Examples Of BPD

SoftData, a vendor, sends an invoice to Accuflow for data warehousing support services. The invoice is
sent directly to Megan Waters, the accounts payable clerk, who manually records the invoice in the
accounts payable subsidiary ledger. Once the invoice is recorded, it is forwarded to Shahbaz Pasha, the
cash disbursements clerk, for processing. Shahbaz prepares a check to pay the invoice and sends the
check and invoice to John Paskernak, the company treasurer. John approves and signs the check and
cancels the invoice. John then mails the check to SoftData and returns the canceled invoice to Shahbaz
for recording in the cash disbursements journal and filing. Once a week, Megan manually posts
disbursements from the cash disbursements journal to the accounts payable subsidiary ledger.

REQUIRED

Prepare a BPD

The customer presents items for checkout. The clerk scans items and identifies payment method. Then,
the process branches at a gateway, for the type of payment method, either cash or credit. At this point
either cash is accepted or the credit payment is processed. The process branches then merge at a
second gateway, where the clerk bags the items for the customer, and the process ends.
 Cash Accept Cash

Scan Items and

2. Nora accesses the Amazon.com website to purchase a favorite musician’s latest album. She searches
for the musician’s name. Amazon displays the results of the search, and she selects the correct entry.
She samples the music and then decides whether to purchase the album. If she decides to purchase the
album, then she must decide whether to purchase a physical CD or just download the MP3 files.

If she decides to purchase the CD, she clicks on the buy now button. Since she is an Amazon Prime
member, she automatically receives free 2-day delivery and the item is charged to her credit card. She
then waits 2 days for the delivery of the CD. When it arrives, she can enjoy the music.

If she decides to purchase the MP3, she selects that option and again clicks on the buy now button. She
is charged for the item and taken to a page to download her music. She downloads the album, and then
she can enjoy her music.

3. Jeremy is using his bank’s online banking site to pay for his new phone. He logs onto the bank’s
website by entering his user name and password, confirming his SiteKey. After access to his account, he
selects the Bill Pay tab. He searches to see of the phone company is already listed in the “Pay To
Accounts.”

If the phone company is not listed, he clicks on the option to “Add a New Pay To Account.” He fills in the
information for the phone company, including the name, address, account number, and phone number.
After completing the entry, he is taken back to the list of “Pay To Accounts.”

If the phone company is listed (or if he just completed entering the new account), he enters the amount
of the payment. Then, he selects the option to set up a recurring payment. He enters the number of
payments. Then, he selects the date that the payment should be sent each month. He then logs out of
the banks online banking site and closes his browser.

Caitlin is planning to run in the local July 4th 5K run. She wants to register online, but she
forgot the websites URL. So, she navigates to Google and starts a search for the site. She selects the
registration site from the search results. Once at the site, she selects the option to register for the
4th of July run. She fills in the registration form and provides her credit card information for
payment.
After completing her own registration, she decides to register the other members of her team. One-
by-one, she enters the registration information for the team member and pays for their entry. After
completing all the registrations, she provides a username and password so she can return to the
site to see their results after the race. She logs out of the site and closes her browser.
c. Preparing an accounts receivable aging report on paper from the accounts receivable master file and the cash
receipts master file, both of which are stored electronically
d. Using the company tablet to remotely enter transactions that were recorded on paper-based source documents during a power
failure

Database
Source documents
Update database
Company tablet

e. An automatic update of the payroll transaction file and the cumulative payroll data in the payroll master file, with employees’
working hours from a biometrical database

transaction file
Shift Database

Automatic database

Payroll
update

Payroll Master
File

f. Using a mobile phone to access the company’s inventory database to check stock levels

Display query
and response
Inventory
database
Query inventory
database

Mobile phone

g. Manually backing up the customer database to magnetic tape

Make Backup of
Customer
Database

manual customer
backup database on tape

h. Having your supplier database automatically backed up from a magnetic tape to the hard disk after a hardware malfunction
 h. Having your supplier database automatically backed up from a magnetic tape to the hard disk after a hardware malfunction

Backup of Supplier

database
Supplier
database on Restore database
magnetic tape

i- Using a laptop to access sales orders for the last month, hard copies of
which are printed and filed in descending order of date of the sales
orders
Prepare Data flow diagram for the following processes:
1- Customer payment process

2- Payroll processing: