 Manifestation of leadership in campus activities in a
matrix (Matrix 1):
1.Should only include participation as officer/committee head
2.Scope choices: School-wide; Off-campus; College-wide;
Department-wide
4.2 Positions held in organizations in a matrix (Matrix 2)
Student Manual 2025 Page 61
4.3 Special awards/distinctions received in a matrix (Matrix
3)
4.4 Seminars/conferences/contests participated in a matrix
(Matrix 4)

2. College Leadership Award

The College Leadership Award is given to any
graduating student who, after a thorough screening and
evaluation by the respective College Student Leadership
Committee based on criteria set, has complied with the
minimum leadership requirements. Hence, during
graduation, it is expected that each college will have only
one College Leadership Awardee. However, if no student
can satisfy the minimum requirements for this award, the
college may decide not to have a College Leadership
Awardee for that year’s recognition day.

The College Student Leadership Committee is

composed of the College Dean, faculty members and two (2)
student representatives who are tasked to select based on a
uniform set of criteria. They shall take into consideration the
screening and evaluation of the student’s leadership
performance in his entire college life.

3. Community Extension Service Award (subject for

review)
The Community Extension Service Award recognizes
well-rounded students who have made a significant
contribution to the upliftment of their Fellow-Filipinos through
their tireless and selfless community and extension services.

QUALIFICATIONS

To qualify, the applicant must:

Student Manual 2025 Page 62
 1. be a student at the undergraduate level;
2. have a Cumulative Grade Point Average (CGPA) of at
least 2.0;
3. have residency of at least two (2) years at Saint Joseph
Institute of Technology;
4. be an officer / head of at least one (1) off-campus and/or
on-campus community-based* project for at least two (2)
years, as certified by the head of the sponsoring
organization; and
5. possess good moral character and must not have
committed any major offense, as certified by the
Coordinator of Student Discipline.

*The community-based projects should be

sustainable and have created a major impact in the
community.

APPLICATION

To complete the application process, the applicant must

submit the following requirements to the Honors and Awards
Committee:

1. Graduation Award Application Form

2. Testimony Form
2.1 Josephian Character (3)
2.2 Community Service Testimony Form (2 or 3)
3. Certification
3.1 Coordinator of Student Affairs
3.2 Coordinator of Student Discipline
4. CGPA printout from the Registrar
5. Information matrices (2 copies)

Student Manual 2025 Page 63

 INSTRUCTIONS TO NOMINEES: COMMUNITY
EXTENSION SERVICE AWARD

The Graduation Award Application Form must be

submitted to the Honors and Awards Committee one (1)
month before the date of graduation, accompanied by the
following:

1. Josephian Character Testimony Form from each of the

following:
1.1 Coordinator of a unit under Student Personnel
Services or Coordinator of Student Affairs
1.2 the faculty adviser
1.3 a faculty member of the student’s department;
2. Community Service Testimony Form from each of the
following:
2.1 the head of the sponsoring organization of the
community development project and /or the
Coordinator of Community Extension Services*;
and
2.2 a member of the organization/project
*if community based project is recognized/ authorized
by the School
3. Certifications from each of the following:
3.1 Director of a unit under Student Affairs
(Certification of position in recognized
organization)
3.2 the Coordinator of Student Discipline
(Certification of good moral character)
3.3 CGPA printout from MLS Account
4. Information Matrices (2 copies)
Each subheading below should be in computer printout
on a separate sheet(s); items must be arranged

Student Manual 2025 Page 64

 chronologically from the most recent; summarize
information to show highlights only.

4.1 Involvement in community service

Should only indicate participation as leader/initiator;
*The community-based projects should be sustainable and
have created a major impact in the community.
4.2 Positions held in organizations
4.3 Special awards/distinctions received
4.4 Seminars/conferences/contests participated

5. Sports and Athletic Award

Any student who has demonstrated excellence in the
area of sports and athletics and has participated in any
competition thereof, whether regional or national, shall be
entitled to a Sports and Athletic Award. Qualifiers of
National and Mindanao Wide Competition from each college
can apply. If no student qualifies, no award will be declared,
and the committee will announce that no one has met the
criteria.

6. Loyalty Award
The Loyalty Award shall be given to those who have
been bona fide students in the institute from elementary to
high school and/or high school to college. Also qualified are
those who had stopped schooling and did not continue in
any other institution but resumed their education to graduate
at SJIT. Further, their loyalty must also be seen by being
regular participants in major campus activities and the like.

Section 4: Academic Honors and Awards

Students who completed their course with the

following general average computed on the basis of the
Student Manual 2025 Page 65
approved formula shall graduate with honors provided that
they meet the other requirements prescribed by the college.

Highest
Academic General Other
Honors for Weighte Condition
4/5-year d
courses: Average

A.Summa Cum 1.0-1.25 No grade

Laude below 1.3 with 4-
5 years’
residency. All
units must have
been earned in
SJIT. No
dropped or failed
subjects

B. Magna Cum 1.26 - No grade below

Laude 1.40 1.5 with 4-5
years’ residency.

No dropped or
failed subject

Student Manual 2025 Page 66

 (are transferees
allowed….?as
long as the
credited subjects
comply with the
required
grades?)

C. Cum Laude 1.41 - No grade below

1.60 2.0 with 3-5
years’ academic
residency. No
dropped or failed
subject (are
transferees
allowed….?as
long as the
credited subjects
comply with the
required
grades?)

D. Academic (1.0-
(Distinction) 1.60)
No grade below
Student Manual 2025 Page 67
 Awardee 2.3 with 3-5
years’ academic
residency.

E. Dean’s List With gen. With lowest

average grade of 2.0,
of 1.7 with at least 18
units earned
during the
semester and
recommended
by the
concerned
College Dean.

IDENTIFICATION OF WOULD-BE CANDIDATES FOR

HONORS
The Dean shall identify would-be candidates for
honors in his college and secure evaluative copies of their
records from the Registrar. He then forwards the records,
after the mid-term, to the Honors and Awards Committee for
evaluation and deliberation one week after the final
examination. Summer graduates shall be awarded their
Student Manual 2025 Page 68
honors during the first semester of the succeeding school
year.

HONORS and AWARDS COMMITTEE

After due deliberation, the Honors and Awards
Committee gives the final approval of the list of Honor
Students. Attendance of the majority of the members of the
Honors Committee will constitute a quorum. Official
publication of the list shall be made at least fifteen days
before graduation. Honor students should seek clarification
or request correction of the results within the week after
publication. The Honors and Awards Committee is
composed of the VPAA as Chairman, Concerned Dean, two
senior Faculty and the Registrar as members.

Section 5: Release of School Credentials

1. The transcript of records is issued by the Registrar’s

Office upon request.
2. A clearance from the Assessment Office and payment
of transcript of records fee per page is a requirement.
3. The school I.D. must be surrendered to the Registrar’s
Office upon graduation, transfer or issuance of
transcript of records (What to comply if in case the ID
was lost?)
4. For graduate students, submission of a duly
accomplished Clearance and a Certification from a
Review Center (board courses) that he/she had
attended the review classes diligently to the
Registrar’s Office is required before issuance of
his Transcript of Records(TOR).
5. The Diploma / Certificate shall be issued to a student
only upon the release of the Special Order for
graduation from the CHED/TESDA.
Student Manual 2025 Page 69
 6. No Transcript of Records or Certificate of Transfer
Credentials shall be issued to a student whose records
from another school filed with the Registrar’s Office
have not been completed yet.
7. For a transferee, issuance of the Honorable Dismissal
can only be obtained upon submission of a duly
accomplished Clearance. His Transcript of Records
shall be sent directly to the school where the student
has enrolled upon receipt of the Request Slip.
8. Both graduating students and transferees shall submit
documentary stamps to the Registrar’s Office to be
affixed to any of these documents needed: Honorable
Dismissal, Transcript of Records and Diploma or
Academic Certificate.

Section 6: Request for Certification

Certification relating to the student’s scholarship

standing, achievements and others are issued by the
Registrar’s Office. The applicant must pay the certification
fee at the Cashier’s Office. Any request for certification
through a third party shall not be honored unless duly
notarized and is presented by the concerned student in
writing.

Section 7: Request for Diploma

A graduate who wishes to get his diploma must

comply with a checklist form from the Registrar’s Office.

Section 8: Printing Annual Yearbook

It has become a tradition of our school since its

founding to print an annual yearbook for all graduating
Student Manual 2025 Page 70
students. Yearbook is a student and school’s pride, since it
covers a wide variety of topics and activities from academic
student life, sports and other major school events. It is a
book to cherish the school’s memories and establish alumni
relations with the school.

Section 9: Alumni Donation

A graduate of SJIT is automatically a bona fide

member of SJIT Alumni Association. Thus, an alumni
donation will be collected from every graduate as a tribute to
the management and school projects which would help the
association attain its objectives.

ARTICLE VI: STUDENT WELFARE PROGRAMS AND

SERVICES

Through CHED Memorandum Order No. 21, series of

2006, Student Welfare Programs and Services are basic
services that are necessary to serve the well-being of
students. These include Admission, Information and
Orientation Services, Scholarships and Financial Assistance,
Health Service Guidance and Counseling Services, Food
Service, Career and Placement Services, Safety and
Security Service, Student Discipline, Student Housing and
Research, Monitoring and Evaluation of Student Affairs and
Services.

Section 1: Information and Orientation Service

1.The Institution shall have information materials on

institutional mission, vision and goals, academic rules
and regulations, student conduct and discipline, student
Student Manual 2025 Page 71
 programs, services and facilities and such other
information necessary for student development which
should be made available to all students.
2.There shall be a regular comprehensive orientation
program held for new and continuing students
responsive to students’ needs.
3.There shall be an organized, updated and readily
available education, career, and personal/social
materials. Information materials include legislations
affecting students such as (a) students’ rights and
responsibilities, b) guidelines on drug abuse prevention
and control, c) sexual harassment, d) HIV AIDS, e) self-
care and healthy lifestyles.

Section 2: Health Services

1.The Higher Education Institution shall provide primary

health care services administered by licensed medical,
dental and allied professionals made available to all
students.
2. There shall be adequate facilities for health care and
updated health records kept and maintained as required
by the Department of Health.

Section 3: Guidance and Counseling Services

1.The Guidance Office shall maintain students’ cumulative

records which contain relevant information about the
student e.g. family background, test data, etc. Records
shall be appropriate, usable and regularly updated.
2.There shall be a provision for a well-planned
assessment program for students with appropriate
standardized psychological tests administered, scored
Student Manual 2025 Page 72
 and interpreted by qualified personnel. The test results
are interpreted to students, teachers, and concerned
individuals e.g. parents.
3.Gender sensitivity individual and group counseling shall
be provided by a licensed counselor. The acceptable
ratio of counselor to student is at least 1:1,000.
4.A counseling room shall be provided to ensure the
privacy and confidentiality of counseling sessions. The
records and/or counseling notes are maintained and
kept confidential.

Section 4: Food Services

1.The Higher Education Institution shall set the criteria for

safety and sanitary conditions of food outlets within the
compound of the institution. They shall coordinate with
the local government for the safety of food service
outside the school premises.
2.The Higher Education Institution shall periodically
inspect food outlets for sanitation and hygiene. The
Certificate to operate should be displayed in a prominent
area of the food outlet.

Gender and Development (GAD) (For review)

It is a development concept that acknowledges the
unequal status and circumstances of men and women in
society. SJIT participates in an empowering process that is
fair, sustainable, free of violence, respectful of human rights,
and promotes self-determination and the realization of
human potential.

Safe Spaces Act (For review)

RA 11313, or the Safe Spaces Act, a Philippine law

enacted to address gender-based street and public spaces
Student Manual 2025 Page 73
harassment. It aims to create safer environments for
everyone by penalizing various forms of harassment and
violence in public spaces. It also known as Bawal Bastos
Law, it addresses gender-based sexual harassment, both
online and offline, in public spaces. SJIT recognizes the
importance of promoting safety and respect for all
individuals, regardless of their gender.

Section 5: Career and Placement Services

1.The Higher Education Institutions shall institute valid

appraisal data of students for curricular and co-curricular
placement. They shall have continuous follow-up and
monitoring of student placement conducted on a regular
basis.
2.The Higher Education Institution shall maintain an active
networking with the school, the community, and other
relevant agencies for career and job placement of
students.
3.Informative materials on career and job opportunities
shall be provided and skills development programs shall
be made available.

Section 6: Safety and Security Services

1.There must be a safe and secure environment, buildings

and facilities shall comply with government standards. A
licensed and competent security personnel shall ensure
the safety and security of students and their belongings.

Section 7: Student Discipline

1. The school shall have gender sensitive rules and

regulations formulated in consultation with students and
faculty and published in a student manual disseminated
Student Manual 2025 Page 74
 to students, faculty and parents. The rules and
regulations define appropriate student conduct and
prescribe sanctions for misconduct.
2. A discipline committee shall be established in all HEIs to
ensure due process in dealing with student misconduct.
3. The school shall maintain discipline inside the campus
as well as within the immediate surroundings of the
school premises. It exercises disciplinary authority over
the students outside its campus beyond school hours,
term or year where the school rules, regulations and
policies are violated.

Section 8: Student Housing Services

1. The school must provide assistance and/or a list of

acceptable student dormitories and housing facilities that
are safe, clean, affordable, and conducive to learning.

Section 9: Services for Students with Special Needs

1. The HEI shall ensure that academic accommodation is

made available to persons with disabilities and learners
with special needs.
2. There shall be provisions/programs for life skills training
e.g. conflict management and counseling or testing
referrals shall be done whenever necessary.

Section 11: Research, Monitoring and Evaluation of

Student affairs and Services

1. The Higher Education Institution shall be encouraged to

conduct research on Student Assistance Services
Programs.

Student Manual 2025 Page 75

 2. Evaluation results and research outputs shall be
disseminated and utilized.

In Saint Joseph Institute of Technology, the following

programs, services are offered which are important functions
of the school to provide the students with non-academic
support services needed to help them be oriented to the
school environment and thereby create an atmosphere
conducive to wholesome and effective learning and
opportunities for the student’s total personal development.

Section 12: Records and Admission Center (RAC)

The RAC keeps the student’s records from the

documents submitted during admission until the student
graduates from the program and is headed by the Registrar.

Section 13: (LRC) Learning Resource Center

13.1 Library
The College Library is equipped with an adequate
collection of books, monographs, references, journals,
manuals, abstract, encyclopedias, dictionaries, local &
foreign magazines and Philippine dailies. It also offers audio-
visual services and internet access.

Service Hours

● College Library : 3rd and 4th floors of the NJS

building, Main Campus

Monday to Friday : 7:30 A.M. - 01:00 P.M. and

1:00 to 7:00 P.M.

Student Manual 2025 Page 76

 Saturday : 7:30 A.M. - 1:00 P.M.
and 1:00 to 5:00 P.M.

● Maritime Library : 2nd floor of the Maritime Academy

Building, Cubi-cubi Campus, Nasipit

Monday-Thursday : 8:00 A.M. - 12:00 Noon and

1:00 P.M. - 5:00 P.M.

● Basic Education Library : Ground floor of the

Annex Building

Monday to Friday : 8:00 A.M. to 12:00 Noon and

1:00 to 5:00 P.M.
Saturday : 8:00 A.M. to 12:00 Noon

Who can use the Library?

● Currently enrolled SJIT students

● SJIT faculty, non-teaching staff, department heads

and administrators
● SJIT graduates with a valid alumni ID

● Visiting researchers with a valid ID and a

recommendation letter from their library
administrator or department head

Who can borrow books?

● Currently enrolled SJIT students with unexpired ID

Student Manual 2025 Page 77

 ● Currently employed SJIT faculty, non-teaching and
department heads with unexpired ID

The number of books that library users can borrow

General Rules and Regulations:

1. Students and Faculty are required to enter their

ID Number in the log-in system upon entering the library.
The baggage area is optional; students can leave or bring
their bags inside the library and are required to open their
bags for inspection purposes upon leaving the library.
2. Alumni of the school are also required to present
their alumni ID and write their names in the logbook.
3. Visiting students or researchers with ALINET
member Institutions are allowed to use the library upon
presentation of the filled-up ALINET form duly signed by
their respective librarian.
Student Manual 2025 Page 78
 4.Proper dress code should be followed. Library
users wearing miniskirts, sleeveless blouses, slippers and
short pants are not allowed to be worn inside the library.

5.Loud talking and laughing, running, eating,

transferring chairs and bringing food and drinks are not
allowed inside the library.

6. Silence, orderliness and cleanliness should be

strictly observed at all times.

7. Chairs must be arranged back to their designated

area after use.

8. Cell Phones should be in silent mode and calls

should be taken outside the library.

9. Reserve books, unpublished research papers,

theses and dissertations in the reserve section should be
borrowed with a school ID presented and deposited upon
using these resources as it is used inside the library only.

10. Non-reserve books should be left on the table

after using for recording and proper shelving by the library
personnel.

11. Books can be checked out by faculty for 30 days

and by students for one week. Failure to return the books by
the deadline will result in fines of 10 pesos per day, per
book, for both faculty, staff, and students. Fines may be
paid at the circulation desk or the cashier's office.

Student Manual 2025 Page 79

 12. Book loss should be reported to library staff as
soon as possible to avoid fines, and it should be replaced
with the same title and, if possible, an updated copyright
year.

The Library Collection

The library has a collection of 25,000 printed

volumes, as well as printed journals, magazines, and
newspapers.
When searching for a certain item, staff and students
can use our Online Public Access Catalog (OPAC) for quick
retrieval and to determine how many copies are available in
the collection.
If you have any difficulty in locating materials, a
library staff will be glad to assist you.

Electronic Resources (E-Books and E-Journals, etc.)

The Library’s electronic resources are a vital source
for research and information, and include access to books,
journal and magazine articles, reports, essays, maps,
microscopic slides, videos, and more. Consult the Librarian
for username and password in order to access in and off
campus.

· General Reference Books

The reference section is the central information

point in the library, and it contains encyclopedias,
dictionaries, atlases, handbooks, almanacs, directories and
commentaries that will be useful to you in locating answers
to specific questions. These books are located on the 4 th
floor and for inside the library use only.

·General Circulation Books

Student Manual 2025 Page 80
 About 75% of the library collections are made up of
these circulating books, which are related to every discipline
of each program offered. These books are located on the 4 th
floor of the library and can be borrowed anytime at the
circulation counter.
·
Filipiniana Books
Books that are related to the Philippines and written
by Filipino authors. These books are located on the 3 rd floor
and can be borrowed anytime at the circulation counter.

Fiction Books
This collection is composed of novels and easy reading
materials for pleasure and entertainment that can be
borrowed for 1-month use and is located on the 4th floor.

Reserved Books
Faculty members sometimes give collateral reading
assignments out of books from their own personal libraries,
or from the college library. Such books are placed in the
reserved section to provide for limited circulation, limited
only to the class members to whom the assignments have
been made. Multiple copies are provided for books in great
demand. These books are for overnight use only and are
located at the circulation counter.

Graduate School Collections

This collection is for graduate students only, and if
the book has many copies available, it is allowed to be
borrowed by the graduate students for a 1-week duration,
and it is located in the graduate school section.

Theses and Dissertations

This collection is composed of unpublished research
outputs of Saint Joseph Institute of Technology students and
faculty. It is used inside the library only and not allowed to
be photocopied. Located on the 3rd floor of the library.
Student Manual 2025 Page 81
 Periodicals
This collection is composed of journals, magazines,
newspapers and articles that are local, national and
international coverage that are purchased and subscribed to
by the library. It is intended to help the students keep pace
with world events and academic pursuits and updates in
different fields of disciplines.

New Acquisitions (New Arrival Books)

Books that are newly purchased and just received by
the library personnel need to be processed, cataloged and
classified. To make it available for the library users to use
and borrow.

Computer Section
The library provides enough computer sets for the
faculty and students to use for research and any other
related educational purposes only.

The Library Classification Arrangement

To improve access to the collection, an open-shelf
system is used. Books and other information resources are
classified and organized using the Dewey Decimal
Classification System.

Library Services

1. Circulation Services – Services done in the circulation

counter such as book check-out, renew and book check-in.

2. Current Awareness Services (CAS) – it includes

Library Orientation/Instruction and Posting of library
Student Manual 2025 Page 82
announcements, activities and events in library bulletin
boards and in the Library Facebook page.
Library orientation is scheduled for the first two months of
the first semester for new and transferee students and also
the teachers to know about library policies, collections, and
services.

3. Computer and Internet Service – refers to computers

on the 4th floor of the library provided for the faculty and
student use for research.

4. User Assistance - Services that include clearance

signing, user assistance, user inquiry and Virtual reference
assistance via messenger.

5. Online Database – Refers to the subscribed databases

of the institution and there are some free online/open
education databases which are available and accessible
online that the links are posted in the library Facebook page.

13.2 Research Center

The center is headed by a Institutional Research

Coordinator responsible for assuring quality education by
inculcating a culture inclined towards significant and
productive research in a conducive environment by providing
good facilities, technical & professional and technical
assistance both for faculty members and students. It is also
the databank center for development studies where most of
the policy direction and development of the institute are
derived. This office is responsible for publication of Research

Student Manual 2025 Page 83

output of both Faculty and Students, Journal of students,
faculty and heads and tracer survey of graduates and other
research concerns.
(Add Community Extension Services as new section 13.3,
headed by Institutional CES coordinator)

13.3 Community Extension Services

FACILITIES AND LABORATORIES (NEW SECTION)

13.4 HRM Laboratory

As a showcase for its HRM Program Laboratory with a

well-equipped kitchen provides opportunities for students to
prepare well-balanced meals, proper table settings and
serve meals. The dormitel has a kitchen and laboratory
which can cater to big catering to have become the training
grounds for future hotel and restaurants, cake and pastries
entrepreneurs, caterers, food & beverages experts. (subject
for review)

13.5 Engineering and Science Laboratory

Well-equipped laboratories for engineering and other

students are provided to perform their experiments and other
laboratory exercises. These laboratories have been
inspected by authorities to ensure that the caliber of
education obtained through exposure to the machines and
equipment inside is excellent. It is in these laboratories that
the theories found in books are put to practical use by
students as they test each machine and equipment’s
function.

13.6 Computer Laboratory Centers

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 The college has three computer laboratory centers to
provide hands-on training and maximize the learning
process of the students. In the laboratory, the student does
not only learn the rudiments of hands-on requirements in
their computer subjects, but as well as their actual exposure
to IT and enhances their chance of landing a possible career
in information technology.

13. 7 Audio-Visual Room / Learning Resource

Center

The AVR/ center is equipped with projectors

(multimedia, LCD, overhead and slide), video cameras.
It has instructional films and slide presentations for class
discussion. The AVR learning resource center fully supports
the requirements and needs of the academic classes both
for students and faculty members.

The Audio-Visual Room of MA is located at the

ground floor of the academic building at Cubi-cubi campus,
CBIT AVR at the 4th floor, CEA AVR at the 2nd floor of LCS
Building, CAS and CCJE AVRs are found at the 2 nd floor of
the NJS Building and the Graduate School AVR at the 3 rd
floor of the OLD Building.

The facilities provided are for adequate viewing and

listening. These are established for purposes of promoting
effective and relevant instruction though the efficient use of
its audio-visual resources and facilities to augment the
teaching and learning process.

Student Manual 2025 Page 85

 The Multi-Media Center and the AVRs are fully air-
conditioned and equipped with sound system facilities and
technology.

Section 14: Service Supports Units

1. Guidance and Counseling Services

The Guidance and Counseling office under the SPS
offers counseling services to students to meet their social,
personal, emotional, psychological and educational
adjustments while in school. It also tackles orientation
programs for freshmen and transferee students on the SPS
services in coordination with the different colleges, provides
individual initial intake interview and counseling activities
among many other services.

The college peer facilitators group was organized to

serve as the extension arm of the Guidance and Counseling
Services for the conduct of events related to Mental Health
of students.They serve as aide to students by providing
important information and instruction related to Mental
Health Activities all the while building friendly relationship
with them in the hope that they will find easy adjustments in
their college life.

2. Medical and Dental Clinic

The Medical and Dental Clinic is maintained to
promote the health and well-being of the college community.
The clinic is manned by full-time and part-time physicians,
dentists and nurses. Students can avail themselves of free
consultations, first aid, and initial dosage of medication for
common ailments. They can also avail of the following
Student Manual 2025 Page 86
services from the school clinic consultation: oral
examination, dental cleaning, tooth extraction and
prophylaxis.

3. Student Affairs Services

Student Affairs and Services provides an effective
channel of communication between the student body on the
one hand and the administration, faculty and employees on
the other hand. It is responsible for the general development
of the student life in school as it endeavors to explain the
policies, co-curricular and extra-curricular activities and to
provide wholesome activities and services the whole year
round. It is concerned with the student's physical, emotional
and spiritual welfare.

Section 1: Procedures in Application, Accreditation and

Renewal of Student Academic Organization

A. Application Process
1. A formal letter to apply for the application of student
academic organization addressed to EVP bearing
with the following signatories:
Noted by the SAS Coordinator
Recommending Approval from the SPS Head
Approved by the Vice President for the Academics,
Research, and Extension
2. SAO advisers chosen by the organization with a
letter of their acceptance.
3. SAO applicants must submit the following
documents:
a. Proposed Semestral Activity Plan (including
community extension program, Habitat for

Student Manual 2025 Page 87

 Humanity and adopting a community
program).
b. Proposed Organizational Structure
c. Proposed Constitution and By-Laws
d. List of registered members and SAO officers
(must include CV).
4. Accomplishment application checklist form.
5. SAO applicants are subject for evaluation with 2 - 3
working days.
6. An email will be sent to the SAO applicant confirming
the application.

B. Accreditation Requirements
1. A formal letter for application.
2. Endorsement letter from the Dean or Program head.
3. Must actively participate in any academic event
within two years.
4. Proposed Annual Activity Plan for the Academic
year.
5. Semestral Report ( Activity letter, activity program
with documentation, financial statement, liquidation
report).
6. Proposed organizational structure.
7. Updated Constitution By-Laws.
8. List of officers (must include CV), members and
appointed faculty advisers.
9. Accomplished checklist and profile form.

C. Renewal Process

After one year of probationary status, the

president/mayor of the organization shall apply for the
renewal and submit the following requirements:

1. Proposed Semestral Activity Plan.

Student Manual 2025 Page 88
 2. Semestral Accomplishment report from the previous
semester.
3. Proof of program and activity Implementation; which
include the following (enclosed in your SAR):
- Activity Letter duly signed by the SAO
Adviser, SAS Coordinator, SPS Head and
VPARE
- Activity Program and documentation
- Attached semestral activity plan from the
previous semester.
- Financial report
4. Updated Constitution by Laws.
5. List of Officers (must include CV) and registered
members.
6. SAO are required to conduct/participate in
community extension/tree planting twice a year.
7. Accomplished checklist form for Renewal.

Renewal or changing of the SAO officers in the next

academic year shall provide a letter stating the intention of
the changes and attaching their names and position.

C. Recognition
1. Upon receiving the confirmation sent to the SAO
secretary, all SAO officers will undergo orientation.
2. SAO officers will be oriented on their duties and
responsibilities.
3. New and old SAO officers are subject for orientation
twice in a year.
4. After completing the orientation, there will be
certificates provided for the SAO officers and
recognition/accreditation of the SAO itself.

Section 2: Collection for SAO/SSC funds, fines and

other SAO/SSC fees.
Student Manual 2025 Page 89
 a. SSC and registered SAO are given authority to
collect membership fees following the established
metrics for institutional activities.
b. SSC/SAO activities collection of funds for their
activity, fines and other money related matters must
provide resolution duly signed and agreed by the
members of the body before implementing collection
(subject for evaluation and transparency).
c. SSC/SAO must submit financial records to COA.
d. SSC/SAO shall provide transparency of their
financial records at every end of the activities to the
members of their respective organization.

Section 3: The Responsibilities of the Academic

Organization All Student Academic Organizations and SSC
are required to adhere to the policies, initiated meetings,
activities, and programs conducted by SPS.

a. Each academic organization and SSC are required

to conduct a community extension activity every
semester and shall coordinate with the CES/NSTP
coordinator.
b. Student Academic Organizations and SSC are
required to submit their AR, FR and other pertinent
documents two weeks prior to the end of the
semester. Failure to submit from the given deadline,
will be subject to withholding their enrollment form
for non-graduating SAO officers and transcript of
records for graduating SAO officers.
c. All letters/resolution/formal documents from the
student academic organization and SSC shall bear
the signature of the SAO/SSC adviser, SAS
coordinator and SPS Head.
d. Student Academic Organizations and SSC are
objectively responsible to abide by the Constitution
Student Manual 2025 Page 90
 and by Laws set by their respective
organizations/clubs.
e. Student Academic Organizations and SSC must
create programs that are beneficial to the students
and positively impacts the institution.

The SPS coordinates the operation of units such as:

1. Supreme Student Council
2. Clubs and Organization
3. School Health Clinic
4. College Publication

4. SJIT Covered Court

The college promotes the physical and skills
development of the students through various sports activities
designed to inculcate the values of fair play, teamwork, and
sportsmanship notably through the annual foundation day
and participation in the various local and national
competitions. Programs of clubs, organizations, PE and
sports tournaments may be conducted here during regular
school days.

5. Student Publication
There is an official student publication of the college.
Students can express their views and issues affecting them
within the bounds of journalistic ethics. Each college
department has its own publication and is distributed every
semester to students in their college.

6. Canteen
A Canteen is available to provide affordable fast-food
services to students and a comfortable venue where they
can eat with ease and exchange pleasantries with
classmates and friends. Various meals are served at
Student Manual 2025 Page 91
different times of the day catering to the needs of the
students and employees.

7. Community Extension Services

This office is primarily responsible for providing the
faculty and students with opportunities to undertake
programs, projects and activities designed to uplift the quality
of life of a disadvantaged/underprivileged group or
community outside the College.

8. Alumni & External Affairs

This is the principal linkage arm of the college. It
coordinates the academic linkage programs of the different
colleges and departments to continuously strengthen SJIT’s
relationship with government agencies, industry and other
academic institutions, civic and/or professional organizations
and other agencies most especially the alumni. In terms of
alumni relations, the office coordinates with the SJIT Alumni
Association in its programs and activities and updates
alumni members.

9. Multimedia Center
The Multi-Media Center (MMC) of SJIT is located at
the ground floor area, west wing of the Nicomedes A. Salas
(NAS) Building. It has a capacity of 300, furnished with
chairs, a writing board and a portable visual screen. The
MMC and the AVR are fully air-conditioned and equipped
with sound system facility and technology.

Section 15: Guidance Services

1. Student Orientation
The Student Orientation Program has these objectives:

Student Manual 2025 Page 92

 a. to assist students in the adjustment period to
college life;
b. to acquaint students with school policies, rules
and regulations.
c. to help freshmen and transferees familiarize
themselves with school premises, facilities and
equipment, as well as faculty and office
personnel

This service is anchored on such activities as:

1.1 Freshmen and Transferees College Orientation
Program
1.2. Initial Intake Interview and Counseling

2. Individual Inventory Service

The specific objectives are;
a. to gather and compile all reliable data of information
and records of each individual student upon
admission to school;
b. to establish a systematic and updated files of
students;
c. to help an individual student understand himself to
become more capable in making rational decisions,
achieving self-direction, maintaining a healthy social
relationship and becoming a self-actualized person.
The various information about an individual can be obtained
from the following sources:
1. Initial Intake Interview Form
2. Guidance Counselor/Advocate’s Individual Logbook
Record

3. Psychological Testing
The specific objectives of this service are the following:

Student Manual 2025 Page 93

 a. to assess student’s mental capacity, special
aptitudes, interests, and personal traits;

b. to make a student become aware of his/her own

potentials and capabilities; and
c. to aid guidance counselors, teachers and even
parents in understanding students’ strengths and
weaknesses.

The following tests are available for students:

1. Aptitude Test

Section 16: Counseling Services

s
The specific objectives of the Guidance and Counseling
Service are the following:
a. to help students discover their needs, potentials and
goals in life;
b. to assist students cope with pressures and
problems;
c. to encourage students to develop right attitudes,
special skills and talents;
d. to provide opportunities for students to process their
problems in an atmosphere promotive of trust and
respect;
e. to monitor students who have already made
consultations or conferences with the guidance
counselor or other school personnel;
f. to encourage students to make wise choices,
acquire better ways of acting and become mature
and self-directed individuals.

Counseling Services offered for Call-In, Referral and Walk-In

are anchored on:
Student Manual 2025 Page 94
 1. Initial Intake Interview
2. Individual Counseling
3. Group Interview/Counseling

Section 17: Job Information and Placement Services

The specific objectives of these services are as follows:

a. to assist students, particularly the graduates, in
finding a job;
b. to give students an awareness of the occupational
needs and opportunities within the community.
c. to provide students with information about the world
of work and the right attitude towards work.

The activities undertaken are:

1. Job Opportunities Bulletin Updates
2. Career Interview/Counseling
3. Career Consciousness Week Celebration
4. Exit Interview

Section 18: Athletics

All students enrolled at SJIT are encouraged to

participate in the Foundation Celebration Activities and other
sports events during the school year. Furthermore, only
bonafide college students may represent SJIT in inter-
collegiate and other sports events that SJIT is invited to join
if permission from the EVP for Administration and the VPAA
through SPS head is granted prior to the activity. Students
with failing grades cannot play varsity sports during the
period that they are on academic probation. Sportsmanship,
fair play, and team work must be strictly emphasized in all
athletic activities.

Student Manual 2025 Page 95

Section 19: : Medical-Dental Services (C/O Medical and
Dental Clinic)

1. Medical Services

The Medical/Dental Clinic of the institute is located at the

ground floor of the LCS Building Main Campus, ground floor
of the Annex Building, and ground floor of the SMET
Academic building. These clinics are responsible for the
administration and operation of all SJIT’s health and
sanitation programs.

Freshmen and transferees are required to undergo

physical examination as scheduled by the medical
personnel. Students must bring their ID or Certificate of
Enrollment (COE) for reporting to the clinic for examination.
The following services are available:
a. Physical Examination
b. Consultation
c. Initial and Emergency Care

For Maritime Students

Medical and Physical examinations are a requirement.
These examinations include the following:
a. ISHIHARA
b. Hearing
c. Hepa B screening
d. CBC
e. Drug Test
f. Fecalysis/Stool
g. Urinalysis
h. Chest X-Ra
i. Blood Typing
Student Manual 2025 Page 96
For Criminology Students
Drug Test is a requirement before enrollment. A positive
result will result in no – admission to the incoming semester.

2. Dental Services
A student is entitled to one (1) dental procedure every
semester. That is, he has to choose between dental
cleaning and tooth extractions. Freshmen and transferees
are required to undergo oral examinations as scheduled by
the dental personnel. Students must bring their ID or
Certificate of Enrollment (COE) in reporting to the dental
clinic. The following services are offered:

a. Consultation
b. Oral Examination
c. Dental Cleaning
d. Tooth Extraction
e. Emergency Care/Prophylaxis

Section 21: : Recreational Facilities

Recreational and athletic facilities are part of the

physical plant and are given emphasis at SJIT. These
facilities are located in the annex campus and are accessible
to all students from elementary, high school, college and
graduate school.

Student Lounge and Recreational Center as well as

covered shed student lounge (canopies) are both located at
main campus.

Section 22: Curricular and Co-Curricular Services

Student Manual 2025 Page 97

 The school provides a variety of curricular and co-
curricular services and activities contributing to student
development and supportive of the school’s objectives.
Students are encouraged to take advantage of such
activities which are relevant to the enhancement of their
potential. Activities designed focus on:
1. Leadership Training
2. Orientation Program
3. Foundation Celebration Activities
4. Physical Education Activities
5. Academic Organization Activities
6. Sports and Athletics Activities
7. Literary and Musical Activities
8. Trainings and Seminars

ARTICLE VII: STUDENT ACADEMIC ORGANIZATIONS

There is more to college than what is taught in the

classroom. Student Academic Organizations, programs and
activities are important avenues of co-curricular learning
experiences. Students who become involved often find their
college experiences more rewarding as they discover
opportunities to develop skills as organization leaders.
Further, it offers students the chance to interact with others
in their own major field or advance their knowledge outside
of the classroom.

To ensure the place of academic student

organizations on campus, the school has adopted the
following procedures regarding the recognition of such
groups:

Section 1: Procedures in Application and Renewal of

Student Manual 2025 Page 98
 Student Academic Organizations

a. Application
The following are the requirements for application of any
Student Academic Organization:
Probationary Status (one year)
1. Letter of Intent to apply on Probationary Status
by the President of the organization noted by the
adviser.
2. Concept paper of the organization
3. Constitution and By-Laws
4. Plans and Programs for the school year in
matrix presentation (including the Community
Extension Program – Habitat for Humanity and
“Adopt a Floor”)
5. List of officers with identified faculty adviser
6. List of members

Recognition Status (Renewal)

After one year of Probationary Status, the President
of the Organization shall apply for the Recognition Status
and shall submit the following requirements:
1. Plans and Programs for the school year in a
Matrix Presentation (including the Community
Extension Program-Habitat for Humanity and
“adopt a floor”)
2. Accomplishment Report (follow the format of the
Plans and Programs)
3. Proof of Implementation of all the activities
identified in the Plans and Programs submitted
4. Financial Report
5. List of Officers for the school year with identified
faculty adviser
6. List of Members for the school year
Student Manual 2025 Page 99
Section 2: Other Responsibilities of the Academic
Organizations

a. All Student Academic Organizations should attend

SPS initiated meetings for update and enrichment.
b. All Student Academic Organizations shall
coordinate with the SPS the schedule of their
Community Extension Program (Butuan Habitat
for Humanity, Inc.)
c. Upon the submission of all the necessary
documents, the SPS shall evaluate and
recommend the Student Academic Organization to
the VPAA for Recognition.
d. All letters/correspondence from the student
academic organizations shall bear the signatures
of the faculty adviser and the college dean.

Section 3: Student Groups/Organizations Which SJIT

May Extend Recognition:

a. Student Supreme Council (SSC)

The operation of this student body, SSC shall be
governed by its approved constitution and by-laws following
the Life Purpose, Vision and Mission Statements of SJIT.
This is constituted by the duly elected officers who will lead
the office for a specific academic period, one
academic/school year.

b. Department/College Organizations
The duly elected officers of the department/college whose
leadership term is one Academic Year constitute these

Student Manual 2025 Page 100

organizations. The members are students officially enrolled
in the Department/College.

c. Student Academic Organizations

Organizations are guided by the approved constitution
and by-laws in all their activities. All officers and members
belong to the department/academic program. Moreover, their
activities still adhere to the policies and guidelines of the
school.

ARTICLE VIII. ACADEMIC PRIVILEGES, SCHOLARSHIP

PROGRAMS AND FINANCIAL REGULATIONS

Section 1: Academic Excellence Scholarship

a. Full Academic Excellence Scholarship

Any student who obtains a general weighted average

equivalent of 1.0 or ninety-five percent (100%) and
has no grade lower than 1.3 or ninety two percent
(92%) in any of his subjects during his previous
academic semesters shall enjoy a one hundred percent
(100%) free tuition payment with a maximum of 21
units only in full during the succeeding semester when
he obtained the academic rating.

b. Partial Academic Excellence Scholarship

Any student who obtains a general weighted average

equivalent to at least 1.3 or ninety-two percent (92%)

Student Manual 2025 Page 101

and has no grade lower than 1.5 or ninety percent
(90%) in any of his subjects during his previous
academic semesters shall enjoy a fifty percent (50%)
free tuition payment with a maximum of 21 units only
in the succeeding semester when he obtained the
academic rating.

For any of these scholarships to take effect in the

following semester, the aspiring student must have a
total academic load ranging from 18 to 21 units. The
exceeding number of units shall then be paid by the
student.

Section 2: High School Honors Discounts

a. With Highest Honors

Full tuition fee discounts (100%) is given to all Senior

High School students who obtained Highest Honors
with a general average grade of 98-99% and who
belong to graduating classes with a minimum of 45
students, either from their public or private schools.
However, only twenty-one (21) units shall be allowed
for the tuition fee scholarship. The exceeding units
must be paid by the students

b. With High Honors

Fifty percent (50%) tuition fee discount is given to all

Senior High School students who obtained With High
Honors with a general average grade of 95-97%
from either their public or private schools, and who

Student Manual 2025 Page 102

belong to graduating classes with a minimum of 45
students.

However, only twenty-one (21) units shall be allowed

for the tuition fee scholarship. The exceeding units
must be paid by the student.

Section 3: Sports and Athletics Scholarship

PALARO Player Scholarship

To qualify as a PALARO player (National or International
player) is one rare privilege that any student can enjoy. A
Palaro athlete who brings home an award shall be granted a
scholarship herein classified:

1. Gold Awardee
A gold awardee shall enjoy these privileges: 70% free tuition
fee provided he has a total academic load ranging from 18 to
21 units in a given term. Any excess of the number of units
shall be paid by the students.

2. Silver Awardee
A silver awardee shall enjoy a fifty percent (50%) discount on
tuition fee provided he has a total academic load ranging
from 18 to 21 units in a given term. Again, any excess of 21
units shall be paid by the student.

3. Bronze Awardee
A Bronze awardee shall enjoy a thirty percent (30%)
discount in tuition fee provided he has a total academic load
ranging from 18 to 21 units in each term. Any excess of 21
numbers of units shall be paid for by the student.

Student Manual 2025 Page 103

 For a student to maintain any of the scholarships for a
succeeding school year, he must maintain being an award-
winning PALARO player, pass all his academic subjects with
a minimum grade of 2.3 as part of the requirements per
semester or for the whole school year and be recommended
by the Athletic Executive Committee headed by the
Sports and Athletic Coordinator.

Regional Player Scholarship

To qualify as a regional player is one rare privilege that any
student can enjoy. Anyone who brings home an award shall
be granted a scholarship as follows:

1. Gold Awardee
A gold Awardee shall enjoy a thirty percent (30%)
discount on tuition fee provided he has a total academic load
ranging from 18 to 21 units in a given term. Any excess in
the number of units shall be paid for by the student.
2. Silver Awardee
A silver awardee shall enjoy a twenty percent (20%)
discount on tuition fee if he has a total academic load
ranging from 18 to 21 units in a given term. Any excess in
the number of units shall be paid for by the student. If ever
the athlete got two awards, the highest rank will be
considered.

3. Bronze Awardee
A Bronze Awardee shall enjoy a ten percent (10%)
discount in tuition fee provided he has a total academic load
ranging from 18 to 21 units in a given term. Any excess in
the number of units shall be paid for by the student. If the
athlete gets two awards, the highest rank will be considered.

Student Manual 2025 Page 104

 For a student to maintain any of the aforementioned
scholarships for the succeeding school year, a student must
still be an award-winning regional player, pass all his
academic subjects with a minimum of 2.3 grade as a
requirement or for the whole school year and be
recommended by the Athletic Executive Committee
headed by the Sports and Athletic Coordinator.

Section 4: Work Scholarship/Student Assistantship

Program

Work Scholarship is granted to poor but deserving

students. Qualified students are those with low family
income, of good moral character, of average academic
standing and have to maintain a minimum grade of 2.3 with
no failing grades in all semesters and in their high school
report card. Moreover, these students must have passed the
qualifying examination and interview administered by the
school.

Section 5: Scholarship Programs

Student scholarships and financial assistance in various

forms are available to students with appropriate screening
and monitoring procedures and guidelines understood by
applicants and recipients.

Students qualified for scholarships and financial assistance

should inquire at the Office of the Student Personnel
Services.

The institute accommodates grantees of external public and

private scholarships. These scholarships are the following:

Student Manual 2025 Page 105

 a. Congressional Scholarships
b. Butuan City Government Scholarships
c. Municipal Government Scholarships
d. Professional Group Scholarships
e. CHED Scholars: Full Merit / Half Merit / Tulong
Dunong Scholarships
f. Study- Now- Pay- Later- Plan (SNPLP) for Maritime
Students
g. Department of Science and Technology (DOST)
Scholarships
h. Special Program for Employment of Students
(SPES) Scholarships
i. Skills Enhancement and Education Development
for Students (SEEDS of Jollibee)

Section 6: Wearing of School uniform

Wearing a school uniform is a distinction. A student

of SJIT is different from an outsider. When inside the
campus, you are protected and easily recognized by Security
Guards, Deans, Faculty and Staff. Hence, strict compliance
is expected. The school reserves its rights to prohibit
students and employees of SJIT from entering the
campus without wearing the prescribed uniform during
Monday, Tuesday, Thursday and Friday. It is an honor to
wear your school uniform.

Section 7: Financial Information and Regulations

Settlement of Accounts
A student may settle his accounts either by paying in full
upon registration or by paying according to the school’s
installment plan or as indicated in the Certificate of
Enrolment schedule of payment. SJIT adopts the policy of
Student Manual 2025 Page 106
not allowing students to take the periodic examination
without paying the required installment of his accounts.

Discounts
1. Cash Discounts - A student who pays in full upon
enrollment enjoys a discount of ten percent (10%) of the
total tuition fee. However, if the school offers a special
promotion, the offer prevails. The enjoyment of this
discount is up to a maximum load of twenty-one (21)
units only. The exceeding units shall be paid by the
student in full.
2. Family Discounts
a. Two (2) brothers/sisters - ten percent (10%) discount
only for one with the lowest tuition fee.
b. Three (3) brothers/sisters - ten percent (10%)
discount for all three students for tuition fee only and
with a maximum of 21 units.
c. Four (4) brothers/sisters - fifty percent (50%)
discount only for one with the lowest tuition fee.
d. More than four (4) brothers/ sisters - fifty (50%)
percent discount for only one with the lowest tuition
fee and ten percent (10%) discount for every student
following the fourth.

Credits and Refunds

When a student pays the required initial payment during
the enrollment period, it is understood that he is enrolling
for the whole semester. If a student drops all his subjects
for no other reason, he is not entitled to a refund of his initial
payment. However, if his dropping out is due to valid and
justifiable reason/s, as determined by the SPS head,
Registrar’s office or the concerned College Dean, shall be
required to pay the entrance fee.

Student Manual 2025 Page 107

 A student who leaves the college before the end of the
semester shall have to pay for the tuition and other fees for
the entire semester subject to the following exceptions:
1. If the student drops out during the enrollment period,
he shall pay the school’s registration/matriculation fee.
Moreover, any student who enrolls in any course and
has paid at the Cashier’s office, if he plans to
withdraw, the student pays the school’s
matriculation/registration fee, even if he has not
finished the process of enrolment.
2. If a student drops out within one week after classes
have officially begun, he shall pay twenty percent
(20%) of the total fees. If he has paid the full amount,
eighty percent (80%) shall be refunded to him.
3. If a student drops out within the second week after
classes have officially begun, he shall pay thirty
percent (30%) of the total fees.
4. If a student drops out within the third and fourth week
after classes have officially begun, he shall pay fifty
percent (50%) of the total fees. If he pays in full, fifty
percent (50%) shall be refunded to him.
5. If a student drops out thirty (30) days after classes
have officially begun, nothing shall be refunded to him.
If he has paid his tuition fee by installment basis, he
shall pay his tuition and other fees for the whole
semester.
6. A refund shall be entertained only if a student presents
a duly accomplished dropping form, the receipt of
payments and the registration or Certificate of
Enrollment (COE).

The official date of classes set by the Registrar shall be

the date considered for counting regular classes. The
accounts of students are non-transferable.
Student Manual 2025 Page 108
ARTICLE IX. CODE OF CONDUCT AND STUDENT
DISCIPLINE

Section 1: Student Code of Conduct and Discipline

SJIT provides a code of conduct of students to

facilitate the basic behavior in their stay in the school.
College regulations on student conduct and discipline are
intended to develop and maintain a healthy school
atmosphere conducive to the promotion and preservation of
academic freedom and effective teaching and learning
process. Character, however, is the business and
responsibility of the student himself. He should be convinced
that the good character he builds today will serve him well for
the rest of his life.
Students are expected to conduct proper behavior
and decorum such as refined manners, discipline, courtesy,
proper attire, refined speech, honesty, poise and respect for
authority at all times and on all occasions in a manner that
promotes an orderly, peaceful and conducive learning
community. They are expected to know by heart the school
policies, rules and regulations to avoid any violation.
The school has the right to impose sanctions against
improper student conduct rests on its inherent and primary
obligation to:
a. exemplify moral values, ethics and ideals;
b. protect its property and the property of the members
of the community;
c. protect the health of persons in the academic
community and ensure their safety;
d. preserve peace and ensure orderly procedures;
e. protect its good name as an educational institution;
f. maintain and strengthen student morale;
Student Manual 2025 Page 109
 g. be responsible for shaping the behavior of young
people under the institutional care, and
h. impose corresponding administrative sanctions for
violation as approved by the school rules and
regulations.
i. Observed Gender Sensitivity Concern (GAD)

The students shall at all times abide by all laws of

the country, all memoranda issued by the Commission on
Higher Education (CHED) and all rules and regulations of
the institution. The student Disciplinary Board has jurisdiction
over disciplinary cases. It exercises jurisdiction to decide
cases involving violations of the student code of conduct as
defined in this handbook.
It is the responsibility of the students to read
announcements and notices posted on the bulletin boards.
All administrative, collegiate, departmental activity bulletin
boards are for their official use only. To tamper with them is
an offense and shall be dealt with accordingly. Only
recognized student organizations are allowed to use the
bulletin boards or publish an announcement after seeking
approval from the SPS. Only recognized student
organizations are allowed to use the properties and facilities
of the school after seeking a permit from the PPFMO. Any
damaged property will be paid, repaired or replaced (as the
case maybe) by the student at his/her own expense, besides
subjecting the student to disciplinary measures.
Groups or organizations such as: fraternities/
sororities’ leftist groups and any other organizations
detrimental to the students’ academic performance are not
recognized by the school and are prohibited from
establishing a chapter on campus, using school property for

Student Manual 2025 Page 110

their activities, such as meetings, recruitment, initiation, etc.
and using the name of SJIT in any manner.
Students shall be subjected to disciplinary measures
for misconduct in any activity or spreading false information
against any authorities or the school.

Other Rules Every Student Should Abide:

a. Any activity with invited VIPs or outside speakers
needs prior clearance and approval from EVP for
Administration, SPS Head, and VPAA as the case
may be.
b. All in-campus activities shall not go beyond 10:00
p.m. except otherwise for other college activities or
institutional activities approved by the top
management.
c. Any student suspended, excluded or expelled from
the school shall not be allowed to enter SJIT. In the
case of a suspended student, he/she maybe allowed
to re-enter the campus after serving in full the
suspension order.
d. Smoking and taking of prohibited drugs are strictly
not allowed inside the campus. Students found to
be intoxicated with liquor and/or drugs are banned
from entering the campus. Any student apprehended
in this case will be dealt with based on the sanctions
indicated in the Table of Offenses and Sanctions
presented in this handbook/manual.

PROCEDURES FOR THE SETTLEMENT OF

COMPLAINTS/GRIEVANCES

The procedure for the redress and settlement of

complaints and grievances in the school shall conform to the
due process of law to ensure the highest degree of fairness
Student Manual 2025 Page 111
and justice to all concerned. To the greatest extent, however,
all concerned parties should seek all remedies through
counseling, arbitration and amicable settlement of conflicts.
In every case, the ultimate aim shall be the restoration of
impaired human dignity and, where necessary, restoration of
material damages. Sanctions and punishments shall be
meted out sparingly, taking into consideration the capacity of
individuals to learn and profit from their mistakes.

The essential processes involved are:

1. Any concerned or aggrieved party, whether student or

school personnel, should, as an initial step, seek advice
or consult with an appropriate responsible person, such
as a teacher or an official within whose area or
responsibility the problem has arisen. Problems which
are psychological in nature, should be referred directly or
through a responsible third party to the Guidance and
Counseling Office.
2. As much as possible, problems should be solved at the
initial stage of consultation and advice.

Guidelines in Handling Complaints:

1. A written complaint shall be filed with the coordinator of

student discipline by the aggrieved party or by any
person having personal knowledge of the incident. The
complainant shall sign the complaint and shall describe
the violation and names of possible witnesses;
2. The coordinator of student discipline conducts an initial
investigation and if he believes that there is no sufficient
ground to support the alleged violation, he shall dismiss
the complaint. If the complaint is found to have bases,
he shall decide the complaint and impose the necessary
Student Manual 2025 Page 112
 disciplinary action in case of minor violations. If the case
is less grave or grave he shall endorse the case to the
student disciplinary committee (SDC) for hearing; The
Student Disciplinary Committee (SDC) shall be
composed of one (1) representatives from the Student
Supreme Council (SSC), One (1) senior faculty, the
guidance counselor of the student concerned, the dean
student concerned and the coordinator of student
discipline who will act as chairman and the presiding
officer. Majority of its membership shall constitute a
quorum necessary for the conduct of disciplinary
proceedings.
3. If the offender denies the charge, the disciplinary
proceedings shall commence with the presentation of
evidence and other witnesses. The offender shall be
given the opportunity to defend himself by his testimony
and those of his witness, if any, and to present other
evidence to prove his innocence.
4. If the decision of the committee is dismissal or transfer to
another institution or exclusion from the rolls or denial of
readmission it will be subjected for review and approval
of the President of SJIT.
5. If the decision of the committee is expulsion it will be
subjected for review and approval of the President of
SJIT and DepEd’s and CHED’s concurrence for
elementary, high school and college, respectively, is
required.

Section 2: Dropping, Suspension and Expulsion

The Manual of Regulations for Private Schools specifies

three areas of disciplinary administrative sanctions which
shall be imposed upon erring students commensurate to the

Student Manual 2025 Page 113

nature and gravity of the violation of school rules and
regulations. They are as follows:

1. Dropping
A student may be dropped from the school roll during the
school year if he is considered undesirable. A student who
is dropped shall be issued his transfer credential
immediately.

2. Suspension
A school may suspend an erring student during the
school year or term for a maximum period not exceeding
twenty percent (20%) of the prescribed school days.
Suspension for the entire year or term needs the approval of
the Commission on Higher Education (CHED).

3. Expulsion
This debars/shuts out the student from all public and
private schools. Approval from CHED is needed for the
expulsion to be valid and effective.

Section 3: Table of Offenses and Sanctions

Legend:
1 - Warning or reprimand and admonition. A
promissory letter is required.
2 - Summoning of parents or guardians and/or
preventive suspension while formal investigation
is going on. 3 hours community service rendered
3 - Suspension, a promissory letter is required.
Student Manual 2025 Page 114
 4 - Advised to transfer to another school or exclusion
from the rolls or denial of readmission or
dismissal.
5 - Expulsion DepEd’s and CHED’s Concurrence for
elementary, high school and college, respectively,
is required.

A. Light Offenses Sanctions

1. Disobeying school regulations such

as:
a. Loitering in corridors during class 1 2 3
sessions

2. Unauthorized use of chalk 1 2 3

3. Non- sense or unnecessary talking in

1 2 3
class

4. Eating and drinking inside the

classroom, library and other places in 1 2 3
campus

5. Lending/borrowing school ID 1 2 3

6. Pasting bubble gums on the chairs,

1 2 3
tables, walls and the like

Student Manual 2025 Page 115

 A. Light Offenses Sanctions

7. Disregard or repeated violation of

school dress code such as:
a. Failure/refusal to pin ID
1 2 3
b. Failure to wear the prescribed
uniform 1 2 3

8. Wearing of caps inside the classrooms 1 2 3

9. Wearing of earrings for males 1 2 3

10. Wearing of tattered pants and shorts 1 2 3

11. Wearing of slippers and sandals 1 2 3

12. Wearing of seductive dresses during

free days (Wednesday) such as:
1. spaghetti dresses
2. heaven style
1 2 3
3. micro- mini skirts
4. skirt with excessive slits
5. see- through
6. dress/shirt with very low cleavage

13. Males sporting long hair 1 2 3

14. Disturbing classes 1 2 3

15. Entering a class or breaking into a 1 2 3

school function without the permission
Student Manual 2025 Page 116
 A. Light Offenses Sanctions

of the concerned

16. Littering 1 2 3

17. Speaking profane and vulgar words 1 2 3

18. Smoking inside the campus and in

1 2 3
front of the gate

19. Spitting on the floor, in the classroom

or anywhere inside the campus or its 1 2 3
premises

20. Unauthorized selling or solicitation of

1 2 3
funds for any purpose

21. Unauthorized use of the school

1 2 3
properties and facilities

22. Acts of lewdness, commission of any

act of immorality, or the display or
1 2 3
distribution of pornographic materials
within the campus and its premises

23. Wearing the school uniform inside the

movie/disco houses, drinking spots, 1 2 3
night clubs and other night spots

24. Public Display of Affection (PDA)

(torrid kissing (not beso-beso), 1 2 3
embracing, holding hands)

Student Manual 2025 Page 117

 A. Light Offenses Sanctions

25. Entering a comfort room not of the

1 2 3
person’s gender

26. Unauthorized bringing out of chairs

and/or tables from the classroom or 1 2 3
office

27. Unauthorized posting or display of

1 2 3
announcement or publication

28. Misconduct 1 2 3

29. Going out during examinations 1 2 3

B. Less Grave Offenses Sanctions

1. Gross acts of disrespect in words or in

deeds which tend to put any member of
2 3
the faculty, administration, or non-
teaching staff in ridicule or contempt.

2. Discourtesy to any official/employee of

2 3
the school

3. Dishonesty such as cheating before or

during quizzes and major examinations.
The following shall constitute cheating:
a. Unauthorized possession of notes
or any material related to 2 3
examination.

Student Manual 2025 Page 118

 B. Less Grave Offenses Sanctions

b. Deliberately looking at a
neighbor’s examination papers. 2 3

c. Copying or allowing another to

copy from one’s examination 2 3
paper.
d. Having somebody else take the
examination for himself 2 3

e. Talking with someone without

permission during examination 1 2
3
f. Electronic cheating (use of 2 3
cellphone and similar device)

4. Dishonesty – uttering falsehood,

2 3
bearing false witness or statement

5. Carrying deadly weapons within the

2 3
campus and its premises.

6. Refusal to appear before faculty

members and school authorities when 2 3
summoned for investigation or inquiry

7. Vandalism or any act causing damage

to school properties, such as writing
on walls or blackboards, engraving on
walls or chairs, breaking wooden or
3
glass windows, destroying school
properties or tampering/destroying
official bulletin boards or notices,
writing and destroying comfort room

Student Manual 2025 Page 119

 B. Less Grave Offenses Sanctions

8. Commission of a minor offense for the

3
third time

9. Gambling in any form within the

3
campus and its premises

10. Hooliganism or juvenile delinquency 3

C. Grave Offenses Sanctions

1. Posting of Vulgar words/ any

humiliating act or any forms of crime in
the Social Media against Students, 3 4
Instructors, Administration that
dishonor the image of the institution.

2. Forging or falsifying and/ or tampering 3 4

with academic or official documents of
any kind or intentionally making false
statements of any material fact or
practicing/ attempting to practice any
deception or fraud in connection with
his admission to or graduation from

Student Manual 2025 Page 120

 C. Grave Offenses Sanctions

the institute.

3. Unauthorized possession and/ or

drinking of alcoholic beverages within
the school premises or being in a state
of intoxication while inside SJIT 3 4
Campuses (Main Campus, Annex
Campus and Cubi-Cubi Campus
including SJIT Dormitel).

4. Unauthorized press releases 3 4

5. Unauthorized representation of SJIT or

3 4
the SSC

6. Going on unauthorized field trip or

3 4
outing

7. Acts of bringing the name of the

institute into disrepute such as public
malicious imputation of a crime or vice
or defect, real or imaginary, or any act 4
or condition bringing dishonor,
discredit or contempt to the name of
the institute

8. Negligence of duties and 4

responsibilities as an officer of a
recognized organization. Accountability
of officers of recognized organization in

Student Manual 2025 Page 121

 C. Grave Offenses Sanctions

terms of finances and authority

9. Recruitment and membership to any

organization outlawed by the 4
government

10. Acts of terrorism 4

11. Assaulting or challenging an instructor

or any other school official in authority 4
or a student

12. Conviction of a criminal offense before

4
any court involving persons or property

13. Hazing 4

14. Instigating or leading illegal strikes or

similar concerted activities resulting to 4
the stoppage of classes

15. Stealing or an attempt thereof 4

16. Taking/using and or possession of

prohibited drugs or chemical such as
marijuana, shabu, LSD, heroin, rugby,
or opiates and hallucinogenic drugs or
4
substances while inside SJIT
Campuses (Main Campus, Annex
Campus and Cubi-Cubi Campus
including SJIT Dormitel).

Student Manual 2025 Page 122

 C. Grave Offenses Sanctions

17. Threatening any student or school

personnel and/ or preventing them
4
from entering the school premises or
attending classes and/ or other duties

18. Serious Misconduct 4

Definition of Terms

1. Disturbing a class. Any act or situation that will prevent

the start of a class, its continuation or ending including
an activity of a class.
2. Littering. An act of not placing garbage or waste
materials in the trash can/garbage box/can.
3. Misconduct. Any unruly behavior, uttering of foul
language, conduct unbecoming of a student, shouting in
the classroom or corridors or in the office including its
premises, quarreling, disrespect in words or in deeds,
inflicting pain or force to anyone or any act that is
against public morals and ethics.
4. Serious Misconduct. This means serious quarreling
with physical harm or damage, destruction of any school
property, threat or intimidation involving the safety and
security of a person.
5. Terrorism. An act of sowing serious threat, intimidation,
harm or pain or gross destruction of property.

Section 4. Lost and Found

Student Manual 2025 Page 123

 Students, faculty and staff who lost any of their
property, materials, and other items within the SJIT vicinity
shall follow the following procedures:

1. Report immediately at the office of the coordinator of

student discipline or SPS Office.
2. Shall describe the items lost, specific place and
approximate time it was lost.
3. The coordinator of student discipline shall report the
given information to the Head of SPS.
4. The coordinator of student discipline shall post the
items lost at the lost and found board.

Students, faculty and staff who found any property,

materials, and other items belonging another, within SJIT
vicinity shall follow the following procedures:

1. Submit immediately the found item/s at the office of

the coordinator of student discipline or SPS Office.
2. The Coordinator of coordinator of student discipline
shall record the items found and let the person found
the items sign the logbook.
3. The Coordinator of student discipline shall report the
found items to the Head of SPS.
4. The coordinator of student discipline shall post the
items found at the lost and found board.

Section 5. Policy on In-Campus Student Activities

Any recognized student group or organization
desiring to conduct an in-campus student assembly must
write a proposal stating the nature of the activity and submit
the same for approval to the Office of EVP, VP for
Administration through the SPS Head not later than one
Student Manual 2025 Page 124
week prior to the activity’s scheduled date. The proposal
must contain the following: Program Title; Objectives;
Proponent; Date, Time and Venue; Program Cost; Personnel
Involved; Expected Results or Outcome. Once approved,
the president of the recognized student group or
organization shall file a reservation of the venue for the use
of such a facility at the EVP and VP for Administration office.
Immediately after the activity, a progress or
accomplishment report must also be prepared and submitted
to the EVP, VPAA and SPS for evaluation and
documentation. This format must be followed:
1. Program Title
2. Presentation of Performance/Items Taken
3. Problems/ Challenges Encountered
4. Solutions and Recommendations

Appendix A

DRESS CODE

Saint Joseph Institute of Technology being an

educational institution encourages employees and students
to practice the values of respect for one’s self, decency and
appropriateness through their campus attire.

Thus, the following are the guidelines on campus

attire:

● Students should always come to school in their

prescribed uniform during Monday, Tuesday, Thursday
and Friday.

Student Manual 2025 Page 125

● Students are strongly precluded from wearing their
school and P.E. uniforms like Ordinary Street wear for
movies or for other similar occasions.

STUDENTS must at all times be neat and presentable.

Campus attire should be decent and modest. Any clothing
that interferes with or disrupts the educational environment is
prohibited.

Female students are expected to avoid attires

offensive to the sensibilities of other members of the school
community such as:

Blouses or dresses of such designs as:

Backless
Halter cut
Plunging/ low cut necklines
Sleeveless
Tube Styles
Narrow shoulder straps
Spaghetti straps
Baby shirts/ blouses ( shirts/blouses must be 3 inches
below the beltline)
Tattered pants
Shirts with offensive/lewd prints

Shorts or any style such as skirts, bicycle shorts, culottes,

city shorts, tight leggings, tight knee-length pedal pushers
(except during Intramurals game and PE classes).

Transparent attires with no proper undergarments.

Mini skirts and dresses above the knee ( knee level is
allowed).

Student Manual 2025 Page 126

Slippers (rubber or leather).
Body piercing.

Male students are expected to be reasonably neat in

appearance and maintain dignity of their manner of
dressing. They are required to wear the prescribed school
uniform.

The following are prohibited:

Sandals
Slippers (rubber or leather)
Shorts (except during intramural games, sports fest
and P.E classes)
Tattered pants or clothes
Long hair and dreadlocks
Earring/body piercing
Shirts with offensive/lewd prints

Students enrolled in Graduate Programs are

exempted from wearing the uniforms. However, proper
school attire must be strictly observed.

OJT/Intern students may wear their prescribed

company or duty/practicum uniforms on scheduled days with
the approval of the Student Personnel Services. The
practicum uniform takes the place of the prescribed uniform.
Thus, not wearing such would mean no entry in any SJIT
campus.

Students not complying with this policy will be asked

to take appropriate action including, but not limited to,
covering the noncompliant clothing, changing clothes,
Student Manual 2025 Page 127
reporting to the Student Personnel Services Office or being
sent home. Repeated infraction will result in disciplinary
action.

A strictly “No Compliance, No Entry” policy will be

enforced by the Security and Safety Office (SSO) as
students enter the gates of SJIT Main, Basic Education and
Cubi-cubi Campuses.

Prescribed School Uniform

As a matter of policy, the school requires all
undergraduate male and female students to wear the
Prescribed School Uniform.

Female Students – Please see Book Center for the Uniform

Design.
Male Students – Please see Book Center for the Uniform
Design.
All students should wear the prescribed School
Uniform with school I.D. when they are on campus during
regular school days. Regular school days mean the days
when there are classes, major exams: Prelim to Finals,
library work or research, and when they come to the campus
to transact business in any of the offices.

Wash Day
Students are exempted from wearing the
school/college uniform on WEDNESDAY which is
considered WASH DAY. However, all must observe the
School Dress Code, that is, they come to school properly
dressed and groomed. The same holds true for those who
have classes on Saturdays. IDs must also be worn.

Student Manual 2025 Page 128

Enforcement
The Guards-on-Duty and subject instructor shall
exclude students from entering the campus and from
entering the classroom respectively for NON-COMPLIANCE
of the School Policy on the wearing of the prescribed uniform
and ID. However, students who wish to gain entry without
wearing the school uniform because of a scheduled activity
shall seek permission prior to the activity from the
Coordinator by writing a letter request to be noted by the
College Dean.
Appendix B

OATH OF STUDENT COMMITMENT

I am aware of the College purpose and objectives as

well as the vision and mission of SJIT.
I am aware that SJIT is an ISO-9001 Internationally
Certified and that the services are recognized by the very
good schools in the Philippines.
I am aware that SJIT is committed to provide quality
education to the students for total human development.
I am aware of my privilege to have dialogue with my
teachers and the administration relative to the student’s
welfare.
I am aware that the college can refuse my
readmission based on the retention policy.
I am aware that I have the responsibility to take good
care of the equipment and facilities of my school.
I am aware that if I commit a violation against the
rules and regulations of the school as stipulated in the
Student Handbook, I will be subject to disciplinary action.
Henceforth, as a bona fide student of SJIT, I pledge to do my
share to ensure that the quality and excellence of the school

Student Manual 2025 Page 129

is measured by my knowledge, skills and values. To achieve
this, I will do the following:

1. Follow faithfully the rules and regulations of SJIT as

an ISO-9001 s. 2015 Certified, PACUCOA and
ACSCU Accredited school;
2. Read with comprehension the content of the
school’s Student Handbook to guide my conduct in
the school;
3. Organize my study schedule every semester so as
to pass my subjects enrolled for the term;
4. Read other reading materials to supplement my
knowledge of the subjects;
5. Follow the curricular program required of my course;
6. Wear the school’s prescribed uniform and pin the
school I.D. everyday inside the campus;
7. ATTEND MY CLASSES REGULARLY AS
SCHEDULED
8. Help maintain cleanliness in all facilities and
surroundings of my school;
9. Participate and support co-curricular and extra-
curricular activities of the school;
10. Ask questions and contribute ideas in the class;
11. Consult my teacher on subjects I find difficult;
12. Submit subject requirements two weeks before the
final examinations;
13. Request for evaluation of my subjects at the end
every semester;
14. Pay my school fees before the examination time to
avoid delay; and
15. Inform the Registrar regarding my subjects every
now and then if there are changes.

Student Manual 2025 Page 130

 With these responsibilities, I commit myself to do my very
best out of my own free will.

Printed Name and

Date
Signature of Student

Printed Name and

Printed Name &
Signature of
Signature of the Dean
Parents/Guardian
Appendix C

REPUBLIC ACT NO. 9165 – AN ACT INSTITUTING THE

COMPREHENSIVE DANGEROUS DRUGS ACT OF 2002,
REPEALING REPUBLIC ACT NO. 6425, OTHERWISE
KNOWN AS THE DANGEROUS DRUGS ACT OF 1972, AS
AMENDED, PROVIDING FUNDS THEREFOR, AND FOR
OTHER PURPOSES

ARTICLE IV Participation of the Family, Students,

Teachers and School Authorities in the
Enforcement of this Act

Section 41. Involvement of the Family. – The family being

the basic unit of the Filipino society shall be primarily
responsible for the education and awareness of the
members of the family on the ill effects of dangerous drugs
and close monitoring of family members who may be
susceptible to drug abuse.

Section 42. Student Councils and Campus Organizations. –

All elementary, secondary and tertiary schools' student
Student Manual 2025 Page 131
councils and campus organizations shall include in their
activities a program for the prevention of and deterrence in
the use of dangerous drugs, and referral for treatment and
rehabilitation of students for drug dependence.

Section 43. School Curricula. – Instruction on drug abuse

prevention and control shall be integrated in the elementary,
secondary and tertiary curricula of all public and private
schools, whether general, technical, vocational or agro-
industrial as well as in non-formal, informal and indigenous
learning systems. Such instructions shall include:

(1) Adverse effects of the abuse and misuse of

dangerous drugs on the person, the family, the
school and the community;
(2) Preventive measures against drug abuse;
(3) Health, socio-cultural, psychological, legal and
economic dimensions and implications of the drug
problem;
(4) Steps to take when intervention on behalf of a
drug dependent is needed, as well as the services
available for the treatment and rehabilitation of drug
dependents; and
(5) Misconceptions about the use of dangerous
drugs such as, but not limited to, the importance and
safety of dangerous drugs for medical and
therapeutic use as well as the differentiation
between medical patients and drug dependents in
order to avoid confusion and accidental
stigmatization in the consciousness of the students.

Section 44. Heads, Supervisors, and Teachers of Schools.

For the purpose of enforcing the provisions of Article II of this
Act, all school heads, supervisors and teachers shall be
Student Manual 2025 Page 132
deemed persons in authority and, as such, are hereby
empowered to apprehend, arrest or cause the apprehension
or arrest of any person who shall violate any of the said
provisions, pursuant to Section 5, Rule 113 of the Rules of
Court. They shall be deemed persons in authority if they are
in the school or within its immediate vicinity, or even beyond
such immediate vicinity if they are in attendance at any
school or class function in their official capacity as school
heads, supervisors, and teachers.

Any teacher or school employee, who discovers or

finds that any person in the school or within its immediate
vicinity is liable for violating any of said provisions, shall have
the duty to report the same to the school head or immediate
superior who shall, in turn, report the matter to the proper
authorities.
Failure to do so in either case, within a reasonable period
from the time of discovery of the violation shall, after due
hearing, constitute sufficient cause for disciplinary action by
the school authorities.

Section 45. Publication and Distribution of Materials on

Dangerous Drugs. – With the assistance of the Board, the
Secretary of the Department of Education (DepEd), the
Chairman of the Commission on Higher Education (CHED)
and the Director-General of the Technical Education and
Skills Development Authority (TESDA) shall cause the
development, publication and distribution of information and
support educational materials on dangerous drugs to the
students, the faculty, the parents, and the community.
Section 46. Special Drug Education Center. – With the
assistance of the Board, the Department of the Interior and
Local Government (DILG), the National Youth Commission
(NYC), and the Department of Social Welfare and
Student Manual 2025 Page 133
Development (DSWD) shall establish in each of its provincial
offices a special education drug center for out-of-school
youth and street children. Such a Center which shall be
headed by the Provincial Social. Welfare Development
Officer shall sponsor drug prevention programs and activities
and information campaigns with the end in view of educating
the out-of-school youth and street children regarding the
pernicious effects of drug abuse. The programs initiated by
the Center shall likewise be adopted in all public and private
orphanages and existing special centers for street children.

Appendix D

Implementing Guidelines of the Anti-Sexual Harassment

Act of 1995 (RA 7877)

Pursuant to the provision of Section 4, of Republic

Act No. 7877 entitled “Anti-sexual Harassment Act of 1995”,
the following rules and regulations are hereby promulgated
for the purpose of prescribing the proper decorum for
administrators, faculty members, employees, and students of
Saint Joseph institute of Technology, Butuan City and for the
resolution, settlement and disposition of cases of sexual
harassment.

Part 1 General Provisions

Rule I: Preliminary Matters

Section1. Title. This body of rules and regulations shall be

known as the Rules and Regulations for the Implementation
of the Anti-Sexual Harassment Act of 1995 in SJIT, or
“Rules”.

Student Manual 2025 Page 134

Section2. Definition of Terms. As used in the Rules and
Regulations, the following terms shall mean and be
understood as indicated below:
(a) Administrators refer to the Vice Presidents, Deans,
Head of Student Services/Offices, the Registrar and
Department Chairmen.
(b) Faculty members/Instructors refer to any member of
the faculty of SJIT, whether on full-time or part-time
basis, and shall include any lecture in classes
entrusted with the supervision or training of students.
(c) Employee refers to the employees belonging to the
administrative and non-teaching staff of SJIT.
(d) Student refers to any person officially enrolled at
SJIT either as a student in the regular/special
course, whether on a credit or audit basis, part-time
or full-time.
(e) “Others” refer to those who may have certain
dealings/transactions with the school.
(f) Victim refers to any administrator, faculty member,
employee, student against whom an act of sexual
harassment has been committed.
(g) Committee refers to the Committee on Decorum and
Investigation for cases on Sexual Harassment.

Some definitions of Terms that are used for student’s

guidelines inside the campus:
(h) Disturbing the class refers to any act or situation
that will disturb the class /its continuation or ending
including an activity inside the classroom.
(i) Littering refers to an act of not placing garbage or
waste materials in the trash can/garbage box/can.
(j) Misconduct refers any unruly behavior, uttering of
foul language, conduct unbecoming of a student,
shouting in the classroom or corridors or in the office
Student Manual 2025 Page 135
 including its premises, quarreling, disrespect in
words or in deeds, inflicting pain or force to anyone
or any act that is against public morals and ethics.

Rule II: Coverage

Section1. Officials and Employees. These Rules and

Regulations shall apply to any administrator, faculty
member/instructor, and employee of SJIT who complains of
or against whom a complaint for sexual harassment is filed.

Section2. Students. These Rules and Regulations shall

also apply to students who complain of or against whom a
complaint of sexual harassment is filed by any administrator,
faculty member/instructor, employee or fellow student.

Section 3. “Others”. These Rules and Regulations shall

also apply to those who may have certain
dealings/transactions and have complaints for sexual
harassment against any administrator, faculty member,
employee or student of SJIT.

Rule III: Policies

Section 1. State Policy.
The State shall value the dignity of every individual;
enhance the development of its human resources, guarantee
full respect for human rights, and uphold the dignity of
workers, employees, applicants for employment, students or
those undergoing training, instruction or education. Towards
this end, all forms of sexual harassment in the employment,
education or training environment are hereby declared
unlawful. It is therefore the duty of the employer, or the head
of the work related, educational or training environment or
institution, to prescribe the guidelines on proper decorum in
Student Manual 2025 Page 136
the workplace and educational or training institutions,
prevent or deter the commission of acts of sexual
harassment, and provide the procedures for the resolution,
settlement or prosecution of said acts.

Section 2. Quality Policy

Saint Joseph Institute of Technology (SJIT), an
educational institution in Caraga Region, Philippines,
maintains a quality management system in compliance with
the local, national and international quality standards. We
commit to provide training, growth and development of both
internal and external customers that meet the requirements
and caring HEI in the region through the following:

● Competitive and qualified human resources

● Empowerment of personnel and students in their

respective functions
● Implement of Outcome-Based education

● Provision of highly adequate infrastructure, training

facilities and learning resources
● Quality instruction responsive to the needs of the
students and industry requirements
● Active involvement of students and faculty in
research and community extension services as well
as in co-curricular and extra-curricular activities.
● Implementation of a quality management system
with risk-based management.

Section 3. Quality Objectives

Student Manual 2025 Page 137
Saint Joseph Institute of Technology as an institution of
learning is committed to providing quality education and
training which consistently satisfies the needs and meets the
expectations of the stakeholders. The level of quality is
achieved through willful implementation of the Quality
Management System (QMS) requirements which serves as a
framework of providing guidance to all employees of the
institution in carrying out the policies and procedures as well
as in performing the responsibilities, duties and functions.

The institution seeks to achieve the Quality Objectives

through the specific outcomes as follows:
● Quality instruction, research and community
extension.
● Highly relevant education and training in all colleges

● Adequate hands-on exposure and practical

applications
● Holistic development of Students

● Extensive involvement of personnel and students in

all endeavors of the institution
● Efficient and effective processes in the continual
improvement of QMS

The Quality Management System of the institution has the

following quality objectives:
● Maintain viable and effective quality system
complying with the ISO 9001:2015 standard
requirements

Student Manual 2025 Page 138

 ● Achieve a high level of quality education through
high passing rate of board passers
● Obtain competitive maritime education and training
among seafarers.
● Ensure Compliance with relevant statutory and
regulatory requirements
● Maximize customer satisfaction by providing the
needs and meeting the expectations

Rule IV: Sexual Harassment

Section 1. Work-Education- or Training-Related Sexual

Harassment Defined. Work – education- or training-related
sexual harassment is committed by an employer, employee,
manager, supervisor, agent of the employer, teacher,
instructor, professor, coach, trainer, students, or any other
person who, having authority, influence or moral ascendancy
over another in a work or training or education environment,
demands, requests or otherwise requires any sexual favor
from the other, implicitly or explicitly regardless of whether
the demand, request or requirement for submission is
accepted by the object of said act. It can also be committed
by a student against another, by a student against
administrator, employee or faculty member by way of actions
or comments laced with sexual influences. These acts may
be committed by a person against another of the same sex
or of the opposite sex.

A. In a work-related or employment environment, sexual

harassment is committed when:

Student Manual 2025 Page 139

 (1) The sexual favor is made as a condition in the hiring
or in the employment, re-employment or continued
employment of said individual, or in granting said
individual favorable compensation, terms,
conditions, promotions or privileges, or the refusal to
grant the sexual favor results in limiting, segregating
or classifying the employee which in any way would
discriminate, deprive or diminish employment
opportunities or otherwise adversely affect said
employee.
(2) The above acts would impair the employee’s right or
privileges under existing labor laws; or
(3) The above acts would result in an intimidating hostile
or offensive environment for the employee.
B. In an education or training-environment, sexual
harassment is committed:
(1) Against one who is under the care, custody or
supervision of the offender;
(2) Against one whose education, training,
apprenticeship or tutorship is entrusted to the
offended;
(3) When a sexual favor is made a condition to the
giving of a passing grade, or the granting of honors
and scholarships, or the payment of a stipend,
allowance or other benefits, privileges, or
considerations; or
(4) When sexual advances result in an intimidating,
hostile or offensive environment for the student,
trainee or apprentice, teacher, employee or
administrator.

Sexual harassment can be verbal, visual, or physical. It

can be overt, as in the suggestion that a person could get a
higher grade or a raise by submission to sexual advances.
Student Manual 2025 Page 140
The suggestion or advance need not be direct or explicit. It
can be implied from the conduct, circumstance, and
relationship of the individuals involved.

Section 2. Role. The educational or training institution shall,

under this Rules, be considered as both a place of study and
a place of work.

Section 3. Forms of Sexual Harassment. Sexual

harassment can consist of the following:
(a) Persistent, unwanted attempts to change a
professional or educational relationship to a personal
one.
(b) Unwelcome sexual flirtations and inappropriate put
downs of individual persons or classes of people.
Examples include, but are not limited to the following:
(1) Welcome sexual advances;
(2) Repeated sexual-oriented kidding, teasing, joking, or
flirting;
(3) Verbal abuse of sexual nature;
(4) Graphics commentary about an individual’s body,
sexual prowess, or sexual deficiencies;
(5) Derogatory, demeaning or lascivious comments
about men and women in general, whether sexual or
not;
(6) Leering, whistling, touching, pinching, or brushing
against another’s body;
(7) Offensive crude language; and
(8) Displaying objects or pictures which are sexual in
nature that would create hostile or offensive work or
living environments.

These acts may be committed by a male to another

male, and a female to another female. Sexual harassment
Student Manual 2025 Page 141
can also consist of serious physical abuses such as sexual
assault and rape.

Section 4. Basic Types of Sexual Harassment. The

following are considered basic types of sexual harassment:
(a) “Quid pro quo” sexual harassment – occurs when
submission to or rejection of unwelcome sexual
advances, requests to engage in sexual
conduct, and other physical and expressive
behavior of a sexual nature is used as the basis for
employment decisions, giving of passing grades,
granting of honors and scholarships, or the payment
of a stipend, allowance or other benefits, privileges
or considerations. “Quid pro quo” sexual harassment
cases are hereby classified as grave.
(b) “Hostile or offensive” sexual harassment – occurs
when unwelcome sexual conduct unreasonably
interferes with an individual’s job performance or
creates an intimidating hostile, or offensive working
or educational environment.

Hostile or offensive sexual harassment cases are hereby

classified as grave, less grave or light, depending on the
reasonable man/woman standards adopted by the
Committee.

Reasonable Man/Woman Standard. In view of the fact that

the perceptions of men and women may differ as to what
constitutes harmless fun and what constitutes offensive
conduct, the Committee shall adopt a “reasonable
man/woman” rather than a “reasonable person” standard to
determine whether conduct is unwelcome and sufficiently
pervasive to amount to sexual harassment. Under this
standard, the proper focus is on the victim’s perspective of
Student Manual 2025 Page 142
the given conduct and thus, in the typical case, a sexual
harassment claim is proven if a reasonable man or woman
would consider the harassment hostile or offensive.

Section 5. Romantic Relationship. Romantic relationships

between faculty/staff and students, faculty and support staff
are hereby discouraged. Gross display of romantic affection
in public is prohibited (so-called “PDA” which means public
display of affection).

Section 6. Other Persons Liable. Any person who directs

or induces another to commit any act of sexual harassment
as herein defined or who cooperates in the commission
thereof by another without which it would not have been
committed, shall also be held liable under these Rules.

Section 7. Commission on Sexual Harassment Outside

the Campus. The Institution and the Committee shall take
cognizance of sexual harassment cases committed by the
members of its community outside the school, campus and
beyond classroom hours in any of the following cases:
(a) The violation of the Act or these Rules occurred in
connection with an activity sponsored by the
institution outside the campus; and
(b) The violation involves the status of the erring
member of the educational community or affects the
good name or reputation of the Institution.

Section 8. Incriminating Innocent Members of the

Educational Community. Any member of the SJIT
community who shall directly incriminate or impute to an
innocent member of the same community the commission of
a sexual harassment act shall be punished in accordance
with these Rules and Regulations.
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Section 9. Intriguing against Honor or Reputation.
Appropriate penalty as provided by these Rules and
Regulations shall be imposed upon anyone for any intrigue
involving sexual harassment which has for its principal
purpose to blemish the honor or reputation of a member of
the SJIT community.

Rule V: Sanctions

School officials and academic personnel shall have

the right to impose appropriate and reasonable disciplinary
measures in case of minor offenses or infractions of good
school discipline committed in their presence. However, no
cruel or physically harmful punishment shall be imposed or
applied against any students.

Section 1. The following administrative sanctions shall

be imposed on sexual harassment case:
(a) For work-related incidents of sexual harassment:
(1) Reprimand and warning
(2) Suspension
(3) Dismissal
(b) For education or training-related acts of sexual
harassment:
(1) Reprimand and warning
(2) Suspension
(3) Dismissal
(4) Expulsion (non-readmission to any school)

Section 2. Sexual harassment offenses shall be

classified as grave, less grave, and light.
Grave sexual harassment cases are those to which these
Rules attach the penalty of dismissal or expulsion.

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Less grave sexual harassment cases are those to which
these Rules attach the penalty of suspension.
Light sexual harassment cases are those to which these
Rules attach the penalty of reprimand and warning.

Section 3. Sanctions Not a Bar to Court Action.

Administrative sanctions shall not be a bar to prosecution in
proper courts of unlawful acts of sexual harassment.

Section 4. In all stages of the proceedings, the student

shall have the right to the assistance of a counsel of his own
choice.

Section 5. The student has the right to listen to and examine

the evidence presented against him to ask clarificatory
questions through the fact-finding committee, and to present
evidence on his behalf.

Section 6. The student shall be informed in writing of the

decision promulgated in his case.

Section 7. If the student is found culpable for the offense

charged, the punishment imposed shall be commensurate
with the nature and gravity of the offense.

Part II: Grievance Procedures

RULE I: Committee On Decorum and Investigation

Section1. Committee on Decorum and Investigation

A Committee on Decorum and Investigation is
hereby created. The Committee shall conduct meetings, as
the case may be, with officers and employees, teachers,
instructors, professors, coaches, trainors and students or
trainees to increase understanding and prevent incidents of
Student Manual 2025 Page 145
sexual harassment. It shall also conduct the investigation of
alleged cases constituting sexual harassment; for such
investigation, the Committee may divide itself into smaller
divisions.

Section 2. Composition – The Committee shall be

composed of the following:
(a) The Coordinator, Student Discipline (Chairman)
(b) Two representatives from the Administration
(c) Two representatives from the Senior Faculty
(d) Two representatives from the Non-Teaching Staff
(e) Two representatives from the Students

Section 3. Functions – The Chair shall receive any

complaint. The Committee shall investigate and hear sexual
harassment cases, prepare and submit reports with
corresponding recommendations for the decision of the SJIT
President.

Section 4. Other Functions – The Committee shall develop

and implement programs to increase understanding and
awareness about sexual harassment. In addition, the
Committee shall develop rules in the settlement and
disposition of sexual harassment complaints, taking into
consideration confidentiality and respect for privacy. The
Committee shall also ensure that no complainant shall be
subjected to further harassment or retaliation by the
respondent.

Rule II: Unofficial Mediation and Resolution Process

It is often the case that a student, faculty,

administrator or employee, believing that he or she may be
experiencing a form of sexual harassment, will attempt to
Student Manual 2025 Page 146
resolve the situation on one’s own, or consult with another
individual within the SJIT community such as a colleague,
college dean, department head, faculty or student, or a
member of the student affairs or counseling staff. With the
requested aid of an adviser, the individual may attempt to
resolve the situation in an informal and unofficial manner.
The advisor, acting with discretion and confidence, may
assist the individual in reviewing the situation in the context
in which it occurred, aid the individual in identifying the
problem, and review the options for resolution that are
available. Such cases may at times be resolved without
recourse to the official/formal process.

Rule III: Due Process

The school has established mediation and resolution

procedures in order to respond immediately to a sexual
harassment complaint and to investigate it fully. The
procedure is designed to mediate and resolve such
complaints promptly and fairly. Similarly, a formal grievance
structure for handling complaints that cannot be resolved
through mediation is also available. In general, any individual
with supervisory authority who obtains knowledge of an
incident of sexual harassment occurring within his or her
area is expected to take the proper steps immediately to
address the situation.

Section 1. Right to Due Process. No disciplinary sanction

shall be applied upon any erring member of the educational
community except for cause and after due process shall
have been observed. In sexual harassment cases, the
alleged harasser must be afforded due process and
confidentiality during the process.

Student Manual 2025 Page 147

Section 2. Procedural Due Process Standards. The
following procedural due process standards must be met in
sexual harassment cases:
(a) The alleged harasser must be informed in writing of
the cause of accusation against him;
(b) He/she shall have the right to answer the charges
against him/her, with the assistance of a counsel if
desired;
(c) He/she shall be informed of the evidence against
him/her;
(d) He/she shall have the right to adduce evidence in
his/her own behalf; and
(e) The evidence must be considered by the
investigating committee or official to hear the case.

RULE IV: Complaint and Reporting System

Section 1. Who May File. Victim, student, employee,

guardian, faculty, or others who have dealings or
transactions with the school may report or file complaint of
sexual harassment.

Section 2. Complaint. The complaint must be in writing,

subscribed and sworn to by the complainant. It must contain
the following:
(a) the full name of the complainant;
(b) the full name of the respondent;
(c) a specification of the charge or charges;
(d) a brief statement of the relevant and material facts.

If the complaint does not comply with the foregoing, the

Chair shall require the complainant to comply in writing
within five (5) days from receipt of the notice; otherwise,
the complaint shall not be acted upon.
Student Manual 2025 Page 148
 The complainant may submit any evidence he/she
possesses, including affidavits of witnesses and pertinent
documents. A withdrawal of the complaint made or filed at
any stage of the proceedings shall not preclude the
Committee from proceeding with the investigation of the
case.

Section 3. Respondent’s Answer

(a) The respondent shall file his/her answer personally
or through legal counsel within ten (10) days from
receipt of the complaint.
(b) The answer shall be in writing, subscribed and
sworn to by the respondent, and a copy shall be
furnished to the complainant. No particular form is
required but it is sufficient if the answer contains a
specific admission or denial of the charge or charges
and a statement of the relevant facts constituting the
defense of the respondent.
(c) The respondent may submit any evidence he/she
possesses, including affidavits of witnesses and
pertinent documents.

Section 4. Complainant’s Reply

The complainant may file a reply within five (5)
days from receipt of the respondent’s answer.

Section 5. Notification.
(a) Of Parents. The parents of a student filing a
complaint for sexual harassment as well as the
parents of a student who is charged with sexual
harassment are to be immediately notified. Such
parents or guardians may attend the hearings.
(b) Of Parties Concerned. The Committee Chairman is
responsible to give due notice and pertinent
Student Manual 2025 Page 149
 materials to respondent/complainant, and parents,
as may be required.

Section 6. Hearing.
(a) After all the pleadings have been submitted, the
Committee shall conduct a hearing not earlier than
five (5) days or later than ten (10) days from the
date of receipt of the answer or reply, if any, and
shall terminate such hearing within thirty (30)
days from the filing of the charges. However, the
Committee may extend the period of hearing if it
deems necessary. Any member of the Committee
may propose questions to the parties and their
witnesses for clarification.
(b) Any party may avail himself/herself of the assistance
of a lawyer if he/she so desires.
(c) No postponement shall be granted except in
meritorious cases.
(d) The parties may be required to submit their
respective memoranda within ten (10) days after the
hearing of the case.

Section 7. Waiver.
(a) If the respondent fails to file his/her answer and
pertinent documents within the period specified or
fails to appear during the hearing, respondent shall
be deemed to have waived his/her right to present
his/her evidence and the case shall be heard ex
parte.
(b) If the respondent fails to attend the hearing, the
Committee hearing on the case shall proceed with
the investigation and ascertain the liability or
innocence of the respondent.

Student Manual 2025 Page 150

Section 8. Preventive Suspension.
(a) Any member of the educational community may be
placed immediately under preventive suspension
during the pendency of the investigation of the
charge of grave sexual harassment against him/her
if the evidence of his/her guilt is strong and the
school head is morally convinced that the continued
stay of the accused during the period of investigation
constitutes a distraction to the normal operations of
the institution or poses a risk or danger to the life or
property of the other members of the educational
community.
(b) When the case against the respondent who is under
preventive suspension has not been decided within
thirty (30) days after the date of suspension of the
respondent, he or she may be reinstated in the
service, or the preventive suspension may be
extended subject to the payment of salaries during
such extension. If the delay in the disposition of the
case is due to the fault, negligence or petition of the
respondent, the period of the delay shall not be
counted in computing the period of suspension.
(c) The preventive suspension of a student exceeding
twenty percent (20%) of the prescribed school days
shall be reported to the regional office of the
Commission on Higher Education (CHED). The
Department of Education (DepEd), or the Technical
Education and Skills Development Authority
(TESDA) as the case may be.

Section 9. Report and Recommendations

The Committee shall submit its report and
recommendation to the President, whose decision shall be

Student Manual 2025 Page 151

executory upon expiration of the period to appeal if no
motion for reconsideration is filed, or no appeal is made.

Section 10. Motion for Reconsideration

Either party may file a motion for reconsideration with the
President within ten (10) days from receipt of the copy of the
decision on any of the following grounds:
(a) New evidence has been discovered which materially
affects the decision;
(b) The decision is not supported by the evidence on
record;
(c) The decision is contrary to law or based on a miss-
appreciation of the facts.

Section 11. Confidentiality of Proceedings

The proceedings of all sexual harassment cases
shall be private and confidential.

Section 12. Prescriptive Period

Any action on any sexual harassment be prescribed
in three (3) years.

RULE IV: Effectivity

These Rules and Regulations implementing the Anti-

Sexual Harassment Act of 1995 in SJIT shall take effect
immediately on the day copies of the same are posted in
strategic places in the school campus. The Committee shall
immediately cause the posting of these Rules and
Regulations on the Anti-Sexual Harassment Act.

Student Manual 2025 Page 152

Note: A student should join in the class wherein he/she
is officially enrolled. Joining or sitting in another class
of the same subject is strictly prohibited.

“A STUDENT’S CREED”

Today, this new day, I am a successful student.

Overnight my mind and body have produced thousands
of new cells to give me the greatest advantages possible.
I am born anew, revitalized, and full of energy.

I am rare and valuable; unique in all the universe.

I am nature's greatest miracle in action.
I have unlimited potential.
I believe in my abilities, attitudes, and goals.
I am worthy of greatness because I am the most important
person in my world.

Today I push myself to new limits.

I use my skills and knowledge every day.
I begin the day with a success and end it with a success.
My goals are being reached every day and I seek them
eagerly.

I act positively and happily, fully accepting myself and others

I live to the fullest by experiencing life without limits.
I embrace life.
I approach each class, each book, and each assignment with
enthusiasm, happiness and joy.
Student Manual 2025 Page 153
I thirst for knowledge.
I look forward to reading and believing this creed each and
every day.

I am a positive and successful student.

I know each step I must take to continue to be that way.
I am clear on my goals and see myself reaching them.
I now realize my infinite potential, thus, my burden lightens.
I smile and laugh.
I have become the greatest student in the world.

(Source: Appleseeds)

“SJIT HYMN”
(Lyrics and Music by: Justino R. Romea)

I ask you to join me sing this song

Of prayer for SJIT.
Born out of the mist of a beautiful dream,
Nursed by the love of its founder.
Here I set my eyes to find my place in the sun,
Her I lift up to the skies my ambition
to serve God and man.
So, dear Lord, in heaven,
Bless my dear SJIT
May it live forever, let us sing, let us pray.

“SJIT JINGLE”
by: Jerome Suson

Start a dream of a better life.

Student Manual 2025 Page 154

Let SJIT be your guide.
Set your goals, make your plans.
We can help you today, what you are to become.
Saint Joseph Institute of Technology
Can give you the best in your learning each day.
Saint Joseph Institute of Technology
Can make the best of who you are, Someday.

Student Manual 2025 Page 155