Operator’s Guide

Guide de l’operateur
Benutzerhandbuch
Guida dell’operatore
Guía del operador
eBeam Software for
…interactive whiteboard
8200IW
…deluxe interactive whiteboard
8200IC

August 2003
78-6970-9189-6 Rev. A
Copyright © 2003, 3M.
All Rights Reserved.
(This page intentionally left blank for printed version)
3M™ Digital WallDisplay

Contents
Introduction
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Minimum Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Getting Started
Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Using the 3M Digital WallDisplay as an Interactive Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Using the 3M Digital WallDisplay as a Digital Whiteboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
eBeam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
eBeam Software’s Meeting Application
File Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Edit Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
eBeam Hardware Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Preferences Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
View Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Page Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Meetings Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Tools Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Windows Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Help Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Meeting Application Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
eBeam Software Toolbar Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Views and View-Change Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Reordering Meeting Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Setting Line Color/Thickness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Play Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Background Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
File Export/Import/Autosave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Shared Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Joining a Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Using eBeam Chat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Web Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
eBeam Software’s Projection Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
eBeam Troubleshooting
eBeam Hardware Detection/Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Network Connection/Shared Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Writing/Data Capture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
EFI Meeting Applet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Background Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

© 3M 2003. All Rights Reserved. 3

 3M™ Digital WallDisplay

4 © 3M 2003. All Rights Reserved.

3M™ Digital WallDisplay

Introduction
Trademarks
The 3M logo and 3M are registered trademarks of 3M Company. Vikuiti is a trademark of 3M Company.
Microsoft, Windows, Windows NT, Word, Excel, PowerPoint, Internet Explorer, and NetMeeting are either reg-
istered trademarks or trademarks of the Microsoft Corporation in the United States and/or other countries.
IBM is a registered trademark of International Business Machines Corporation.
Apple Macintosh and Apple PowerBook are registered trademarks of Apple Computer, Inc., registered in the
U.S. and other countries.
Intel and Pentium are registered trademarks of Intel Corporation or its subsidiaries in the U.S. and other coun-
tries.
Digital Light Processing is a trademark or registered trademark of Texas Instruments.
eBeam, e-Beam, eBeam Mouse, eBeam Moderator, eBeam Software, ImagePort and eBeam Presenter are regis-
tered trademarks of Electronics for Imaging, Inc.
Sun and Java are trademarks or registered trademarks of Sun Microsystems, Inc. in the United States and other
countries.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open
Company Limited.
Palm is a trademark of Palm Computing, Inc. or its subsidiaries.
Netscape and the Netscape N and Ship’s Wheel logos are registered trademarks of Netscape Communications
Corporation in the U.S. and other countries. Navigator and Communicator are also trademarks of Netscape
Communications Corporation and may be registered outside the U.S.
All other products are trademarks or registered trademarks of their respective companies.
Patents
3M Digital WallDisplay is protected by Utility Patent 6,179,426 and Design Patent D442,205.
Other patents pending.
Software and Copyright License Agreement
The software in this distribution is copyrighted and licensed by Electronics for Imaging, Inc.
3M Digital WallDisplay Technical Support
• In U.S. or Canada: 1-800-328-1371
• Web Site: http://www.3M.com/walldisplay

© 3M 2003. All Rights Reserved. 5

Introduction 3M™ Digital WallDisplay

The eBeam Software for the 3M Digital WallDisplay can be used to turn the 3M Digital WallDisplay into a digi-
tal whiteboard or interactive monitor. Using the 3M Digital WallDisplay as digital whiteboard, you can write
your meeting notes just as you would a dry-erase board/ whiteboard on the 3M Digital WallDisplay and capture
them with your computer. Using the 3M Digital WallDisplay as an interactive monitor, you can use 3M Digital
WallDisplay as a virtual touch screen by clicking on desktop icon using the digital pen stylus.
Features
Digital Whiteboard
• Captures your notes as your write them on the 3M Digital WallDisplay
• Save and distribute your notes in multiple file formats
• Print your notes without touching your computer
• Create a new page without touching your computer
Interactive Monitor
• Use the Digital Pen Stylus as your computer mouse
• Click on desktop icons that show up on the 3M Digital WallDisplay and open programs or file, move
icons, and/ or delete files
• Operate your computer from the 3M Digital WallDisplay using the Digital Pen Stylus
• Use eBeam Projection and Annotation toolbars to annotate over the desktop, and capture desktop images.
Additional Software Features
You can import any of the following file formats: Bitmap (.bmp); Graphic files (gif, jpg, ico, emf, wmf);
Microsoft® Excel Spreadsheet (xls); Microsoft PowerPoint® (ppt); and Microsoft Word® (doc, rtf).
You can save in any of these file formats: PDF file (pdf); Vector PDF file (pdf); HTML file (htm); 24-bit Bitmap
(bmp); 256-Color Bitmap (bmp); Monochrome Bitmap; Grayscale EPS (eps); JPEG (jpg); TIFF (tif); Metafile
(emf); Microsoft PowerPoint Presentation (ppt); and Microsoft PowerPoint Show (pps).
The Share Meeting feature allows you to share your meeting notes with meeting participants at another location
via the internet or your network.
Minimum Requirements
PC
• Microsoft Windows® compatible computer with Pentium® 100+ Mhz processor
• Windows 98, 2000, ME, XP and Windows NT 4.0 compatible (other platform users may view shared
meetings via Java™ applet through Java-enabled Internet browser)
• 10 MB available hard drive space
• 256-color VGA or SVGA monitor
• CD-ROM drive or Internet connection for software installation
• One available serial port or USB port (USB Serial Adapter required)
Apple Macintosh
Although this help system does not discuss specific Macintosh help topics, there are versions of
eBeam Software for Macintosh computers that meet the following requirements:
• Power Macintosh
• Mac OS 9.x with Macintosh Runtime for Java™ 2.2 or higher and 64 MB RAM, or
• Mac OS X 10.1 or higher
• 10 MB available hard drive space
• One available USB port (USB Serial Adapter required)

6 © 3M 2003. All Rights Reserved.

3M™ Digital WallDisplay

Getting Started
Installing the Software
Installing the eBeam Software for the 3M Digital WallDisplay is quick and easy. Just follow these steps below.
Install for PC Computer
1. Insert the CD labeled 3M Digital WallDisplay Software and Documentation into the PC’s CD-ROM
Drive.
2. The CD will automatically display a menu.
3. Select the Install Software button to go to the Install Software menu.
4. Select the Install eBeam button to start the software install program.
5. The install software program will guide through the installation process.
Install for Macintosh™ Computer
1. Insert the CD labeled 3M Digital WallDisplay Software and Documentation into the CD-ROM drive of
the Macintosh computer.
2. After CD icon appears on your desktop, double click the CD icon to open it in Finder.
3. Open the folder labeled Software.
4. Open the folder that corresponds to the Mac OS version on the Apple computer.
5. Double-click the eBeam Software icon to start the installation program.
6. The installation program will guide you through the installation process.
Using the 3M Digital WallDisplay as an Interactive Display
Attach a computer to the 3M Digital WallDisplay using the VGA and Serial cables and turn the 3M Digital
WallDisplay into an interactive monitor. With the Pen Stylus inserted into one of the Digital Pen Sleeves, you can
perform most computer-mouse functions from the 3M Digital WallDisplay. For instance, using the Pen Stylus/
Digital Pen Sleeve combination you can double-click a desktop icon and open the corresponding file or program.
This section will get you started using the 3M Digital WallDisplay as an interactive monitor. Before starting this
section, make sure eBeam for WallDisplay is installed on your computer. If it is not installed, please refer to the
Installing the Software section above.
1. Attach the computer.
a. Plug the power cord from the 3M Digital WallDisplay into a wall outlet and move the main power
switch to the ON position.
b. Attach the serial cable from the computer to the port labeled “Computer” on the 3M Digital WallDisplay.
Note: Some computers are equipped with a USB port and not a serial port. In this case, a USB Serial
Adapter is required.

Top LED Light Legend

COMMUNICATING WITH A PC VGA
(Solid amber)
CONNECTION ERROR Printer Computer
(Solid red)

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Getting Started 3M™ Digital WallDisplay

c. Attach the 15-Pin VGA cable from the monitor port on the computer to the port labeled VGA on the 3M
Digital WallDisplay.
d. Push the On/Off or Standby Button to start the 3M™ Digital WallDisplay.
2. Select the software mode.
a. Click the eBeam Software icon located in the system tray.
b. Click Projector Mode from the pop-up menu.
c. The top LED on the 3M Digital WallDisplay left bezel will illuminate
amber.
3. Use the Stylus and Digital Pen Sleeve.
Before calibration and use you must assemble the Pen Stylus and Digital
Pen Sleeve.
a. Open the top of the Digital Pen Sleeve.
b. Insert the Pen Stylus.
c. Close the top of the Digital Pen Sleeve.

4. Calibrate the software.

a. Click the eBeam Software icon located in the system tray.
b. Click Calibrate Projection Area… from the pop-up menu.
c. With the Pen Stylus/ Digital Pen Sleeve combination, tap each crosshair when it turns red.
Note: When calibrating, ensure that the Pen Stylus/Digital Pen Sleeve combination is perpendicular to
the screen.
Using the 3M Digital WallDisplay as a Digital Whiteboard
Quickly and easily capture your meeting notes with the eBeam software for the 3M Digital WallDisplay. Read the
steps below to learn how.
1. Attach the computer.
a. Plug the power cord from the 3M Digital WallDisplay into a wall outlet and move the main power
switch to the ON position.
b. Attach the serial cable from the computer to the port labeled Computer on the 3M Digital WallDisplay.
Note: Some computers are equipped with a USB port and not a serial port. In this case, a USB Serial
Adapter is required.
2. Launch the software and select the software mode.
a. On the attached computer, double-click the eBeam Software icon on the desktop to launch the program.
b. Click Capture from Whiteboard in the Tools/ eBeam Hardware menu.
c. The top LED will illuminate amber.
3. Use the Markers and Digital Pen Sleeves.
a. Insert the Dry-Erase Markers into the Digital Pen Sleeves.
b. Mark on the screen of 3M Digital WallDisplay using the Dry-Erase Marker/ Digital Pen Sleeve combina-
tion and your marks will be captured by the eBeam Software.
4. Use the Digital Eraser.
a. Use the Digital Eraser to erase unwanted marks
b. The eBeam software erases the marks from your capture information.

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3M™ Digital WallDisplay Getting Started

Top LED Light Legend

Printer Computer
COMMUNICATING WITH A PC
(Solid amber)
CONNECTION ERROR
(Solid red)

5. Use the Printer and New Page buttons.

a. Press the Printer button to print the current marks to a printer attached to the computer.
b. Press the New Page button to create a new blank page in the eBeam Software.
6. Save the meeting
a. Click Save from the File menu.
b. Select the file location and click OK button.
eBeam
Icons That Represent a Mode
There are various icons that indicate which mode eBeam Software is in. The following icons appear within the
eBeam Software’s Meeting application, as well as on your computer’s desktop.
Icon Location Whiteboard Mode Projection Mode Disconnected

Status Icon

System Tray
Icon

Using Whiteboard Mode and Projection Mode Together

Because eBeam Software’s Projection mode allows you to open any application on your computer, you can also
open eBeam Software’s meeting application and use the Whiteboard mode and Projection mode together.
Once eBeam Software’s Meeting application opens on your projected desktop, you can use the Annotation Tools
(with the digital marker and stylus) to draw or annotate within the whiteboard mode application. You are also able
to share or join a shared meeting (see Hosting/Sharing a Meeting and Joining a Meeting).
A useful presentation idea is to use the Background Images feature in eBeam Software’s Meeting application
while in eBeam Software’s Projection mode. You can load a series of background images into eBeam Software’s
Meeting application, which is then displayed on the whiteboard. In addition, you can share the eBeam Software
meeting, which will then display your background images to remote participants at the same time.
Unable to Detect the Hardware
If eBeam Software is unable to detect the hardware, a Detect eBeam dialog box opens with the message: “eBeam
not detected.” This dialog box displays a list of available ports, and which ports are available.

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Getting Started 3M™ Digital WallDisplay

The Detect eBeam dialog box includes the following controls:

Control Description
Port Status list Lists of all ports on your computer, and whether they are currently available.
Detect eBeam at Instructs eBeam Software whether to continue attempting to detect the hardware
application startup when eBeam Software starts up. See Enable/Disable Connect at Startup.
Help Opens eBeam Software’s help system to this topic.
Setup Opens the eBeam Software Setup dialog. See Setup.
Cancel Cancels the detection process, but allows you to continue working with eBeam
Software.
Retry Attempts to detect the hardware again using either: your settings in the eBeam
Hardware Setup dialog (see Setup), or your selection from the port list.

Enable/Disable Connect at Startup

If you frequently use eBeam Software without the eBeam hardware, you can disable the Detect eBeam hardware
at startup feature.
To disable Detect eBeam hardware at startup:
1. Open the eBeam Hardware dialog by choosing Setup > eBeam Hardware from the Edit menu.
By default, the Detect eBeam hardware at application start check box is enabled.
2. To disable, uncheck the check box.
To later enable detection at startup, check the check box.
3. Click OK.
Manually Detecting the eBeam Hardware (Whiteboard mode only)
When the Detect eBeam hardware at application start preference is disabled, you must manually instruct
eBeam Software to detect the eBeam hardware.
To detect the hardware manually:
1. In eBeam Software’s Meeting application, choose eBeam Hardware > Detect from the Tools menu.
2. In eBeam Software’s Meeting application, left-click the eBeam Status icon.
3. Switch into an eBeam Software mode.
Selecting a Port Setting
A “port” is the connection on your computer between eBeam Software and the hardware. The default port settings
are appropriate for most situations. Most often, setting the software to autodetect the hardware is the best choice.
However, if your hardware is not detected, use the following procedure to review the serial port setting.
To check the serial port setting:
1. Open the eBeam Hardware Setup dialog box by:
• Clicking the eBeam Hardware Setup button from the Detect eBeam dialog (which opens automatically
when detection fails); or
• Choosing eBeam Hardware > eBeam Hardware Setup from the Tools menu within eBeam Software’s
Meeting application; or
• Choosing eBeam Hardware Setup from the eBeam’s system tray menu.
The Autodetect radio button is enabled by default.
Note: For Microsoft® Windows® computers, note that Autodetect can detect COM1, COM2, and USB
only.
2. To specify a port, select the Connect to radio button, and then select a port setting from the pull-down
menu.
3. Click OK.
At this point, the eBeam Software automatically attempts to detect the hardware at the selected port.
If eBeam Software is unable to detect the hardware, see Unable to Detect the Hardware.

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3M™ Digital WallDisplay

eBeam Software’s Meeting Application

eBeam Software’s Meeting application is used to record, save, print, annotate, and share data from the 3M
Digital WallDisplay, as well as to share ongoing meetings over your local intranet or even the Internet.
Menus
eBeam Software’s Meeting Application Menu Bar

File Menu
New Creates a new meeting.
Open Opens a standard Open File dialog box. Navigate to the *.wbd file, and select
that file to open.
Close Closes the selected meeting.
Save Saves the selected meeting. If this is the first time the meeting has been saved,
the standard Save As dialog box opens, allowing you to enter a meeting name
and select the folder location. If the file has been saved before, then it is saved
again under the existing name.
Save As Opens the standard Save As dialog box, allowing you to save your meeting in
any of the supported file formats. For supported formats for saving a file, see
Supported File Formats for Save As/Send.
Import PDA Meetings Not available with 3M Digital WallDisplay.
Print Opens the standard Print dialog box.
Print Page Prints the selected page only. See Application Toolbar.
Print Setup Opens the standard Print Setup dialog box.
Page Setup Opens the Page Setup dialog box. The Page Setup dialog box allows you to
choose header and footer information for the printed page, as well as whether to
place a border on the printed page.
Available information includes: page numbering information, the meeting
name, the date and time in various formats, and the eBeam logo.
Send Opens the Send dialog box, which allows you to send the selected meeting (in
various file formats) to selected recipients using your e-mail client. See Send.
Exit Closes the Meeting application.
Edit Menu
Undo Erases the previous whiteboard stroke or annotation. It is possible to undo until
the page is blank.
Redo Redoes the last undone whiteboard stroke/annotation. This option is available
when Undo was previously clicked. In the case of multiple undos, it is possible
to redo back to the final whiteboard stroke/annotation in the page. Redo is dis-
abled once the next new whiteboard stroke/annotation occurs.
Copy Copies the contents of the rectangle. The Selector tool (located in Annotation
Tools) allows you to draw a selection rectangle, then copy and paste the con
tents of the rectangle. Choose Copy from the Edit menu to copy a selected
object to the clipboard. Data copied into the clipboard can be pasted into other
applications.
It is not possible to paste copied data into another Meeting page. However,
copied data is contained in the clipboard, and can be included in an eBeam
Meeting page as a background image. See Background Images.

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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

Delete Text Deletes the entire selected text box. Available only when a text box is selected.
See the Text Tool description in Annotation Tools.
Select All Selects the entire page. Used to copy the full page. See the description of
Edit > Copy above. Available only in the full Page view. See Views and View-
Change Buttons.
Setup Opens the Setup dialog box. The Setup dialog box contains the following four
tabs:
eBeam Hardware- See description of the eBeam Hardware tab in eBeam
Hardware Setup.
Proxy Server - See Proxy Server Setup.
Preferences - See description of Preferences tab in Preferences—Setup.
Image Size - See Image Size.
Web Tour - See Web Tour Setup.
eBeam Hardware Setup
The eBeam Hardware tab in the Setup dialog box allows you to set whether or not to automatically detect the
hardware at software startup. See Enable/Disable Connect at Startup.
Preferences—Setup
The Preferences tab in the Setup dialog box allows you to set:
• File autosave/backup settings. See Autosave.
• Application toolbar preferences. See eBeam Software Toolbar Preferences.
• Smooth lines (anti-aliasing). Smooth lines can be turned on/off by checking/unchecking the Smooth
Lines (Antialiasing) check box.
View Menu
Toolbar Shows/Hides the Tools (Annotation Tools) and Play Controls toolbars. Also
allows you to choose At top or At bottom for locating the toolbars at either the
top or the bottom of the Meeting application.
Zoom Magnifies/Zooms the current page. The following settings are available for the
currently displayed page in the Page View: Zoom In, Zoom Out, or 100%.
See the Zoom tool in Annotation Tools.
Full Screen Maximizes the current view to full screen size, hiding the menu bar, and maxi-
mizing the application if necessary. Choose Full Screen icon in toolbar again to
go back to normal mode. See Application Toolbar.
Thumbnails Switches to the Thumbnails View. See Views and the View-Change Buttons.
Participants Switches to the Participants/Chat View. See Views and the View-Change
Buttons.
Pages Switches to the Page View. See Views and the View-Change Buttons.
Float Thumbnails View Separates the Thumbnails View and floats it as its own window.
Float Participants View Separates the Participants/Chat View and floats it as its own window.
Float Web View Separates the Web View and floats it as its own window.
Page Menu
New Page Creates a new page in the current meeting.
While in Whiteboard mode, if the current meeting also contains the Active Page
(page currently receiving data from the 3M Digital WallDisplay), the new page
becomes the Active Page. For details on how to set a meeting to receive data
from the Digital WallDisplay when multiple meetings are open, see the Select
eBeam Meeting description in Tools menu.
Clear Page Clears the selected page.

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3M™ Digital WallDisplay eBeam Software’s Meeting Application

Duplicate Page Duplicates the selected page, and inserts the new page following the duplicated
page.
While in Whiteboard mode, if the current meeting also contains the Active Page
and the page to be duplicated is the Active Page, the duplicated page becomes the
Active Page. For details on how to set a meeting to receive data from the eBeam
system when multiple meetings are open, see the Select eBeam Meeting descrip-
tion in the Tools menu.
Delete Page Deletes the selected page.
Delete All Deletes all pages in the selected meeting.
Insert Page Before Inserts a new page before the selected page.
Current
Make Current Page Sets the selected page as the Active Page (page currently receiving data from the
Active 3M Digital WallDisplay).
Next Page Switches to the next page in the meeting. This option is available only when the
last page in the meeting is not currently displayed.
Previous Page Switches to the previous page in the meeting. This option is available only when
the first page in the meeting is not currently displayed.
Go To Page Opens the Go To Page dialog box. To select a particular page, type the page num-
ber and click OK.
Background Image Opens the Background Images dialog box. See Background Images.
Meetings Menu
Share Meeting Opens the Share Meeting dialog box. See Hosting/Sharing a Meeting and
Sending an E-mail Invitation to a Meeting.
This option requires that eBeam Software be connected to the 3M Digital
WallDisplay before the Share Meeting dialog box will launch.
Join Meeting Opens the Join Meeting dialog box. See Joining a Meeting.
Send Invitation Opens your default e-mail client and inserts a default invitation into a new e-mail.
The invitation will include a hyperlink to your meeting. See Sending an E-mail
Invitation to a Meeting.
This option requires that a shared meeting be in session. See Shared Meetings.
Participants Displays a dialog box showing a summary of information about the selected
Information participant. Some information includes: name, role (coordinator or participant),
interactive? (allowed to annotate?), time connected, IP address, domain name, and
any notes entered into the notes field in the Share Meeting or Join Meeting dialog
boxes.
Set View Only. Mutes the selected meeting participant. The participant is able to
view everything that occurs in the meeting but is not able to annotate the meeting.
The participant can still chat in the Particpants View. See Views and the View-
Change Buttons and Using eBeam Chat. Only available if you are the meeting
host. See Hosting/Sharing a Meeting.
Exclude Participants. Disconnects the selected participant from the shared
meeting. This option is available only if you are the meeting host. See Hosting/
Sharing a Meeting.
Set View Only - All. Mutes all meeting participants. The participants are able to
view everything that occurs in the meeting but are not able to annotate the
meeting. The participant can still chat in the Participants View. See Views and
the View-Change Buttons and Using eBeam Chat. Only available if you are
the meeting host. See Hosting/Sharing a Meeting.

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Synchronize Forces all participants to view the same page as the host. Only available if you
Participants are the meeting host. All meeting participants are forced to view the page that
the host is viewing. When the host switches pages, all participants automatically
switch at the same time. See Hosting/Sharing a Meeting.
The Synchronize button is available on the View control bar. See Views and
the View-Change Buttons.
Tools Menu
eBeam Hardware Detect eBeam System. Attempts to detect the eBeam Hardware.
Setup. Opens the eBeam Hardware Setup dialog box. See Selecting a Port
Setting.
Calibrate Capture Area. Opens the calibration wizard.
Whiteboard-Capture Mode. Switches eBeam Software to Whiteboard Mode.
Projector Mode. Switches eBeam Software to Projection Mode.
Disable System. Disconnects eBeam Software from the hardware. Frees the
communication port.
Shortcut Strip (Not available with 3M Digital WallDisplay)
Sleeve Settings Opens the Sleeve Settings dialog box. See Setting Pen Colors/Line Thickness.
Select eBeam Meeting Opens the Select eBeam Meeting dialog box that allows you to select which
open eBeam meeting is currently receiving input from the 3M Digital
WallDisplay while in Whiteboard-Capture mode. Select an open meeting from
the pull-down menu, and then select OK.
The meeting must be open for its name to appear in the Select eBeam Meeting
dialog box.
Microsoft NetMeeting Opens Microsoft® NetMeeting® to use for online meetings. Requires that
NetMeeting has previously been installed on your Windows® computer.
Windows Menu
Cascade Cascades all open meeting windows.
Tile Horizontally or vertically tiles all open meeting windows.
Meeting List Displays the names of all open meetings. Selecting a meeting name brings that
meeting to the forefront.
Help Menu
Contents Opens the online Help system.
Online Support Opens your web browser and loads the www.e-beam.com support page.
Registration Opens your web browser and loads the www.e-beam.com registration page.
Common Questions Opens your web browser and loads the www.e-beam.com FAQ page.
Software Update Opens your web browser and loads the www.e-beam.com downloads page.
Check for Updates Opens the Check Application Version dialog box.
System Information Opens the standard System Information dialog box.
About eBeam Software Displays the About dialog box for eBeam Software. To close, click anywhere in
the About dialog box.
Application Toolbar
eBeam Software’s Meeting application toolbar is located at the top of the meeting application window, under the
menu bar.

New Creates a new page in the current meeting. Also available in the Page menu.
If the current meeting also contains the Active Page (page currently receiving
data from the eBeam system), then the new page becomes the Active Page.

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For details on how to set a meeting to receive data from the 3M Digital
WallDisplay when multiple meetings are open, see the Select eBeam Meeting
description in Tools menu.
Duplicate Duplicates the selected page, and inserts the new page following the duplicated
page. Also available in the Page menu.
If the current meeting also contains the Active Page and the page to be duplicat-
ed is the Active Page, then the duplicated page becomes the Active Page. For
details on how to set a meeting to receive data from the 3M Digital WallDisplay
when multiple meetings are open, see the Select eBeam Meeting description
under Tools menu.
Delete Deletes the selected page. Also available in the Page menu.
Print Prints the selected page. Also available in the Page menu.
Full Screen Maximizes the current view to full screen size, hiding the menu bar, and maxi-
mizing the Meeting application, if necessary. To go to back to normal mode,
click Full Screen again. Also available in the View menu.
Share Meeting Opens the Share Meeting dialog box. See Hosting/Sharing a Meeting and
Sending an E-mail Invitation to a Meeting. Also available in the Meetings
menu.
This option requires that the eBeam Software be connected to the 3M Digital
WallDisplay before the Share Meeting dialog box will launch.
Join Meeting Opens the Join Meeting dialog box. See Joining a Meeting. Also available in
the Meetings menu.
View Only Mutes the selected meeting participant. The participant is able to view every
thing that occurs in the meeting but is not able to annotate the meeting. The par-
ticipant can still chat in the Participants View.
This option is shown only when the Participants/Chat View is displayed.
See Views and the View-Change Buttons and Using eBeam Chat. Also avail-
able in the Meetings menu.
Only available if you are the meeting coordinator/host. See Hosting/Sharing a
Meeting.
View Only—All Mutes all meeting participants. The participants are able to view everything
that occurs in a meeting, but are not able to annotate the meeting. The partici-
pants can still chat in the Participants View.
This option is shown only when the Participants/Chat View is displayed.
See Views and the View-Change Buttons and Using eBeam Chat. Also avail-
able in the Meetings menu.
This option is only available if you are the meeting coordinator/host. See
Hosting/Sharing a Meeting.
Exclude Disconnects selected participant from the shared meeting. This option is shown
only when the Participants/Chat View is displayed.
See Views and the View-Change Buttons and Using eBeam Chat. Also avail-
able in the Meetings menu.
This option is only available if you are the meeting coordinator/host. See
Hosting/Sharing a Meeting.
eBeam Software Toolbar Preferences
You can specify whether to show only icons, only text, or both icons and text on the toolbar.

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To specifiy your toolbar preferences:

1. Choose Setup from the Edit menu.
The Setup dialog box opens.
2. Click the Preferences tab. Under the Preferences tab, there are check boxes for both icons and text. A
check mark causes the icons or text to be shown.
3. Select icons and/or text.
4. Click OK.
Views and View-Change Buttons
The view area is the center of eBeam Software’s Meeting application window. eBeam Software’s Meeting appli-
cation has several views:
• Page Display View: The Page Display View displays a single meeting page at one time, allowing you to
see each new whiteboard drawing as it is drawn.
• Participants View: The Participants View shows you who is logged into a shared meeting, and allows
the logged in participants to chat online. See Using eBeam Chat.
• Thumbnails View: The Thumbnails View displays thumbnails of all pages in the meeting. Use the
scroll bar on the right to scroll through all available thumbnails. Selecting a thumbnail opens that page in
the Page Display View.
• Web View: The Web View allows access to web pages, and allows the meeting host to lead a Web Tour.
The View-Change toolbar (shown below) is used to navigate between the different views.
Switch to Switch to Page Select Active Synchronize
Participants Web View Scrollbar Page Button
View Button Button

Switch to Currently Mouse Rollover- Previous Page/

Thumbnails Displayed Quick Page Next Page
View Button Page Preview

Each control in the View-Change toolbar is described below:

Switch to Participants Switches to the Participants View. See Using eBeam Chat.
View Button
Switch to Thumbnails Switches to the Thumbnails View.
View Button
Switch to Web View Button Switches to the Web View. See Web Tour.
Page Select Scrollbar Displays a page button for all pages contained in the meeting. The but-
ton for the currently displayed page in the Page View is larger and
overlaps the other page buttons (see example for page 1 in the image).
If the number of pages exceeds the amount of space in the scroll bar,
the scrolling arrows become active. See Reordering Meeting Pages.
Rolling your mouse pointer over a page button causes a thumbnail of
that page to pop up (see example 5 in the image). This allows you to
see the page without displaying the page in the Page View. Moving the
mouse pointer away from the page button closes the pop-up.
Currently Displayed Page Shows the currently displayed page in the Page Display View. When a
page is displayed in the Page Display View, the corresponding button
in the Page Select Scrollbar is larger than the other buttons. See
Reordering Meeting Pages.
Mouse Rollover- Opens thumbnail. Rolling your mouse over a page on the Page Select
Quick Page Preview Scrollbar and then holding it for a second causes a thumbnail of the

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page to pop up. Moving the mouse away from the Page Select
Scrollbar closes the thumbnail.
Active Page Shows the Active Page icon that is currently receivingwhiteboard data
from the hardware. See Page Menu and Reordering Meeting Pages.
Previous Page/Next Page Displays the previous or next page in a meeting.
Buttons Previous Page button is enabled only if the currently displayed page is
not the first page in the meeting.
The Next Page button is enabled only if the currently displayed page is
not the last page in the meeting.
Synchronize Button Causes all participants to be forced to view the same page as the meet-
ing host. For details, see the Synchronize feature in What Can the
Meeting Coordinator/Host Do?
Reordering Meeting Pages
You can reorder or move meeting pages on the Page Select scrollbar by using your mouse to drag a page to its
new location.
As you drag the page, an indicator arrow appears on the scrollbar that lets you know where the page will be
inserted. Once the page has been moved, all pages are immediately renumbered. If you have moved a page to a
higher page number location, all other pages will shift down. If you move a page to a lower number location, all
other pages will shift up.
Note: You cannot undo a page move.
Setting Pen Color/Line Thickness
The Sleeve Settings dialog box defines how strokes made on the 3M Digital WallDisplay with a digital marker
are represented in eBeam Software’s Meeting application window.
eBeam Software’s Meeting application has default screen colors and line thickness already defined; however,
you can modify these default colors and line thicknesses to suit your needs.
To set pen colors and line thickness:
1. Choose Sleeve Settings from the Tools menu.
2. Select the desired line thickness for each digital marker. Each digital marker has a corresponding picture
and set of line thicknesses in the Sleeve Settings dialog box.
Note: On-screen line weights may appear thicker or thinner than the actual marker strokes on the
whiteboard.
3. Select the desired screen colors for each digital marker.
The Color dialog box appears.
Your screen colors can differ from the dry-erase marker and the ring on the electronic pen, if desired. You
can create your own colors or use the basic colors provided.
In the Sleeve Settings dialog box, the screen color bar changes to reflect the color you selected for each
sleeve color.
To return the sleeve colors to the default setting, click the Restore Defaults button.
4. Click OK to save your color choices.
Changing Width/Color of Previously Recorded Strokes
To change width/color of previously recorded strokes:
1. Choose Sleeve Settings from the Tools menu.
2. Select the desired new line width/new color.
3. For both the line width, and line color, select Apply to Previous Strokes, and specify if you would like
this to apply to the current page only or all pages in the meeting.
4. Click OK to apply the width change.

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Changes to the color or line width of pen strokes cannot be undone.

Annotation Tools
The Annotation Toolbar is a palette of tools that allow the user to annotate/draw on the displayed meeting page
using the computer’s mouse and keypad or stylus/pen sleeve while in Projection Mode.
Some uses for the Annotation tools include:
• Highlighting an important item.
• Adding text notes to a page that elaborate on the meaning of a drawing.
• Highlighting items that remote participants should pay close attention to during a shared meeting. See
Using Annotation Tools During a Shared Meeting.
• Creating meeting pages, when using eBeam Software’s Meeting application in Projection mode. See
Using Whiteboard Mode and Projection Mode Together.
Marker Eraser Text Selector

Highlighter Zoom Pointer

Marker The Marker tool allows you to annotate the displayed page freehand in one of
four solid colors. The color can be selected from the palette that appears when
the Marker tool is selected.
Highlighter The Highlighter tool allows you to annotate the displayed page freehand in one
of four transparent colors. The color can be selected from the palette that
appears when the Highlighter tool is selected.
Eraser The Eraser tool allows you to erase (from the displayed page) both the marker
strokes drawn on the whiteboard and the annotation marks made with the
Annotation tools. The eraser size can be selected from the palette that appears
when the Eraser tool is selected.
Zoom The Zoom tool allows you to adjust the viewing size of the displayed page.
The range of zoom values are 100-2000%. Holding down the Shift key reverses
the zoom direction. A zoom value can also be selected from the pull-down menu
that appears when the Zoom tool is selected.
Text The Text tool allows you to add text annotations to a meeting in any size, font,
and color available on your computer. The size, font, and color may be selected
from the palette that appears when the Text tool is selected.
Pointer The Pointer tool allows each participant in a meeting to point to data anywhere
within the meeting window. Each participant’s pointer is displayed in a differ-
ent color.
The Pointer tool is only enabled during a shared meeting.
The pointer direction (right, left, up, down) can be selected from the palette that
appears when the Pointer tool is selected. You can also hide the pointer by
clicking the Hide Pointer button from the palette that appears when the
Pointer tool is selected.
Selector The Selector tool allows you to draw a selection rectangle and copy the selec-
tion. The selected rectangle can then be pasted into another application.
Using Annotation Tools During a Shared Meeting
During an online meeting (see Shared Meetings), connected participants can create annotations to the meeting
which are visible to all other participants in the meeting.

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If the meeting is not synchronized by the meeting host, and the participant has not been set to View-Only, the
participant may annotate on any page in the meeting. See What Can the Meeting Coordinator/Host Do? and
What Can a Meeting Participant Do?
If the meeting is synchronized by the meeting host, the participant is restricted to annotating only on the dis-
played page.
If the participant has been set to View-Only by the meeting host, the participant cannot annotate the meeting.
The Zoom tool is always available, but zooming in/out of a page is not visible to other participants.
Play Controls
The Play Controls toolbar allows you to replay the meeting like a movie. The meeting can then be played for-
ward, line by line, at varying speeds. Playback can be restricted to either the current page, or set to play all
pages.
Some uses for the Play Controls:
• Viewing the meeting chain of events.
• Branching, which returns the meeting to a specific point and then duplicates the page. The duplicated
page will create a new page with meeting data to the selected endpoint, allowing you to explore a differ-
ent idea without manually duplicating previous work, and keeping the original page intact.
Jump to Beginning Play All Pages Play Speed

Drag Control Slider Jump to End Loop

Jump to Beginning Jumps to the very beginning of the meeting, which is always the original blank
page.
Drag Control Slider Allows you to step through the meeting forward or reverse by clicking on the
drag line, or to immediately jump to a specific point in the meeting by dragging
the drag bar to a location on the drag line.
Play Replays the meeting from beginning to end, beginning with a blank screen.
While playing, the Play button changes to a Stop button, allowing you to stop
the playback. See Play Speed.
Jump to End Jumps to the end of the meeting, restoring all whiteboard strokes and annota-
tions.
All Pages Sets the number of pages affected by Play Controls. If All Pages is checked,
clicking Play causes the entire meeting to be played back. If All Pages is not
checked, only the currently displayed page is played back.
Loop Replays the meeting from beginning to end, beginning with a blank screen.
Once the end of the meeting is reached, it begins to replay from the beginning
and runs continuously. While playing, the Play button changes to a Stop button,
allowing you to stop the playback.
Play Speed Sets the speed at which the meeting is played. The slowest speed is 0.5x; the
fastest speed is 8.0x.
Background Images
You can insert a file, screen capture, or data from the clipboard as a background image on the page currently dis-
played in Page View. The background image remains in the background of the currently displayed page. Any
markings, including typed text, digital marker strokes, or erasures, remain visible in front of the image.
During a shared meeting, background images are displayed to all participants.
To load/remove a background image:
1. Navigate to the meeting page you wish to load the background image into.
2. Choose Background Image from the Page menu, or drag-and-drop the file onto the page.

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This opens the Background Image dialog box which contains the following options:
Load Image Opens the standard Open dialog box. To load an image, navigate to and select
the file you want to load into the page background, and then click OK.
The file to be imported is displayed in the preview window of the Background
Image dialog box. To add, click OK.
See Supported File Formats for Background Images, Loading a Microsoft®
Excel Spreadsheet as a Background Image, and Loading a Powerpoint®
Presentation as a Background Image.
Load from Clipboard Loads data from the computer’s clipboard as the background image. If there is
no data in the computer’s clipboard, this button is disabled.
The data from the system’s clipboard is displayed in the preview window of the
Background Image dialog box. Click OK to add.
In general, capturing a screen or copying data within an application will load
data into the system’s clipboard.
Capture Screen Creates a capture rectangle by holding down the left mouse button and dragging
the pointer across the screen until the rectangular outline encloses the area of
the screen you wish to capture.
Clicking Capture Screen causes eBeam Software’s Meeting application to
minimize.
Release the mouse button, and the captured area is displayed in the preview
window of the Background Image dialog box. Click OK to add the captured
area as a background image.
Remove Image Removes the background image from the page. Any whiteboard strokes or
annotations will remain on the page.
Keep Aspect Ratio Sets the proportions of the background image. If the Keep Aspect Ratio check
box is checked, the image is loaded into the background in proportion to the
original. If the Keep Aspect Ratio check box is not checked, the image is
stretched to fill the page when loaded into the background.
Load Image, Load from Clipboard, and Capture Screen load into the displayed page, rather that beginning a
new page. When using these features, make sure that you are not overwriting a previously loaded background
image.
Supported File Formats for Background Images
Listed below are supported file types.
• Bitmap (*.bmp)
• Graphic files (*.gif, *.jpg, *.ico, *.emf, *.wmf)
• Microsoft® Excel® spreadsheets (*.xls)
• Powerpoint® presentations (*.ppt)
• Word® documents (*.doc, *.rtf)
If you attempt to load a file that is not supported, the page will display a large icon associated with file type, and
the filename, but will not attempt to load that file onto the page.
Loading a Microsoft® Excel® Spreadsheet as a Background Image
To load an Excel spreadsheet as a background image:
1. Choose Background Image from the Page menu, and use the Load Image button to load the Excel
(*.xls) file.
For details on how to use the Load Image button, see Background Images.
You can also drag-and-drop an Excel (*.xls) file onto the page to open it as a background image.
Note: It is not possible to load an Excel spreadsheet that contains a graph.

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2. If there is more than one worksheet in the *.xls file, the Excel Spreadsheet Import dialog box opens.
Specify to either:
• Load the data from one sheet only, or
• Load data from many sheets and use them for new pages.
3. To load data from one sheet only, specify the sheet and the range of cells to be used. You can preview the
image by clicking the Show Preview button.
4. To load data from many sheets, specify the sheets to be used. You can also choose to have the first loaded
image placed on the last existing meeting page.
There is a limit to the number of rows and columns you can import from a sheet. The data range you can select
depends on whether you are loading data from one sheet or from many sheets.
Loading a PowerPoint® Presentation as a Background Image
To load a Powerpoint presentation as a background image:
1. Choose Background Image from the Page menu, and use the Load Image button to load the
PowerPoint (*.ppt) file. For details on how to use the Load Image button, see Background Images.
You can also drag-and-drop a PowerPoint (*.ppt) file onto the page to open it as a background image.
The Multiple Page Background dialog box appears, with a description of the Powerpoint presentation
size and a list of options.
2. Decide how much of the presentation you want to include as a background image to the meeting by
choosing one of the following:
• Load one image only and use it for the current page—loads one image that you specify by scrolling to
the appropriate slide number.
• Load many images and use them for new pages—loads slides that fall within the range you specify.
• Use the first loaded image for the last existing page—loads the first page of the *.ppt presentation start-
ing at the last existing meeting page.
3. Click OK.
File Export/Import/Autosave
Export to File Format
To save an eBeam file as a different file format:
1. Choose Save As from the File menu.
The Save As dialog box appears.
2. Select the file format from the Save As Type pull-down menu.
If there are any special page options available for the selected format, they are displayed directly beneath
the Save As Type pull-down menu immediately after the format has been selected.
3. Click Save.
For supported file formats, see Supported File Formats for Save As/Send.
Send
You can send an eBeam Software Meeting file as an e-mail attachment via any MAPI-compliant e-mail system,
such as Microsoft® Exchange®. This option is available when Microsoft Exchange is installed as your mail sys-
tem.
1. Choose Send from the File menu.
The Send dialog box opens.
2. Select the file format and page range in the Send dialog box.
Supported file formats are listed in Supported File Formats for Save As/Send.
3. Click OK.

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eBeam opens an untitled e-mail message in your MAPI-compliant mail program with your file as an
attachment. Use your address book to fill in names of the recipients,and send the e-mail as you normally
would.
You can save an eBeam meeting in any file format (except HTML) that is suitable for an e-mail attachment.
HTML is not available because a folder (containing meeting pages) is created, and eBeam Software cannot
attach a folder to an Exchange message.
Image Size
The Image Size tab (Edit Menu > Setup dialog box) allows you to modify meeting files created using the File
Menu > Save As and File > Send menu options. See File Menu and Send.
When the size of the calibrated whiteboard changes, the size of the meeting page image also changes. If the
whiteboard has been recalibrated and the viewable area expanded, the image expands to work within the new
height and width ratio, as long as the Keep Aspect Ratio checkbox is checked.
For a table of supported export formats, see Supported File Formats for Save As/Send.
To modify the image quality:
1. Choose Setup from the Edit menu.
2. Click the Image Size tab.
3. Enter the width and/or height of the image, either by scrolling to the desired value or entering a number.
4. Select whether to keep the width and height ratio by checking or clearing the Keep Aspect Ratio check
box.
The Keep Aspect Ratio check box is checked by default. Note that when Keep Aspect Ratio is checked,
a change made to either the height or the width automatically changes the other dimension. This ratio
reflects the ratio calibrated for the whiteboard.
5. To save modifications, click OK.
6. To restore the default settings, click the Restore Default button.
If the whiteboard image appears stretched in either direction, make sure the Keep Aspect Ratio check box had
been checked.
Autosave
The Autosave feature ensures that you don’t lose your meeting data if the power goes out, your laptop runs out
of battery life, etc.
The default Autosave setting is set to back up your file every 5 minutes.
To adjust the Autosave setting:
1. Choose Setup from the Edit menu.
The Setup dialog box opens.
2. Enable/or disable autosave by checking/unchecking the Save Recovery File every: check box.
3. Choose how often your meeting data will be saved by changing the number of minutes.
Supported File Formats for Save As/Send
The following is a list of file formats supported for saving a meeting or using the Send to distribute a meeting.
• eBeam software file (*.wbd) • EPS monochrome (*.EPS)
• PDF (*.PDF) • JPEG (*.JPG)
• Vector PDF (*.PDF) • TIFF (*.TIF)
• HTML (*.HTM) (not available for Send) • Metafile (*.emf)
• 24-bit bitmap (*.BMP) • 256 color bitmap (*.BMP)
• Microsoft® PowerPoint® presentation (*.PPT) • Monochrome bitmap (*.BMP)
• PowerPoint show (*.PPS)

Shared Meetings
What Is an eBeam Meeting?
An eBeam meeting is a collection of notes and annotations which may consist of a single page or multiple pages.

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In either case, all pages contained in one eBeam Software’s Meeting application (*.wbd) file.
A single meeting may have one or more participants who are sitting in one room using eBeam to capture notes
and diagrams. A single meeting may also have participants who are located in other locations, such as another
floor in your building, another state, or even another country.
What Is a Shared Meeting?
A shared eBeam meeting is a meeting that is broadcast over your local intranet or over the World Wide Web
(Internet).
At one location, the meeting coordinator/host uses the eBeam system (software and hardware) to broadcast the
meeting over the network (see Hosting/Sharing a Meeting). Remote participants use eBeam Software’s
Meeting application or a web browser to log into the meeting (see Joining a Meeting).
The meeting is broadcast in real time, which means that remote participants see the lines as they are drawn.
If the meeting coordinator/host allows participants this option, participants can annotate meeting pages, high-
lighting important points, and adding notes that can be seen by all other participants as well as the host.
To allow remote participants (located outside of your local network firewall) to access your shared meeting, the
meeting server must be located on the Internet. EFI currently hosts a meeting server that may be used by any
eBeam system user.
Hosting/Sharing a Meeting
The following explains how to host/share a meeting over your local intranet or the Internet. If you share the
meeting on your local intranet, only people within your intranet can access the meeting. If you share your meet-
ing over the Internet (using the EFI server), participants from any Internet location can access your meeting.
To share a meeting, you must be connected to the eBeam hardware.
To host a shared meeting:
1. Choose Share Meeting from the Meetings menu or the Share Meeting button from the Application
Toolbar.
The Share Meeting dialog box opens.
2. Under Meeting Information, enter:
• Meeting Name. The meeting name is the name shown in the Join Meeting dialog box. The meeting
name is saved as the default name for subsequent meetings, until you change it. The meeting name can
be up to 20 characters.
• My Name. The name displayed in the Participants/Chat View. See Using eBeam Chat.
• Notes. Any notes or comments you would like to include.
• Publish Meeting Name. Select Publish Meeting Name if you want the name of the meeting to be visi-
ble to network users who are attempting to join a meeting using either the Join Meeting (see Joining a
Meeting) dialog box, or the Meetings web page located at www.e-beam.com.
If you do not publish the name, guests will need to know the full meeting name beforehand and manu-
ally type it into the Join Meeting dialog box.
• Password/Confirm/Use Password. If a password is required, check the Use Password check box and
type the same password into both the Password and Confirm text boxes.
The password must be at least 6 characters, and can be up to 20 characters.
• Send Meeting Invitation. Meeting invitations are e-mail invitations that are sent out using your stan-
dard mail client. If Send Meeting Invitation is checked, the Send Invitation dialog box opens once
you click the Share button. See Sending an E-mail Invitation to a Meeting.
3. Under Server Information, select the server that will host the meeting.
The pull-down menu lists the eBeam Server and any other servers you have previously added to your
server list. See Adding a Meeting Server.
Note: For PC, if you wish to host the meeting from your computer, select Use my PC to host this
meeting, and then type in a port number. For most occasions, the default port value of 80 is
best.

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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

4. Notify guests of the meeting name, meeting time, and password, if required. See Sending an E-mail
Invitation to a Meeting.
5. Click Share.
Your shared meeting is now available on the network using the specified meeting server.
If a participant is attempting to join a meeting, but is unable to see the meeting name in the Join Meeting dialog
box, both the meeting host and participant should check their proxy server settings. See Proxy Server Setup.
Also, check to make sure that you checked Publish Meeting Name in the Share Meeting dialog box.
Adding a Meeting Server
When you share or join a meeting, you must choose a meeting server. You can enter the server information each
time, or you can create a list of frequently used servers and select from this list whenever you share or join a
meeting.
To add a meeting server to your list:
1. Choose Share Meeting or Join Meeting from the Meetings menu or from the Application Toolbar.
2. In the Share Meeting or Join Meeting dialog box under Server/Server Information, click the server
button alongside the server pull-down menu.
The Meeting Servers dialog box opens.
3. Click the Add button.
4. Type the server name, the DNS name or IP address of the server you want to add to your list, and the port
number. The default port number is 80.
5. Click OK.
The new server is added to the Meeting Servers list.
Proxy Server Setup
If your company requires a proxy server, your computer will not be able to access meetings on the eBeam Server
(which is outside your company’s firewall) until you enable the proxy server and enter the proxy server settings.
The Setup dialog box gives you a place to enter settings for an HTTP proxy server. Proxy servers, which act as
intermediaries between individual workstations and the Internet, provide security and other administrative func-
tions for companies that use the Internet.
To set up a proxy server:
1. Choose Setup from the Edit menu.
The Setup dialog box opens.
2. Click the Proxy Server tab.
3. If your network requires a proxy server, select Access the meeting server using an HTTP proxy server,
and then do one of the following:
• Automatically detect proxy server. The eBeam Software will try to automatically detect the proxy
server.
• Use Configuration Script. File and address provided by the system administrator for use with the web
browser.
• Basic Authentication. Use the basic authentication feature, which allows you to check Use
Authentication (Basic Only) checkbox. You then type in your network user ID and password. In many
cases this will allow you to access Internet meetings through your proxy server.
• Manual Entry. If the basic authentication feature does not work, you can enter the IP address or DNS
name and the port of the proxy server.
Sometimes it is possible to locate proxy server settings on your computer without going through your IS
department, by accessing information stored in your web browser.
To obtain these settings yourself:
Windows® • In Internet Explorer®, go to Tools > Internet Options. This launches the Internet
Options dialog box. Click the Connections tab, and then click the LAN settings button.
Get the proxy server address and port number from the Proxy Server settings section.
• In Netscape®, go to Edit > Preferences. Click Advanced and then click Proxies. If

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3M™ Digital WallDisplay eBeam Software’s Meeting Application

Manual Proxy configuration is checked, click the View button. Use the address and
port number listed under HTTP.
Macintosh • Go to the Internet Control Panel, click the Advanced tab, and then the Firewalls
icon. All proxy server information is displayed.
• Use IE Setting. If you use Microsoft® Internet Explorer® as your default Internet brows-
er, this button defaults eBeam to the same proxy setting as Internet Explorer.
If you are unable to find the proxy information as described above, consult your network administrator.
4. Click OK.
Hosting Multiple Meetings
eBeam Software’s Meeting application allows you to host (or join) multiple meetings at the same time. You can
display multiple meeting windows, or you can choose to view one meeting at a time.
You can host multiple meetings in one of the following ways:
• Hosting a meeting on your computer, and hosting a separate meeting from the eBeam server.
• Hosting multiple meetings from the eBeam server.
Only one meeting at a time can be shared/hosted from your computer.
You must indicate which meeting you want to use the eBeam hardware with because the eBeam hardware must
communicate with the meeting that is shared.
To select the meeting you wish to use your eBeam hardware:
1. Choose Select eBeam meeting from the Tools menu.
2. Select the meeting name from the pull-down menu.
3. Click OK.
Sending an E-mail Invitation to a Meeting
You can invite others to a shared meeting by sending an e-mail that contains a link or URL. To send e-mail invita-
tions, you must currently be sharing a meeting. Remote participants cannot send out invitations.
To send an e-mail invitation:
1. Make sure you are sharing a meeting. See Hosting/Sharing a Meeting.
2. Choose Send Invitation from the Meetings menu.
This opens the Select Language dialog box.
3. Select the language to be used for the e-mail invitation, and then click Continue.
Note: Your e-mail program may or may not ask you to select the e-mail profile to be used.
An eBeam Meeting Request appears in your e-mail application Send Mail window.
4. Enter the e-mail addresses of the recipients in the To: field.
The e-mail invitation is sent with a link to download the latest eBeam Software and links to enable the user to join
the meeting via their web browser or eBeam Software.
Joining a Meeting
There are two ways you can join meetings:
• Using the eBeam Software (see To Join a Meeting as an eBeam User).
• Using a web browser (see To Join a Meeting as a Web User).
To join a meeting as an eBeam user:
1. Choose Join Meeting from the Meetings menu.
2. In the Join Meeting dialog box, select the meeting server, enter your name, and select a meeting name
from the Meeting list.
The Meeting list shows active meetings whose names have been published.

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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

If the pull-down menu does not include the meeting server you want, you can manually type the server
name. You can also add a server to your server list, so that you can quickly select it on another occasion.
See Adding a Meeting Server.
3. Click Refresh to update the list of published meetings.
4. If the meeting appears with a Lock icon, enter the password.
If the meeting is not listed, enter the meeting name, and a password if required.
5. Click Join.
There are restrictions on what a meeting participant can do within a shared meeting. For details on what you can
do while connected to a meeting, see What Can a Meeting Participant Do?
When the host ends the meeting, participants receive the message “The meeting has ended.” The meeting
remains visible on your desktop. Once disconnected, participants still can print, save, annotate, and modify the
meeting.
If, at any point, you want to leave a meeting, choose Leave Meeting from the Meetings menu, or click the
Leave Meeting icon from the Application Toolbar.
To join a meeting as a web user:
1. Launch your web browser.
2. In the URL text box (Address or Location), type the IP address or DNS name of the computer hosting
the eBeam session.
If the meeting is hosted by the eBeam server, type www.e-beam.com and click the Meetings button.
3. Type your name in the My Name text box, and the meeting name in the Meeting Name text box. In the
Meeting Password text box, type the password, if required.
4. Click Join a Meeting.
If the meeting is in session, the eBeam window appears in your web browser. Participants will see the
full contents of the meeting.
Remote participants cannot print or save the meeting to disk. However, the host can save the meeting and
make it available to web users for viewing in a web browser or another application.
At any point, you can choose Leave Meeting from the Meeting menu.
Accepting an E-mail Invitation
You can accept an e-mail invitation in one of the following ways:
• Click the http: link to join through your web browser.
• Click the file: link to join through your copy of eBeam Software.
• Download and install, and then manually launch eBeam Software’s Meeting application, if necessary.
You can then click Join Meeting (see Joining a Meeting) and use the meeting information listed in the
e-mail to join the meeting.
• Manually open your browser, and copy and paste the link into the browser.
What Can the Meeting Coordinator/Host Do?
The meeting coordinator/host is the person responsible for setting up and broadcasting the shared meeting.
In the course of the shared meeting, the meeting coordinator/host can do anything eBeam Software’s Meeting
application can do: draw whiteboard strokes, create annotations, create new pages, delete pages, etc.
When the coordinator/host closes a shared meeting, all participants are disconnected. As the meeting coordina-
tor/host, make sure the meeting is completely over before attempting to close the meeting.
The following special features allow the meeting coordinator/host to control the shared meeting:
Synchronize Forces all participants to view the same page as the meeting coordinator/host.
If Synchronize is disabled, remote participants can view any page they wish
during the meeting. If Synchronize is enabled, remote participants are unable
to change the pages. However, if Synchronize is enabled, remote participants
can annotate pages.

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The Synchronize feature is located in the Meetings menu. A check mark indi-
cates that Synchronize is enabled.
A Synchronize button is also available on the Page View toolbar (see Views
and the View-Change Buttons). When Synchronize is enabled, the button is
depressed.
Set View Only Allows the coordinator to mute one or more of the remote participants.
When a particular remote participant is muted, the participant cannot add anno-
tations to the meeting page (see Annotation Tools). However, the participant
can still type comments into the Participants/Chat View (See Views and the
View-Change Buttons).
The meeting coordinator/host cannot be muted.
Set View Only can be accessed from the Meetings menu or the Application
Toolbar. You must be in the Participants/Chat View, and have selected one or
more participant name(s).
The Meetings menu and Application Toolbar also contain a Set View Only-
All option, which allows you to mute all participants at once.
Exclude Allows the coordinator/host to disconnect a meeting participant from the shared
meeting.
Exclude can also be accessed from the Meetings menu or the Application
Toolbar. To use this feature, you must be in the Participants/Chat View and
have selected one or more participant name(s).
What Can a Meeting Participant Do?
As a remote participant, you have connected to an active meeting (see Joining a Meeting) and the full shared
meeting from the host computer is displayed on your computer.
A remote participant does not have the same set of features as the meeting coordinator/host. Features that are
different for a participant are described as follows.
Synchronize If the meeting coordinator has not enabled Synchronize, remote participants
can view and scroll the pages in the meeting independent of other users.
If the meeting coordinator/host has enabled Synchronize, remote particpants
are only able to view the page that the coordinator/host is viewing. However,
remote particpants are still able to annotate the page.
Set View Only If the meeting coordinator/host has set a remote participant to View Only, the
participant cannot annotate the page.
Page Functions For remote participants, New Page, Duplicate Page, Clear Page, and Delete
Page are disabled.
Annotation Remote participants cannot erase or undo annotations made by other partici-
pants.
Using eBeam Chat
The Participants View is used to display all participants who are logged into a shared eBeam meeting, as well
as to allow the participants to chat online during the meeting. To access the Participants View, either click the
Switch To Participants View button (see Views and the the View-Change Buttons) or choose Participants
from the View menu.
The Participants View contains two sections: the Chat Window and the Participants List.
Chat Window
The Chat Window allows participants in a shared meeting to send text messages to one another in the course
of the meeting. Messages can be sent to anyone listed in the Participants List, by typing a text message into
the New Message text box, and then clicking one of the buttons listed next to Send To.
The following controls are contained in the Chat Window:
New Message Creates a new e-mail message. Type the new outgoing text message into
the New Message text box, and then select All or Selected Participants to
send the message.
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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

Show Addressee Lists the name(s) of e-mail recipients. If Show Addressee has been checked,
once a text message has been sent, the participant(s) that the message was sent
to are listed next to the message.
For incoming messages, the sender’s name is always listed next to the message.
Show Time Lists the time of e-mail messages. If Show Time has been checked, once a text
message has been sent, the time the message was sent to is listed next to the
message.
Color Coded Color codes incoming/outgoing e-mail messages. If Color Coded has been
checked, then incoming/outgoing text messages are color coded in the Chat
Window. The color codes are defined as:
• Black Incoming text message.
• Blue Outgoing text message.
• Red Priority text message. Incoming and outgoing.
Priority Message Color codes a high-priority message. If Priority Message has been checked,
the outgoing/incoming message is displayed in red.
If Color Coded is not checked, the message is displayed in black.
All Sends the text message in the New Message text box to all connected partici-
pants. This button is disabled until a text message has been typed into the New
Message text box.
Selected Participants Sends the text message in the New Message text box to all selected participants
in the Participants List. Multiple participants can be selected/deselected by
holding down the Shift or Control button. This button is disabled until a text
message has been typed into the New Message text box.
Clear Clears all previously sent/received test messages from the Chat Window.
However, does not clear any text in the New Message text box.
To show/hide the Chat Window, click the green arrow located next to the
Chat title.
Participants List
The Participants List displays a list of all participants in a shared meeting. For each participant, the following
information is displayed:
Participant Name The name of the participant as entered in the My Name text box in the Join
Meeting dialog box. See Joining a Meeting.
Write Permission When the participant has permission to annotate the meeting, a pen icon is dis-
played. When the participant does not have permission to annotate the meeting,
the pen icon is displayed with a line through it. See What Can the Meeting
Coordinator/Host Do? and What Can a Meeting Participant Do?
Connected At Displays the time the participant connected to the meeting.
IP Address Displays the participant’s IP address.
Notes Displays any notes entered into the Notes field in either the Share Meeting or
Join Meeting dialog box. See Hosting/Sharing a Meeting and Joining a
Meeting.
Web Tour
eBeam Software’s Web View allows you to access web pages on the Internet from the eBeam Software’s
Meeting application.
Web View is itself a web browser which provides the most commonly used web browser controls, as well as
allowing access to your Favorites links, or allowing you to set your home page (see Web Tour Setup).
Web View does not allow pop-up windows. If you visit a website that contains pop-up windows a warning dia-
log box will appear informing you that pop-up windows are not supported.

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The Web Tour feature is controlled from within Web View and allows you to lead participants from one web
page to another. Each time you go to a new URL, your guests automatically go with you.
To use Web Tour:
1. Click the Web View button from the Views and the View-Change Buttons.
2. Click the Synchronize Participants button.
Note: Synchronization is required for Web Tour.
3. Type in a web URL, or select an address from Favorites.
4. To set a home page, see Web Tour Setup.

Web View Toolbar

The Web View toolbar contains the following controls:
Back Stop Home Web Page URL Snapshot

Update
Forward Refresh Favorites Go Participants

Back Displays the previous viewed web page.

Back is disabled while you have viewed only one web page.
Forward Return to the web page you were viewing before you clicked Back.
Forward is enabled only when you have used the Back button.
Stop Stops loading a web page.
Refresh Reloads the current web page.
Home Opens the Home page.
When you are using eBeam Software, eBeam’s web page is the home page. To
set your home page, see Web Tour Setup.
Favorites Displays your list of favorite websites. The addresses are gathered from your
Microsoft® Windows® Favorites directory.

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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

Web Page URL Displays the URL of the current web page as a pull-down menu. To go to a
new web page, type in a new URL or select a URL from the pull-down list, and
then click Go.
Snapshot Takes a snapshot of the web page currently shown in the Web View and loads
it into the background of a new page in your meeting. This feature is especially
useful for building presentations, because once the web page has been pulled in
to a background image, you can annotate it using the Annotation Tools.
Go Opens the web page listed in the Web Page URL pull-down menu.
Update Synchronizes the other participants to the current web page. This feature is
Participants available to the host once the Synchronize Participants button has been
clicked.
Web Tour Setup
You can set the Web Tour home page and clear your history list from Web Tour Setup.
Web Tour Setup is accessed by choosing Setup from the Edit menu, and selecting the Web Tour Setup tab.
eBeam Software’s Projection Mode
eBeam Software’s Projection mode turns your 3M Digital WallDisplay into a virtual touch screen. Projection
mode is best used as a presentation device, which allows you to open, close, and show anything you need direct-
ly from the 3M Digital WallDisplay, instead of having to walk between your computer and 3M Digital
WallDisplay whenever you need to change something.
The eBeam system and the 3M Digital WallDisplay connect to your computer. The 3M Digital WallDisplay proj-
ects your computer desktop onto the whiteboard and the eBeam system detects when you touch the board, allow-
ing a digital marker (using the Digital Mouse Stylus Insert) to act as a virtual mouse which controls your com-
puter’s desktop.
The purpose of Projection mode is to operate your computer directly from the 3M Digital WallDisplay screen. In
Projection mode, you can:
• Open, work in, and close applications.
• Draw freehand in painting and drawing applications.
• Run eBeam Software’s Meeting application directly from the whiteboard, including sharing meetings
while controlling the entire meeting directly from the whiteboard.
• Annotate over the top of your desktop using the Projection Toolbar (see Annotating Your Desktop).
In Projection mode, a tap of the Digital Marker on the 3M Digital WallDisplay screen simulates a mouse click on
your computer desktop. You can open, close, annotate, and save in an application from the whiteboard just as you
would in front of your computer.
A Digital Mouse Stylus is provided with your Digital Whiteboard kit. The stylus is a plastic insert which fits into
any Digital Marker Sleeve and allows you to use the Digital Marker as a point-and-click device, instead of as a
marker. This is useful during a presentation when you wish to select different areas of the projected screen, with-
out leaving dry-erase marker marks on the whiteboard.
Projection Toolbar
The Projection Toolbar is used to control the most commonly used functions when in eBeam Software’s
Projection mode.
Calibrate Select Hide
Mode Projection
Toolbar

Annotate
Your Right On-Screen
Desktop Click Keyboard

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The following functions can be accessed from the Projection Toolbar.

Annotate Your Desktop Opens the Screen Annotation toolbar and allows you to annotate your
computer desktop. See Annotating Your Desktop.
Calibrate Opens the Projection Mode calibration wizard.
Right Click Opens right-click menus or right-click functions when using a digital
marker in Projection mode. To use, tap the Right Click button. The
next time you tap the 3M Digital WallDisplay with the digital
marker, eBeam Software will capture the tap as a right-click, and will
perform the appropriate right-click function.
Select Mode Displays a mode select menu.
On-Screen Keyboard Opens the on-screen keyboard for use in Projection mode.
This is supported only if your operating system has a built-in on-screen
keyboard and it is enabled.
Hide Projection Toolbar Closes/Hides the Projection Toolbar. eBeam Software remains in
Projection mode.
Annotating Your Desktop
eBeam Software’s Projection mode allows you to annotate your computer desktop. You open the Screen
Annotation toolbar from the Projection Toolbar, which can be accessed from eBeam’s system tray menu.
It is important to understand that once the Screen Annotation toolbar appears, eBeam Software is in a screen
annotation mode, which means the following:
• You can annotate anywhere on the desktop using tools from the Screen Annotation toolbar.
• You can Save to a bitmap file, Print, or Copy to the system clipboard annotations that you have created.
• You cannot open applications or use any of your computer’s other functions/features. This is because the
screen annotation mode takes a snapshot of your desktop and then puts the snapshot on top of your com
puter desktop for you to draw on. You draw on the snapshot layer, and the desktop itself remains protect
ed under the layer. To exit screen annotation mode and go back to using your computer’s other functions,
you simply click the Exit button on the Screen Annotation toolbar.
The following tools are provided on the Screen Annotation toolbar:
Pen Eraser Select Redo Save Print
Area

Highlighter Shapes Undo Redo All Copy Exit

Pen Allows you to annotate your desktop freehand in any color supported by your operating
system. Clicking the arrow next to the Pen tool opens a palette of pen options: Pen
color, line thickness, and smooth lines.
Highlighter Allows you to highlight your desktop freehand in any color supported by your operating
system. Clicking the arrow next to the Highlighter tool opens a palette of highlighter
options: Highlighter color, and line thickness.
Eraser Allows you to erase (from your desktop) any marks made with tools from the Screen
Annotation toolbar. The eraser size can be selected from the palette that appears when
the arrow next to the Eraser tool is clicked.
Shapes Allows you to use several different standard shapes (circle, square, arrows, etc.) to
annotate your desktop in any color supported by your operating system. Clicking the
arrow next to the Shapes tool opens a palette of shape options: Select shape, color, line

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eBeam Software’s Meeting Application 3M™ Digital WallDisplay

thickness, smooth lines, and whether or not to make the shape semi-transparent. Semi-
transparent allows you to read text and see lines through the shape lines.
Select Area Allows you to draw a selection rectangle around an area on the desktop which can then
be saved, copied, or printed using the Save, Copy, or Print tools from the Screen
Annotation toolbar.
Undo Erases the previous annotation. It is possible to undo until all annotations have been
removed.
Redo Redoes the last undone annotation. In the case of multiple undos, it is possible to redo
back to the final annotation on the desktop. Once the next new annotation occurs, Redo
is disabled.
Redo is available when Undo was previously clicked.
Redo All Returns all previous undone annotations to the desktop. Once the next new annotation
occurs, Redo All is disabled.
Redo All is available when Undo was previously clicked.
Save Saves either the entire desktop or the selected area of the desktop to a bitmap file.
A Save option menu can be accessed by clicking the arrow attached to the Save tool. If
you have previously used the Select Area tool to outline an area on your desktop, then
the option to Save Selected Area... is the default choice from the menu, and only the
selected area is saved to file. If you have not outlined an area, then the default is to
Save Whole Screen... which saves the entire displayed desktop to file.
Each time Save is clicked, the standard Save As dialog box opens allowing you to enter
a meeting name and select the folder location.
Copy Copies either the entire desktop, or the selected area of the desktop to your operating
system’s clipboard. Data copied to the operating system’s clipboard can later be pasted
to other applications, such as Paint, Word, etc.
A Copy option menu can be accessed by clicking the arrow attached to the Copy tool.
If you have previously used the Select Area tool to outline an area on your desktop,
then the option to Copy Selected Area to Clipboard is the default choice from the
menu, and only the selected area is copied to the operating system’s clipboard. If you
have not outlined an area, then the default is to Copy Whole Screen to Clipboard
which copies the entire displayed desktop to the operating system’s clipboard.
Print Prints either the entire desktop or the selected area of the desktop to a printer that you
select. The printer must already be set up on your operating system.
A Print option menu can be accessed by clicking the arrow attached to the Print tool. If
you have previously used the Select Area tool to outline an area on your desktop, then
the option to Print Selected Area... is the default choice from the menu, and only the
selected area is printed. If you have not outlined an area, then the default is to Print
Whole Screen... which prints the entire displayed desktop.
Exit Closes screen annotation mode, hides the Screen Annotation toolbar, and returns
eBeam Software to the standard Projection mode. Before screen annotation mode clos-
es, a message dialog box appears that informs you that all annotations will be lost. If
necessary, click No and use the Save, Copy, and Print tools to save your annotations.
Otherwise, click Yes to return to eBeam Software’s Projection mode.
eBeam’s System Tray Menu
The eBeam Software menu appears as an icon in the system tray even when you are not using eBeam Software.
The following menu items are offered from the system tray:

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3M™ Digital WallDisplay eBeam Software’s Meeting Application

Capture from Whiteboard Puts eBeam Software in Whiteboard mode and launches eBeam
Software’s Meeting application used to collect whiteboard data. See
Whiteboard Mode.
Capture from Flipchart (Not available on 3M Digital WallDisplay)
Use with Projector Puts eBeam Software in Projection mode. Your digital marker now acts
as a virtual mouse. See Projection Mode.
Disable System Disconnects eBeam Software from the hardware, freeing the communi-
cation port on your computer. You can still use eBeam Software’s
Meeting application. When the hardware is disconnected (or cannot be
detected), you will see a red line through the eBeam icon in the system
tray. See Icons That Represent a Mode.
Projection Toolbar Provides access to all Projection mode functions. When eBeam
Software is in Projection mode, the Projection Toolbar provides
access to all Projection mode functions. See Projection Toolbar.
A check mark next to Show Projection Toolbar indicates that the tool
bar is displayed. Also can be used to access the Annotating Your
Desktop features.
Show On-Screen Keyboard Displays On-Screen Keyboard menu. If an on-screen keyboard is sup-
ported and installed on your operating system, the On-Screen
Keyboard menu option causes the On-Screen Keyboard to be dis-
played and allows it to be used in Projection mode.
Projection Mode Settings... Opens the Projection Setup dialog box. This dialog box allows you to
turn on/off various warning messages.
Calibrate Projection Area... Initiates the Projection mode calibration wizard.
System Setup See Setup.
Detect System Attempts to detect the hardware.
Calibrate Capture Area Opens the hardware calibration wizard.
Help Opens the eBeam Software Help system.
Exit Completely closes down eBeam Software and removes the eBeam icon
from the system tray.

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 3M™ Digital WallDisplay

eBeam Troubleshooting
Troubleshooting provides solutions for known issues with the eBeam system. This section covers the Microsoft®
Windows® versions of eBeam Software.
eBeam Hardware Detection/Use

Message eBeam Try the following:

“eBeam not found. Software • First check the hardware for your system as described,
Check connection and then click Cancel.
cable and power
supply.” • See Unable to Detect the Hardware.
(This message might • Do you have more than one copy of eBeam Software
appear at application installed on your computer? If so, the other copy may be
startup, or during the running and have control of the port. Shut down the
course of a meeting.) other copy. We recommend that old versions of eBeam
Software be uninstalled from your computer.
• Exit the eBeam Software’s Meeting application and
restart it.
• Check that the eraser is not resting on the eraser pad.
• If you are using a Serial-to-USB connector, follow the
manufacturer’s setup instructions.

Status Line Message. Software • See “eBeam not found.” Check connection cable and
“Could not autodetect power supply. (This message might appear at applica-
eBeam Hardware.” or tion startup or during the course of a meeting.)
“Could not connect to • See Unable to Detect the Hardware.
eBeam Hardware on
X.” (where X is a port)
(This message would
most likely occur
when you have
selected Cancel from
the eBeam not found
message dialog box.)

“The eBeam hard- Software • Message displayed if you are trying to open or switch to
ware is currently used eBeam Software’s Meeting application from Projection
by Projection mode. mode.
Would you like to use
the eBeam hardware
for this application?”

(This message might

appear at application
startup or after select-
ing Whiteboard
Mode.)

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3M™ Digital WallDisplay eBeam Troubleshooting

Network Connection/Shared Meetings

Problem eBeam Try the following:

To share a meeting, Software • To serve as the meeting host, your computer must be
the eBeam Hardware attached to the eBeam Hardware. See Hosting/Sharing
must be connected a Meeting.
and detected.”
(This message
appears when you
choose Shared
Meeting.)
Unable to share or Software • If you are attempting to share a meeting, make sure that
join a meeting over you have the eBeam Hardware connected. See
the EFI meeting Hosting/Sharing a Meeting.
server.
• If your network/Internet connection is behind a firewall or
proxy server, you will have to set up the proxy server.
See Proxy Server Setup.
Using a cable modem Software • If you are attempting to share a meeting, make sure that
or DSL and unable to you have the eBeam Hardware connected. See
share or join a meet- Hosting/Sharing a Meeting.
ing over the EFI meet- • If your network/Internet connection is behind a firewall or
ing server. proxy server, you will have to set up the proxy server.
See Proxy Server Setup.
Even if you think you aren’t behind a proxy server/firewall, you
might be. Your ISP might have a firewall set up, causing this
problem. Try:
• Add a new server (see Adding a Meeting Server) with
a DNS: meetings.e-beam.com, and port: 443.
• This option is only available in version 2.1 and later.
Newer versions of the software automatically attempt to
connect through port 443, but it may be necessary to
manually set up the server as described previously.
Unable to see shared Software • When the meeting host shares the meeting through the
meeting names in the Share Meeting dialog box (see Hosting/Sharing a
Join Meeting dialog Meeting), they can select whether or not to publish the
box. meeting name. if the meeting name is published, then it
will show up in the Join Meeting dialog box. if the meet
ing name is not published, then other meeting partici
pants must manually type the meeting name into the
meeting name text box.
• To publish the meeting name, make sure that the
Publish meeting name check box in the Share
Meeting dialog box is checked.
• Does your intranet have a proxy server/firewall? Most
intranets do. If you have not done so, enable your proxy
server. See Proxy Server Setup.
How to set up the Software • See Proxy Server Setup.
proxy server?

© 3M 2003. All Rights Reserved. 35

eBeam Troubleshooting 3M™ Digital WallDisplay

Writing Data/Capture
Problem eBeam Try the following:

Software states that Hardware • Press the digital marker down on the whiteboard. If you
the eBeam hardware do not hear a faint buzzing, replace the batteries.
is detected, but writ-
ing does not appear • Try another digital marker. If the other digital marker
in eBeam Software’s works, replace the batteries in the digital marker sleeve
Meeting application that does not work.
Active Page. • Make sure you are not holding the sleeve too close to
the tip of the digital marker. This blocks the signal.

Software • Choose eBeam Hardware > Detect eBeam Hardware

from the eBeam Software’s Meeting application Tools
menu and then check the status line. If it states that the
hardware is not detected, see Manually Detecting the
eBeam Hardware.

Software is missing Hardware • Press the digital marker down on the whiteboard. If you
many of the strokes do not hear a faint buzzing, replace the batteries.
written with the digital
• Make sure you are not holding the sleeve too close to
marker.
the tip of the digital marker. This blocks the signal.
• Make sure that you are pressing the digital marker firmly
against the 3M Digital WallDisplay when you write. The
marker is designed to write with a normal amount of
pressure by the writer; however, it is possible to write so
softly that the marker does not send out a signal.

Digital marker strokes Hardware • Make sure you are using the correct color digital marker
are shown in eBeam sleeve. The color of the digital marker sleeve is shown
Software’s Meeting on a color ring located near the tip of the digital marker.
application in the
wrong color. Software • Check the color set for the sleeve in the Sleeve Settings
dialog box (see Setting Pen Colors/Line Thickness). It
is possible to set a different color in the software for any
eBeam digital marker.

Digital marker strokes Hardware • Press the digital marker down firmly on the whiteboard.
made at the bottom of If you do not hear a faint buzzing noise, replace the bat-
the whiteboard do not teries.
appear in eBeam • Make sure you are not holding the digital marker too
Software’s Meeting close to the tip. This blocks the signal.
application.
• Make sure that you are pressing the marker firmly
against the whiteboard when you write. The marker was
designed to write with a normal amount of pressure by
the writer; however, it is possible to write so softly that
the marker does not send out a signal.
Continued on next page

36 © 3M 2003. All Rights Reserved.

3M™ Digital WallDisplay eBeam Troubleshooting

Writing Data/Capture, continued

Problem eBeam Try the following:

Digital marker strokes Software • Make sure you are writing within the calibrated image
made at the bottom of area on the whiteboard.
the whiteboard do not
appear in eBeam
Software’s Meeting
application.

Digital eraser does Software • Press the eraser down on the whiteboard. If you do not
not erase. hear a faint buzzing noise, replace the batteries.
• Choose eBeam Hardware > Detect eBeam Hardware
from the eBeam Software’s Meeting application Tools
menu and then check the status line.

© 3M 2003. All Rights Reserved. 37

eBeam Troubleshooting 3M™ Digital WallDisplay

EFI Meeting Applet

Problem eBeam Try the following:

Applet does not load. Software Microsoft® Internet Explorer®

• In Internet Explorer, go to Tools > Internet Options.
Click the Security tab, and then click Restricted Sites.
Click the Custom Level button, and then scroll down
the list to Microsoft VM. Make sure that Disable Java
is not selected. Attempt to open the applet again.
• In Internet Explorer, go to Tools > Internet Options,
and click the Delete Files button. Attempt to open the
applet.
Netscape®
• In Netscape, go to File (or Edit) > Preferences. Click
the Advanced option, and make sure that Enable Java
is checked.
• In Netscape, go to File (or Edit) > Preferences. Click
the Advanced option, and then click Cache Click both
the Clear Memory Cache and Clear Disk Cache
buttons. Attempt to reopen the applet.

While using iVISTA, Software iVISTA and eBeam Software’s Meeting application both use
the applet does not port 80 as the default connection port. Try hosting the eBeam
load. meeting over port 81 or some other port value. Try:
• From the Share Meeting dialog box (see
Hosting/Sharing a Meeting), select Use my PC to
host this meeting, then type 81 in the Port text box.
• Participants attempting to log in to the meeting should
type http://meeting_name:81, where meeting_name is
the name entered in the Meeting Name text box, and 81
is the port value you have entered.

Unable to see shared Software • When the meeting host shares the meeting through the
meeting names in the Share Meeting dialog box (see Hosting/Sharing a
Join Meeting dialog Meeting), they can select whether to publish the meet-
box. ing name. If the meeting name is published, it will show
up in the Join Meeting dialog box. If the meeting name
is not published, then other meeting participants must
manually type the meeting name into the Meeting Name
text box.
• To publish the meeting name, make sure that the meet
ing host checked the Publish Meeting Name check box
in the Share Meeting dialog box.
• Does your intranet have a proxy server/firewall? Most
intranets do. If you have not done so, enable your proxy
server. See Proxy Server Setup.

38 © 3M 2003. All Rights Reserved.

3M™ Digital WallDisplay eBeam Troubleshooting

Background Images
Problem eBeam Try the following:

Microsoft ® Excel® Software • Is there a graph in the spreadsheet? eBeam Software’s

spreadsheet did not Meeting application cannot import a spreadsheet
load properly. containing a graph.
• See Loading an Excel Spreadsheet as a Background
Image.

Background image Software • Background images that are sent to the applet meeting
quality is bad. viewer are highly compressed to make the image faster
to download. Using the eBeam Software’s Meeting appli-
cation is better if you wish for background images to be
easy to view.

© 3M 2003. All Rights Reserved. 39

 Important Notice
All statements, technical information, and recommendations related to 3M’s products are based on information believed to be
reliable, but the accuracy or completeness is not guaranteed. Before using this product, you must evaluate it and determine if it
is suitable for your intended application. You assume all risks and liability associated with such use. Any statements related to
the product which are not contained in 3M’s current publications, or any contrary statements contained on your purchase order
shall have no force or effect unless expressly set forth in a written agreement signed by an authorized officer of 3M.

Avis Important
Toutes les déclarations, l’information d’ordre technique et les recommendations afférentes aux produits 3M sont fondées sur
des renseignements supposés exacts, mais la précision ou l’intégralité n’est pas garantie. Avant d’utiliser ce produit, vous devez
l’évaluer afin de déterminer s’il est adapté aux applications que vous avez l’intention d’utiliser. Vous acceptez tous les risques
et la responsabilité associés à une telle utilisation. Toutes les déclarations concernant le produit qui ne sont pas incluses dans
les publications actuelles de 3M et toutes les déclarations contradictoires qui sont incluses sur votre bon de commande seront
sans effet sauf accord explicite par écrit avec un cadre agréé de 3M.

Wichtiger Hinweis
Alle Angaben, technischen Informationen und Empfehlungen, die sich auf 3M-Produkte beziehen, sind nach bestem Wissen
korrekt und zuverlässig, jedoch können wir keine Gewähr übernehmen. Vor der Anschaffung dieses Produkts sollten Sie sich
davon überzeugen, das es für den vorgesehenen Einsatz tauglich ist. Alle aus der Verwendung des Produkts entstehenden
Risiken und jegliche Haftung liegt bei Ihnen. Jegliche sich auf das Produkt beziehende Aussagen, die nicht aus einer aktuellen
Veröffentlichung von 3M stammen bzw. jegliche im Kaufauftrag enthaltene gegensätzliche Aussagen sind ohne ausdrückliche
schriftliche Genehmigung durch einen autorisierten Vertreter von 3M nicht gültig bzw. ohne Wirkung.
Aviso Importante
Todas las declaraciones, información técnica y recomendaciones relacionadas con los productos 3M está basada en informa-
ción que se cree fiable, pero la preción o lo completo de éstas no está garantizado. Antes de utilizar este producto debe evaluar-
lo y determinar si es adecuado para su aplicación. Usted asume todos los riesgos y la responsabilidades asociadas con dicho
uso. Cualquier afirmación relacionada con el producto que no se encuentre en las publicaciones actuales de 3M, o cualquier
afirmación contraria incluida en su orden de compra, carecerá de vigencia y efecto si no ha sido acordada expresamente, por
escrito, por un funcionario autorizado de 3M.

Avviso importante
Tutte le dichiarazioni, le informazioni tecniche e i consigli relativi a prodotti 3M si basano su informazioni ritenute affidabili,
ma la loro accuratezza o completezza non sono garantite. Prima di utilizzare questo prodotto, è necessario valutarlo e determi-
narne l’idoneità per l’applicazione prevista. L’utente si assume tutti i rischi e le responsabilità associati a tale utilizzo. Qualsiasi
dichiarazione relativa al prodotto che non sia riportata nelle pubblicazioni correnti della 3M o qualsiasi dichiarazione opposta
riportata sull’ordine d’acquisto, non costituirà obbligo e non avrà alcun effetto, tranne se concordato esplicitamente con autor-
izzazione scritta emessa da un rappresentante ufficiale della 3M.

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