Bid

Proposal
Your business slogan here.

Prepared By:

[YOUR NAME]
[YOUR JOB TITLE]
Phone 555.555.5555
Email info@yourbusiness.com
www.yourbusiness.com
 Statement of Confidentiality
& Non-Disclosure
This document contains proprietary and confidential information. All data submitted to
[RECEIVING PARTY] is provided in reliance upon its consent not to use or disclose any
information contained herein except in the context of its business dealings with [YOUR
COMPANY NAME]. The recipient of this document agrees to inform its present and future
employees and partners who view or have access to the document's content of its
confidential nature.

The recipient agrees to instruct each employee that they must not disclose any
information concerning this document to others except to the extent that such matters are
generally known to, and are available for use by, the public. The recipient also agrees not
to duplicate or distribute or permit others to duplicate or distribute any material contained
herein without [YOUR COMPANY NAME]'s express written consent.

[YOUR COMPANY NAME] retains all title, ownership and intellectual property rights to the
material and trademarks contained herein, including all supporting documentation, files,
marketing material, and multimedia.

BY ACCEPTANCE OF THIS DOCUMENT, THE RECIPIENT AGREES TO BE BOUND

BY THE AFOREMENTIONED STATEMENT.

[YOUR COMPANY NAME] // BID PROPOSAL 2

 Table of Content
Statement of Confidentiality 2
Table of Content 3
Cover Letter 4
1. History of [COMPANY NAME] 5
1.1 History and Current Status 5
1.2 Mission Statement 5
2. The Proposal 6
2.1 The Project Scope 6
3. Scope of work 7
4. Timeframe 9
4.1 Project Schedule 9
5. Budget 10
5.1 Budget Determination 10
6. Monitoring and Evaluation 11
6.1 Monitoring and Evaluation of the Project 11
SCHEDULE A 12
 HISTORY OF [COMPANY NAME]

Cover Letter
Dear [RECEIVING PARTY NAME],

Thank you for considering [YOUR COMPANY NAME] for your [DESCRIBE
OPPORTUNITY]. At [YOUR COMPANY NAME] we are committed to excellence and our
experience in providing [SPECIFY THE SERVICE OFFERED] stand out! Here is why!

First, we understand the dynamics of the [SPECIFY] market and the challenges that
companies like [RECEIVING PARTY NAME] face. That’s why we are not afraid to think
outside the box and we find solutions customized for our clients.

After [SPECIFY] years helping customers, we have been able to overcome many
obstacles while developing an incredible expertise. Our experience provides us a solid
understanding of your business environment and needs.

By hiring [YOUR COMPANY NAME] to take care of [DESCRIBE OPPORTUNITY], you

ensure yourself that you are working with a team dedicated to deliver this project on time,
on budget while maintaining the highest quality.

Having duly examined your situation, we are confident that our proposed services will
effectively address your needs. Our goal is to [BRIEFLY DESCRIBE OBJECTIVE(S)] by
[BRIEFLY DESCRIBE STRATEGY or SOLUTION] and to complete this by [DATE], for a
total cost of [AMOUNT].

Our successful track record in [MENTION RELEVANT EXPERIENCE] makes us an

invaluable partner in the [SPECIFY] market. We look forward to serving you!

[YOUR NAME]
[YOUR COMPANY NAME]
[YOUR NAME@YOURCOMPANYNAME]
[YOUR PHONE NUMBER]

[YOUR COMPANY NAME] // BID PROPOSAL 4

 HISTORY OF [COMPANY NAME]

1. History of [COMPANY NAME]

1.1 History and Current Status
We are a [NEWLY ESTABLISHED/ FAST GROWING /MATURE] company that started its
activities in [YEAR]. The purpose of [COMPANY NAME] is not only to provide [SPECIFY
PRODUCTS/SERVICES] to its customers, but also to communicate to them its overall
mission of providing quality products and services, at reasonable prices in the [SPECIFY
TARGET MARKET].

We are one of the leading [SPECIFY] company in region with almost [NUMBER] years of
experience in the industry. We understand the needs and concerns of our customers and
we are compliant with the [SPECIFY INDUSTRY] quality standards. Our top of the line
technical and management skills enables us to deliver our projects on time and on budget.

We believe in our service-oriented approach to business as the reason of our success.

Our measure of success is to always satisfy our customers by adding value to their
business and interests. That said, we look forward to building a strong relationship with
you.

1.2 Mission Statement

A mission statement is a brief explanation of your company’s reason for being. Keep your
mission statement to one or two sentences.

[WRITE YOUR CONTENT HERE].

[YOUR COMPANY NAME] // BID PROPOSAL 5

 THE PROPOSAL

2. The Proposal
2.1 The Project Scope
Project scope is the part of project planning that involves determining and documenting a
list of specific project goals, deliverables, features, functions, tasks, deadlines, and
ultimately costs. In other words, it is what needs to be achieved and the work that must be
done to deliver a project

This proposal contains several key features in which we would like to discuss with you in
full detail when we meet. Rest assured that such information contained herein are only
brief estimates and are not meant as a solicitation demanding such requirements from
your good name.

The project involves:

[WRITE YOUR CONTENT HERE].

[YOUR COMPANY NAME] // BID PROPOSAL 6

 SCOPE OF WORK

3. Scope of Work
Complete the tables below

COMPANY NAME CLIENT NAME

PROJECT NAME

PROJECT
OBJECTIVE

STARTING DATE ENDING DATE

BACKGROUND Explain the reasons that led to the project below

PROJECT
DESCRIPTION Explain and provide all relevant details/informations about the project

DELIVERABLE Explain what should be delivered after completing this project

[YOUR COMPANY NAME] // BID PROPOSAL 7

 SCOPE OF WORK

TASKS TO BE COMPLETED BY WHEN

MILESTONES ENDING DATE

PAYMENT INFORMATION

Define any terms and conditions or requirements that have not

GLOSSARY already been stated

[YOUR COMPANY NAME] // BID PROPOSAL 8

4. Timeframe
4.1 Project Schedule
A well-defined project must be limited in time. Provide detailed information on the
expected project schedule. Divide the project into phases and provide a schedule for each
phase.

Complete the tables below.

Phase Description Timeframe

Phase One
Phase Two
Phase Three

Activity Phase Duration Responsibility

 BUDGET

5. Budget
5.1 Budget Determination
A well-crafted project must not only be well-crafted in terms of determining the tasks to be
carried out, but also in terms of estimating the costs of carrying out the project.

Estimate the total budget and proposed cost for the project based on the cost of the
resources specified in the table above.

Also include information on how you intend to manage the budget.

[WRITE YOUR CONTENT HERE].

Complete the tables below.

Phase Description Cost

Phase One
Phase Two
Phase Three

Activity Phase Cost

Total

[YOUR COMPANY NAME] // BID PROPOSAL 10

 MONOTORING AND EVALUATION

6. Monitoring and Evaluation

6.1 Monitoring and Evaluation of the Project
Explain how you will evaluate whether the project has achieved its objectives throughout
and at the end of the project. Also indicate:

 Formulate clear indicators for each objective and result;

 Indicate how and when to conduct monitoring and evaluation activities to
determine project’s progress and outcome;
 Identify who will carry out the project evaluation;
 State which methods will be used to monitor and evaluate the project;
 What information will be collected to assess the progress and impact of the project
undertaken (e.g., feedback, website visits, participant statistics);
 Explain how you will collect the information (e.g., surveys, meetings, interviews,
peer review, file review);
 What indicators will you use or measure to determine if the project is on track and
achieving its objectives?

[WRITE YOUR CONTENT HERE].

[YOUR COMPANY NAME] // BID PROPOSAL 11

 SCHEDULE A
This section is deliberately left blank

[YOUR COMPANY NAME] // BID PROPOSAL 12

 INDEPENDENT CONTRACTOR AGREEMENT

This Independent Contractor Agreement ("Agreement") is made and effective [DATE],

BETWEEN: [INDEPENDENT CONTRACTOR NAME] (the "Independent Contractor"), a

company organized and existing under the laws of the [State/Province] of
[STATE/PROVINCE], with its head office located at:

[COMPLETE ADDRESS]

AND: [YOUR COMPANY NAME] (the "Company"), a company organized and existing
under the laws of the [State/Province] of [STATE/PROVINCE], with its head
office located at:

[YOUR COMPLETE ADDRESS]

RECITALS

Independent Contractor is engaged in providing [DESCRIBE] business services, its Employer Tax I.D.
Number is [INSERT], and its Business License Number is [INSERT]. Independent Contractor has
complied with all Federal, State, and local laws regarding business permits, sales permits, licenses,
reporting requirements, tax withholding requirements, and other legal requirements of any kind that may
be required to carry out said business and the Scope of Work which is to be performed as an
Independent Contractor pursuant to this Agreement. Independent Contractor is or remains open to
conducting similar tasks or activities for clients other than the Company and holds themselves out to the
public to be a separate business entity.

Company desires to engage and contract for the services of the Independent Contractor to perform
certain tasks as set forth below. Independent Contractor desires to enter into this Agreement and perform
as an independent contractor for the company and is willing to do so on the terms and conditions set forth
below.

NOW, THEREFORE, in consideration of the above recitals and the mutual promises and conditions
contained in this Agreement, the Parties agree as follows:

1. TERMS

This Agreement shall be effective commencing [DATE] and shall continue until terminated at the
completion of the Scope of Work which shall occur no later than [DATE] or by either party as otherwise
provided herein.

2. STATUS OF INDEPENDENT CONTRACTOR

This Agreement does not constitute a hiring by either party. It is the parties intentions that Independent
Contractor shall have an independent contractor status and not be an employee for any purposes,
including, but not limited to, [LAWS]. Independent Contractor shall retain sole and absolute discretion in
the manner and means of carrying out their activities and responsibilities under this Agreement. This

INDEPENDENT CONTRACTOR AGREEMENT Page 1 of 6

Agreement shall not be considered or construed to be a partnership or joint venture, and the Company
shall not be liable for any obligations incurred by Independent Contractor unless specifically authorized in
writing. Independent Contractor shall not act as an agent of the Company, ostensibly or otherwise, nor
bind the Company in any manner, unless specifically authorized to do so in writing.

3. TASKS, DUTIES, AND SCOPE OF WORK

a. Independent Contractor agrees to devote as much time, attention, and energy as necessary
to complete or achieve the following: [DESCRIBE]. The above to be referred to in this
Agreement as the “Scope of Work”. It is expected that the Scope of Work will be completed
by [DATE].

b. Independent Contractor shall additionally perform any and all tasks and duties associated
with the Scope of Work set forth above, including but not limited to, work being performed
already or related change orders. Independent Contractor shall not be entitled to engage in
any activities which are not expressly set forth by this Agreement.

c. The books and records related to the Scope of Work set forth in this Agreement shall be
maintained by the Independent Contractor at the Independent Contractor’s principal place of
business and open to inspection by Company during regular working hours. Documents to
which Company will be entitled to inspect include, but are not limited to, any and all contract
documents, change orders/purchase orders and work authorized by Independent Contractor
or Company on existing or potential projects related to this Agreement.

d. Independent Contractor shall be responsible to the management and directors of Company,

but Independent Contractor will not be required to follow or establish a regular or daily work
schedule. Supply all necessary equipment, materials and supplies. Independent Contractor
will not rely on the equipment or offices of Company for completion of tasks and duties set
forth pursuant to this Agreement. Any advice given Independent Contractors regarding the
scope of work shall be considered a suggestion only, not an instruction. Company retains the
right to inspect, stop, or alter the work of Independent Contractor to assure its conformity with
this Agreement.

4. ASSURANCE OF SERVICES

a. Independent Contractor will assure that the following individuals (the "Key Employees") will
be available to perform, and will perform, the Services hereunder until they are completed
(identify by title and name as applicable):

[NAME OF KEY EMPLOYEE, TITLE]

[NAME OF KEY EMPLOYEE, TITLE]

b. The Key Employees may be changed only with the prior written approval of the Company,
which approval shall not be unreasonably withheld.

5. COMPENSATION

a. Independent Contractor shall be entitled to compensation for performing those tasks and
duties related to the Scope of Work as follows:

[DESCRIBE]

INDEPENDENT CONTRACTOR AGREEMENT Page 2 of 6

 b. Such compensation shall become due and payable to Independent Contractor in the following
time, place, and manner:

[DESCRIBE]

6. NOTICE CONCERNING WITHHOLDING OF TAXES

Independent Contractor recognizes and understands that it will receive a [SPECIFY TAX] statement and
related tax statements and will be required to file corporate and/or individual tax returns and to pay taxes
in accordance with all provisions of applicable Federal and State law. Independent Contractor hereby
promises and agrees to indemnify the Company for any damages or expenses, including attorney's fees,
and legal expenses, incurred by the Company as a result of independent contractor's failure to make such
required payments.

7. AGREEMENT TO WAIVE RIGHTS TO BENEFITS

a. Independent Contractor hereby waives and foregoes the right to receive any benefits given
by Company to its regular employees, including, but not limited to, health benefits, vacation
and sick leave benefits, profit sharing plans, etc. This waiver is applicable to all non-salary
benefits which might otherwise be found to accrue to the Independent Contractor by virtue of
their services to Company and is effective for the entire duration of Independent Contractor’s
agreement with Company. This waiver is effective independently of Independent Contractor’s
employment status as adjudged for taxation purposes or for any other purpose.

b. Neither this Agreement, nor any duties or obligations under this Agreement may be assigned
by either party without the consent of the other.

8. TERMINATION

This Agreement may be terminated prior to the completion or achievement of the Scope of Work by either
party giving [NUMBER] days written notice. Such termination shall not prejudice any other remedy to
which the terminating party may be entitled, either by law, in equity, or under this Agreement.

9. NON-DISCLOSURE OF TRADE SECRETS, CUSTOMER LISTS AND OTHER PROPRIETARY

INFORMATION

a. Independent Contractor agrees not to disclose or communicate, in any manner, either during
or after Independent Contractor’s agreement with Company, information about Company, its
operations, clientele, or any other information, that relate to the business of Company
including, but not limited to, the names of its customers, its marketing strategies, operations,
or any other information of any kind which would be deemed confidential, a trade secret, a
customer list, or other form of proprietary information of Company. Independent Contractor
acknowledges that the above information is material and confidential and that it affects the
profitability of Company.

b. Independent Contractor understands that any breach of this provision, or that of any other
Confidentiality and Non-Disclosure Agreement, is a material breach of this Agreement. To the
extent Independent Contractor feels they need to disclose confidential information, they may
do so only after obtaining written authorization from [AN OFFICER] of the Company.

INDEPENDENT CONTRACTOR AGREEMENT Page 3 of 6

10. NON-SOLICITATION

Independent Contractors shall not, during the Agreement and for a period of one year immediately
following termination of this Agreement, either directly or indirectly, call on, solicit, or take away, or
attempt to call on, solicit, or take away, any of the customers or clients of the Company on whom
Independent Contractor called or became acquainted with during the terms of this Agreement, either for
their own benefit, or for the benefit of any other person, firm, corporation or organization.

11. NON-RECRUIT

Independent Contractor shall not, during this Agreement and for a period of [NUMBER] year immediately
following termination of this agreement, either directly or indirectly, recruit any of Company’s employees
for the purpose of any outside business.

12. NON-COMPETITION

For a period of [NUMBER] [MONTHS/YEARS] following termination of this Agreement, the Contractor
shall not, directly or indirectly, through services to any partnership of which Contractor is a partner or
employee or through any corporation or other entity in which Contractor has any interest or by whom is
employed, compete with the Company or any of its affiliates or subsidiaries in [COUNTRY/STATE/CITY]
in any activity in which the Company or its affiliates or subsidiaries may have been engaged within
[NUMBER] years prior to the termination of this Agreement.

13. RETURN OF PROPERTY

On termination of this Agreement, or whenever requested by the parties, each party shall immediately
deliver to the other party all property in its possession, or under its care and control, belonging to the
other party to them, including but not limited to, proprietary information, customer lists, trade secrets,
intellectual property, computers, equipment, tools, documents, plans, recordings, software, and all related
records or accounting ledgers.

14. EXPENSE ACCOUNTS

Independent Contractor and the Company agree to maintain separate accounts in regard to all expenses
related to performing the Scope of Work. Independent Contractor is solely responsible for payment of
expenses incurred pursuant to this Agreement unless provided otherwise in writing by [AN OFFICER] of
the company. Independent Contractor agrees to execute and deliver any agreements and documents
prepared by Company and to do all other lawful acts required to establish document and protect such
rights.

15. WORKS FOR HIRE

Independent Contractor agrees that the Scope of Work, all tasks, duties, results, inventions and
intellectual property developed or performed pursuant to this Agreement are considered “works for hire”
and that the results of said work is by virtue of this Agreement assigned to the Company and shall be the
sole property of Company for all purposes, including, but not limited to, copyright, trademark, service
mark, patent, and trade secret laws.

INDEPENDENT CONTRACTOR AGREEMENT Page 4 of 6

16. LEGAL COMPLIANCE

Independent Contractor is encouraged to treat all company employees, customers, clients, business
partners and other affiliates with respect and responsibility. Independent Contractor is required to comply
with all laws, ethical codes and company policies, procedures, rules or regulations, including those
forbidding sex harassment, discrimination, and unfair business practices.

17. LICENSING, WORKERS’ COMPENSATION AND GENERAL LIABILITY INSURANCE

Independent Contractor agrees to immediately supply the Company with proof of any licensing status
required to perform the Scope of Work pursuant to this Agreement, Workers’ Compensation Coverage
where required by law and General Liability Insurance (including malpractice insurance, if warranted),
upon request of the Company.

18. PERSONS HIRED BY INDEPENDENT CONTRACTOR

All persons hired by Independent Contractor to assist in performing the tasks and duties necessary to
complete the Scope of Work shall be the employees of Independent Contractor unless specifically
indicated otherwise in an agreement signed by all parties. Independent Contractor shall immediately
provide proof of Workers’ Compensation insurance and General Liability insurance covering said
employees, upon request of the Company.

19. NOTICES

Any notice to be given hereunder by any party to the other may be affected either by personal delivery in
writing, or by mail, registered or certified, postage pre-paid with return receipt requested. Mailed notices
shall be addressed to the parties at the addresses appearing in the introductory paragraphs of this
Agreement, but each party may change their address by written notice in accordance with this paragraph.
Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be
deemed communicated as of five (5) days after mailing. Independent Contractor agrees to keep Company
current as to their business and mailing addresses, as well as telephone, facsimile, email and pager
numbers.

20. ATTORNEY'S FEES AND COSTS

If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the
prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements
incurred both before or after judgment in addition to any other relief to which such party may be entitled.

21. MEDIATION AND ARBITRATION

Any controversy between the parties to this Agreement involving the construction or application of any of
the terms, provisions, or conditions of this Agreement, shall on written request of either party served on
the other, be submitted first to mediation and then if still unresolved to binding arbitration. Said mediation
or binding arbitration shall comply with and be governed by the provisions of the [LAWS] unless the
Parties stipulate otherwise. The parties shall each appoint one person to hear and determine the dispute
and, if they are unable to agree, then the two persons so chosen shall select a third impartial arbitrator
whose decision shall be final and conclusive upon both parties. The attorneys’ fees and costs of
arbitration shall be borne by the losing party, as set forth in paragraph 18, unless the Parties stipulate
otherwise, or in such proportions as the arbitrator shall decide.

INDEPENDENT CONTRACTOR AGREEMENT Page 5 of 6

22. REPRESENTATION

Each party of this Agreement acknowledges that no representations, inducements, promises or

agreements, orally or otherwise, have been made by any party hereto, or anyone acting on behalf of any
party hereto, which are not embodied herein, and that no other agreement, statement or promise not
contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be
effective only if it is in writing, signed and dated by all parties hereto.

23. INDEMNIFICATION

Independent Contractor shall defend, indemnify, hold harmless, and insure Company from any and all
damages expenses or liability resulting from or arising out of, any negligence or misconduct on
Independent Contractor's part, or from any breach or default of this Agreement which is caused or
occasioned by the acts of Independent Contractor. Independent Contractors shall insure that its
employees and affiliates take all actions necessary to comply with the terms and conditions set forth in
this Agreement. Independent Contractor shall name Company as an additional insured on all related
insurance policies including workers compensation, and general liability.

24. CONTAINMENT OF ENTIRE AGREEMENT

This Agreement is an independent document and supersedes any and all other Agreements, either oral or
in writing, between the parties hereto, except any Confidentiality, Trade Secret, Non-Compete, Non-
Disclosure, Indemnification or Arbitration Agreement. This Agreement contains all of the covenants and
Agreements between the parties, except for those set forth in any Confidentiality, Trade Secret, Non-
Compete, Non-Disclosure, or Arbitration Agreement.

25. PARTIAL INVALIDITY

If any provision of this Agreement is held by a Court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being
impaired or invalidated in any way. This Agreement shall not be terminated by the merger or consolidation
of the Company into or with any other entity.

26. GOVERNING LAW

This Agreement shall be governed by, and construed under, the laws of the [State/Province] of
[STATE/PROVINCE].

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above
written.

COMPANY INDEPENDENT CONTRACTOR

Authorized Signature Authorized Signature

Print Name and Title Print Name and Title

INDEPENDENT CONTRACTOR AGREEMENT Page 6 of 6