COMPUTER BASICS

What is a

An electronic device that stores,

retrieves, and processes data, and can
be programmed with instructions. A
computer is composed of hardware and
software, and can exist in a variety of
sizes and configurations.
Hardware &

The term hardware refers to the physical

components of your computer such as the
system unit, mouse, keyboard, monitor etc.

The software is the instructions that makes

the computer work. Software is held either
on your computers hard disk, CD-ROM,
DVD or on a diskette (floppy disk) and is
loaded (i.e. copied) from the disk into the
computers RAM (Random Access Memory),
as and when required.
Types of

Mini and Mainframe Computers

Very powerful, used by large organisations

such an banks to control the entire
business operation. Very expensive!

Personal Computers

Cheap and easy to use. Often used as

stand-alone computers or in a network.
May be connected to large mainframe
computers within big companies.
Hardware Components

Input Devices -- "How to tell it what to do“

A keyboard and mouse are the standard way to

interact with the computer. Other devices include
joysticks and game pads used primarily for games.

Output Devices -- "How it shows you

what it is doing"

The monitor (the screen) is how the computer sends

information back to you. A printer is also an output
Hardware Components

INPUT DEVICES

The Mouse
Used to ‘drive’ Microsoft Windows
The Keyboard
The keyboard is still the commonest
way of entering information into a
computer
Tracker Balls
an alternative to the traditional mouse
and often used by graphic designers
Hardware Components
INPUT DEVICES
Scanners
A scanner allows you to scan printed material
and convert it into a file format that may be
used within the PC
Touch Pads
A device that lays on the desktop and responds
to pressure
Light Pens
Used to allow users to point to areas on a
screen
Joysticks
Many games require a joystick for the proper
playing of the game
Hardware Components

OUTPUT DEVICES
VDU
The computer screen is used for outputting
information in an understandable format
Printers
There are many different types of printers.
In large organizations laser printers are
most commonly used due to the fact that
they can print very fast and give a very
high quality output.
Hardware Components

OUTPUT DEVICES
Plotters
A plotter is an output device similar to a
printer, but normally allows you to print
larger images.
Speakers
Enhances the value of educational and
presentation products.
Speech synthesisers
Gives you the ability to not only to display
text on a monitor but also to read the text
to you
Hardware Components

Storage Devices -- "How it saves data and

programs“

Hard disk drives are an internal, higher

capacity drive which also stores the
operating system which runs when you
power on the computer.

"Floppy" disk drives allow you to save work

on small disks and take the data with you.
Hardware Components

Hard Disks
Speed:
Very fast!
The speed of a hard disk is often quoted as "average
access time" speed, measured in milliseconds. The
smaller this number the faster the disk.
Capacity:
Enormous! Often 40/80 Gigabytes. A Gigabyte is
equivalent to 1024 Megabytes.
Cost:
Hard disks costs are falling rapidly and normally
represent the cheapest way of storing data.
Hardware Components

Diskettes (Floppy Disks)

Speed:
Very slow!
Capacity:
Normally 1.44 Mbytes.
Cost:
Very cheap.
Hardware Components

CD-ROM Disks

Speed:
Much slower than hard disks. The
original CD-ROM speciation is given a
value of 1x speed, and later, faster CD-
ROMs are quoted as a multiple of this
value.
Capacity:
Around 650 Mbytes and more
Hardware Components

DVD Drives

Speed:
Much faster than CD-ROM drives but
not as fast as hard disks.
Capacity:
Up to 17 Gbytes.
Cost:
Slightly higher than CD-ROM drives.
Main Parts of

Memory -- "How the processor stores and uses

immediate data“
RAM - Random Access Memory
The main 'working' memory used by the computer.

When the operating system loads from disk when you

first switch on the computer, it is copied into RAM.

As a rough rule, a Microsoft Windows based computer will

operate faster if you install more RAM. Data and
programs stored in RAM are volatile (i.e. the information
is lost when you switch off the computer).
Hardware Components

Memory

ROM – Read Only Memory

Read Only Memory (ROM) as the name suggests is a special
type of memory chip that holds software that can be read
but not written to.

A good example is the ROM-BIOS chip, which contains read-

only software.

Often network cards and video cards also contain ROM

chips.
Hardware Components

How Computer Memory Is Measured

Bit
All computers work on a binary numbering system, i.e. they
process data in one's or zero's. This 1 or 0 level of storage is
called a bit.
Byte
A byte consists of eight bits.
Kilobyte
A kilobyte (KB) consists of 1024 bytes.
Megabyte
A megabyte (MB) consists of 1024 kilobytes.
Gigabyte
A gigabyte (GB) consists of 1024 megabytes.
Hardware Components

Microprocessors -- "The brain of the

computer“
PCs primarily use microprocessors (sometimes called the chip).
The older Intel versions include the 386, 486 and now the
Pentium line.
The CPU (Central Processing Unit) is normally an Intel Pentium
(or equivalent) and it is one of the most important components
within your computer.
It determines how fast your computer will run and is
measured by its MHz speed.
Thus a 600 MHz Pentium is much faster than say a 400 MHz
Pentium CPU.
It is the CPU that performs all the calculations within the
computer.
Hardware Components

Some of the Factors

That Impact on a Computer's Performance

CPU speed
RAM size
Hard disk speed and capacity
Software Component

Operating systems software

The operating system is a special type of program that loads

automatically when you start your computer.

The operating system allows you to use the advanced features of a

modern computer without having to learn all the details of how the
hardware works

The link between the hardware and you, the user

Makes the computer easy to use without having to understand bits

and bytes!
Software Component

Applications software

An application program is the type of program that you

use once the operating system has been loaded.

Examples include word-processing programs,

spreadsheets and databases
Software Component

Application Software
Word processing applications
Microsoft Word
Lotus Word Pro
WordPerfect
Spreadsheets
Microsoft Excel
Lotus 123
Database
Microsoft Access
Lotus Approach
Software Component

Application Software
Payroll
Sage software
Presentation tools
Microsoft PowerPoint
Lotus Freelance
Desktop publishing
Abode Photoshop
Multimedia applications
Microsoft's Encarta CD-ROM based
encyclopaedias
Information Network

LAN
A LAN (Local Area Network) is a system whereby
individual PCs are connected together within a
company or organization

WAN
A WAN (Wide Area Network) as the name implies
allows you to connect to other computers over a
wider area (i.e. the whole world).
Information Network

Uses of Network

If ten people are working together within an office it

makes sense for them all to be connected.

In this way the office can have a single

printer and all ten people can print to it.
In a similar way other devices such as modems or
scanners can be shared.
Even more useful is the ability to share
information when connected to a network.
Computer Accessories

Modem
Short for “MODulate/DEModulate”. The modem
sends information from your computer across the
telephone system.

The modem at the other end of the phone line,

converts the signal back into a format that can be
used by the receiving computer.
Uses of

PC at Home

Common uses for the computer within the home

Computer games
Working from Home
Banking from Home
Connecting to the Web
Uses of

Computers in Education

CBT (Computer Based Training)

Computer Based Training (CBT) offers a low cost
solution to training needs where you need to train
a large amount of people on a single subject.
These programs are normally supplied on CD-ROM
and combine text, graphics and sound.
Packages range from general encyclopaedias right
through to learning a foreign language.
Uses of

Office Applications
Automated Production Systems
Many car factories are almost completely automated and the
cars are assembled by computer-controlled robots.
This automation is becoming increasingly common
throughout industry.

Design Systems
Many products are designed using CAD (Computer Aided
Design) programs to produce exact specifications and
detailed drawings on the computer before producing models
of new products.
Uses of

Office Applications

Stock Control
Stock control is ideal for automation and in many companies
it is now completely computerized.
The stock control system keeps track of the number of items
in stock and can automatically order replacement items
when required.
Accounts / Payroll
In most large organizations the accounts are maintained by
a computerized system.
Due to the repetitive nature of accounts a computer system
is ideally suited to this task and accuracy is guaranteed.
Uses of

Computers in Daily Life

Accounts
Games
Educational
On-line banking
Smart ID cards
Supermarkets
Working from home (Tele-working)
Internet
Create a Good Working

Frequent breaks away from the computer

Appropriate positioning of screens, chairs

and keyboards

Provision of adequate lighting and

ventilation.
Health & Safety

Make sure that cables are safely secured

Make sure that power points are not

overloaded

Also be aware of:

Repetitive Strain Injury (RSI)
Glare from screens
Bad posture
Value of

The most important thing that you store

on your computer is information.

Often the contents of a hard disk can

represent years of work.

If the hard disk stops working one day you

could lose all those years of work.

For this reason it is VITAL that you take

regular backups of the information that is
stored on the computer.
Value of

Organize your computer for more

efficient backups

Complete vs. incremental backups

Use 'off-site' storage

Value of

Use passwords

Understand the Importance of shutting

down your computer properly

Use a UPS (Un-interruptible Power

Supply)
Likes & Dislikes of

Things computer like:

Good ventilation
Clean environment
Stable, vibration free surface
Things computer don’t like:
Dust
Drinking and eating over the keyboard
Heat, Cold or Moisture
Don’t place objects on top of monitors.
Don’t place floppy disks near monitors.
Computer

What are computer viruses?

Viruses are small programs

that hide themselves on your
disks (both diskettes and
your hard disk).
Unless you use virus
detection software the first
time that you know that you
have a virus is when it
activates.
Different viruses are
activated in different ways.
Computer

How do viruses infect PCs?

Viruses hide on a disk and when you
access the disk (either a diskette or
another hard disk over a network) the
virus program will start and infect
your computer.

The worst thing about a computer

virus is that they can spread from one
computer to another, either via use of
infected floppy disk, or over a
computer network, including the
Internet.
Computer

How to prevent virus damage

There are a number of third party anti-

virus products available.
Most of these are better than the rather
rudimentary products available within
DOS and Windows, but of course you do
have to pay for them!
The main thing about your virus checker
is that it should be kept up to date.
Many companies supply updated disks on
a regular basis or allow you to receive
updates through an electronic, on-line
bulletin board.
Software Copyright

Be aware on software copyright issues

Freeware
Shareware
What about software that you find on
the Internet?
Software site licenses
Software Copyright

If your computer system holds

information about individuals then you
have a moral and legal duty to treat
that information with respect.
In a free society you have a right to
ensure that information held about
you is not abused.
In many countries this right is
enshrined under data protection laws
Thank you