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assignment unit 2

The document outlines two effective writing principles: the 5 C's of Communication (clear, cohesive, complete, concise, and concrete) and courtesy, emphasizing their importance in professional and academic writing. It also discusses common challenges in professional communication, such as spelling issues and maintaining a professional tone, along with suggested solutions. Additionally, it highlights the importance of providing constructive feedback to peers while maintaining a positive and respectful approach.

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9 views5 pages

assignment unit 2

The document outlines two effective writing principles: the 5 C's of Communication (clear, cohesive, complete, concise, and concrete) and courtesy, emphasizing their importance in professional and academic writing. It also discusses common challenges in professional communication, such as spelling issues and maintaining a professional tone, along with suggested solutions. Additionally, it highlights the importance of providing constructive feedback to peers while maintaining a positive and respectful approach.

Uploaded by

marwanhajahmed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Assignment Activity Unit 2

University of the people

ENGL 1102-01 English Composition 2 - AY2025-T1

Instructor. Carolann Carrasco

9/18/2024

The Two Effective Writing Principles I’m Using

The first writing principle I apply in my work is the 5 C's of Communication (clear,

cohesive, complete, concise, and concrete). These principles are critical for ensuring the

message is both effective and impactful.

 Clear: This means that the message is easy to understand. Clear communication

avoids ambiguity and confusion, ensuring the reader fully grasps the message without

having to reread it multiple times.

 Cohesive: The content must flow logically, with ideas well-organized and connected.

A cohesive message ensures that each part relates to the other, building a

comprehensive argument or narrative.

 Complete: A complete message provides all necessary information, leaving no

important questions unanswered. The reader should finish reading with a full

understanding of the subject.


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 Concise: Being concise is about keeping the message brief and to the point, avoiding

unnecessary details that could overwhelm or distract the reader.

 Concrete: Specific and detailed communication is essential for creating a strong,

memorable impact. Concrete messages offer examples and facts that solidify the

points being made.

Importance: These principles ensure that any communication I engage in is well-structured,

easy to follow, and leaves no room for misunderstanding. They help to achieve clarity and

completeness, which are crucial in professional and academic writing.

Example:

Subject: Launching a New Project

Dear Team,

I am excited to announce the launch of a new project to develop a company-wide application.

This project will involve the following phases:

 Design

 Development

 Testing

 Deployment

We look forward to your collaboration throughout the project.


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The second writing principle is courtesy. Courteous writing uses a positive tone and focuses

on the benefits for the reader (Marnina et al., 2024, p. 50). By being courteous, I aim to foster

goodwill, respect, and trust between myself and the recipient. This helps strengthen

professional relationships and increases the chances that my message will achieve its

intended purpose.

Courteous messages ensure that even when delivering criticism or making requests, the

language used is respectful and considerate of the recipient’s feelings.

Example:

When asking for feedback or assistance, I always include phrases like "please," "thank you in

advance," and "it would be kind of you." For example:

"Could you please review the attached document at your earliest convenience? Thank you for

your time and effort. Your feedback is much appreciated."

Challenges in Professional Communication

Many people face challenges when trying to communicate effectively in a professional

setting. These challenges include:

1. Spelling Issues: Especially for non-native English speakers, spelling mistakes can

affect the clarity and professionalism of their writing.

2. Choosing the Right Words: Knowing how to accurately describe a situation or

convey the right message is often difficult.


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3. Maintaining a Professional Tone: It’s important to avoid being too casual while

also ensuring that the tone doesn’t come across as overly formal or distant.

4. Maintaining Courtesy: Balancing directness with politeness can be challenging,

especially when under time pressure.

Solutions:

1. Use tools like Microsoft Word’s spell-check feature or browser extensions such as

Grammarly to catch spelling errors.

2. Expand vocabulary by reading professional materials, using a thesaurus, and

practicing with simple, clear language.

3. Follow industry standards to maintain a professional tone. Avoid slang, and when in

doubt, err on the side of formality.

4. Always use polite language, acknowledging the recipient's time and effort with

phrases such as "I appreciate your help."

The challenges that if face when providing feedback to my peers is:

1. Maintaining Positivity While Being Honest: I strive to give honest

feedback without being too critical or overly flattering. My goal is to be as

fair as possible, highlighting both strengths and areas for improvement

without downsizing or overrating my peers.

2. Maintaining Positivity Regardless of Submission Quality: Regardless of

the quality of the peer’s submission, I ensure that my feedback remains


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encouraging. Even if the work needs significant improvement, I try to frame

my comments in a positive, constructive manner to motivate my peers.

References:

Marnina, M., Amalia, N., B, M. N., Panjaitan, M. M. J., Suryani, R. W., Trimastuti, W.,

Ratnasari, R., Juniati, S. R., Susanto, D. A., Hidayat, F., Fernanda, A., & Arianto, T.

(2024). English correspondences. CV. Gita Lentera.

A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition

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